Radio Road Beautification MSTU Agenda 05/18/201016-1/1, B2 0 i
Fiala
Radio Road Beautification M.S.T.U. Halas
. ' Advisory Committee Henninl
2885 Horseshoe Drive South Coyle
Naples FL 34104 Coletta
AUG 2 4 2010
May 18, 2010 duaw of i; ;)u ay Lommissioners
AGENDA
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: April 20, 2010
V. Transportation Services Report
A. Budget Report- Caroline Soto
B. Project Manager Report — Darryl Richard
VI. Landscape Maintenance Report - Hannula
VII. Landscape Architect's Report
A. McGee & Associates
B. Windham Studio
Vill. Old Business
IX. New Business
A. Summer Meeting Schedule
X. Committee Member Comments
XI. Public Comments
X11. Adjournment
The next meeting is June 15, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
Misc. Corns'
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Radio Road Beautification M.S.T.U. B2 0
• Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
April 20, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:31 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger (Absent), Helen Carella, John Weber
County: Darryl Richard- Project Manager, Tessie Sillery- Operations Coordinator, Pam
Lulich- Landscape Operations Manager, Michelle Arnold- Director ATM
Others: Mike McGee —McGee & Associates, Scott Windham - Windham Studios, Jim
Stephens - Hannula Landscaping, Darlene Lafferty—Kelly Services
III. APPROVAL OF AGENDA
Add: V. C. Landscape and Curbing
Betty Schudel moved to approve the agenda as amended Second by Helen Carella.
Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: March 16, 2010
Change: Pg 3, VI., bullet one, should read: Broken irrigation pipes "on Devonshire
Blvd" due Boring for the Street Lighting Project.
Dale Lewis moved to approve the March 16, 2010 minutes as amended Second by
Betty Schudel. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Caroline Soto
Tessie Sillery reviewed the following: (See attached)
• Received Revenue Structure $279,326.92
• Available Operating expense $61,978,41
Darryl Richard reported:
• Phase III monies ($536,815.70) will be encumbered in the April Budget
• Juristaff is providing Secretarial Services in place of Kelly Services
B. Project Manager Report - Darryl Richard gave the following information: (See
attached)
(R -18) Radio Road Phase III Project
o Anticipates NTP will be issued for May 3, 2010
1611 B20
Discussion took place on Lane Closure Fees. (See attached)
Dale Lewis addressed the following:
o Estimated Lane Closure Fees - $20,000.00
o Perceives Lane Closure Fees are inappropriate as the Project is a Capital
Improvement (for the County)
o Inquired if TECM was charged Lane Closure Fees during installation of
Curbing
Darryl Richard confirmed Lane Closure Fees were not charged during Phase I
(Curbing between Devonshire and Tina Lane.)
Dale Lewis resumed:
o Questioned why Lane Closure Fees are applicable as during previous
Project Phases fees were not charged (when blending with TECM Project)
o Perceived Lane Closure Fees are offensive (to Tax Payers of Radio Road
MSTU) as the Project will be complete when turned over to the County
After much discussion it was determined a Policy change was adopted on Lane
Closures.
Michelle Arnold will inquire on the following questions on Lane Closure Policy
and report to the Committee via email:
o Date the Policy change was adopted
o Clarification on the meaning of the Policy
o Definition of Capital Improvement
(R -18) Radio Road Phase III Project
o Pre construction meeting to be conducted in May
o Curbing Contract -120 days
o Anticipates mobilizing both Contractors simultaneously to expedite the
Project
(R-15) Radio Road Phase II -B & Phase I -A
o Final completion date was extended to May 27th due unavailable Plant
Materials
o Replacement of Royal Palms is scheduled due to effect from cold weather
(R-15) Maintenance Contract
o Requires re -bid due to a 20% increase for Phase III installation (maintenance
component)
o Suggested Hannula Landscaping meet with Purchasing to discuss options
(R -19) Maintenance Consultiniz Contract
Scott Windham reviewed Annual Services Proposal, highlighted the following: (See
attached)
o Provision is included for minimal Design Services
2
o A Support Team was incorporated 1611 82 O
- Kichner- Horticultural Advisor (limited basis)
- James Abney- Irrigation evaluation and assistance
• 1 year Contract
• Base Bid - $11,856.00
• Bid total - $14,772. 00
• Confirmed time served (with Mike McGee) for Project familiarity is
Pro bono work
• Project completion date - June 2011
Dale Lewis moved to approve (Windham Studio Proposal $14,772. 00) as it is a
reasonable Proposal for the Scope of work Second by Betty SchudeL Motion
carried unanimously 4 -0.
