Radio Road Beautification MSTU Minutes 11/16/2010161 1 9`22 �
Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
November 16, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:30 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel, Helen Carella, John Weber
County: Darryl Richard- Project Manager, Gloria Herrera - Budget Analyst, Pam
Lulich- Landscape Operations Manager, Michelle Arnold -ATM Director
Others: Scott Windham - Windham Studio, Manny Gonzalez- Hannula
Landscaping, Darlene Lafferty- Juristaff
III. APPROVAL OF AGENDA
Add. XI. A. December Meeting
Betty Schudel moved to approve the agenda as amended Second by Helen
Carella. Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: October 19, 2010
Change: V. A. pg 2, last sentence should read: Staff stated the Radio Road MSTU
Funds are placed in Investments (County) and collecting Interest.
VII. B. under Devonshire Blvd. Tree Replacement, first sentence of the
motion was amended to read: Dale Lewis "moved the " Program go
forward on Devonshire and Windham Studio "will " provide written
documents to the Committee.
Helen Carella moved to approve the October 21, 2010 minutes as amended
Second by Betty Schudeb Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report — Gloria Herrera reviewed the following information: (See
attached)
• Collected Ad Valorem Tax $2,096.79
• Investment Interest Collected $182.23
John Weber inquired on the response to the Committees questions
concerning the Funding source for the Investment Interest Line Item.
Gloria Herrera responded a clarification will be provided at the next MSTU
meeting.
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B. Project Manager Report - Darryl Richard gave additional information as
follows: (See attached)
(R -18) Radio Road Phase III Project
o Project is complete
Dale Lewis stated the Radio Road Streetscape Beautification Signs are not
installed and questioned if BCC approval is needed to install signs.
Staff responded a ROW Permit is the only requirement to install the Signs.
(R -15) Radio Road Phase II -B & Phase I -A
o Phase II -B Project is Complete
Darryl Richard reported FPL requested the relocation of (3) Royal Palms as
they are too close to power lines:
- (1) at Commercial Blvd.
- (2) at Tina Lane
Scott Windham noted FPL Right Tree Right Place guidelines were followed
however FPL requires additional clearance.
Darryl Richard stated Hannula will provide a Quote to relocate the Royal
Palms as required by FPL.
(R -14) Maintenance Contract - Bid # 09 -5111 R
Darryl Richard announced Mike Anderson is no longer employed with
Hannula Landscaping. He introduced Manny Gonzalez as the representative
for Hannula.
Darryl Richard reviewed the Hannula increase to the Annual Contract to
include the following:
o Phase III (Livingston Rd. To Airport Pulling)
o Phase IIB (from Santa Barbara to Airport Pulling Rd.)
0 15.35% Annual Cost increase - $16,082.50
Dale Lewis moved that anytime a Budget Report is received by Staff it
indicates the appropriate Funding Source for each Project (Fund 111 or
MSTUFund) Second by Betty SchudeL Motion carried unanimously 4 -0.
Staff confirmed the Roadway Maintenance Cost from Airport Pulling to Santa
Barbara is paid by Fund 111.
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula -Mike Anderson -None
B. Windham Studio - Scott Windham reviewed Status Reports: (See attached)
Dale Lewis commended Scott Windham on a job well done. He noted the
work performed by Windham Studio far exceeded his expectations.
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VII.
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Dale Lewis requested installation of additional Plants in the section from
Phase IIB to Santa Barbara.
LANDSCAPE ARCHITECT REPORT- Windham Studio
Scott Windham reviewed the following:
A. Phase III Project
o December 5t' is Final Completion date for the As Built Landscape and
Irrigation Plans
o (2) Locations for Radio Road Streetscape Beautification Signs were
recommended
- West end Median (section that meets Airport Pulling)
- Commercial Blvd. (in the Crown of Thorn)
Dale Lewis moved to accept Scott Windham's recommendation for the Sign
Locations. Second by Betty Schudel. Motion carried unanimously 4 -0.
