Radio Road Beautification MSTU Agenda 03/16/2010"*k Radio Road Beautification M.S.T.U.
i Advisory Committee �]
2885 Horseshoe Drive South D]E V E II V
Naples FL 34104
JUL 2 ]. 2010
March 16, 2010 B ' " " " " "' ° " " " " "'
AGENDA
I. Call Meeting to Order
11. Attendance
111. Approval of Agenda
IV. Approval of Minutes: February 16, 2010
V. Transportation Services Report
A. Budget Report- Caroline Soto
B. Project Manager Report — Darryl Richard
C. FY -2011 Budget Review
VI. Landscape Maintenance Report - Hannula
VII. Landscape Architect's Report
A. McGee & Associates
B. Windham Studio
VIII. Old Business
IX. New Business
X. Committee Member Comments
XI. Public Comments
XII. Adjournment
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Fiala
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Henning.
Coyle ., ---- --
Coletta -
The next meeting is April 20, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104 Misc. Cares:
Date: T) 81 Item 90
161 1 d�
Radio Road Beautification M.S.T.U.
• Advisory Committee
[ z885 Horseshoe Drive South
Naples FL 34104
February 16, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:33 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger (Excused), Helen Carella, John
Weber
County: Darryl Richard - Project Manager, Tessie Sillery - Operations Coordinator,
Caroline Soto - Budget Analyst, Pam Lulich - Landscape Operations Manager
Others: Mike McGee — McGee & Associates, James Stephens — Hannula Landscaping,
Darlene Lafferty — Kelly Services
III. APPROVAL OF AGENDA
Add. V. C. FY -2011 Budget
Betty Schudel moved to approve the agenda as submitted Second by John Weber.
Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: January 19, 2010
Betty Schudel moved to approve the January 19, 2010 minutes as submitted Second by
Helen Carella. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Caroline Soto reviewed the following: (See attached)
o Available Improvements General $410,879.50
Dale Lewis questioned if the Executive Summary went before the BCC.
Darryl Richard replied the Executive Summary was approved February 9, 2010 by
the BCC for the following:
• Bid Awards- Bonness and Hannula Landscaping
• Budget Amendment $344,000.00
Caroline Soto stated the $344,000.00 was not reflected in the Budget Report. She
will inquire with the Budget Office when the Budget Amendment will be included in
the Budget Report.
Dale Lewis stated John Weber is excused for the January 19, 2010 meeting.
161 1 DS
B. Project Manager Report - Darryl Richard: (See attached)
Phase II Project
• Project is underway
• Completion date - March 13, 2010
• Contract extension may be required as (Nursery) Plant Material supplies were
damaged during the cold weather:
— Available Plant size is smaller than preferred
— Crown of Thorn installation will be delayed until mid March
Discussion took place on smaller Plant Materials that were installed in (2) beds. It
was suggested to monitor the Plant growth in lieu of installing replacements due to
the Plant Material shortage.
Dale Lewis inquired if (Phase I) Sod repairs were complete.
Jim Stephens responded negative. He stated Sod repairs will commence when the
construction is complete.
After discussion it was concluded Phase II Project will proceed on open items,
excluding the deferred Crown of Thorn installation.
Staff announced Lane Closure Fees were paid to date by Fund 111. Additionally
Radio Road MSTU is responsible for future Lane Closure Fees.
It was determined Phase III Project Lane Closures should occur in May as fees are
significantly lower ($300.00.)
Caroline Soto relayed (per Budget Office) the Budget Amendment ($344,000.00)
Transfer should take place by week ending February 21, 2010.
Staff will notify the Committee when the Budget Amendment Transfer is confirmed.
Discussion resumed on the Bid Awards and Phase III Project.
It was perceived (by Staff) Phase III Construction can commence in April 2010.
The Committee was in agreement to start the Project as soon as possible.
Based on the substantial amount of the Contract Bid Award(s) Dale Lewis requested
to reduce the 10% Contingency (Motion January 19, 2010 minutes.)
The motion was amended to read. Dale Lewis moved to go with a 5% contingency
on the new (Phase III) Project. Second by Betty SchudeL Motion carried
unanimously 4 -0.
Darryl Richard reviewed quote from AG TRONIX ($804.00) for an Irrigation
Control unit.
Dale Lewis expressed concern of additional cost ($15,000 - $20,000) due to items
that were not included in the original bid.
Staff clarified the new Controller is a By County Item and is required due to Motorola
equipment upgrades.
OA
161 1 68
Dale Lewis emphasized the necessity of providing potential expenditures so the
Committee can Budget monies appropriately.
