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Radio Road Beautification MSTU Agenda 05/18/201016-1/1, B2 0 i Fiala Radio Road Beautification M.S.T.U. Halas . ' Advisory Committee Henninl 2885 Horseshoe Drive South Coyle Naples FL 34104 Coletta AUG 2 4 2010 May 18, 2010 duaw of i; ;)u ay Lommissioners AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: April 20, 2010 V. Transportation Services Report A. Budget Report- Caroline Soto B. Project Manager Report — Darryl Richard VI. Landscape Maintenance Report - Hannula VII. Landscape Architect's Report A. McGee & Associates B. Windham Studio Vill. Old Business IX. New Business A. Summer Meeting Schedule X. Committee Member Comments XI. Public Comments X11. Adjournment The next meeting is June 15, 2010 3:30 p.m. CC Transportation Bldg. 2885 Horseshoe Drive South Naples, FL 34104 Misc. Corns' '� Date: � la item C ^nips to: /V/ lb�l Radio Road Beautification M.S.T.U. B2 0 • Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 April 20, 2010 Minutes I. The meeting was called to order by Dale Lewis at 3:31 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel, Bill Jaeger (Absent), Helen Carella, John Weber County: Darryl Richard- Project Manager, Tessie Sillery- Operations Coordinator, Pam Lulich- Landscape Operations Manager, Michelle Arnold- Director ATM Others: Mike McGee —McGee & Associates, Scott Windham - Windham Studios, Jim Stephens - Hannula Landscaping, Darlene Lafferty—Kelly Services III. APPROVAL OF AGENDA Add: V. C. Landscape and Curbing Betty Schudel moved to approve the agenda as amended Second by Helen Carella. Motion carried unanimously 4 -0. IV. APPROVAL OF MINUTES: March 16, 2010 Change: Pg 3, VI., bullet one, should read: Broken irrigation pipes "on Devonshire Blvd" due Boring for the Street Lighting Project. Dale Lewis moved to approve the March 16, 2010 minutes as amended Second by Betty Schudel. Motion carried unanimously 4 -0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report — Caroline Soto Tessie Sillery reviewed the following: (See attached) • Received Revenue Structure $279,326.92 • Available Operating expense $61,978,41 Darryl Richard reported: • Phase III monies ($536,815.70) will be encumbered in the April Budget • Juristaff is providing Secretarial Services in place of Kelly Services B. Project Manager Report - Darryl Richard gave the following information: (See attached) (R -18) Radio Road Phase III Project o Anticipates NTP will be issued for May 3, 2010 1611 B20 Discussion took place on Lane Closure Fees. (See attached) Dale Lewis addressed the following: o Estimated Lane Closure Fees - $20,000.00 o Perceives Lane Closure Fees are inappropriate as the Project is a Capital Improvement (for the County) o Inquired if TECM was charged Lane Closure Fees during installation of Curbing Darryl Richard confirmed Lane Closure Fees were not charged during Phase I (Curbing between Devonshire and Tina Lane.) Dale Lewis resumed: o Questioned why Lane Closure Fees are applicable as during previous Project Phases fees were not charged (when blending with TECM Project) o Perceived Lane Closure Fees are offensive (to Tax Payers of Radio Road MSTU) as the Project will be complete when turned over to the County After much discussion it was determined a Policy change was adopted on Lane