Radio Road Beautification MSTU Minutes 10/19/2010a,
Radio Road Beautification M.S.T.U.
Advisory Committee
�► 2885 Horseshoe Drive South
Naples FL 34104
October 19, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:30 PM.
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II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Helen Carella, John Weber
County: Darryl Richard- Project Manager, Gloria Herrera - Budget Analyst, Pam
Lulich- Landscape Operations Manager
Others: Scott Windham - Windham Studio, Mike Anderson - Hannula
Landscaping, Darlene Lafferty - Juristaff
Darryl Richard announced the County received a Resignation Letter from Bill
Jaeger. He noted the vacancy to serve on the Radio Road MSTU Committee was
Advertized. (See attached)
III. APPROVAL OF AGENDA
Add: VIII A. Signs
Betty Schudel moved to approve the agenda as amended Second by Helen
Carellm Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: September 21, 2010
John Weber moved to approve the September 21, 2010 minutes as submitted
Second by Dale Lewis. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report —Gloria Herrera reviewed the following information: (See
attached)
• Projected Ad Valorem Tax $307,700.00
• Estimated Investment Interest $3,500.00
Dale Lewis questioned the following:
• The Funding Source used to calculate the Estimated $3,500.00
Investment Interest
• The applicable Interest Rate
Staff stated the Radio Road MSTU Funds are in placed in Investments
(County) and collecting Interest.
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After discussion it was concluded Gloria Herrera will confer with the
Budget Office to verify the originating source, calculation method, and
Interest Rate used on the Estimated Investment Interest Line Item. She will
report the information to the Committee.
Gloria Herrera continued the Budget Report
o Available Capital Improvements $446,500.00
o Carry Forward is not a true figure as it will be audited February 2011
o (5) P.O.s from FYI were rolled into the FYI I Budget ($102,977.27)
B. Project Manager Report - Darryl Richard reported the following: (See
attached)
(R -18) Radio Road Phase III Project
• Substantial Completion is scheduled October 26th
• Weeds will be removed prior to shrub installation
• Irrigation System adjustments were made
- Testing of the Irrigation System is currently being performed
(R -15) Radio Road Phase H -B & Phase I -A
• Phase II -B Project is Complete
• Hannula Landscaping is under Contract (Fund 111) to maintain the
entire Roadway
(R -14) Maintenance Contract - Bid # 09 -5111 R
Darryl Richard noted a Change Order ( Hannula) is under review (by Staff)
due to the addition of Landscaping (Materials.)
Scott Windham perceived the increase of 15.35% (based on the original Base
Contract) was appropriate due to the following criteria:
o Phase III (Livingston Rd. To Airport Pulling)
- Last mile of Radio Rd. consists of solid line of Shrubs
- 80% increase in Bed Area
• Annual Cost increase - $16,082.50 (from Santa Barbara to Airport
Pulling Rd.)
• Devonshire will be maintained by Fund 111 (when the completed
Project is turned over to the County)
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula -Mike Anderson reported the following:
o Suggested an application of Supplemental Fertilization to correct
Palm Tree deficiencies
- Supplemental Fertilization is included in the Maintenance
Contract
B. Windham Studio - Scott Windham gave the following Report:
o A second application of Fertilizer will be applied to address Turf
issues (across from Publix)
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Darryl Richard noted treatments were applied to eliminate chinch bugs in the
I" median (between Devonshire and Santa Barbara.)
Betty Schudel relayed Resident concern of installing Black Olive Trees due
to the untidy nature of the Tree.
Discussion ensued and it was clarified the Shady Lady Black Olive will be
installed and is dissimilar to a regular Black Olive Tree.
After discussion it was perceived the concerned Resident will be satisfied with
the Shady Lady variety.
VII. LANDSCAPE ARCHITECT REPORT- Windham Studio
A. Phase III Project - Reviewed under V. R
B. Devonshire Refurbishment
Scott Windham reviewed the Hedge Installation Opinion of Probable Cost:
• Total Estimate $26,977.50
• Included continuation of the Clusia Hedge from Belville Blvd. to
Radio Rd.
• Suggested to retain the existing Ficus Hedge (behind the sign)
• Proposed Hedge consists of
- 10 gallon, 48 inch Plants
- 274 Shrubs
• Proposed Long Term Goal
- Install Hedge and allow growth
- Phase out Mahogany Trees and install Sod concurrently in the
9 ft area (from the back of sidewalk to Clusia Hedge)
Darryl Richard stated Quotes are required for the Hedge Project.
Discussion ensued concerning Bid Solicitation for the Hedge Project and it
was determined Hannula Landscaping performed the first phase of the Hedge
Installation.
Dale Lewis requested Hannula Landscaping be awarded the Project based on
familiarity with area and the Project Scope.
After discussion it was concluded Staff will
• Present the Project to Purchasing utilizing the Maintenance Contract
• If Bid Solicitation is required the Committee will be notified
Pam Lulich questioned if the metered water for Devonshire was separated out
as Fund 111 is presently paying for water usage on Devonshire Blvd.
Darryl Richard reported the (Radio Rd MSTU) Water Tap has (1) meter and
is paid by Fund 111. He stated a separate Tap is needed (by the MSTU
Pam Lulich stated the following will be submitted at the November 16
meeting (Radio Rd. MSTU.)
• Total water usage for Devonshire (metered by the Central Control)
• Fund 111 Annual Water Bill and a transfer of payment for Devonshire
water usage
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Discussion ensued concerning the MSTU's future financial responsibility for
Water usage on Devonshire.
Staff noted the Committee is currently paying for Electricity on Devonshire.
After discussion it was concluded careful review is required by Staff to
establish the water source and quantity used for Devonshire.
Dale Lewis moved to approve the Bid from Windham Studio ($26,977.50)
with preference to the current Maintenance Contractor Hannula because of
their knowledge of the past job. Second by Betty Schudel, Motion carried
unanimously 4 -0.
Devonshire Blvd. Tree Replacement
Scott Windham distributed information on the Devonshire Tree Replacement
Project:
• Bid Tabulation (See attached)
• Planting Plan (See attached)
Discussion took place concerning Planting Plan Options.
After discussion the Committee perceived sufficient Funds will be available to
complete the Tree Replacement Project in (1) Phase.
Darryl Richard requested Windham Studio prepare Bid Documents to
complete the Shrub and Tree Replacements as (1) Project.
Dale Lewis moved to approve for the Program go forward on Devonshire
and for Windham Studio to provide written documents to the Committee.
The Committee approves the cost presented thus far (by Windham Studio)
plus 20% Contingency with the total cost as $120,000.00 for Refurbishment
plus Consultant's Fee for the Project. Additionally, the Project is to be
completed in one Phase. Second by Betty Schudel, Motion carried
unanimously 4 -0.
Darryl Richard anticipated the following timeline for the Shrub and Tree
Replacement Project:
• Bid Solicitation - January 2011
• Construction - March 2011
• Project Completion -mid July 2011
VIII. OLD BUSINESS
A. Signs
• Signs are approved
• Order will be placed for (2) Signs
IX. NEW BUSINESS -None
X. COMMITTEE MEMBER COMMENTS -None
XI. PUBLIC COMMENT -None
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There being no further business to come before the Committee, the meeting
was adjourned at 4:52 P.M.
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented or amended_.
The next meeting is November 16, 2010 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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