Dale Lewis moved to approve $804.00 for AG TRONIX (Proposal) to pay for two
new keypads. Second by Helen Carella. Motion carried unanimously 4 -0.
C. FY -2011 Budget
Darryl Richard announced the FY -2011 Budget will be reviewed at the March 16,
2010 meeting. Staff will mail the Preliminary Budget to the Committee for review.
REVIEW APPLICANT (See attached)
Tessie Sillery announced Helen Carella reapplied to serve on the Radio Road MSTU
Committee.
Betty Schudel moved to accept (recommend to the Board of County Commissioners
for approval) Helen Carella for another term on the Radio Road MSTU. Second by
John Weber. Motion carried unanimously 4 -0.
Darryl Richard announced a Public hearing is scheduled February 23, 2010 for the
Budget Amendment ($344,000.00.)
VI. LANDSCAPE MAINTENANCE REPORT- Hannula
Jim Stephens reported yard waste is continually thrown over the fence (Berkshire
Lakes.)
Betty Schudel responded the issue will be in the March HOA News Letter.
Jim Stephens reported Devonshire digging has begun.
Darryl Richard conveyed Sod repair is included in the Contract (Southern Signal.)
Mike McGee reported:
• The excavation is removing the backfill against the curb
• Did not observe locating markings by Collier County Irrigation
• Digging will occur across the Irrigation Main Line (Radio Road MSTU)
Jim Stephens stated a police car ( #26$) is parking in the medians. He will email a photo
of the car parked in the median to Staff.
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Mike McGee - Previously discussed VI.
B. Windham Studios -None
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Review Applicant- Previously discussed V. C.
3
161 ib�
X. COMMITTEE MEMBER COMMENTS —None
XI. PUBLIC COMMENT -None
There being no further business to come before the Committee, the meeting was
adjourned at 4:45 P.M.
Radio Road Beautification MSTU Advisory
Committee
- 4m�
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented` or amended
The next meeting is March 16, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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March 16, 2010
Prepared by:
Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes
Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation
Modes
Radio Road MSTU Project Report
(R -22) - ON 11.0 L.D — DEVONSHIRE shrub REFURBISHMENT;
7- 21 -09: Proposal is submitted for Committee review to install new shrubs — now that new drip
line has been installed: Total Project cost estimated per contract 09 -5111 R rates: $8,700.00;
8- 25 -09: Committee agrees with recommendation from Consultant (McGee) to hold off on
planting shrubs for areas where we have known issues with tree roots. (This condition applies to
many of the areas with shrubs dying back)
03- 16 -10: Request to review shrubs from community received by staff, Committee to review.
(R -18) - ACTIVE: RADIO ROAD PHASE III PROJECT (Livingston Rd. to Airport
Pulling; Windham Studios (PO 4500105824)
01- 19 -10: Bids received BONNESS INC. $354,673.10; PART B LAND. & IRG. HANNULA
LANDSCAPE INC. $224,588.22 (with alternates #2 and #3 selected)
TOTAL PART A & PART B: $579,261.32 (Note: $410,879.50 available in Capital Outlay);
Budget Amendment is necessary in order to recognize `carryforward' to pay for project.
02- 09 -10: Board of County Commissioners approval of award to Hannula/Bonness
03- 16 -10: Contract Issue is pending.
(R -15) - ACTIVE: RADIO ROAD PHASE II -B & Phase I -A (II -B is from Kings
Way /Briarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara)
SUBSTANTIAL COMPLETION DATE: 02 -11 -2010
FINAL COMPLETION DATE: 03 -13 -2010
01- 19 -10: Project mainline and laterals installed Updated Lane Closure fees indicates 9 lane
closure days at $600.00 each day; staff closely monitoring lane closures to minimize.
02- 16 -10: Hannula reports 12 days of lane closures to date: 10 x $600 (during Jan.) = $6,000
and 2 x $1,000 (during Feb) = $2,000; Fees totaling $8,000 have been paid by Fund 112
03- 16 -10: Completion date revised to April 5, 2010.
(R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT
8- 25 -09: Ongoing Maintenance Consulting Services from McGee & Associates; LA Services
Contract to be reviewed in the Fall for BVO or rotation per `agreement letter' with Radio Road
MSTU.
01- 19 -10: Per Committee recommendation McGee Contract to be extended till end of March to
cover project activity to `finish up to Livingston Rd'; then Windham is to take over maintenance
consulting activities.
