Radio Road Beautification MSTU Minutes 09/21/20101611 g22 -4
aRadio Road Beautification M.S.T.U.
Advisory Committee
'*'%k z88g Horseshoe Drive South
Naples FL 34104
September 21, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:30 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel (Excused), Bill Jaeger (Absent), Helen
Carella, John Weber
County: Darryl Richard- Project Manager, Gloria Herrera - Budget Analyst
Others: Scott Windham - Windham Studio, Mike Anderson - Hannula
Landscaping, Darlene Lafferty- Juristaff
III. APPROVAL OF AGENDA
Add: DL A. Attendance
IX B. New Signs
VII. C. Windham Studio - Devonshire Refurbishment
John Weber moved to approve the agenda as amended Second by Dale Lewis.
Motion carried unanimously 3 -0.
IV. APPROVAL OF MINUTES: August 17, 2010
Dale Lewis requested to suspend mail distribution (minutes and agenda) as the
Committee receives them via email for review. He perceived it as a cost saving as
a hard copy (minutes and agenda) is distributed to the Committee at the meetings.
Change: Pg 3, Paragraph 1, first Bullet should read: "(Radio Rd.) "
Pg 4, Paragraph 3, should read: Dale Lewis replied affirmatively as
Davis "Blvd" is not within the Radio Road Beautification MSTU
Boundary.
John Weber moved to approve the August 17, 2010 minutes as amended
Second by Helen Carella. Motion carried unanimously 3 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report —Gloria Herrera reviewed the following information: (See
attached)
• Collected Ad Valorem Tax $295,176.83
• Improvements General Open P.O.s $169,516.25
• Five P.O.s will roll into the new Fiscal Year (highlighted)
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o Modification on future Budget Reports will include
- Removal of the Bid Number
- Add detailed information for clarification on the P.O.
Dale Lewis requested adding the remaining Balance due on Project Activity
on the Budget Report. He questioned the payment status on the Curbing
Project.
Darryl Richard responded Bonness was paid $591,187.60 (Budget Report
Line Item 33.)
After discussion the following was determined by Staff and Committee:
• Approximately $200,000.00 is due (remaining balance) on the Curbing
Project
• Sufficient monies are available ($280,750.90) for final payment on the
Curbing Project
• At the conclusion of FYI additional Funds will be available (closed
P.O. monies will roll into FYI 1)
B. Project Manager Report - Darryl Richard reported the following: (See
attached)
jR -18) Radio Road Phase HIP roject
• Substantial Completion - First week of October
• Tree planting - In progress
• Irrigation System - Is Operational
Scott Windham gave additional information on the Irrigation installation:
• Installation is 85% complete
• Irrigation System Flushing is in progress
• Zones are turned on by Hand (as needed)
• Installation of Bubblers is concurrent with Tree installation
Darryl Richard reported to date there were minimal days of Lane Closures (6
days - Fees $1,800.00.)
(R -1 S) Radio Road Phase H -B & Phase I -A
o Completion of Paperwork - In progress to closeout the Project
Signage Protect
• Windham Studio is the Project Consultant
• Signcraft P.O. will be opened after October 1, 2010
VI. LANDSCAPE MAINTENANCE REPORT- Hannula
Mike Anderson reported the following:
Devonshire
• Fertilization is complete
• Mulch was installed
K
161 1822
Radio Road
o Fertilization was performed September 21, 2010
Darryl Richard stated Irrigation repairs were performed on Devonshire.
Mike Anderson clarified the Irrigation repairs were due to storm generated
power surges.
Mike Anderson reported Irrigation issues with the (newly installed) second
Hedge.
Darryl Richard perceived the Irrigation problem was a timing issue and an
assessment was needed (during progression of Refurbishment.)
Scott Windham stated the Scope (of Services) was modified to include Irrigation
reevaluation on the following:
o The Hedge (existing)
o Future Hedge
o Tree Replacement Program
o The area between the Future Hedge and Sidewalk
Dale Lewis questioned if Irrigation repairs are presently needed during the new
Hedge installation.
Scott Windham responded affirmatively.
Darryl Richard perceived Reuse is available to water the Hedge (via the
Irrigation Drip System.) Staff will confirm with Roger Dick if Reuse can be used
throughout the day.
Windham Studio -Radio Road Monthly Maintenance Report (See attached)
Scott Windham gave the following additional information:
o Soft silhouette Bougainvillea will be installed and maintained in a tight
configuration to preclude leggy growth (Phase III)
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Phase II -B and I -A Completion -None
B. Windham Studio — Phase III Project and Maintenance
Scott Windham reviewed the following information:
o Installation of Large Plant Material will be completed by this week
o Substantial Completion date is anticipated September 29th
Dale Lewis restated concerns of installing Mulch in lieu of Sod based on
Median Maintenance (in front Circle K and past Windjammer Village):
o Mulch layer is too thin
o Weed Control Applications are non existent
o Weeds are rampant in the Medians
Mike Anderson verified one application (herbicide) was sprayed and the
second application is scheduled.
3
161 16224
Darryl Richard requested Hannula use a Pre - emergent Herbicide to prevent
Weed growth.
C. Windham Studio — Devonshire Refurbishment
Scott Windham distributed and reviewed Scope of Services ($4,900.00) for
Refurbishment Design Services above the Base allotment per Annual
Maintenance Consulting Services Agreement (North Residential side.) (See
attached)
• Mahogany Trees will be removed in a Phase Program
• Scope is an increase of $2,900.00 to the original Base Contract
Dale Lewis moved to accept the Proposal and grant Windham Studio
Budget Monies ($4,900.00 total.) Second by John Weber. Motion carried
unanimously 3 -0.
Motion was amended to include: The Budget Monies ($4,900.00) is in addition to
the Base Contract. Second by Helen Carella. Motion carried unanimously
3 -0.
Scott Windham will present a Concept for Tree ideas and Cost Estimates at
the October meeting.
Discussion ensued on replacement costs (for Mahogany Trees.) It was
concluded the estimate was $50,000.00 for half of the Project.
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Attendance
The Radio Road MSTU Committee Attendance record was reviewed.
Discussion ensued and was determined Bill Jaeger had (4) consecutive
unexcused absence.
After discussion it was asserted by the Committee that Meeting Attendance is
necessary (by Members) to ensure a quorum is established.
Dale Lewis moved to remove Bill Jaeger from the Committee and (directed
Stafj) to advertise the Vacancy (on the Radio Road MSTU Committee.)
Second by John Weber. Motion carried unanimously 3 -0.
B. New Signs - Previously discussed under V. R
X. COMMITTEE MEMBER COMMENTS -None
XI. PUBLIC COMMENT -None
M
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There being no further business to come before the Committee, the meeting
was adjourned at 4:36 P.M.
Radio Road Beautification MSTU
Advisory Committee
o t2
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented_ -�S_or amended
The next meeting is October 19, 2010 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104