Radio Road Beautification Sign (See Attached)
Discussion ensued on the proposed Sign designed by McGee and Associates.
The Committee was in agreement (2) Signs will be installed Radio Road.
Darryl Richard will coordinate with Traffic Operations on placement restrictions for
the Signs.
Staff requested suggestions from McGee and Associates on locations for the Signs.
Helen Carella left 4:37p.m.
C. Landscaping and Curbing - Previously discussed V. B.
Dale Lewis reported layer of mulch is 1 inch thick on Radio Rd. (Windjammer, along
curbing on both sides)
Mike McGee will assess the thin layer of mulch.
Jim Stephens responded new Mulching will be scheduled for next week (remainder
of Radio Road new Projects.)
Discussion resumed on approval for the Radio Road Beautification Sign.
Dale Lewis moved to approve $3,000.00 plus 20% overrun (for signs.) Second by
Betty SchudeL Motion carried unanimously 3 -0.
VI. LANDSCAPE MAINTENANCE REPORT - Hannula
Jim Stephens reported:
• Fertilization will be complete by May 1St
• Proposal will be submitted to Staff for Devonshire ROW Sod replacement
(due to damage from trenching)
• Extensive damage from Base(s) installation (County Street Lighting Project)
The Committee expressed concern of a possible delay on irrigation repairs (damage from
County Lighting Project.)
0'1
Darryl Richard requested weekly reports from Hannula on part(s) repairs for payment
by the County.
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates - Mike McGee reported the following:
• Weed issues
• Muhly and Ornamental grass requires replacement
B. Windham Studios - Previously discussed V. B.
VIII. OLD BUSINESS None
I ►:Vlllllllllll�I OU1 &1113 I0_a.Y.m,I�m-
X. COMMITTEE MEMBER COMMENTS -None
M. PUBLIC COMMENT -None
There being no further business to come before the Committee, the meeting was
adjourned at 4:55 P.M.
Radio Road Beautification MSTU Advisory
Committee
ale Lewis, Chairman
These minutes approved by the Committee on 3- - R - ,
as presented or amended
next meeting is May 18, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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161 1B2 0
May 18, 2010
Prepared by:
Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes
Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation
Modes
Radio Road MSTU Proiect Report
(R -22) - ON HOLD — DEVONSHIRE shrub REFURBISHMENT;
7- 21 -09: Proposal is submitted for Committee review to install new shrubs — now that new drip
line has been installed: Total Project cost estimated per contract 09 -5111R rates: $8,700.00;
8- 25 -09: Committee agrees with recommendation from Consultant (McGee) to hold off on
planting shrubs for areas where we have known issues with tree roots. (This condition applies to
many of the areas with shrubs dying back)
(R -18) - ACTIVE: RADIO ROAD PHASE III PROJECT (Livingston Rd. to Airport
Pulling; Windham Studios (PO 4500105824)
01- 19 -10: Bids received BONNESS INC. $354,673.10; PART B LAND. & IRG. HANNULA
LANDSCAPE INC. $224,588.22 (with alternates #2 and #3 selected)
TOTAL PART A & PART B: $579,261.32 (Note: $410,879.50 available in Capital Outlay);
Budget Amendment is necessary in order to recognize `carryforward' to pay for project.
