Radio Road Beautification MSTU Minutes 02/16/2010161 1 d�
Radio Road Beautification M.S.T.U.
• Advisory Committee
[ z885 Horseshoe Drive South
Naples FL 34104
February 16, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:33 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger (Excused), Helen Carella, John
Weber
County: Darryl Richard - Project Manager, Tessie Sillery - Operations Coordinator,
Caroline Soto - Budget Analyst, Pam Lulich - Landscape Operations Manager
Others: Mike McGee — McGee & Associates, James Stephens — Hannula Landscaping,
Darlene Lafferty — Kelly Services
III. APPROVAL OF AGENDA
Add. V. C. FY -2011 Budget
Betty Schudel moved to approve the agenda as submitted Second by John Weber.
Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: January 19, 2010
Betty Schudel moved to approve the January 19, 2010 minutes as submitted Second by
Helen Carella. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Caroline Soto reviewed the following: (See attached)
o Available Improvements General $410,879.50
Dale Lewis questioned if the Executive Summary went before the BCC.
Darryl Richard replied the Executive Summary was approved February 9, 2010 by
the BCC for the following:
• Bid Awards- Bonness and Hannula Landscaping
• Budget Amendment $344,000.00
Caroline Soto stated the $344,000.00 was not reflected in the Budget Report. She
will inquire with the Budget Office when the Budget Amendment will be included in
the Budget Report.
Dale Lewis stated John Weber is excused for the January 19, 2010 meeting.
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B. Project Manager Report - Darryl Richard: (See attached)
Phase II Project
• Project is underway
• Completion date - March 13, 2010
• Contract extension may be required as (Nursery) Plant Material supplies were
damaged during the cold weather:
— Available Plant size is smaller than preferred
— Crown of Thorn installation will be delayed until mid March
Discussion took place on smaller Plant Materials that were installed in (2) beds. It
was suggested to monitor the Plant growth in lieu of installing replacements due to
the Plant Material shortage.
Dale Lewis inquired if (Phase I) Sod repairs were complete.
Jim Stephens responded negative. He stated Sod repairs will commence when the
construction is complete.
After discussion it was concluded Phase II Project will proceed on open items,
excluding the deferred Crown of Thorn installation.
Staff announced Lane Closure Fees were paid to date by Fund 111. Additionally
Radio Road MSTU is responsible for future Lane Closure Fees.
It was determined Phase III Project Lane Closures should occur in May as fees are
significantly lower ($300.00.)
Caroline Soto relayed (per Budget Office) the Budget Amendment ($344,000.00)
Transfer should take place by week ending February 21, 2010.
Staff will notify the Committee when the Budget Amendment Transfer is confirmed.
Discussion resumed on the Bid Awards and Phase III Project.
It was perceived (by Staff) Phase III Construction can commence in April 2010.
The Committee was in agreement to start the Project as soon as possible.
Based on the substantial amount of the Contract Bid Award(s) Dale Lewis requested
to reduce the 10% Contingency (Motion January 19, 2010 minutes.)
The motion was amended to read. Dale Lewis moved to go with a 5% contingency
on the new (Phase III) Project. Second by Betty SchudeL Motion carried
unanimously 4 -0.
Darryl Richard reviewed quote from AG TRONIX ($804.00) for an Irrigation
Control unit.
Dale Lewis expressed concern of additional cost ($15,000 - $20,000) due to items
that were not included in the original bid.
Staff clarified the new Controller is a By County Item and is required due to Motorola
equipment upgrades.
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Dale Lewis emphasized the necessity of providing potential expenditures so the
Committee can Budget monies appropriately.
Dale Lewis moved to approve $804.00 for AG TRONIX (Proposal) to pay for two
new keypads. Second by Helen Carella. Motion carried unanimously 4 -0.
C. FY -2011 Budget
Darryl Richard announced the FY -2011 Budget will be reviewed at the March 16,
2010 meeting. Staff will mail the Preliminary Budget to the Committee for review.
REVIEW APPLICANT (See attached)
Tessie Sillery announced Helen Carella reapplied to serve on the Radio Road MSTU
Committee.
Betty Schudel moved to accept (recommend to the Board of County Commissioners
for approval) Helen Carella for another term on the Radio Road MSTU. Second by
John Weber. Motion carried unanimously 4 -0.
Darryl Richard announced a Public hearing is scheduled February 23, 2010 for the
Budget Amendment ($344,000.00.)
VI. LANDSCAPE MAINTENANCE REPORT- Hannula
Jim Stephens reported yard waste is continually thrown over the fence (Berkshire
Lakes.)
Betty Schudel responded the issue will be in the March HOA News Letter.
Jim Stephens reported Devonshire digging has begun.
Darryl Richard conveyed Sod repair is included in the Contract (Southern Signal.)
Mike McGee reported:
• The excavation is removing the backfill against the curb
• Did not observe locating markings by Collier County Irrigation
• Digging will occur across the Irrigation Main Line (Radio Road MSTU)
Jim Stephens stated a police car ( #26$) is parking in the medians. He will email a photo
of the car parked in the median to Staff.
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Mike McGee - Previously discussed VI.
B. Windham Studios -None
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Review Applicant- Previously discussed V. C.
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X. COMMITTEE MEMBER COMMENTS —None
XI. PUBLIC COMMENT -None
There being no further business to come before the Committee, the meeting was
adjourned at 4:45 P.M.
Radio Road Beautification MSTU Advisory
Committee
- 4m�
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented` or amended
The next meeting is March 16, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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