Radio Road East MSTU Agenda 04/09/2014 Radio goad East
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MEETING AGENDA
APRIL 9,2014
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: MARCH 12,2014
V. TRANSPORTATION SERVICES REPORT
A. Budget Report—Caroline Soto
B. Project Manager Report—Daryl Richard
C. Landscape Architect Report—Dayna Frederick
D. Landscape Maintenance Report—Affordable Landscaping,Inc.
VI. OLD BUSINESS
1. Update on Replacement of Beach Dune Sunflowers
2. Update on Status of Bus Stop relocation adjacent to "The Shores"
3. Update on Grant Applications
4. Signal @ Green Heron PUD (Sanctuary) & Twelve Lakes PUD (Madison Park)
VII. NEW BUSINESS
VIII. COMMITTEE COMMENTS
IX. PUBLIC COMMENTS
X. ADJOURNMENT
NEXT MEETING
June 11, 2014-10:OOAM-
Plantation Club House,
7773 Tara Court, Naples, FL 34104
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3299 Sant 7cupdammt 7 d Suite 103
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MEETING MINUTES
MARCH 12,2014
I. Call to Order
Chairman Johnson called the meeting to order at 10:03 a.m.
II. Attendance-Roll call was taken and a quorum was established.
Members: Chairman Dale Johnson, Sue Chapin (Excused), Thomas Depouw, Renato
Fernandez, Janice Bundy
County: Darryl Richard—Project Manager;Michelle Arnold, Director,ATM; Roger
Dick—Road Maintenance Project Manager; Pam Lulich—Road
Maintenance Landscape Operations
Others: Dayna Fendrick— Urban Green Studio,Albert Benarrock-Affordable
Landscaping Service and Design
III. Approval of Agenda
Mr. Depouw moved to approve the Agenda. Second by Mr. Fernandez. Carried
unanimously 4-0.
IV. Approval of Minutes: February 12,2014
Mr.Depouw moved to approve the minutes of the February 12,2014 meeting
Second by Mr. Fernandez. Carried unanimously 4-0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Mr.Richard provided the document"Radio Road East MSTU Fund 166—March 12, 2014
for information purposes and provided an overview of the financial status of the Fund.
Reported Line Items:
Current Ad Valorem Taxes Collected as of meeting reported at$83,200.
Of the$89,400.00 budgeted for Operating Expenses there was$33,061.78 available
Reserves remain at$13,300.00
Total Available Fund(Operating&Reserves)for the MSTU was reported at$49,602.98
1
Mr.Richard provided the Draft Fund 166—FY-.I5 Budget Request for review and
approval by the advisory committee.
The Draft Budget included the following:
Anticipated Ad Valorem Taxes FY-15 $86,943.23 (based on.2306 mill rate)
Proposed Operating FY-15 $67,300.00
Proposed Reserves FY-15 $15,000.00
Mr.Depouw requested that staff coordinate with the Budget Office to request that the
millage be maintained at the same rate as FY-13 in order to build a reserve.
Mr.Depouw moved to approve the Draft FY-15 Budget
Second by Mr.Fernandez. Carried unanimously 4-0.
B. Project Manager Report—Darryl Richard
Mr.Richard reported:
• The committee reviewed the Estimate from Affordable Landscaping for the median tip
plant replacement and agreed to move forward with the plan. It was noted that the
estimate did not included mulch and an additional$2,000 may be needed to mulch the
beds. No motion was made as action was taken on this item during the February
meeting.
• Roger Dick reported that he and Darryl continue to coordinate with the maintenance
contractor to address some programming issues. Mr. Dick is also working on
adjustments to the valves as needed.
C. Landscape Architect Report—Dayna Fendrick
Ms.Frendrick,Urban Green Studio provided the"Landscape Architects Field Report—
Field Report No. 6"for information purposes. The following was highlighted during the
discussions:
• In general the vegetation is doing well. Most plant materials are filling in and showing
new growth.
• Several beds of the Coontie under the Silver Buttonwood are turning brown&dying
out. Affordable will be monitoring and there was a recommendation to spray if
required.
• The Royal Palms are still transitioning to their new environment, and will take some
time to adapt and look vigorous.
