Radio Road Beautification MSTU Minutes 08/17/20101a
'+� Radio Road Beautification M.S.T.U.
Advisory Committee
z885 Horseshoe Drive South
Naples FL 34104
August 17, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:31 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel (Excused), Bill Jaeger (Absent), Helen
Carella, John Weber
County: Darryl Richard- Project Manager, Pam Lulich- Manager Landscape
Operations, Michelle Arnold- Director ATM, Gloria Herrera - Budget Analyst
Others: Mike McGee —McGee & Associates, Scott Windham - Windham Studio,
Dale Hannula- Hannula Landscaping, Marlene Sherman- Public, Dom Festa-
Treasurer Countryside Master Association, Wayne Sherman- Public, Darlene
Lafferty - Juristaff
III. APPROVAL OF AGENDA
John Weber moved to approve the agenda as submitted Second by Helen
Carella. Motion carried unanimously 3 -0.
IV. APPROVAL OF MINUTES: May 18, 2010
John Weber moved to approve the May 18, 2010 minutes as submitted Second
by Helen Carella. Motion carried unanimously 3 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report —Gloria Herrera reviewed the following information:
o Collected Ad Valorem Tax
Darryl Richard perceived Line Item 2 Delinquent Ad Valorem Tax $215.54
are assessed late payment penalties.
• True Carry Forward will be reported in February 2011
• Committed Total Expenses $492,570.74
• Work Orders will roll into the next Fiscal Year
Dale Lewis noted $250,914.76 is remaining (in the Budget) for current
Project activity.
1611 B22
B. Project Manager Report - Darryl Richard gave the following information:
(See attached)
(R -18) Radio Road Phase III Project
• Bonness Curbing Project will be completed August 24th
- Inspection is scheduled August 24h
• Landscaping Project is scheduled for completion September 30th
- Final grade on Soil fill material is underway
- Installation of Irrigation System is complete
- Flushing and operational tests on the Irrigation System is
required prior to installing Plant Materials
- Effective August 24h Maintenance Traffic (Lane Closures)
becomes sole responsibility of Hannula Inc.
- Lane Closure Fees will be paid by the MSTU (after August 241h
- A weekly count for Lane Closures will be emailed to the
Committee (by Staff)
Discussion took place on Lane Closure Fee schedule and number of Lane
Closures needed during the Project.
Dale Hannula noted Landscaping and Curbing was performed concurrently
by Bonness and Hannula which minimized Lane Closures.
Darryl Richard confirmed Lane Closure Fees are $300.00 per day from
September through November.
(R -1 S) Radio Road Phase II -B & Phase I -A
o Landscaping replacements are scheduled next week (due to Traffic
Signal installation at Circle K)
Dale Hannula reported removal of debris was required - Status complete.
Darryl Richard stated 100% of the Landscape Refurbishment costs were paid
by TECM.
(R -11) On Going Maintenance Contract
• Hannula Change Order was reviewed due to necessary additional
Landscaping and Irrigation ($16,082.50)
• Change Order is from Santa Barbara to Airport Pulling
• Change Order is paid by Fund 111
Dale Lewis perceived weed problems will occur in Mulched areas as some are
very shallow.
Darryl Richard was confident that Hannula is aware of the contractual
obligation to maintain the weeds.
VI. LANDSCAPE MAINTENANCE REPORT- Hannula
Dale Hannula announced Jim Stephens is no longer with Hannula. He stated the
initial main focus will be Training and infield Training with Mike Anderson.
161 1, B22
Scott Windham reviewed Radio Road Monthly Maintenance Report and noted
the following: (See attached)
• Median 28 Sod requires Fertilization (Devonshire)
• Sod in ROW is patchy and requires replacement (Devonshire)
• Median 5 Mulch is required (Santa Barbara)
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates - Phase II -B and I -A Completion
Dale Lewis questioned Mike McGee's outlook on initiation of Phase II (Trees
and Hedges) as $34,000.00 was earmarked in the Budget for the Project.
After discussion it was concluded McGee and Associates Maintenance Consulting
Contract was expired and Windham Studio will move forward to Project
completion.
Dale Lewis moved to approve the $34,000.00 earmarked in the Budget plus a
20% contingency to allow Scott Windham (Windham Studio) to start work on
the Project (Devonshire Hedge second phase) and present exact figures at the
next meeting, not only for Landscaping, to include Irrigation and Plant
Material for a Total Cost. Second by John Weber. Motion carried
unanimously 3-0.
B. Windham Studio - Phase III Project and Maintenance
Scott Windham reviewed Status Report for Phase 3 Curbing. (See attached)
• Installation of Large Material and Plantings will commence by
September 17th
• Final completion date - October 30th
• French drains were not required
- Cost adjustment will be made during the final pay application
VIII. OLD BUSINESS -None
IX. NEW BUSINESS -None
X. COMMITTEE MEMBER COMMENTS
Marlene Sherman inquired on the completion date for Radio Road Landscaping.
Dale Lewis responded September 3& is the scheduled date. Subsequently the
Devonshire Project will commence and is the largest undertaking for Radio Road
Beautification MSTU (requested by the BCC.)
Discussion ensued on Radio Road Beautification MSTU Jurisdiction, Boundary
expansions and the creation of a new MSTU.
Dom Festa questioned if the County assumed responsibility for Maintenance at
completion of Landscape Projects.
3
1611 iB22 4
Staff stated Maintenance is paid by the following Funding sources upon
completion of MSTU Landscape Projects:
Fund III
• Radio Road (Santa Barbara to Airport Pulling)
• Arterial Roadways
• Specific (4) Lane Roadways
County General Fund
o After completion of Radio Road Phase III (Livingston Road to Airport
Pulling)
Radio Road Beautification MSTU is responsible for
• Devonshire Projects
• Devonshire Maintenance
Dom Festa questioned if establishing a new MSTU was needed to Fund
Landscaping on Davis Road.
Dale Lewis replied affirmatively as Davis Road is not within the Radio Road
Beautification MSTU Boundary.
After much discussion the following was concluded:
• Davis Road is a State Road
• State Funding was pulled when he Road was widened
• Grant Funds are available
— Organizations with monies beforehand may apply
XI. PUBLIC COMMENT
Dale Lewis suggested duplicating (2) Radio Road Streetscape Beautification
Signs (for Livingston Road and Airport.)
Dale Lewis moved to purchase 2 additional signs, duplicates of the Radio Road
Streeiscape Beautification Sign, cost not to exceed $2,500.00. Second by Helen
Carella. Motion carried unanimously 3-0.
There being no further business to come before the Committee, the meeting
was adjourned at 4:36 P.M.
4
. . .0 . 1611 822
Radio Road Beautification MSTU
Advisory Committee
A �- "-
Dale Lewis, Chairman
These minutes approved by the Committee on - (� f t✓
as presented or amended_.
The next meeting is September 21, 2010 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104