B. Devonshire Refurbishment
Scott Windham reviewed Task VI. Change Order 1 and Fee Schedule
(Devonshire Hedges, Street Trees and Medians.) He noted the Scope was
revised to combine Projects on Devonshire Blvd. as requested by Staff. (See
attached)
Berkshire Lakes Perimeter Hedke and Street Tree Replacement
o Cost Estimate $8,302.00
0 20 Hours of Field Time was calculated based on 120 day Project
Median Landscape and Irrigation Refurbishment
o Cost Estimate $9,100.00
Darryl Richard requested the Committee give consideration on removing
Sod in the Devonshire Medians and install Shrubs to reduce water usage.
Betty Schudel stated 100% refurbishment would be required if the Sod is
removed.
Publix Shopping Center Hedge and Street Tree Replacement
o Cost Estimate $7,802.00
Dale Lewis expressed disapproval on spending Tax Payer monies on the
Shopping Center Property.
Discussion ensued on the Shopping Center and contribution to the MSTU.
After discussion it was concluded MSTU Tax payment is based on:
• The Folio number, not the number of units on the Property
• The Taxable Value of the Property
Dale Lewis requested Staff provide information on the Shopping Center
Property Taxable Value.
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Darryl Richard suggested deferring the Publix Shopping Center and Street
Tree Replacement $7,802.00 Project on Windham Studio Change Order 1.
John Weber recommended removing the $7,802.00 (from Windham Studio
Change Order ])for the time being. Second by Dale Lewis. Motion carried
unanimously 4 -0.
Based on the motion Darryl Richard noted the revised total for Change
Order 1 is $17,852.00.
Dale Lewis moved to accept Windham Studio Proposal for $18,000.00.
Second by John Weber. Motion carried unanimously 4 -0.
Devonshire Blvd. Landscape and Irrigation Renovation: Berkshire Lakes
Hedge and Street Tree Replacement (See attached)
• Budget reflects a significant increase in Irrigation Cost
- Current Estimate $37,253.00
• A Controller is required for the expanded area
• Irrigation System requires renovation for future Sod installation
Darryl Richard suggested installing low ground cover (between the sidewalk
and new hedge) to reduce Maintenance and water usage.
Pam Lulich recommended installing a separate Meter to connect to the
existing Irrigation (backup System) as the Devonshire water is supplied from
Radio Road.
Darryl Richard requested Windham Studio add the Water Meter installation
to the Project. He expressed the need to differentiate between Reuse Water
versus Well Water usage.
Devonshire Water Usaze
Pam Lulich stated research is underway on the MSTU Reclaim usage. She
noted Electrical cost will be assessed in addition to the Reclaim usage.
Discussion took place on the location for the Meter installation.
After much discussion the following was determined:
• The Effluent usage will be counted prior to reaching the Mixing
Chamber
• Devonshire Water flow can be measured by Bermad Valves and
reported to the Central Controller
Darryl Richard responded Windham Studio will review and provide a
solution to track Reclaim Water usage.
Dale Lewis requested Windham Studio present the remedy at the January
meeting.
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Betty Schudel reported the Irrigation heads are staining Berkshire Lakes
Monument walls.
Manny Gonzalez responded the Irrigation heads will be adjusted.
Darryl Richard reported A &L Labs will take Tissue and Soil samples to
address nutrient deficiencies in Palm Trees.
VIII. OLD BUSINESS
A. Devonshire Water Usage- Previously discussed under VII. B.
IX. NEW BUSINESS
A. December Meeting
The Committee agreed to cancel the December meeting.
Dale Lewis moved to conduct the next meeting January 18, 2011. Second
by Betty SchudeL Motion carried unanimously 4 -0.
X. COMMITTEE MEMBER COMMENTS -None
XI. PUBLIC COMMENT
Sue Chapin gave the following update on the Radio Road East MSTU:
0 7 meetings and 1 workshop have been conducted since April
o Landscape Architect Firm Urban Green Studios was selected
There being no further business to come before the Committee, the meeting
was adjourned at 4:53 P.M.
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis, Chairman
These minutes approved by the Committee on - A - l 1 ,
as presented�_or amended
The next meeting is January 18, 2011 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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