Closures. Michelle Arnold will inquire on the following questions on Lane Closure Policy and report to the Committee via email: o Date the Policy change was adopted o Clarification on the meaning of the Policy o Definition of Capital Improvement (R -18) Radio Road Phase III Project o Pre construction meeting to be conducted in May o Curbing Contract -120 days o Anticipates mobilizing both Contractors simultaneously to expedite the Project (R-15) Radio Road Phase II -B & Phase I -A o Final completion date was extended to May 27th due unavailable Plant Materials o Replacement of Royal Palms is scheduled due to effect from cold weather (R-15) Maintenance Contract o Requires re -bid due to a 20% increase for Phase III installation (maintenance component) o Suggested Hannula Landscaping meet with Purchasing to discuss options (R -19) Maintenance Consultiniz Contract Scott Windham reviewed Annual Services Proposal, highlighted the following: (See attached) o Provision is included for minimal Design Services 2 o A Support Team was incorporated 1611 82 O - Kichner- Horticultural Advisor (limited basis) - James Abney- Irrigation evaluation and assistance • 1 year Contract • Base Bid - $11,856.00 • Bid total - $14,772. 00 • Confirmed time served (with Mike McGee) for Project familiarity is Pro bono work • Project completion date - June 2011 Dale Lewis moved to approve (Windham Studio Proposal $14,772. 00) as it is a reasonable Proposal for the Scope of work Second by Betty SchudeL Motion carried unanimously 4 -0. Radio Road Beautification Sign (See Attached) Discussion ensued on the proposed Sign designed by McGee and Associates. The Committee was in agreement (2) Signs will be installed Radio Road. Darryl Richard will coordinate with Traffic Operations on placement restrictions for the Signs. Staff requested suggestions from McGee and Associates on locations for the Signs. Helen Carella left 4:37p.m. C. Landscaping and Curbing - Previously discussed V. B. Dale Lewis reported layer of mulch is 1 inch thick on Radio Rd. (Windjammer, along curbing on both sides) Mike McGee will assess the thin layer of mulch. Jim Stephens responded new Mulching will be scheduled for next week (remainder of Radio Road new Projects.) Discussion resumed on approval for the Radio Road Beautification Sign. Dale Lewis moved to approve $3,000.00 plus 20% overrun (for signs.) Second by Betty SchudeL Motion carried unanimously 3 -0. VI. LANDSCAPE MAINTENANCE REPORT - Hannula Jim Stephens reported: • Fertilization will be complete by May 1St • Proposal will be submitted to Staff for Devonshire ROW Sod replacement (due to damage from trenching) • Extensive damage from Base(s) installation (County Street Lighting Project) The Committee expressed concern of a possible delay on irrigation repairs (damage from County Lighting Project.) 0'1 Darryl Richard requested weekly reports from Hannula on part(s) repairs for payment by the County. VII. LANDSCAPE ARCHITECT REPORT A. McGee & Associates - Mike McGee reported the following: • Weed issues • Muhly and Ornamental grass requires replacement B. Windham Studios - Previously discussed V. B. VIII. OLD BUSINESS None I ►:Vlllllllllll�I OU1 &1113 I0_a.Y.m,I�m- X. COMMITTEE MEMBER COMMENTS -None M. PUBLIC COMMENT -None There being no further business to come before the Committee, the meeting was adjourned at 4:55 P.M. 