Radio Road Beautification MSTU Minutes 04/20/2010/V/
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Radio Road Beautification M.S.T.U. B2 0
• Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
April 20, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:31 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Bill Jaeger (Absent), Helen Carella, John Weber
County: Darryl Richard- Project Manager, Tessie Sillery- Operations Coordinator, Pam
Lulich- Landscape Operations Manager, Michelle Arnold- Director ATM
Others: Mike McGee —McGee & Associates, Scott Windham - Windham Studios, Jim
Stephens - Hannula Landscaping, Darlene Lafferty—Kelly Services
III. APPROVAL OF AGENDA
Add: V. C. Landscape and Curbing
Betty Schudel moved to approve the agenda as amended Second by Helen Carella.
Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: March 16, 2010
Change: Pg 3, VI., bullet one, should read: Broken irrigation pipes "on Devonshire
Blvd" due Boring for the Street Lighting Project.
Dale Lewis moved to approve the March 16, 2010 minutes as amended Second by
Betty Schudel. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Caroline Soto
Tessie Sillery reviewed the following: (See attached)
• Received Revenue Structure $279,326.92
• Available Operating expense $61,978,41
Darryl Richard reported:
• Phase III monies ($536,815.70) will be encumbered in the April Budget
• Juristaff is providing Secretarial Services in place of Kelly Services
B. Project Manager Report - Darryl Richard gave the following information: (See
attached)
(R -18) Radio Road Phase III Project
o Anticipates NTP will be issued for May 3, 2010
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Discussion took place on Lane Closure Fees. (See attached)
Dale Lewis addressed the following:
o Estimated Lane Closure Fees - $20,000.00
o Perceives Lane Closure Fees are inappropriate as the Project is a Capital
Improvement (for the County)
o Inquired if TECM was charged Lane Closure Fees during installation of
Curbing
Darryl Richard confirmed Lane Closure Fees were not charged during Phase I
(Curbing between Devonshire and Tina Lane.)
Dale Lewis resumed:
o Questioned why Lane Closure Fees are applicable as during previous
Project Phases fees were not charged (when blending with TECM Project)
o Perceived Lane Closure Fees are offensive (to Tax Payers of Radio Road
MSTU) as the Project will be complete when turned over to the County
After much discussion it was determined a Policy change was adopted on Lane
Closures.
Michelle Arnold will inquire on the following questions on Lane Closure Policy
and report to the Committee via email:
o Date the Policy change was adopted
o Clarification on the meaning of the Policy
o Definition of Capital Improvement
(R -18) Radio Road Phase III Project
o Pre construction meeting to be conducted in May
o Curbing Contract -120 days
o Anticipates mobilizing both Contractors simultaneously to expedite the
Project
(R-15) Radio Road Phase II -B & Phase I -A
o Final completion date was extended to May 27th due unavailable Plant
Materials
o Replacement of Royal Palms is scheduled due to effect from cold weather
(R-15) Maintenance Contract
o Requires re -bid due to a 20% increase for Phase III installation (maintenance
component)
o Suggested Hannula Landscaping meet with Purchasing to discuss options
(R -19) Maintenance Consultiniz Contract
Scott Windham reviewed Annual Services Proposal, highlighted the following: (See
attached)
o Provision is included for minimal Design Services
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o A Support Team was incorporated 1611 82 O
- Kichner- Horticultural Advisor (limited basis)
- James Abney- Irrigation evaluation and assistance
• 1 year Contract
• Base Bid - $11,856.00
• Bid total - $14,772. 00
• Confirmed time served (with Mike McGee) for Project familiarity is
Pro bono work
• Project completion date - June 2011
Dale Lewis moved to approve (Windham Studio Proposal $14,772. 00) as it is a
reasonable Proposal for the Scope of work Second by Betty SchudeL Motion
carried unanimously 4 -0.
Radio Road Beautification Sign (See Attached)
Discussion ensued on the proposed Sign designed by McGee and Associates.
The Committee was in agreement (2) Signs will be installed Radio Road.
Darryl Richard will coordinate with Traffic Operations on placement restrictions for
the Signs.
Staff requested suggestions from McGee and Associates on locations for the Signs.
Helen Carella left 4:37p.m.
C. Landscaping and Curbing - Previously discussed V. B.
Dale Lewis reported layer of mulch is 1 inch thick on Radio Rd. (Windjammer, along
curbing on both sides)
Mike McGee will assess the thin layer of mulch.
Jim Stephens responded new Mulching will be scheduled for next week (remainder
of Radio Road new Projects.)
Discussion resumed on approval for the Radio Road Beautification Sign.
Dale Lewis moved to approve $3,000.00 plus 20% overrun (for signs.) Second by
Betty SchudeL Motion carried unanimously 3 -0.
VI. LANDSCAPE MAINTENANCE REPORT - Hannula
Jim Stephens reported:
• Fertilization will be complete by May 1St
• Proposal will be submitted to Staff for Devonshire ROW Sod replacement
(due to damage from trenching)
• Extensive damage from Base(s) installation (County Street Lighting Project)
The Committee expressed concern of a possible delay on irrigation repairs (damage from
County Lighting Project.)
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Darryl Richard requested weekly reports from Hannula on part(s) repairs for payment
by the County.
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates - Mike McGee reported the following:
• Weed issues
• Muhly and Ornamental grass requires replacement
B. Windham Studios - Previously discussed V. B.
VIII. OLD BUSINESS None
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X. COMMITTEE MEMBER COMMENTS -None
M. PUBLIC COMMENT -None
There being no further business to come before the Committee, the meeting was
adjourned at 4:55 P.M.
Radio Road Beautification MSTU Advisory
Committee
ale Lewis, Chairman
These minutes approved by the Committee on 3- - R - ,
as presented or amended
next meeting is May 18, 2010 3:30 p.m.
CC Transportation Bldg.
2885 Horseshoe Drive South
Naples, FL 34104
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