Radio Road Beautification MSTU Agenda 08/17/2010Radio Road Beautification M.S.T.U. Fiala
• Advisory Committee Halal
2885 Horseshoe Drive South
Naples FL 34104 Hennin4
Coyle
Coletta
AUG 2 4 2010
August 17, 2010
G_urjjy Commissioners
AGENDA
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: May 18, 2010
V. Transportation Services Report
A. Budget Report- Gloria Herrera
B. Project Manager Report — Darryl Richard
VI. Landscape Maintenance Report - Hannula
VII. Landscape Architect's Report
A. McGee & Associates — Phase II -B and I -A Completion
B. Windham Studio — Phase III Project & Maintenance
VIII. Old Business
IX. New Business
X. Committee Member Comments
XI. Public Comments
XII. Adjournment
The next meeting is September 21, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
16�� B 2o
Radio Road Beautification M.S.T.U.
Advisory Committee
A2885 Horseshoe Drive South
Naples FL 34104
May 18, 2010
Minutes
1611 R20"
I. The meeting was called to order by Dale Lewis at 3:37 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger (Absent), Helen Carella, John
Weber
County: Darryl Richard- Project Manager, Pam Lulich- Landscape Operations
Manager
Others: Mike McGee -McGee & Associates, Scott Windham - Windham Studio,
Jim Stephens - Hannula Landscaping, Sue Chapin -Radio Road East MSTU,
Darlene Lafferty - Juristaff
III. APPROVAL OF AGENDA
Add: V. C. Grass in Medians
Betty Schudel moved to approve the agenda as amended Second by Dale
Lewis. Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: April 20, 2010
Change: Pg 2, V. B., (R -15) bullet two, should read: Replacement of Royal Palms
is "rescheduled" due to effectfrom cold weather.
Dale Lewis moved to approve the April 20, 2010 minutes as amended Second
by Helen Carella. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report - Caroline Soto
Darryl Richard announced Caroline Soto was reassigned to the CAT
Department (Collier Area Transit.) He introduced Gloria Herrera as the
Budget Analyst for the MSTU Committees.
Darryl Richard reviewed the following: (See attached)
o Capital Outlay Commitments $567,902.51 includes Phase III Contract
as outlined:
- Hannula Landscaping $203,062.02 (Part B Landscaping)
- Bonness $333,753.68 (Part A Curbing)
- Contractor Mobilization will be conducted simultaneously
1611 620
- Project completion anticipated within 120 days in lieu of 240
days
o Available Capital Improvement $225,929.60
Dale Lewis reaffirmed utilizing the projected FYI 0 -11 Carry Forward monies
for current Project activity was approved by BCC.
B. Project Manager Report - Darryl Richard gave the following information:
(See attached)
(R -15) Radio Road Phase II -B & Phase I -A
o Contract was extended to June 30'h due to installation of Royal Palm
replacements
o Traffic Light installation (by the Circle K) is impeding the progress on
the Project
- Anticipates completion of Traffic Light installation by mid June
Discussion took place concerning a Police vehicles parking in the Medians.
Dale Lewis perceived the Sheriffs Department should be billed for damage
caused by Police vehicles parking in the medians.
o (Bid 09 -5244) Change Order Number Three (See attached)
- Net decrease of $5,327.35 was noted
Mike McGee clarified the Change Order consist of Plant Material and
Sprinkler Head quantity adjustments.
Devonshire and Santa Barbara
o Median irrigation leak may be caused by Control Clock (stuck valve)
- Ag TRONIX will be notified
o Compacted Lime Rock is present in the Median
- Submitted a Proposal $1,400.00 (Hannula Landscaping) for PVC
installation (in Median) to promote percolation
- The $1,400.00 monies will be back out from Change Order
Number Three ($5,327.35 Net decrease)
Dale Lewis moved to accept (Hannula) Bid for (4) 24 inch holes to be used
for French Drain. Second by John Weber. Motion carried unanimously
4 -0.
Dale Lewis moved to accept the (Hannula) Change Order (Number 3) per
Mike McGee's recommendation. Second by Helen Carella. Motion carried
unanimously 4 -0.