D. Landscape Maintenance Report—Affordable Landscaping Service
Al Bennarrock mentioned that he will be conducting some soil test within several median
to determine what nutrients need to be added to the soil to improve the plant health.
VI. Old Business
1. Update on Status of Dead Plant Replacement
Mr.Richard provided a letter from Dale Hannula regarding the Warranty Replacement
Settlement and reported that all the replacement planting had been installed in accordance
2
with the agreement. Mr. Richard and the Landscape Architect verified the completed work
and are satisfied that the commitment has been met.
2. Radio Road/Madison Park Intersection Traffic Study
Janice reported on behalf of the residents for Sanctuary and Blue Heron development that
they are concerned with the safety along the roadway and would like information on the
installation of the traffic light at the entrance of Madison Park on Radio Road.
Renata mentioned that he heard that a light was being installed on the Davis Blvd.
entrance of Madison Park and was concerned that it may delay the installation of the light
on Radio Road.
Mr.Richard indicated that he did not heard that information and will need to coordinate
with Traffic Operations staff to find out the status of the light and warrant study. He
indicated he would report back at the next meeting.
3. Grant Applications Status
Mr.Richard reported that he met with representative with the State(FDOT)and Sue
Chapin about the grant process and was advised that a maximum of$100,000 would be
awarded to each project that is successful in the grant process. He noted that the grant is a
reimbursement grant and that based on the prior estimate approximately$53,000 would be
needed for the Radio Phase II project. He advised the Committee that he will continue to
work with Sue Chapin and Pam Lulich on the grant process.
An update will be provided at a future meeting.
VII. New Business
There was no new business discussed.
VIII. Committee Comments
There was no further committee comment.
IX. Public Comments
None
X. Next Meeting
April 9,2014—10:00 AM-Plantation Club House, 7773 Tara Court,Naples,FL 34104
There being no further business to come before the Committee,the meeting was adjourned
by the Chair at 11:00 A.M.
RADIO ROAD EAST MSTU ADVISORY
COMMITTEE
3
-
Dale Johnson,C irman
The Minutes were approved by the Committee on --1-lY
as presented V,or as amended
The next meeting is April 9,2014-10:00AM
Plantation Club House
7773 Tara Court,
Naples, FL 34104
4
Radio Road East MSTU
FUND 166
April 9,2014
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (83,200.00) $ - $ (76,097.90) $ (7,102.10)
2 FIFTH THIRD 0/N INTEREST $ - $ - $ (6.48) $ 6.48
3 INVESTMENT INTEREST $ - $ - $ (159 19) $ 159.19".
4 REVENUE STRUCTURE $ (83,200.00).S - S (76,263.57) $ (6,936.43)
5 TRANSFERS FROM PROP APP $ - $ - $ - $ -
6 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
7 CARRY FORWARD GEN $ (53,100.00) $ - $ - $ (53,100.00)
NEG 5%EST REV $ 4,200.00 $ - $ - $ 4,200.00 P!':