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W Z H Z Z U U Z W W ic 0 W~ W W W << Q Q W ga O Z 0 Z 0- J U d Q J Q U w H w H d a d Q� W W Q ciOILL -i??a F F ()U ZF E- w?�Ow?(nn�JdJJOw00 two PmmP. a :Ir N 1") V O t0 h tD 01 O N' '7 O t0 r O O N N N N N N N N N N M M m m M M m m ('O) M v< 161 1B2 0 May 18, 2010 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Tessie Sillery, Operations Coordinator, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect Report (R -22) - ON HOLD — DEVONSHIRE shrub REFURBISHMENT; 7- 21 -09: Proposal is submitted for Committee review to install new shrubs — now that new drip line has been installed: Total Project cost estimated per contract 09 -5111R rates: $8,700.00; 8- 25 -09: Committee agrees with recommendation from Consultant (McGee) to hold off on planting shrubs for areas where we have known issues with tree roots. (This condition applies to many of the areas with shrubs dying back) (R -18) - ACTIVE: RADIO ROAD PHASE III PROJECT (Livingston Rd. to Airport Pulling; Windham Studios (PO 4500105824) 01- 19 -10: Bids received BONNESS INC. $354,673.10; PART B LAND. & IRG. HANNULA LANDSCAPE INC. $224,588.22 (with alternates #2 and #3 selected) TOTAL PART A & PART B: $579,261.32 (Note: $410,879.50 available in Capital Outlay); Budget Amendment is necessary in order to recognize `carryforward' to pay for project. 05- 14 -10: Notice to Proceed sent for May 17, 2010; 120 day contract (R -15) - ACTIVE: RADIO ROAD PHASE II -B & Phase I -A (II -B is from Kings Way /Briarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara) SUBSTANTIAL COMPLETION DATE: 02 -11 -2010 FINAL COMPLETION DATE: 03 -13 -2010 01- 19 -10: "Lane Closure Fees" totaling $8,000 have been paid by Fund 112 04- 20 -10: Final Completion date revised to May 27, 2010 05- 18 -10: Additional time extension is anticipated for revised Completion Date of June 20, 2010. (R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT 8- 25 -09: Ongoing Maintenance Consulting Services from McGee & Associates; LA Services Contract to be reviewed in the Fall for BVO or rotation per `agreement letter' with Radio Road MSTU. 04- 20 -10: Committee to approved Proposal by Windham Studios for maintenance consulting. 05- 17 -10: Work Order is in process of being issued to Windham Studios to start June 1, 2010. (R -14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance" 8- 25 -09: Hannula maintenance Contract #09 -5111 R — Ongoing with 3 one year renewal periods 05- 18 -10: Staff will meet with Purchasing and Hannula on May 26, 2010 to review contract. Radio Road Landscape And Irrigation Project Phases IIB And IA Bid Number 09 -5244 Change Order Number Three Date: May 3, 2010 RPM # otv Svm. Description 161 T, 20 Spec Unit Cost Total - - - - -- -- -- - - - -- Phase I -A $ - 45 -5 TC Tabebuia "ch santha" 12-15'3" $ 211.00 $ 1,055.00 Yellow Trumpet Tree $ - C/O 5 TC Tabebuia "ch scotricha" Golden .12-15'3" $ 211.00 $ 1,055.00 Trumpet tree $ - 50 30 FM Ficus "Green Island" 3 gal 14" $ 6.00 $ 180.00 Plans vs. Bid Schedule 53 -98 EM Eu horbia milii 1/3 Mix 1 gal 6" $ 3.80 $ 372.40 Field Adjust Spacing Sheet LD -16 53 -297 EM Eu horbia milii 1/3 Mix 3 gal 14" $ 3.80 $ 1,128.60 Field Adjust Spacing Sheet LS -17 53 -112 EM Eu horbia