05- 14 -10: Notice to Proceed sent for May 17, 2010; 120 day contract
(R -15) - ACTIVE: RADIO ROAD PHASE II -B & Phase I -A (II -B is from Kings
Way /Briarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara)
SUBSTANTIAL COMPLETION DATE: 02 -11 -2010
FINAL COMPLETION DATE: 03 -13 -2010
01- 19 -10: "Lane Closure Fees" totaling $8,000 have been paid by Fund 112
04- 20 -10: Final Completion date revised to May 27, 2010
05- 18 -10: Additional time extension is anticipated for revised Completion Date of June 20, 2010.
(R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT
8- 25 -09: Ongoing Maintenance Consulting Services from McGee & Associates; LA Services
Contract to be reviewed in the Fall for BVO or rotation per `agreement letter' with Radio Road
MSTU.
04- 20 -10: Committee to approved Proposal by Windham Studios for maintenance consulting.
05- 17 -10: Work Order is in process of being issued to Windham Studios to start June 1, 2010.
(R -14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road
Beautification MSTD/MSTU Roadway Grounds Maintenance"
8- 25 -09: Hannula maintenance Contract #09 -5111 R — Ongoing with 3 one year renewal periods
05- 18 -10: Staff will meet with Purchasing and Hannula on May 26, 2010 to review contract.
Radio Road Landscape And Irrigation Project Phases IIB And IA
Bid Number 09 -5244 Change Order Number Three
Date: May 3, 2010
RPM # otv Svm. Description
161 T, 20
Spec Unit Cost Total
- - - - -- --
--
- - - --
Phase I -A
$ -
45
-5
TC
Tabebuia "ch santha"
12-15'3"
$ 211.00
$ 1,055.00
Yellow Trumpet Tree
$ -
C/O
5
TC
Tabebuia "ch scotricha" Golden .12-15'3"
$ 211.00
$ 1,055.00
Trumpet tree
$ -
50
30
FM
Ficus "Green Island"
3 gal 14"
$ 6.00
$ 180.00
Plans vs. Bid Schedule
53
-98
EM
Eu horbia milii 1/3 Mix
1 gal 6"
$ 3.80
$ 372.40
Field Adjust Spacing Sheet LD -16
53
-297
EM
Eu horbia milii 1/3 Mix
3 gal 14"
$ 3.80
$ 1,128.60
Field Adjust Spacing Sheet LS -17
53
-112
EM
Eu horbia milii 1/3 Mix
3 gal 14"
$ 3.80
$ 425.60
Field Adjust Spacing Sheet LS18
47
-3
VW
Veitchia Winin Palm
10'CT
$ 210.00
$ 630.00
C/O
3
VM
Veitchia Montgorneryana Palm
10'CT
$ 210.00
$ 630.00
59 & 60
-2
Toro XP340 -HP -XX 12" High pop-up
Ea
$ 50.45
$ 100.90
Plans vs. Bid Schedule
59
1
C5 -03 Add 1 Toro 340 Head So. Side
Ea.
$ 50.45
$ 50.45
Between 3rd. & 4th. Royal Palms
$ -
60
1
C5 -03 Add 1 Toro 300 Head No Side
Ea.
$ 50.45
$ 50.45
West Of Last Royal Palm
$ -
C/O
1
Relocate 8 Side Strip Heads Field
L.S.
$ 200.00
$ 200.00
Adjust To Center Of Median At
Sta. 254 +80
C/O
1
Add End Strip 570 Head At Sta.
Ea.