9 TRANSFERS 8 CONTRIB $ (48,900.00) $ - $ - Sr (48,90100)
10 TOTAL REVENUE -$, (13240100) $ - $ (76,26157) $-: (55,836.43)
11 ENG FEES OTHER Urban Green Studio Landscape Architect Serv. 45-147566 $ 11,500.00 $ 6,557.50 $ 4,977.50 $ (35.00) !.
12 INDIRECTCOSTREIMBURS Collier County Indirect Cost Direct Pay $ 1,100.00 S . $ 1,100.00 $ -
13 LANDSCAPE NGDENTALS Affordable Landscapng Incidentals 45-147258 $ - S z 223 20 $ 275.00 $ (2,500.00)
Affordable Landscaping Grounds Mainenance 45-147258 S 21..158.92 $ 9,287.87
Affordable Landscaping Beach Dune S/B Replaces 45-149860 $ 13.453.91 $ -
Urban Green Studio Landscape Architect Sery. 45-147566 $ - $ 2,465.00
14 OTHER CONTRACTUAL $ 70,000.00 5 34,640.82: $ 11,752.87 $ 23,606.30
15 ELECTRICITY FPL Electricity 47-001724 $ 1,000.00 $ 246.86 $ 253.14 $ 500.00'r'<
16 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ - $ 133.06 $ - $ (133.06)
17 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 300.00 $ 75 00 $ 225.00 $ -
Florida Irrigation Irrigation Parts 45-147372 $ 644.07 "$ 555.93
Hannula Landscaping Repair to Img.System 45-148531 S - $ 437.50
Naples Elec.Motor Works Run Multi Conductor Wire 45-148472 $ - $ 495.72
Naples Elec.Motor Works Repair Pump System 45-148135 5 -: $ 1,276.65
18 SPRINKLER SYSTEM MAINT $ 1,500.00 5 644 07" 5 2,765.50 $ (1,909.87)
19 MULCH Forestry Resources Mulch 45-1 50 01 5 $ - $ 2.199.00 $ - $ (2,199.00)'::
20 OTHER MISCELLANEOUS Juristaff Inc Secretarial Services 45-147139 $ 1,800.00 $ 523.21 $ 976.79 $ 300.00 ii
21 OFFICE SUPPUES Staples Office Supplies 45-147413 $ 200.00 $ 100.00 $ - $ 100.00%+'.
22 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ - $ 100.00 $ 100.00 $ (200.00)':;.
Diamond Fertilizer Fertilizer 45-148252 5 15.20 $ 184.80
Flodkan. Fertilizer 45-147396 $ - 5 20 00 $ 1,980 00
23 FERT HERB CHEM $ 2,000 00 5 33.20 5 2.164.671 $ (200.00)
24 OPERATING EXPENSE $ 89,400.00 $ 47,479.73 $ 24,590.90 $ 17,329.37
25 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ 24,200.00 $ -
26 Budget Trans from Appraiser $ 3,000.00 $ - $ 559.11 $ 2,440.89 I'.'..
27 Budget Trans from Tax Collector $ 2,200.00 $ - $ 1,637.26 $ 562.74
28 TRANSFERS $ 29,400.00 $ - $ 26,396.37 $ 3,003.63
29 RESERVES FOR CONTINGENCIES $ 13,300.00 $ - $ - $ 13,300.00
30 RESERVES - $ '.'.13,300.00 $ - $ - $ 1130100 `.
31 TOTAL BUDGET ',$ 13240000 $ 47,47173 ,I$ 51987.27 $ 3163300
Total Available Balance $ 33,633.00
Plus Conmited And Not Spent $ 47,479.73
Estimated Cash $ '.' 81,112.73 I,..
IEstimated Cash Less Missing Income $ 74,010.63 ',
0 FY 10 Final Taxable Value
348,180,488 FY 11 Final Taxable value
337,298,857 [ FY 12 F.. T......V....
339,525,637 FY 13 F,..,T......,V...
360,794,734 FY 14 J,.,T....,.V.■..
6.26%A.,.13..14
FY14 FY13
Millage 0.2306 0.2401 Maximum=.5000
Extension 83,199 81,520
P..n ..r T..L....v..I.....
360 794,734
7.314,782
P.,..:A.,...m.n.#1 TV C........ 0
A.,.T.....V.,,.. 353,479.952
13 L..,, 81,520
R.....B...R...,(,.....A,....a.O..) 0.2306
.0.2099
LANDSCAPE
r:=lam ARCHITECT'S
FIELD REPORT
PROJECT: RADIO ROAD EAST MSTU MAINTENANCE FIELD REPORT No. 7
CONTRACT: LANDSCAPE&IRRIGATION MAINTENANCE,AFFORDABLE LANDSCAPING SERVICE&DESIGN LLC
MAINTENANCE FIELD VISIT PERFORMED ON 3/31/14
PRESENT AT SITE 3/31/14 Dayna Fendrick, Urban Green Studio ALS Crew-Pedro
Roger Dick,CC Transportation Albert Bennaroch,ALS
GENERAL NOTES
1. During the month of March,we've had somewhat typical weather patterns,with normal rainfall and temperatures a bit
above normal. No big weather-related issues this month.