(R -14) Maintenance Contract
o Meeting is scheduled with Hannula Landscaping and Purchasing for
Contract review
2
An 2
o Noted if a contractual issue exists the Contractor is permi R tted to
renegotiate the Contract (with Purchasing)
o During renegotiation if an agreement on terms cannot be met the
Contract will go out for rebid
Dale Lewis expressed dissatisfaction with neglected Medians (by
Windjammer, Circle K, and Meadow Lakes Apartments.) He suggested
initiating a separate Contract (Landscape Maintenance) if the Contract goes
out for rebid.
Mike McGee stated:
• Hannula Landscape Division was advised hand removal of weeds is
required (2 weeks prior)
• Recommended a pre- emergent be applied subsequently
• Hand removal of weeds is scheduled 5 -17 -10 (advised by Jim
Stephens)
Staff will relay Committee comments to Purchasing for consideration during
Contract review with Hannula.
Dale Lewis requested a report from Staff regarding the meeting with
Purchasing and Hannula.
(R -14) Maintenance Consulting Contract
• McGee and Associates Proposal was submitted for additional Services
$4,356.00 (See attached)
• Additional field time was due to Project extensions
Dale Lewis moved to pay the increase to Mike McGee ($4,356.00.) Second
by Betty SchudeL Motion carried unanimously 4 -0.
C. Grass in Medians - Previously discussed under V.B.
VI. LANDSCAPE MAINTENANCE REPORT - Hannula
Jim Stephens reported:
Devonshire County Street Lighting Project
• Project is close to completion
• Extensive Irrigation repairs were required
• Lack of Irrigation resulted in Sod damage
• Reengineering is required to install additional Irrigation heads around
slabs (light base)
Mike McGee recommended replacing the existing sod as 60% — 80% is damaged.
Darryl Richard confirmed repair estimates will be presented to Traffic
Operations for payment as damage resulted from the County Lighting Project.
3
1611820
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Mike McGee reported the following:
o Replacement of Warranty Materials (Landscape) is complete
(excluding 1 Sable Palm)
Darryl Richard stated Devonshire Trees require thinning and a quote will be
provided at the August 17, 2010 meeting.
Discussion ensued concerning spending monies for Devonshire Tree trimming
($30,000.00) on Trees that ultimately will be removed.
After much discussion the following was concluded:
• An evaluation of existing Trees is needed
• To install the new Hedge and plant Trees simultaneously (Belville to
Appleby)
B. Windham Studio
Scott Windham stated Windham Studio will attend meetings when (Phase
III) Project begins.
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Summer Meeting Schedule
The Committee was in agreement to cancel the June and July meetings.
Discussion redeveloped on Devonshire Tree and Hedge Project (Belville to
Appleby.)
Mike McGee estimated the Project cost at Project $30,000.00 - $50,000.00.
Dale Lewis noted $34,000.00 was earmarked for the Project.
John Weber perceived a clear understanding of the Project is needed (by the
Public) to avoid 90% of problems.
After discussion it was concluded Scott Windham will give a visual
presentation at a future Association meeting (September.) The meeting will
be Publicly advertized and the Radio Road MSTU Committee and Staff will
attend.
Mike McGee presented proposed locations for the Radio Road Streetscape
Beautification Signs. (See attached)
After review the Committee selected West B and East B for the Sign
locations.
A Signcraft quote for the Radio Road Streetscape Beautification Sign was
submitted ($650.00 per sign.) (See attached)
Dale Lewis moved to recommend sign installation and manufacture of the
signs not to exceed $2,000.00 and install as soon as possible. Second by
Betty Schudei. Motion carried unanimously 4 -0.
4
1
X. COMMITTEE MEMBER COMMENTS —None
XI. PUBLIC COMMENT
Sue Chapin thanked the Committee for their support at the Radio Road MSTU
Public Meeting. She reported interviews will take place in July with (5)
Landscape Architect Firms and Project activity will begin on a small scale (corner
of Radio Road to Santa Barbara.) She welcomed the opportunity to act as liaison
for the Radio Road East MSTU.
There being no further business to come before the Committee, the meeting was
adjourned at 5:14 P.M.
