Radio Road Beautification MSTU Agenda 10/19/2010Fiala 12✓�_
Henning
Coyle Al
Coletta
Radio Road Beautification M.S.T.U.
Advisory Committee
2885 Horseshoe Drive South
Naples FL 34104
October 19, 2010
AGENDA
I. Call Meeting to Order
II. Attendance
111. Approval of Agenda
IV. Approval of Minutes: September 21, 2010
V. Transportation Services Report
A. Budget Report- Gloria Herrera
B. Project Manager Report — Darryl Richard
VI. Landscape Maintenance Report
A. Hannula
B. Windham Studio
VII. Landscape Architect Report — Windham Studio
A. Phase III Project
B. Devonshire Refurbishment
VIII. Old Business
IX. New Business
X. Committee Member Comments
XI. Public Comments
XII. Adjournment
161 1 B 22
RECEIVED
DEC 0 6" 2010
The next meeting is November 16, 2010 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104 Misc. Corres:
Date:
Item:
1611 g22 -4
aRadio Road Beautification M.S.T.U.
Advisory Committee
'*'%k z88g Horseshoe Drive South
Naples FL 34104
September 21, 2010
Minutes
I. The meeting was called to order by Dale Lewis at 3:30 PM.
II. ATTENDANCE
Members: Dale Lewis, Betty Schudel (Excused), Bill Jaeger (Absent), Helen
Carella, John Weber
County: Darryl Richard- Project Manager, Gloria Herrera - Budget Analyst
Others: Scott Windham - Windham Studio, Mike Anderson - Hannula
Landscaping, Darlene Lafferty- Juristaff
III. APPROVAL OF AGENDA
Add: DL A. Attendance
IX B. New Signs
VII. C. Windham Studio - Devonshire Refurbishment
John Weber moved to approve the agenda as amended Second by Dale Lewis.
Motion carried unanimously 3 -0.
IV. APPROVAL OF MINUTES: August 17, 2010
Dale Lewis requested to suspend mail distribution (minutes and agenda) as the
Committee receives them via email for review. He perceived it as a cost saving as
a hard copy (minutes and agenda) is distributed to the Committee at the meetings.
Change: Pg 3, Paragraph 1, first Bullet should read: "(Radio Rd.) "
Pg 4, Paragraph 3, should read: Dale Lewis replied affirmatively as
Davis "Blvd" is not within the Radio Road Beautification MSTU
Boundary.
John Weber moved to approve the August 17, 2010 minutes as amended
Second by Helen Carella. Motion carried unanimously 3 -0.
V. TRANSPORTATION SERVICES REPORT:
A. Budget Report —Gloria Herrera reviewed the following information: (See
attached)
• Collected Ad Valorem Tax $295,176.83
• Improvements General Open P.O.s $169,516.25
• Five P.O.s will roll into the new Fiscal Year (highlighted)
1611.822
o Modification on future Budget Reports will include
- Removal of the Bid Number
- Add detailed information for clarification on the P.O.
Dale Lewis requested adding the remaining Balance due on Project Activity
on the Budget Report. He questioned the payment status on the Curbing
Project.
Darryl Richard responded Bonness was paid $591,187.60 (Budget Report
Line Item 33.)
After discussion the following was determined by Staff and Committee:
• Approximately $200,000.00 is due (remaining balance) on the Curbing
Project
• Sufficient monies are available ($280,750.90) for final payment on the
Curbing Project
• At the conclusion of FYI additional Funds will be available (closed
P.O. monies will roll into FYI 1)
B. Project Manager Report - Darryl Richard reported the following: (See
attached)
jR -18) Radio Road Phase HIP roject
• Substantial Completion - First week of October
• Tree planting - In progress
• Irrigation System - Is Operational
Scott Windham gave additional information on the Irrigation installation:
• Installation is 85% complete
• Irrigation System Flushing is in progress
• Zones are turned on by Hand (as needed)
• Installation of Bubblers is concurrent with Tree installation
Darryl Richard reported to date there were minimal days of Lane Closures (6
days - Fees $1,800.00.)
