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Radio Road Beautification MSTU Agenda 09/21/20101611 + B221 RECEIVED DEC 0 6 201 Radio Road Beautification M.S.T.U-,� Advisory Committee 2885 Horseshoe Drive South Naples FL 34104 Fiala September 21, 2010 AGENDA I. Call Meeting to Order 11. Attendance 111. Approval of Agenda IV. Approval of Minutes: August 17, 2010 V. Transportation Services Report A. Budget Report- Gloria Herrera B. Project Manager Report — Darryl Richard VI. Landscape Maintenance Report - Hannula Henning -7-� Ccyl+� VII. Landscape Architect's Report A. McGee & Associates — Phase II -B and I -A Completion B. Windham Studio — Phase III Project and Maintenance VIII. Old Business IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment The next meeting is October 19, 2010 3:30 p.m. Growth Management Division - Construction & Maintenance 2885 Horseshoe Drive South Naples, FL 34104 Misc. Torres: Date: 1a '+� Radio Road Beautification M.S.T.U. Advisory Committee z885 Horseshoe Drive South Naples FL 34104 August 17, 2010 Minutes I. The meeting was called to order by Dale Lewis at 3:31 PM. II. ATTENDANCE Members: Dale Lewis, Betty Schudel (Excused), Bill Jaeger (Absent), Helen Carella, John Weber County: Darryl Richard- Project Manager, Pam Lulich- Manager Landscape Operations, Michelle Arnold- Director ATM, Gloria Herrera - Budget Analyst Others: Mike McGee —McGee & Associates, Scott Windham - Windham Studio, Dale Hannula- Hannula Landscaping, Marlene Sherman- Public, Dom Festa- Treasurer Countryside Master Association, Wayne Sherman- Public, Darlene Lafferty - Juristaff III. APPROVAL OF AGENDA John Weber moved to approve the agenda as submitted Second by Helen Carella. Motion carried unanimously 3 -0. IV. APPROVAL OF MINUTES: May 18, 2010 John Weber moved to approve the May 18, 2010 minutes as submitted Second by Helen Carella. Motion carried unanimously 3 -0. V. TRANSPORTATION SERVICES REPORT: A. Budget Report —Gloria Herrera reviewed the following information: o Collected Ad Valorem Tax Darryl Richard perceived Line Item 2 Delinquent Ad Valorem Tax $215.54 are assessed late payment penalties. • True Carry Forward will be reported in February 2011 • Committed Total Expenses $492,570.74 • Work Orders will roll into the next Fiscal Year Dale Lewis noted $250,914.76 is remaining (in the Budget) for current Project activity. 1611 B22 B. Project Manager Report - Darryl Richard gave the following information: (See attached) (R -18) Radio Road Phase III Project • Bonness Curbing Project will be completed August 24th - Inspection is scheduled August 24h • Landscaping Project is scheduled for completion September 30th - Final grade on Soil fill material is underway - Installation of Irrigation System is complete - Flushing and operational tests on the Irrigation System is required prior to installing Plant Materials - Effective August 24h Maintenance Traffic (Lane Closures) becomes sole responsibility of Hannula Inc. - Lane Closure Fees will be paid by the MSTU (after August 241h - A weekly count for Lane Closures will be emailed to the Committee (by Staff) Discussion took place on Lane Closure Fee schedule and number of Lane Closures needed during the Project. Dale Hannula noted Landscaping and Curbing was performed concurrently by Bonness and Hannula which minimized Lane Closures. Darryl Richard confirmed Lane Closure Fees are $300.00 per day from September through November. (R -1 S) Radio Road Phase II -B & Phase I -A o Landscaping replacements are scheduled next week (due to Traffic Signal installation at Circle K) Dale Hannula reported removal of debris was required - Status complete. Darryl Richard stated 100% of the Landscape Refurbishment costs were paid by TECM. (R -11) On Going Maintenance Contract • Hannula Change Order was reviewed due to necessary additional Landscaping and Irrigation ($16,082.50) • Change Order is from Santa Barbara to Airport Pulling • Change Order is paid by Fund 111 Dale Lewis perceived weed problems will occur in Mulched areas as some are very shallow. Darryl Richard was confident that Hannula is aware of the contractual obligation to maintain the weeds. VI. LANDSCAPE MAINTENANCE REPORT- Hannula Dale Hannula announced Jim Stephens is no longer with Hannula. He stated the initial main focus will be Training and infield Training with Mike Anderson. 