Radio Road Beautification MSTU Advisory
Committee
.y
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented__A_or amended
The next meeting is August 17, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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1611 R20"
August 17, 2010
Prepared by:
Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes
Radio Road MSTU Proiect Report
(R-22) - ON HOLD — DEVONSHIRE shrub REFURBISHMENT;
7 -21 -09: Proposal is submitted for Committee review to install new shrubs — now that new drip
line has been installed: Total Project cost estimated per contract 09 -5111R rates: $8,700.00;
8- 25-09: Committee agrees with recommendation from Consultant (McGee) to hold off on
planting shrubs for areas where we have known issues with tree roots. (This condition applies to
many of the areas with shrubs dying back)
(R-18) - ACTIVE: RADIO ROAD PHASE III PROJECT (Livingston Rd. to Airport
Pulling; Windham Studios (PO 4500105824)
01- 19 -10: Bids received BONNESS INC. $354,673.10; PART B LAND. & IRG. HANNULA
LANDSCAPE INC. $224,588.22 (with alternates #2 and #3 selected)
TOTAL PART A & PART B: $579,26132 (Note: $410,879.50 available in Capital Outlay);
Budget Amendment is necessary in order to recognize `carryforward' to pay for project.
05- 14 -10: Notice to Proceed sent for May 17, 2010; 120 day contract
(R-15) - ACTIVE: RADIO ROAD PHASE II B & Phase I -A (II-B is from Kings
Way/Briarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara)
SUBSTANTIAL COMPLETION DATE: 02 -11 -2010
FINAL COMPLETION DATE: 03 -13 -2010
08- 17 -10: Final Completion pending work completion at Circle K (due to cross -walk)
(R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT
8 -25 -09: Ongoing Maintenance Consulting Services from McGee & Associates; LA Services
Contract to be reviewed in the Fall for BVO or rotation per `agreement letter' with Radio Road
MSTU.
08- 17 -10: Windham Studios under contract for maintenance consulting
(R-14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road
Beautification MSTD/MSTU Roadway Grounds Maintenance"
08- 17 -10: Hannula request price increase per Phase II -B, I -A, and (pending completion) Phase III
08- 17 -10: Staff review of proposed price increase in process.
1611 gp 0"I
MAINTENANCE REPORT
To:
Radio Road MSTU Advisory Committee
Company:
Daryl Richard, Collier County ATM
From:
Scott Windham
Date:
August 17, 2010
RE: Radio Road Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas as related to the site walk through on
8/17/10:
• Mike Anderson will be the new maintenance foreman for Hannula landscaping.
• Upon field review, in general, the project areas look healthy and well maintained.
• A few observations are as follows:
• The new sod at median 28 needs to be closely monitored as it
establishes to avoid weed intrusion.
• Devonshire new ROW sod has taken for the most part though
some areas appear patchy. Watch closely to insure proper
establishment and replace as needed.
• Crown of Thorns bed at the tip of median 5 needs to be re-
mulched. There is currently almost no mulch in the bed.
• The disturbed area in median 18 where the traffic light was recently completed
will be excavated, re- filled and planted with the Crown of Thorns mix by Fri, 8/20
according to Hannula.
Please email or call me if you have any questions.
Thank you,
Scott Windham, ASLA
Landscape Architect, LA 000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
8891 Brighton Lane, Bonita Springs, Florida 34135 phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: Scott @ windhamstudlio.com
x «x7\-- N-, indhamstudio.com
1611- 620
STATUS REPORT
To: Radio Road MSTU Advisory Committee
Company: Darryl Richard, Collier County ATM
From: Scott Windham
Date: August 17, 2010
RE: Radio Road Phase 3 Curbing, Irrigation and Planting Construction Progress
Committee and team:
The following is a brief progress report for the Radio Road Phase 3 Curbing, Irrigation
and Planting construction:
Construction Progress:
• Bonness will complete the curbing and soil preparation scope by the end of this
week, Fri, 8/20. The substantial completion walk through is scheduled for next
Tues, 8/24.
• Hannula will complete irrigation installation by 8/27.
• Hannula will flag all large trees and palms for review by WSI on Tues, 8/24.
• Hannula will then begin installation of large material by 8/27 and shrubs, ground
covers and mulch by 9/17.
• The target Substantial completion date for landscape and irrigation is 9/30 with
the final completion date being 10130.
Please email or call me if you have any questions.