$ 26.88
$ 26.88
254 +82
Phase II -B
7
1
QV
Live Oak
16x9 -10'
$ 338.00
$ 338.00
12
-1
RR
Ro stonia elata Florida Royal Palm
10' CT
$ 254.00
$ 254.00
23
-31
EM
Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 117.80
Sheet 2B -5
23
-117
EM
Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 446.60
Sheet 2B -7
23
-237
EM
Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 900.60
Sheet 2B -9
23
-236
EM
I Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 896.80
Sheet 2B -10
23
-139
EM
Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 528.20
Sheet 2B -11
23
-87
EM
Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 330.60
Sheet 2B -12
23
-73
EM
Eu horbia milii 1/3 Mix Field Adjust
1 gal 6"
$ 3.80
$ 277.40
Sheet 2B -13
13
-6
VW
Veitchia Winin Palm
10' CT
$ 205.00
$ 1,230.00
C/O
6
VM
Veitchia Montgomeryana Palm
10' CT
$ 205.00
$ 1,230.00
31
7
Toro XP340 -HP -XX 12" High pop-up
Ea
$ 50.45
$ 353.15
Plans vs. Bid Schedule
16: F IB2 0
32 1
75
7,060.93
Toro 570Z- PRX -12P, 12" High Pop -Up
Ea.
$ 26.88
$ 2,016.00
$
5,327.35
Plans vs. Bid Schedule
32
-6
Toro 570Z- PRX -12P, 12" High Pop -Up
Ea.
$ 26.88
$ 161.28
Field Adjust Per Actual Amt. Installed
33
34
Irritrol 533 Flood Bubbler
Ea.
$ 13.30
$ 452.20
Install (2) Per Tree. Bid Schedule (162)
And Two Per Tree Equals (192)
32
36
Install (36) Irritrol 533 Flood Bubblers
Ea.
$ 13.30
$ 478.80
Per Work Directive 3 -12 -10
33
-225
Sleeving Directional Bore 4"
L. Ft.
$ 15.70
$ 3,532.50
$ -
$ -
$ -
Total Additions
$
7,060.93
Total Deletions
$
12,388.28
Net Change_
$
5,327.35
By: Hannula Landscaping And Irrigation, Inc.
1611 B20 '
HANNULA LANDSCAPING & IRRIGATION, INC.
PROPOSAL
PROJECT RADIO ROAD MSTU - (4) AUGERED HOLES
DATE May 18, 2010
ITEM QTY DESCRIPTION SPECIFICATIONS TOTAL COST
4 Auger 24" Hole
PER HOLE
6'x10 "PVE
Filter Fabric
Drain Rock
MOT
TOTAL $1,400.00
w4m & 04,,,e4 #,1611 82 0 '
May 3, 2010
Mr. Darryl Richard, Project Manager
Collier County Traffic Operations and
Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
Subject: Radio Road Median 8 Irrigation Renovation Phase 118 services as pernAled by the Food Term/ Professional
Landscape Architectural Services Contract d08- 5060, Request for Fiscal Year 10/11 fcx Radio Road U.S T.tl, 2W6-
025PRMODI
Dew Mr. Richard:
The following is presented for your review and approval.
Due to the time extensions granted to the contractors, we will need to request the iioaowir* for end POP
4500104739:
1) A time extension to 06130/2010 and additional hours as ksted below
Unit Rabe Cost
Principal /Senior Landscape
Architect 30 $128.00 $3840.00 (Tlrns & M )
Technic*VCADD 3 $62.00 $186.00 M" f )
Admirdstrabive 6 $55.00 $330.00 (Time a )
Total: $4,336.00
Total amount of work orb modificatlon request. ........... $4,=.00
K you have any questions or need further information, please feel tree to contact our otttce any tirrMm. We we lad ft
forward to working with your deparbnent while improving and maint ng our nays.
0
' �10o'
Michael A. McGee , i.s.s.
President, Associates, LC 098
Design * Emitronnwntai Mar "onvont * Platin g * ilrt
5079 Tamiatri TmN East ! P. O. Box 0M HoW, Florida 34101
PhorM (239) 417.0707 • fax (239) 417
LC 098 ` FL 1023A
1611 92011
SIGNCRAFT QUOTATION
3661 MERCANTILE "E. NAPLES, FLORIDA 34104
CELL (239)293 -0503 OFFICE (239) 643 -1777 ext. 203 FAX (239) 643 -2499
DATE:
May 17, 2010
TO:
David Julien
COMPANY:
McGee & Associates
PHONE:
252 -6291
EMAIL:
PamelaLulich @colliergov.net
FROM:
Kara Crooks- Kaleta
We are pleased to quote as follows:
(1) 5'6 "H x 4 "'W Sign
.063 Aluminum painted Tan
With Vinyl copy and printed logo decal
Mounted on (2) 4 "x4 "x 9'6 "aluminum posts
With Round Ball Finial post caps
$650.00 plus Tax
PLEASE NOTE THAT A 50% DEPOSIT IS REQUIRED AT TIME OF ORDER. BALANCE MUST BE
PAID WHEN INSTALLED.