161 1, B22 Scott Windham reviewed Radio Road Monthly Maintenance Report and noted the following: (See attached) • Median 28 Sod requires Fertilization (Devonshire) • Sod in ROW is patchy and requires replacement (Devonshire) • Median 5 Mulch is required (Santa Barbara) VII. LANDSCAPE ARCHITECT REPORT A. McGee & Associates - Phase II -B and I -A Completion Dale Lewis questioned Mike McGee's outlook on initiation of Phase II (Trees and Hedges) as $34,000.00 was earmarked in the Budget for the Project. After discussion it was concluded McGee and Associates Maintenance Consulting Contract was expired and Windham Studio will move forward to Project completion. Dale Lewis moved to approve the $34,000.00 earmarked in the Budget plus a 20% contingency to allow Scott Windham (Windham Studio) to start work on the Project (Devonshire Hedge second phase) and present exact figures at the next meeting, not only for Landscaping, to include Irrigation and Plant Material for a Total Cost. Second by John Weber. Motion carried unanimously 3-0. B. Windham Studio - Phase III Project and Maintenance Scott Windham reviewed Status Report for Phase 3 Curbing. (See attached) • Installation of Large Material and Plantings will commence by September 17th • Final completion date - October 30th • French drains were not required - Cost adjustment will be made during the final pay application VIII. OLD BUSINESS -None IX. NEW BUSINESS -None X. COMMITTEE MEMBER COMMENTS Marlene Sherman inquired on the completion date for Radio Road Landscaping. Dale Lewis responded September 3& is the scheduled date. Subsequently the Devonshire Project will commence and is the largest undertaking for Radio Road Beautification MSTU (requested by the BCC.) Discussion ensued on Radio Road Beautification MSTU Jurisdiction, Boundary expansions and the creation of a new MSTU. Dom Festa questioned if the County assumed responsibility for Maintenance at completion of Landscape Projects. 3 1611 iB22 4 Staff stated Maintenance is paid by the following Funding sources upon completion of MSTU Landscape Projects: Fund III • Radio Road (Santa Barbara to Airport Pulling) • Arterial Roadways • Specific (4) Lane Roadways County General Fund o After completion of Radio Road Phase III (Livingston Road to Airport Pulling) Radio Road Beautification MSTU is responsible for • Devonshire Projects • Devonshire Maintenance Dom Festa questioned if establishing a new MSTU was needed to Fund Landscaping on Davis Road. Dale Lewis replied affirmatively as Davis Road is not within the Radio Road Beautification MSTU Boundary. After much discussion the following was concluded: • Davis Road is a State Road • State Funding was pulled when he Road was widened • Grant Funds are available — Organizations with monies beforehand may apply XI. PUBLIC COMMENT Dale Lewis suggested duplicating (2) Radio Road Streetscape Beautification Signs (for Livingston Road and Airport.) Dale Lewis moved to purchase 2 additional signs, duplicates of the Radio Road Streeiscape Beautification Sign, cost not to exceed $2,500.00. Second by Helen Carella. Motion carried unanimously 3-0. There being no further business to come before the Committee, the meeting was adjourned at 4:36 P.M. 4 . . .0 . 1611 822 Radio Road Beautification MSTU Advisory Committee A �- "- Dale Lewis, Chairman These minutes approved by the Committee on - (� f t✓ as presented or amended_. The next meeting is September 21, 2010 3:30 p.m. Growth Management Division — Construction & Maintenance 2885 Horseshoe Drive South Naples, FL 34104 A 1611 8221 September 21, 2010 Prepared by: Darryl Richard, Project Manger, Collier County Department of Alternative Transportation Modes Radio Road MSTU Proiect Report (R-22) - ACTIVE: DEVONSHIRE shrub REFURBISHMENT 09- 21 -10: Based on previous success in refurbishment of Devonshire with a new hedge of `callusia' shrubs — new project activity continues per Committee direction with Windham Studio providing analysis and proposal for new project as a `continuation' of the refurbishment. (R-18) - ACTIVE: RADIO ROAD PHASE III PROJECT (Livingston Rd. to Airport Pulling; Windham Studios (PO 4500105824) 09- 21 -10: Proj ect Substantial Completion scheduled for Oct. 7, 2010. (R-15) - ACTIVE: RADIO ROAD PHASE H -B & Phase I A (II-B is from Kings Way/Briarwood Entry to Tina Lane); (I -A is from Devonshire to Santa Barbara.) 09- 21 -10: Project is Substantially Completed. Project Close -out documents being processed. (R -19) — ON GOING: MAINTENANCE CONSULTING CONTRACT 09- 21 -10: Windham Studios is under contract for maintenance consulting (R-14) — ON GOING: MAINTENCE CONTRACT — BID# 09 -5111R -- "Radio Road Beautification MSTD/MSTU Roadway Grounds Maintenance" 08- 17 -10: Hannula request price increase per Phase II-B, I -A, and (pending completion) Phase III 09- 21 -10: Staff & Windham Studio review of proposed for price increase.