(R -1 S) Radio Road Phase H -B & Phase I -A
o Completion of Paperwork - In progress to closeout the Project
Signage Protect
• Windham Studio is the Project Consultant
• Signcraft P.O. will be opened after October 1, 2010
VI. LANDSCAPE MAINTENANCE REPORT- Hannula
Mike Anderson reported the following:
Devonshire
• Fertilization is complete
• Mulch was installed
K
161 1822
Radio Road
o Fertilization was performed September 21, 2010
Darryl Richard stated Irrigation repairs were performed on Devonshire.
Mike Anderson clarified the Irrigation repairs were due to storm generated
power surges.
Mike Anderson reported Irrigation issues with the (newly installed) second
Hedge.
Darryl Richard perceived the Irrigation problem was a timing issue and an
assessment was needed (during progression of Refurbishment.)
Scott Windham stated the Scope (of Services) was modified to include Irrigation
reevaluation on the following:
o The Hedge (existing)
o Future Hedge
o Tree Replacement Program
o The area between the Future Hedge and Sidewalk
Dale Lewis questioned if Irrigation repairs are presently needed during the new
Hedge installation.
Scott Windham responded affirmatively.
Darryl Richard perceived Reuse is available to water the Hedge (via the
Irrigation Drip System.) Staff will confirm with Roger Dick if Reuse can be used
throughout the day.
Windham Studio -Radio Road Monthly Maintenance Report (See attached)
Scott Windham gave the following additional information:
o Soft silhouette Bougainvillea will be installed and maintained in a tight
configuration to preclude leggy growth (Phase III)
VII. LANDSCAPE ARCHITECT REPORT
A. McGee & Associates — Phase II -B and I -A Completion -None
B. Windham Studio — Phase III Project and Maintenance
Scott Windham reviewed the following information:
o Installation of Large Plant Material will be completed by this week
o Substantial Completion date is anticipated September 29th
Dale Lewis restated concerns of installing Mulch in lieu of Sod based on
Median Maintenance (in front Circle K and past Windjammer Village):
o Mulch layer is too thin
o Weed Control Applications are non existent
o Weeds are rampant in the Medians
Mike Anderson verified one application (herbicide) was sprayed and the
second application is scheduled.
3
161 16224
Darryl Richard requested Hannula use a Pre - emergent Herbicide to prevent
Weed growth.
C. Windham Studio — Devonshire Refurbishment
Scott Windham distributed and reviewed Scope of Services ($4,900.00) for
Refurbishment Design Services above the Base allotment per Annual
Maintenance Consulting Services Agreement (North Residential side.) (See
attached)
• Mahogany Trees will be removed in a Phase Program
• Scope is an increase of $2,900.00 to the original Base Contract
Dale Lewis moved to accept the Proposal and grant Windham Studio
Budget Monies ($4,900.00 total.) Second by John Weber. Motion carried
unanimously 3 -0.
Motion was amended to include: The Budget Monies ($4,900.00) is in addition to
the Base Contract. Second by Helen Carella. Motion carried unanimously
3 -0.
Scott Windham will present a Concept for Tree ideas and Cost Estimates at
the October meeting.
Discussion ensued on replacement costs (for Mahogany Trees.) It was
concluded the estimate was $50,000.00 for half of the Project.
VIII. OLD BUSINESS -None
IX. NEW BUSINESS
A. Attendance
The Radio Road MSTU Committee Attendance record was reviewed.
Discussion ensued and was determined Bill Jaeger had (4) consecutive
unexcused absence.
After discussion it was asserted by the Committee that Meeting Attendance is
necessary (by Members) to ensure a quorum is established.
Dale Lewis moved to remove Bill Jaeger from the Committee and (directed
Stafj) to advertise the Vacancy (on the Radio Road MSTU Committee.)
Second by John Weber. Motion carried unanimously 3 -0.
B. New Signs - Previously discussed under V. R
X. COMMITTEE MEMBER COMMENTS -None
XI. PUBLIC COMMENT -None
M
1611 B22
There being no further business to come before the Committee, the meeting
was adjourned at 4:36 P.M.