(R -14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road
Beautification MSTD/MSTU Roadway Grounds Maintenance"
8- 25 -09: Hannula maintenance Contract #09 -5111 R — Ongoing with 3 one year renewal periods
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Radio Road M.S.T.U. Maintenance Consulting Services per Contract # 08 -5060
CO 1 eY COUL'? MY
March 15, 2010
Mr. Darryl Richard, Project Manager
Collier County Alternative Transportation Modes Department
2885 Horseshoe Drive South
Naples, Florida 34104
RE: RADIO ROAD M.S.T.U. Maintenance Consulting Services per the Fixed Term
Professional Landscape Architectural Services Contract #08 -5060.
Dear Mr. Richard:
As requested, we have prepared the following scope of services for your review and approval.
This proposal includes maintenance consulting services to be provided on a monthly basis
generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the
limited refurbishment design services will be quoted on a per project basis due to the unknown
requirements of the work to be performed.
Understandina of project and required deliverables
We understand this maintenance consulting scope of services to be for the residents of the
Radio Road MSTU area to preserve and perpetuate the health and vigor of the existing median
and right -of -way landscaping while thoughtfully planning for its future enhancement together
with the MSTU Committee and Collier County staff. This will involve monthly site reviews,
monthly MSTU Committee meeting attendance, preparation of monthly status reports and
review of maintenance contractor report sheets. Additionally, as landscape architect design
consultant, Windham Studio will complete miscellaneous design services from time to time to
refurbish the project areas as directed and prioritized by the Committee. Lastly, we will assist
the committee and county staff in reviewing and refining the annual maintenance specifications
for the project areas and assist in the bidding process.
Proiect Scope
As the primary team leader, Scott Windham will personally attend all advisory committee
meetings and project site walk throughs. He will also review the General Maintenance Report
Sheets and prepare monthly written reports to inform the committee and county project
manager of project status, contractor performance and related action /resolution items. The
monthly status reports will be submitted to the county project manager a minimum of 3 days
prior to the MSTU meetings.
In addition to the monthly maintenance consultation duties, Scott Windham will provide limited
refurbishment design services and construction observation on an as requested basis including
preparation of miscellaneous planting plans, specifications, etc.
Windham Studio, Inc., Landscape Architecture, LC 26000363
8891 Brighton Lane, Bonita Springs, Florida 3.1135 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: Scott @windhamstudio.com
www. windhams tudio. corn
1
Radio Road M.S.T.U. Maintenance Consulting Services per Contract # 08 -5060
Two other subconsultants will provide support to Scott's primary leadership role including
participation in select project site meetings, intermittent review of maintenance reports and
assistance with the development of contract maintenance specifications relative to their areas of
expertise.
Experience and Expertise Related to Landscape Architectural Maintenance Consultinq
Scott Windham, Owner of Windham Studio, Inc will act as the prime consultant for this scope of
services.
As with our roadway beautification design projects as well as our other private development
projects, we have assembled a team of the highest qualified professionals in their fields to
provide unparalleled expertise for this scope of services.
Francis (Frank) X Kitchener, General Manager of Renfroe and Jackson, Inc. will act as the
horticultural consultant on the Windham Studio team with expertise in landscape maintenance,
pest management and diagnosing plant problems and nutrient deficiencies. Frank earned his
B.S. in Ornamental Horticulture from Delaware Valley College of Science and Agriculture and
has been managing High -end landscaping for over 15 years most notably as the Grounds and
Maintenance Manager for Bay Colony in Pelican Bay for 15 years prior to joining Renfroe and
Jackson. He is a Certified Pest Control Operator (CPCO), Certified Arborist, Certified
Horticultural Professional (FCHP), Community Association Manager (CAM) and has been
certified by the University of Florida in Best Management Practices (BMP). Please see (Exhibit
C) Letter of Recommendation.
Frank Kitchener has provided landscape maintenance consulting service on the following
projects as well as numerous others:
• Keewaydin Island- Consult with owners and general contractor to develop a
maintenance program for the island landscape upkeep. Trouble shoot insect and fertility
issues and make appropriate plant installation recommendations ....... Ongoing
■ Continental Construction, Ed Wilson 253 -9096
■ City of Naples LA services- Consulted on City of Naples streetscape issues as well as
5th Ave corridor. 1996- 1997.