Thank you,
Scott Windham, ASLA
Landscape Architect, LA 000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
8891 Brighton Lane, Bonita Springs, Florida 34135 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @«tindhamstudio.com
wwx .u-indhamstudio.com
CHANGE ORDER NO. CO #1 (ONE)
TO: Attn: Dale Hannula
Hannula Landscaping Incorporated
28131 Quails Nest Ln
Bonita Springs, FL 34135
"mall R20�'
CHANGE ORDER
CONTRACT NO._ BID:09 -5111 R
BCC Date: 12 -02 -08
Agenda Item: 16B9
FROM: ATM Department
DATE: August 1, 2010
ROJECT NAME: Contract 09 -5111 R Radio Road MSTU /MSTD Roadway Grounds Maintenance Contract
PROJECT NO.: P.O. #4500111963
Under our AGREEMENT dated _ December 2, 2008
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
Changes are related to:
UNIT COST CHANGES: Change is to adjust unit cost factors due to installation of additional landscaping and
irrigationper. Unit Cost adjustment is justified due to change in work scope related to each item. QUANTITY
CHANGES: Change in quantities is to field verification of quantities per installation of Phase II B, I -A, and
Phase III Project.
Describe the change(s):
This change order will:
UNIT PRICE CHANGES:
CHANGE ITEM Description Original Unit
New Unit
Total (annual change)
Percent
Change
® INCREASE #2 Weeding $150.00 EA.
$245.00 EA.
$ 4,940.00
+63.33%
® INCREASE #3 General Site Pruning $125.00 EA.
$225.00 EA.
$ 5,200.00
+80.00%
® INCREASE #4a Weekly Irrigation Sys. $200.00 EA.
$275.00 EA.
$ 3,900.00
+37.50%
® INCREASE #4b Monthly Irrigation Sys. $35.00 EA.
$70.00 EA.
$ 420.00
+100.00%
® INCREASE #15 Sequestrene Drench. $250.00 EA.
$375.00 EA.
$ 420.00
+50.00%
® INCREASE #16 20 -20-20 - Ferromec $150.00 EA.
$250.00 EA.
$ 100.00
+66.67%
® INCREASE #17a Insecticides /Fungicides$200.00 EA.
$250.00 EA.
$ 50.00
+25.00%
® INCREASE #18a Herbicides $200.00 Fro.
$250.00 EA.
$ 50.00
+25.00%
® DECREASE #17b Turf Insecticides/Fungicides
$200.00 EA.
$250.00 EA.
$ 50.00
+25.00%
® DECREASE #18b Turf: Herbicides $200.00 EA.
$250.00 EA.
$ 50.00
+25.00%
.
1611820
QUANTITY CHANGES: (note: "Unit Cost" for
these items do not change)
CHANGE ITEM Description
Original QTY.
New QTY.
Total (annual)
Percent
Change
® INCREASE #7 Pruning Canopy Trees
89
158
$100.00
+77.53%
® INCREASE #8 Palm Pruning
42
141
$990.00
+235.71%
® INCREASE #13 Fertilizer 8-2 -12
128
166
$123.50
+29.69%
® INCREASE #14 So- Po-Mag
4
7
$15.00
+75.00%
NET CHANGE:
$16,082.50 (annually)
+15.35% Net %
FOR THE Additive (DeEblelim Sum of: 16.082.50
Original Agreement Amount $104.741.50
Sum of Previous Changes $0
This Change Order to INCREASE $ 16,082.50
Present Agreement Amount $120,824.00 (Includes change
The time for completion shall be (increase/deeFeaw) by 0 calendar days due to this Change Order.
Accordingly, the Contract Time is now one thousand four hundred sixtydays (1,460 ) [note: this contract
has one initial year with 3 renewals — based on 3 renewals total contract period is to 12- 05 -12] calendar days.
The substantial completion date is on Wednesday, December 5, 2012 the final completion date is
Wednesday, December 5, 2012 Your acceptance of this Change Order shall constitute a modification to our
Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement
indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or
related to the change set forth herein, including claims for impact and delay costs.
Accepted:
CONTRACTOR:
Hannula Landscape & Irrigation Inc.
920
Authorized Corporate Officer,
Hannula Landscape & Irrigation Inc.
LANDSCAPE MAINTENANCE CONSULTANT
By:
Scott Windham, RLA, Windham Studios
By:
In
By:
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
PROJECT MANGER
Darryl Richard
LANDSCAPE OPERATIONS MANAGER
Pam Lulich
DEPARTMENT DIRECTOR
Michelle Edwards Arnold, ATM Dept.
M.
16! 1 R20�
DIVISION ADMINISTRATOR
Norm Feder, AICP, Administrator,
Growth Management Division
CONTRACT SPECIALIST
Rhonda Cummings, Contracts Specialist