milii 1/3 Mix 3 gal 14" $ 3.80 $ 425.60 Field Adjust Spacing Sheet LS18 47 -3 VW Veitchia Winin Palm 10'CT $ 210.00 $ 630.00 C/O 3 VM Veitchia Montgorneryana Palm 10'CT $ 210.00 $ 630.00 59 & 60 -2 Toro XP340 -HP -XX 12" High pop-up Ea $ 50.45 $ 100.90 Plans vs. Bid Schedule 59 1 C5 -03 Add 1 Toro 340 Head So. Side Ea. $ 50.45 $ 50.45 Between 3rd. & 4th. Royal Palms $ - 60 1 C5 -03 Add 1 Toro 300 Head No Side Ea. $ 50.45 $ 50.45 West Of Last Royal Palm $ - C/O 1 Relocate 8 Side Strip Heads Field L.S. $ 200.00 $ 200.00 Adjust To Center Of Median At Sta. 254 +80 C/O 1 Add End Strip 570 Head At Sta. Ea. $ 26.88 $ 26.88 254 +82 Phase II -B 7 1 QV Live Oak 16x9 -10' $ 338.00 $ 338.00 12 -1 RR Ro stonia elata Florida Royal Palm 10' CT $ 254.00 $ 254.00 23 -31 EM Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 117.80 Sheet 2B -5 23 -117 EM Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 446.60 Sheet 2B -7 23 -237 EM Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 900.60 Sheet 2B -9 23 -236 EM I Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 896.80 Sheet 2B -10 23 -139 EM Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 528.20 Sheet 2B -11 23 -87 EM Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 330.60 Sheet 2B -12 23 -73 EM Eu horbia milii 1/3 Mix Field Adjust 1 gal 6" $ 3.80 $ 277.40 Sheet 2B -13 13 -6 VW Veitchia Winin Palm 10' CT $ 205.00 $ 1,230.00 C/O 6 VM Veitchia Montgomeryana Palm 10' CT $ 205.00 $ 1,230.00 31 7 Toro XP340 -HP -XX 12" High pop-up Ea $ 50.45 $ 353.15 Plans vs. Bid Schedule 16: F IB2 0 32 1 75 7,060.93 Toro 570Z- PRX -12P, 12" High Pop -Up Ea. $ 26.88 $ 2,016.00 $ 5,327.35 Plans vs. Bid Schedule 32 -6 Toro 570Z- PRX -12P, 12" High Pop -Up Ea. $ 26.88 $ 161.28 Field Adjust Per Actual Amt. Installed 33 34 Irritrol 533 Flood Bubbler Ea. $ 13.30 $ 452.20 Install (2) Per Tree. Bid Schedule (162) And Two Per Tree Equals (192) 32 36 Install (36) Irritrol 533 Flood Bubblers Ea. $ 13.30 $ 478.80 Per Work Directive 3 -12 -10 33 -225 Sleeving Directional Bore 4" L. Ft. $ 15.70 $ 3,532.50 $ - $ - $ - Total Additions $ 7,060.93 Total Deletions $ 12,388.28 Net Change_ $ 5,327.35 By: Hannula Landscaping And Irrigation, Inc. 1611 B20 ' HANNULA LANDSCAPING & IRRIGATION, INC. PROPOSAL PROJECT RADIO ROAD MSTU - (4) AUGERED HOLES DATE May 18, 2010 ITEM QTY DESCRIPTION SPECIFICATIONS TOTAL COST 4 Auger 24" Hole PER HOLE 6'x10 "PVE Filter Fabric Drain Rock MOT TOTAL $1,400.00 w4m & 04,,,e4 #,1611 82 0 ' May 3, 2010 Mr. Darryl Richard, Project Manager Collier County Traffic Operations and Alternative Transportation Modes 2885 South Horseshoe Drive Naples, Florida 34104 Subject: Radio Road Median 8 Irrigation Renovation Phase 118 services as pernAled by the Food Term/ Professional Landscape Architectural Services Contract d08- 5060, Request for Fiscal Year 10/11 fcx Radio Road U.S T.tl, 2W6- 025PRMODI Dew Mr. Richard: The following is presented for your review and approval. Due to the time extensions granted to the contractors, we will need to request the iioaowir* for end POP 4500104739: 1) A time extension to 06130/2010 and additional hours as ksted below Unit Rabe Cost Principal /Senior Landscape Architect 30 $128.00 $3840.00 (Tlrns & M ) Technic*VCADD 3 $62.00 $186.00 M" f ) Admirdstrabive 6 $55.00 $330.00 (Time a ) Total: $4,336.00 Total