■ Joe Boscaglia, 213 -7134
■ NCH Community Hospitals- Consult on maintenance and landscape of hospital
grounds at both the North and South campuses. 1989 - 2009....... Ongoing
■ Gene Galsterer, 436 -5347
James C. Abney, Owner of James C. Abney and Associates, Inc. will act as the irrigation
consultant on the Windham Studio team with expertise in irrigation design, specification and
evaluation. James earned his BLA at Mississippi State University in 1989 and has over 20
years of professional irrigation consulting experience including the irrigation design of all
Windham Studio past Collier County roadway beautification projects. He is a State of Texas
Windham Studio, Inc., Landscape Architecture, LC 26000365
8891 Brighton Lane, Bonita Springs, Florida 3.1135 Phone: (239) 390 -1936
Fax: (239) 390 -193? Email: scott @windhamstudio.com
www. windhams tudio. com
2
Radio Road M.S.T.U. Maintenance Consulting Services per Contract # 08 -5060
Licensed Irrigator ( #0005636) and a Texas Commission on Environmental Quality (TCEQ)
Irrigation Association Certified Landscape Irrigation Auditor ( #018448). James is
Knowledgeable and experienced in irrigation consulting, design, engineering and system
construction, as well as in system auditing procedures and advanced system management and
scheduling.
James Abney has provided irrigation maintenance consulting services on the following projects
as well as numerous others:
■ Pelican Bay Development: Reviewed existing systems to determine corrective action
necessary to develop an irrigation application management plan. After systems
evaluation, provided irrigation design for the entire development's ROW system and
developed irrigation system maintenance and application management specifications.
• Naplescape 90s, Goodlette -Frank Road — Phase I, Golden Gate Parkway — Phase I:
Provided irrigation systems review and catchment cones testing to evaluate the systems'
application efficiency and develop a long term remedial and management plan. The City
of Naples, Terry Fedelem.
LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES
Windham Studio, Inc. agrees to provide the following services:
TASK 1. Attend M.S.T.U. Meetings
Windham Studio will attend all Lely Golf Estates Beautification M.S.T.0 publicly advertised
meetings. (This proposal assumes one meeting per month with the committee totaling 12
meetings)
TASK II. Field Review Meetings
Windham Studio will attend two (2) meetings per month in the field with staff to review the
project. Project review will include two (2) hours to complete each site visit for a total of four (4)
hours per month. Windham Studio will attend all of the monthly walk throughs. Frank Kitchener
and James Abney will attend one field meeting every other month.
TASK III. Review General Maintenance Report Sheets
Windham Studio will review and comment on the "General Maintenance Report Sheets" which
are required to be submitted by the Maintenance Contractor with pay request submittals.
Windham Studio will review of estimates provided by Contractor with recommendations.
TASK IV. Monthly Field Reports
Windham Studio will prepare monthly written and /or oral comments and recommendations
based upon on -site observations of the M.S.T.U. areas addressing: improvements, landscape
plant and irrigation maintenance problems or deficiencies. This includes evaluation of
Contractor performance per contract specifications.
Windham Studio, Inc., Landscape Architecture, LC 26000365
8891 Brighton Lane, Bonita Springs, Florida 34135 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
www.windhamstudio.com
3
Radio Road M.S.T.U. Maintenance Consulting Services per Contract # 08 -5060
TASK V. Monthly Field Report Submittal
Windham Studio will submit the monthly written report to Collier County Alternative
Transportation staff three (3) days prior to M.S.T.U. meeting.
OPTIONAL SERVICES:
TASK VI. Upon Request Limited Refurbishment Design Services
1. Windham Studio will provide limited (minor) refurbishment design services and observation
of installation on an as requested basis, i.e. deliverables /functions might be as follows:
a. Diagrammatic area sketch planting plans with a recommended plant list.
b. Plant field locations by staking, flagging or paint marking.
(All proposed refurbishment services will be presented to the County Project Manager for review
prior to presentation to the M.S.T.U. Advisory Committee)
TASK VII. Upon Request Miscellaneous Services (Estimated)
1. Windham Studio will provide assistance in developing the contract maintenance
specifications for purposes of bidding.
2. Windham Studio will attend pre -bid meetings and assist in preparing any necessary
addendum related to maintenance contract bidding.
It is assumed that Windham Studio will retain the ability to request that the Project Manager shift
funds and /or re- distribute activities between tasks, if tasks require different levels of effort than
originally estimated.
FEES: Please see attached Fee Schedule
Maintenance Consulting Services fees will be billed monthly on a time and materials basis per
the attached fee schedule and Contract #08 -5060 Schedule 'B'.
Thank you for the opportunity to submit this scope of services in order to assist the county and
the Radio Road M.S.T.U. Advisory Committee in maintaining and improving the district.
Sincerely,
Scott Windham, ASLA
Landscape Architect, LA 000 -151
Windham Studio, Inc., Landscape Architecture, LC 26000365
8891 Brighton Lane, Bonita Springs, Florida 34135 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
www. windhams tudio. com
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