Radio Road Beautification MSTU Minutes 05/18/2010Radio Road Beautification M.S.T.U.
Advisory Committee
A2885 Horseshoe Drive South
Naples FL 34104
May 18, 2010
Minutes
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I. The meeting was called to order by Dale Lewis at 3:37 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger (Absent), Helen Carella, John
Weber
County: Darryl Richard- Project Manager, Pam Lulich- Landscape Operations
Manager
Others: Mike McGee -McGee & Associates, Scott Windham - Windham Studio,
Jim Stephens - Hannula Landscaping, Sue Chapin -Radio Road East MSTU,
Darlene Lafferty - Juristaff
III. APPROVAL OF AGENDA
Add: V. C. Grass in Medians
Betty Schudel moved to approve the agenda as amended Second by Dale
Lewis. Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: April 20, 2010
Change: Pg 2, V. B., (R -15) bullet two, should read: Replacement of Royal Palms
is "rescheduled" due to effectfrom cold weather.
Dale Lewis moved to approve the April 20, 2010 minutes as amended Second
by Helen Carella. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report - Caroline Soto
Darryl Richard announced Caroline Soto was reassigned to the CAT
Department (Collier Area Transit.) He introduced Gloria Herrera as the
Budget Analyst for the MSTU Committees.
Darryl Richard reviewed the following: (See attached)
o Capital Outlay Commitments $567,902.51 includes Phase III Contract
as outlined:
- Hannula Landscaping $203,062.02 (Part B Landscaping)
- Bonness $333,753.68 (Part A Curbing)
- Contractor Mobilization will be conducted simultaneously
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- Project completion anticipated within 120 days in lieu of 240
days
o Available Capital Improvement $225,929.60
Dale Lewis reaffirmed utilizing the projected FYI 0 -11 Carry Forward monies
for current Project activity was approved by BCC.
B. Project Manager Report - Darryl Richard gave the following information:
(See attached)
(R -15) Radio Road Phase II -B & Phase I -A
o Contract was extended to June 30'h due to installation of Royal Palm
replacements
o Traffic Light installation (by the Circle K) is impeding the progress on
the Project
- Anticipates completion of Traffic Light installation by mid June
Discussion took place concerning a Police vehicles parking in the Medians.
Dale Lewis perceived the Sheriffs Department should be billed for damage
caused by Police vehicles parking in the medians.
o (Bid 09 -5244) Change Order Number Three (See attached)
- Net decrease of $5,327.35 was noted
Mike McGee clarified the Change Order consist of Plant Material and
Sprinkler Head quantity adjustments.
Devonshire and Santa Barbara
o Median irrigation leak may be caused by Control Clock (stuck valve)
- Ag TRONIX will be notified
o Compacted Lime Rock is present in the Median
- Submitted a Proposal $1,400.00 (Hannula Landscaping) for PVC
installation (in Median) to promote percolation
- The $1,400.00 monies will be back out from Change Order
Number Three ($5,327.35 Net decrease)
Dale Lewis moved to accept (Hannula) Bid for (4) 24 inch holes to be used
for French Drain. Second by John Weber. Motion carried unanimously
4 -0.
Dale Lewis moved to accept the (Hannula) Change Order (Number 3) per
Mike McGee's recommendation. Second by Helen Carella. Motion carried
unanimously 4 -0.
(R -14) Maintenance Contract
o Meeting is scheduled with Hannula Landscaping and Purchasing for
Contract review
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o Noted if a contractual issue exists the Contractor is permi R tted to
renegotiate the Contract (with Purchasing)
o During renegotiation if an agreement on terms cannot be met the
Contract will go out for rebid
Dale Lewis expressed dissatisfaction with neglected Medians (by
Windjammer, Circle K, and Meadow Lakes Apartments.) He suggested
initiating a separate Contract (Landscape Maintenance) if the Contract goes
out for rebid.
Mike McGee stated:
• Hannula Landscape Division was advised hand removal of weeds is
required (2 weeks prior)
• Recommended a pre- emergent be applied subsequently
• Hand removal of weeds is scheduled 5 -17 -10 (advised by Jim
Stephens)
Staff will relay Committee comments to Purchasing for consideration during
Contract review with Hannula.
Dale Lewis requested a report from Staff regarding the meeting with
Purchasing and Hannula.
(R -14) Maintenance Consulting Contract
• McGee and Associates Proposal was submitted for additional Services
$4,356.00 (See attached)
• Additional field time was due to Project extensions
Dale Lewis moved to pay the increase to Mike McGee ($4,356.00.) Second
by Betty SchudeL Motion carried unanimously 4 -0.
C. Grass in Medians - Previously discussed under V.B.
VI. LANDSCAPE MAINTENANCE REPORT - Hannula
Jim Stephens reported:
Devonshire County Street Lighting Project
• Project is close to completion
• Extensive Irrigation repairs were required
• Lack of Irrigation resulted in Sod damage
• Reengineering is required to install additional Irrigation heads around
slabs (light base)
Mike McGee recommended replacing the existing sod as 60% — 80% is damaged.
Darryl Richard confirmed repair estimates will be presented to Traffic
Operations for payment as damage resulted from the County Lighting Project.
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VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Mike McGee reported the following:
o Replacement of Warranty Materials (Landscape) is complete
(excluding 1 Sable Palm)
Darryl Richard stated Devonshire Trees require thinning and a quote will be
provided at the August 17, 2010 meeting.
Discussion ensued concerning spending monies for Devonshire Tree trimming
($30,000.00) on Trees that ultimately will be removed.
After much discussion the following was concluded:
• An evaluation of existing Trees is needed
• To install the new Hedge and plant Trees simultaneously (Belville to
Appleby)
B. Windham Studio
Scott Windham stated Windham Studio will attend meetings when (Phase
III) Project begins.
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Summer Meeting Schedule
The Committee was in agreement to cancel the June and July meetings.
Discussion redeveloped on Devonshire Tree and Hedge Project (Belville to
Appleby.)
Mike McGee estimated the Project cost at Project $30,000.00 - $50,000.00.
Dale Lewis noted $34,000.00 was earmarked for the Project.
John Weber perceived a clear understanding of the Project is needed (by the
Public) to avoid 90% of problems.
After discussion it was concluded Scott Windham will give a visual
presentation at a future Association meeting (September.) The meeting will
be Publicly advertized and the Radio Road MSTU Committee and Staff will
attend.
Mike McGee presented proposed locations for the Radio Road Streetscape
Beautification Signs. (See attached)
After review the Committee selected West B and East B for the Sign
locations.
A Signcraft quote for the Radio Road Streetscape Beautification Sign was
submitted ($650.00 per sign.) (See attached)
Dale Lewis moved to recommend sign installation and manufacture of the
signs not to exceed $2,000.00 and install as soon as possible. Second by
Betty Schudei. Motion carried unanimously 4 -0.
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X. COMMITTEE MEMBER COMMENTS —None
XI. PUBLIC COMMENT
Sue Chapin thanked the Committee for their support at the Radio Road MSTU
Public Meeting. She reported interviews will take place in July with (5)
Landscape Architect Firms and Project activity will begin on a small scale (corner
of Radio Road to Santa Barbara.) She welcomed the opportunity to act as liaison
for the Radio Road East MSTU.
There being no further business to come before the Committee, the meeting was
adjourned at 5:14 P.M.
Radio Road Beautification MSTU Advisory
Committee
.y
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented__A_or amended
The next meeting is August 17, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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