2. The plant material is stabilizing and adapting to the environment. The plants are starting to show new growth.
3. ALS has submitted a proposal for the replacement work for the Beach Dune Sunflower areas,and a P.O.has been
processed. However,the plantings have been delayed due to an issue with the irrigation. We decided not to proceed with
the new plantings until the irrigation glitch was resolved.
4. Upon investigating the low flow readings as reported last month,Roger Dick and ALS determined that the manual
switches on the DC controllers are faulty. The switches are used by ALS to turn on the zones in the field to perform a wet-
check walk-through. The switches are supposed to be spring-loaded and spring back upon activation, however,2 switches
on the DC Controller#3702 were bad and did not spring back. A faulty switch left in a stuck position could lead to
damaging the controller unit. There are more switches with the same problem with the other DC Controllers.
5. To resolve the problem, Roger will disable the manual switches on all DC Controllers,and set up a"Condition Switch"
which ALS can utilize to notify Roger that they are doing a wet check. The Condition Switch will activate the zones for a
certain amount of time which allow the ALS crew to walk the system and flag any problems.
OBSERVATIONS TYPICAL THROUGHOUT MEDIANS
1. In general,not much change since last month,and no widespread problem areas
•
noted. The plant material is holding steady and is starting to produce new growth.
2.Gumbo Limbo trees-very vigorous&in good condition. ALS should trim any branches •
that have grown out over the travel lanes,and the low-hanging branches in the medians.
4 1114111
3. Pigeon Plum trees-fair condition,still off-color,hopefully will improve with the !
fertilizer application.
4. The Golden Creeper is filling in well and has been trimmed.
5. Some areas of Spider Lily are looking full and vigorous,and other areas have some die-
back. Brown foliage should be pulled away from the center and removed by hand to Pigeon Plums and Golden
prevent rot to the bulb. Take care to not spray weed killer in the center of plants. Creeper
6. The Buccaneer Palms are looking okay.
'.ars. ,. ^_
7.The Dwarf Bougainvillea are still in partial bloom; the r
higher and drier areas are looking the best. •
8. The Silver Palms and Silver Thrinax Palms continue to
show signs of stabilization and improvement-"green
shoots". •
9. The Silver Saw palmetto still has some brown foliage;
ALS should remove the dead foliage now that we are into
the growing season. Spider Lilies looking good Buccaneer Palms&Bromeliads
RRE Maint Field Report#7
10. The Muhly grass has been trimmed and is putting out new growth. i k mss'
11. The Bird of Paradise are in fair-good condition.
K
12. The Sunshine Mimosa ground cover is full and thick. 9•
13. The Silver Buttonwood trees are in good condition. , -
OEN
14. Several beds of Coontie under the Silver Buttonwood are turning brown&dying out
ALS is to monitor and check for possible causes. i•
15.Ant mounds have been treated and are not active.
16. The Royal Palms are still transitioning to the new environment,and will take some �I
time to adapt and look vigorous.
17. Several of the Sabal minor palms are showing signs of nutrient deficiency,with bright ► `
yellow foliage. ALS is to check if pH is a problem,which would prevent the plants from 3
taking up nutrients.
18. Al noted that the edging seems to be lifting up and stretching. Gumbos looking good&Muhly
Grass has been trimmed
itle •
e
Pedro re-wiring to by-pass The Hunter Controllers and"banjo"pedestals could be Sabal minor palms w/yellow
the faulty switches removed and stored out of the weather foliage-nutrient deficiency
INFORMATION OR ACTION REQUIRED
ALS is to:
Investigate low flow zones
Install replacements for Beach Dune Sunflower areas once P.O.is approved and irrigation issue is resolved.
Coordinate irrigation schedule/Condition switches w/Roger Dick
Conduct pH soil tests&review reults/recommendations
Apply fertilizer per schedule
Prune Gumbo Limbo branches that extend over the travel lanes or are drooping low in the medians.
Remove dead foliage from Silver Palmetto
Check/fertilize Sabal minor palms
ATTACHMENTS
DISTRIBUTE TO
All attendees Dale Hannula, Hannula Landscape&Irrigation
RRE MSTU Committee James Abney Irrigation Consultants
REPORT BY: Dayna Fendrick, Urban Green Studio 4/7/2014