Radio Road Beautification MSTU
Advisory Committee
o t2
Dale Lewis, Chairman
These minutes approved by the Committee on
as presented_ -�S_or amended
The next meeting is October 19, 2010 3:30 p.m.
Growth Management Division — Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
1611 g22
RichardDarryl
From:
RichardDarryl
Sent:
Monday, September 27, 2010 8:23 AM
To:
Mitchelllan
Cc:
sillery t; arnold_m; lulich_P; dcherry- lafferty @comcast.net; dalewis168 @embargmail.com;
'John Weber; Radio road Committee Betty Schudel (bettyschudel @comcast.net); Wilfred
Jaeger
Subject:
FW: MSTU resignation
Importance: High
Ian,
Please see attached email /letter of resignation from Mr. Bill Jaeger of the Radio Road Beautification MSTU Committee.
Please advertise this vacancy on the Radio Road Beautification MSTU Committee as soon as possible.
Thank you,
Darryl Richard, RLA
MSTU Project Manager
Department of Alternative Transportation Modes
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, Florida 34104
telephone: 239 - 252 -5775
Fax: 239 - 252 -6627
Cell: 239 - 253 -9083
From: Judy [mailto:judyjaeger @comcast.net]
Sent: Friday, September 24, 2010 11:35 PM
To: RichardDarryl
Subject: MSTU resignation
Dear Darryl,
I hereby submit my resignation from the Radio Road MSTU Advisory committee due to failing health and personal commitments.
Please keep me on your email list so I can keep abreast of actives and answer questions from residents of our park, Windjammer
Village.
Bill Jaeger
Tracking:
1
1611 B224
STATUS REPORT
To:
Radio Road MSTU Advisory Committee
Company:
Darryl Richard, Collier County ATM
From:
Scott Windham
Date:
October 19, 2010
RE: Radio Road Phase 3 Curbing, Irrigation and Planting Construction Progress
Committee and team:
The following is a brief progress report for the Radio Road Phase 3 Irrigation and
Planting construction:
Construction Proaress:
• Hannula completed tree and palm installation last week, 10/15.
• Irrigation is fully operational and zones are being brought on line as shrub and
ground cover beds are completed from east to west.
• Hannula started container plants last Tues, 10/12 and will continue over the next
two weeks mulching the week of 10/25.
• The Substantial Completion date has shifted to 10/29 and the final completion
date has shifted to mid November to be formalized through change order this
week.
• Plant material quality looks excellent and Hannula has maintained a high level of
professionalism and team effort throughout the project including committing man
resources for the final push of the project.
Please email or call me if you have any questions.
Thank you,
Scott Windham, ASLA
Landscape Architect, LA 000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
8891 Brighton Lane, Bonita Springs, Florida 34135 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: Scott @windhamstudio.com
www.windhamstudio.com
1611 g221
October 19, 2010
Prepared by:
Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes
Radio Road MSTU Proiect Report
(R -22) - ACTIVE: DEVONSHIRE shrub REFURBISHMENT
09- 21 -10: Based on previous success in refurbishment of Devonshire with a new hedge of
`callusia' shrubs — new project activity continues per Committee direction with Windham Studio
providing analysis and proposal for new project as a `continuation' of the refurbishment.
10- 19 -10: Windham Studio to present cost estimate for `Phase II Devonshire Refurbishment
Project'
(R -18) - ACTIVE: 90% COMPLETED - RADIO ROAD PHASE III PROJECT (Livingston
Rd. to Airport Pulling; Windham Studios (PO 4500105824)
10- 19 -10: Project Substantial Completion re- scheduled for Oct. 26, 2010
(R -15) - COMPLETED: RADIO ROAD PHASE II -B & Phase I -A (II -B is from Kings
Way/Briarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara)
10- 19 -10: Project is Substantially Completed. Project Close -out documents being processed.
(R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT
10- 19 -10: Windham Studios is under contract for maintenance consulting
(R -14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road
Beautification MSTD/MSTU Roadway Grounds Maintenance"
08- 17 -10: Hannula request price increase per Phase II-B, I -A, and (pending completion) Phase III
10- 19 -10: Staff & Windham Studio review of proposed for price increase. Preparation of Change
Order document in progress.
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