Radio Road Beautification MSTU Agenda 04/20/2010A
Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South D 130 1 �p 9 ,
Naples FL 34104 l�J 15 1J Y i9 O
JUL 2 1 2010
April 20, 2010 BY ........................
AGENDA
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: March 16, 2010
V. Transportation Services Report
A. Budget Report- Caroline Soto
B. Project Manager Report — Darryl Richard
VI. Landscape Maintenance Report - Hannula
VII. Landscape Architect's Report
A. McGee & Associates
B. Windham Studio
Vill. Old Business
IX. New Business
X. Committee Member Comments
XI. Public Comments
XII. Adjournment
The next meeting is May 18, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
Fiala
Halas
Henning
Coyle — .--- --
Coletta
Misc. Corres:
Date:
Item #:
Copies to:
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16 I 1 �B
Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
March 16, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:30 PM.
IL ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger, Helen Carella, John Weber
County: Darryl Richard- Project Manager, Tessie Sillery- Operations Coordinator,
Caroline Soto - Budget Analyst, Pam Lulich- Landscape Operations Manager, Michelle
Arnold- Director ATM
Others: Mike McGee -McGee & Associates, Dale Hannula - Hannula Landscaping, Jim
Stephens - Hannula Landscaping, Darlene Lafferty -Kelly Services
III. APPROVAL OF AGENDA
Add. IX A. Signage
Betty Schudel moved to approve the agenda as amended Second by Helen Carella.
Motion carried unanimously 5-0.
IV. APPROVAL OF MINUTES: February 16, 2010
Betty Schudel moved to approve the February 16, 2010 minutes as submitted Second
by Dale Lewis. Motion carried unanimously 5-0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report - Caroline Soto reviewed the following: (See attached)
o Available Improvements General $768,840.30
o Carry Forward line item includes the Budget Amendment $344,000.00
0
Darryl Richard reported the following on Phase III Project:
• Sufficient funds are available in Capital Improvements for Phase III Project
• Processing of Contracts is underway with County Attorney, Risk
Management, and Purchasing
- Anticipate receiving the Contracts by mid April 2010
B. Project Manager Report - Darryl Richard gave the following information: (See
attached)
16 I 1 D$
(R -22) Devonshire shrub Refurbishment
o Betty Schudel emailed Staff to convey public interest in Hedge
Refurbishment on Devonshire (Bellville to Santa Barbara)
Dale Lewis reminded the Committee that the Hedge Refurbishment was tabled
until Radio Road Phase III is complete.
(R -15) Radio Road Phase H -B & Phase I -A
• Project delays due to Plant Materials that suffered during the freezing weather
• The Project timeline may be extended to April 15d'
(R -19) Maintenance Consulting Contract
o Windham Studio Proposal for Annual Services was reviewed (See attached)
- Base Bid - $11,856 00
- Bid total - $14,772. 00 (based on current annual contract)
- For Devonshire and Radio Road Project (report Maintenance issues)
Dale Lewis expressed the following concerns for a smooth transition from McGee &
Associates to Windham Studio for Maintenance Consulting Services:
• Unsatisfactory meeting attendance by Windham Studio
• Windham Studio neglected to work alongside McGee and Associates as
requested by the Committee to prevent Project delays or additional cost
Dale Lewis moved to table Windham Studio Proposal ($14,772.00) until the
Committee has a chance to talk to Scott Windham when ever that will be. Second
by Helen Carella. Motion carried unanimously 5 -0
C. FY -2011 Budget
Darryl Richard reviewed the Budget and the following changes were made:
Landscape Incidentals
o Current 11- Increased to $35,000.00
Dale Lewis moved to put $35,000.00 in the Landscape category for new Fiscal
Year. Second by Betty Schudel. Motion carried unanimously 5 -0.
Other Contractual Services Devonshire
o Current 11- Increased to $64,000.00
Sprinkler System Maintenance
o Current 11- Increased to $5,000.00
Mulch Devonshire
o Current 11- Increased to $16,000.00
Dale Lewis moved to approve from Santa Barbara to Livingston all mulched at the
same time. Second by Betty Schudel, Motion carried unanimously 5 -0.
2
%
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Licenses and Permits
o Forecast 10- Increased to $36,000.00
Staff suggested installing a placard to read Landscaping Funded by Radio Road
MSTU due to the number of positive inquires (by the public) on the funding source
for the Landscaping Projects on Radio Road.
Dale Lewis moved for (Staff] to get a proposal for signage. Second by John Weber.