amount of work orb modificatlon request. ........... $4,=.00 K you have any questions or need further information, please feel tree to contact our otttce any tirrMm. We we lad ft forward to working with your deparbnent while improving and maint ng our nays. 0 ' �10o' Michael A. McGee , i.s.s. President, Associates, LC 098 Design * Emitronnwntai Mar "onvont * Platin g * ilrt 5079 Tamiatri TmN East ! P. O. Box 0M HoW, Florida 34101 PhorM (239) 417.0707 • fax (239) 417 LC 098 ` FL 1023A 1611 92011 SIGNCRAFT QUOTATION 3661 MERCANTILE "E. NAPLES, FLORIDA 34104 CELL (239)293 -0503 OFFICE (239) 643 -1777 ext. 203 FAX (239) 643 -2499 DATE: May 17, 2010 TO: David Julien COMPANY: McGee & Associates PHONE: 252 -6291 EMAIL: PamelaLulich @colliergov.net FROM: Kara Crooks- Kaleta We are pleased to quote as follows: (1) 5'6 "H x 4 "'W Sign .063 Aluminum painted Tan With Vinyl copy and printed logo decal Mounted on (2) 4 "x4 "x 9'6 "aluminum posts With Round Ball Finial post caps $650.00 plus Tax PLEASE NOTE THAT A 50% DEPOSIT IS REQUIRED AT TIME OF ORDER. BALANCE MUST BE PAID WHEN INSTALLED. CUSTOMERS SIGNATURE PRINTED NAME Kara Crooks Kara Crooks SALES CONTRACT THE ABOVE INSTALLATION IS FIGURED ON SAND SOIL DIGGING CONDITIONS - IF ROCKS OR OTHER OBSTACLES ARE ENCOUNTERED, THERE WILL BE EXTRA CHARGES AS DETERMINED BY THE SELLER. THIS ORDER IS NOT SUBJECT TO CANCELLATION, SINCE IT CALLS FOR MADE TO MEASURE GOODS. ALL AGREEMENTS ARE MADE SUBJECT TO STRIKES AND OTHER CAUSES OF DELAY OR INABILITY TO PERFORM WHICH ARE BEYOND SELLERS CONTROL IT IS MUTUALLY UNDERSTOOD AND AGREED THAT THE MERCHANDISE COVERED BY THIS CONTRACT SHALL REMAIN THE PROPERTY OF THE SELLER UNTIL FULLY PAID FOR, AND THE PURCHASER HEREBY SPECIFICALLY AGREES THAT IF, UPON DEMAND, SAID PURCHASER DOES NOT PAY BALANCE DUE ON THIS CONTRACT, THE SELLER AT ANY TIME THEREAFTER MAY ENTER SAID PREMISES AND REMOVE SAID MERCHANDISE, RETAINING AS LIQUIDATION DAMAGES ALL MONIES PREVIOUSLY PAID ON ACCOUNT. IF ANY PAYMENT DUE SELLER IS NOT MADE WITHIN TEN (10) DAYS OF ITS DUE DATE, PURCHASER WAIVES ALL RIGHTS TO GUARANTEES AND WARRANTIES. PURCHASER AGREES THAT IN THE EVENT SELLER RETAINS AN ATTORNEY TO ENFORCE ANY OF THE PROVISIONS OF THIS CONTRACT, INCLUDING BUT NOT LIMITED TO PAYMENT THEREOF, HE SHALL BE ENTITLED TO RECOVER FROM PURCHASER ALL COSTS INCURRED, INCLUDING BUT NOT LIMITED TO A REASONABLE ATTORNEY'S FEE. 1611 g20' 5/18/10 Proposed project identification sign locations. West End Location "A" Median 14 at Livingston Rd West End Location "B" Median 15 one median east of Livingston Rd. East End Location "A" Median 30 at Santa Barbara East End Location "B" Median 28 one median east of Devonshire Blvd. N N N 1611 B2.1 --t7 8 • Q7Intat rLANa ANU ItUHNICAL DRAWINGS REMAIN THE COPYRIGHT PROPERTY OF THE DESIGNER. NO PART OF THESE DRAWINGS MAY BE COPIED OR REPRODUCED OR BUILT OR USED WITHOUT THE WRITTEN PERMISSION OF McGee AG Asyocictes "C' 2009- 9 N P 4 � j ; `# COLLIER COUNTY BOARD 01= COUNTY GOMMISSION)±R5 ��'!� / /��C�/�_ _ � ��Q� ` /%� �,� RADIO ROAD MSTU STREET5GAPE BEAUTIFfGATION Landscape Architecture • 11, MlOW A. MW— rlo. SHEET TITLE DESIGN ENNRONMENTAL MANAGEMENT •PLANNING ila Lk. LA ew o PROJECT SIGN '5079 Tomtaml Troll Eaet . Naplw. Florida 34113 o. M. f LC 0➢e Phase: (239) 417 -0707 F= (239) 417 -0708 pate _ I