CUSTOMERS SIGNATURE
PRINTED NAME
Kara Crooks
Kara Crooks
SALES CONTRACT
THE ABOVE INSTALLATION IS FIGURED ON SAND SOIL DIGGING CONDITIONS - IF ROCKS OR OTHER OBSTACLES ARE ENCOUNTERED, THERE WILL BE EXTRA CHARGES AS
DETERMINED BY THE SELLER.
THIS ORDER IS NOT SUBJECT TO CANCELLATION, SINCE IT CALLS FOR MADE TO MEASURE GOODS. ALL AGREEMENTS ARE MADE SUBJECT TO STRIKES AND OTHER CAUSES OF
DELAY OR INABILITY TO PERFORM WHICH ARE BEYOND SELLERS CONTROL
IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE MERCHANDISE COVERED BY THIS CONTRACT SHALL REMAIN THE PROPERTY OF THE SELLER UNTIL FULLY PAID FOR, AND
THE PURCHASER HEREBY SPECIFICALLY AGREES THAT IF, UPON DEMAND, SAID PURCHASER DOES NOT PAY BALANCE DUE ON THIS CONTRACT, THE SELLER AT ANY TIME
THEREAFTER MAY ENTER SAID PREMISES AND REMOVE SAID MERCHANDISE, RETAINING AS LIQUIDATION DAMAGES ALL MONIES PREVIOUSLY PAID ON ACCOUNT.
IF ANY PAYMENT DUE SELLER IS NOT MADE WITHIN TEN (10) DAYS OF ITS DUE DATE, PURCHASER WAIVES ALL RIGHTS TO GUARANTEES AND WARRANTIES. PURCHASER AGREES
THAT IN THE EVENT SELLER RETAINS AN ATTORNEY TO ENFORCE ANY OF THE PROVISIONS OF THIS CONTRACT, INCLUDING BUT NOT LIMITED TO PAYMENT THEREOF, HE SHALL BE
ENTITLED TO RECOVER FROM PURCHASER ALL COSTS INCURRED, INCLUDING BUT NOT LIMITED TO A REASONABLE ATTORNEY'S FEE.
1611 g20'
5/18/10
Proposed project identification sign locations.
West End Location "A" Median 14 at Livingston Rd
West End Location "B" Median 15 one median east
of Livingston Rd.
East End Location "A" Median 30 at Santa Barbara East End Location "B" Median 28 one median east
of Devonshire Blvd.
N N N
1611 B2.1
--t7
8
•
Q7Intat rLANa ANU ItUHNICAL DRAWINGS REMAIN THE COPYRIGHT PROPERTY OF THE DESIGNER. NO PART OF THESE DRAWINGS MAY BE COPIED OR REPRODUCED OR BUILT OR USED WITHOUT THE WRITTEN PERMISSION OF McGee AG Asyocictes
"C' 2009-
9
N P
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; `#
COLLIER COUNTY
BOARD 01= COUNTY GOMMISSION)±R5
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RADIO ROAD MSTU
STREET5GAPE BEAUTIFfGATION
Landscape Architecture
•
11,
MlOW A. MW— rlo.
SHEET TITLE
DESIGN ENNRONMENTAL MANAGEMENT •PLANNING
ila Lk. LA ew
o
PROJECT SIGN
'5079 Tomtaml Troll Eaet . Naplw. Florida 34113
o. M. f LC 0➢e
Phase: (239) 417 -0707 F= (239) 417 -0708
pate _
I