Motion carried unanimously 5 -0.
Other Miscellaneous
o Current 11- Increased to $8,000.00
Fertilizer Devonshire
o Should read $7,500.00
Fertilizer Radio Road
• Forecast 10- Decrease to $3,000.00
• Current 11- Decrease to $4,500.00
Dale Lewis moved to approve the Budget as amended, place S% of the total cost
center in Reserves, remaining portion in Improvements Capital, and funds not used
will be rolled over. Second by John Weber. Motion carried unanimously 5-0.
VI. LANDSCAPE MAINTENANCE REPORT - Hannula
Jim Stephens reported:
• Broken irrigation pipes due Boring for the Street Lighting Project
• Confirm is needed upon Project completion that the irrigation lines were
flushed
Pam Lulich noted Hannula can conduct irrigation repairs as a sub contractor.
Mike McGee recommended the following:
o Street Lighting Contractor should identify the break
o Hannula Landscaping perform the irrigation repairs
Dale Hannula requested payment from the County in lieu of payment by the Contractor.
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Mike McGee reported the following:
• Muhly Grass requires replacement (Median 14)
• Review of Tree bracing is required
• Inventory was taken on missing Crown of Thorn
• Accident (Median 14) damage to Crown of Thorn
• Mowers are creating grooves in the sod
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B. Windham Studios -None
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Signage
Betty Schudel noted the Sign should be a stylish design.
Dale Lewis moved if the sign is approved and goes forward Mike McGee will
Design the Sign and Betty Schudel will work with Mike McGee (on the Sign
Project.) Second by Helen Carella. Motion carried unanimously 5-0.
X. COMMITTEE MEMBER COMMENTS —None
XI. PUBLIC COMMENT -None
There being no further business to come before the Committee, the meeting was
adjourned at 3:58 P.M.
Radio Road Beautification MSTU Advisory
Committee
Dale Lewis, Chairman
These minutes approved by the Committee on L4 — -1 o'
as presented or amended_.
The next meeting is April 20, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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April 20, 2010
Prepared by:
Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes
Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation
Modes
Radio Road MSTU Proiect Report
(R -22) - ON HOLD — DEVONSHIRE shrub REFURBISHMENT;
7- 21 -09: Proposal is submitted for Committee review to install new shrubs — now that new drip
line has been installed: Total Project cost estimated per contract 09 -5111R rates: $8,700.00;
8- 25 -09: Committee agrees with recommendation from Consultant (McGee) to hold off on
planting shrubs for areas where we have known issues with tree roots. (This condition applies to
many of the areas with shrubs dying back)
(R —I8) - ACTIVE: RADIO ROAD PHASE III PROJECT (Livingston Rd. to Airport
Pulling; Windham Studios (PO 4500105824)
01- 19 -10: Bids received BONNESS INC. $354,673.10; PART B LAND. & IRG. HANNULA
LANDSCAPE INC. $224,588.22 (with alternates 42 and #3 selected)
TOTAL PART A & PART B: $579,261.32 (Note: $410,879.50 available in Capital Outlay);
Budget Amendment is necessary in order to recognize `carryforward' to pay for project.
02- 09 -10: Board of County Commissioners approval of award to HannulaBonness
04- 20 -10: Notice to Proceed anticipated for May 3, 2010.
(R -15) - ACTIVE: RADIO ROAD PHASE II -B & Phase I -A (II -B is from Kings
WayBriarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara)
SUBSTANTIAL COMPLETION DATE: 02 -11 1-010
FINAL COMPLETION DATE: 03 -13 -2010
01- 19 -10: "Lane Closure Fees" totaling $8,000 have been paid by Fund 112
04- 20 -10: Final Completion date revised to May 27, 2010
(R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT
8- 25 -09: Ongoing Maintenance Consulting Services from McGee & Associates; LA Services
Contract to be reviewed in the Fall for BVO or rotation per `agreement letter' with Radio Road
MSTU.
01- 19 -10: Per Committee recommendation McGee Contract to be extended till end of March to
cover project activity to `finish up to Livingston Rd'; then Windham is to take over maintenance
consulting activities.
04- 20 -10: Committee to review Proposal by Windham Studios for maintenance consulting.
(R -14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road
Beautification MSTD/MSTU Roadway Grounds Maintenance"
8- 25 -09: Hannula maintenance Contract #09 -5111 R — Ongoing with 3 one year renewal periods
04- 20 -10: Staff will solicit new bid based on 100% Radio Road Phase III Plans.