VB MSTU Agenda 11/01/2013 V an d arof Qt Øoac4 M.SJ 141
Advisory Committee
—■ Naples, FL
AGENDA: NOVEMBER 7, 2013
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: OCTOBER 17,2013
V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,CLM
VI. PROJECT MANAGER REPORT—HARRY SELLS
A.Budget FY 14
B. Phase II, III, and IV Project
o Time line for Phase II,III, IV
o Residence Notification
o Bid Request for CEI (Construction Engineer Inspector)
o Clerk's issues with FPL payments.
0
VII. OLD BUSINESS
A. NEW MEMBER MARK WEBER AND BCC APPROVAL
VIII. NEW BUSINESS
IX. PUBLIC COMMENT
NEXT MEETING DATE: DECEMBER 5,2013—2:00 PM
Claussen Family Center at St. John's Church
625 111TH Ave.,Naples,FL
V aid a'd i@f O.ae
Advisory Cossimittaa
3299 East Tamiami Trail Suite 103
Naples, FL 34112
OCTOBER 17,2013
MINUTES
I. CALL TO ORDER
Chairman Charles Arthur called the meeting to order at 2:00 PM.
Roll was called and a quorum was established; four voting members were present.
II. ATTENDANCE
Members: Charles Arthur—Chairman
Bruce Forman,Michael Price, Mark Weber
Excused: William Sjostrom, Vice Chair
County: Harry Sells, Project Manager
Michelle Arnold—Director,ATM
Others:
Absent: Robert Kindelan—CLM
(Anne Iacuzzo—JuriSolutions)
M. APPROVAL OF AGENDA
Bruce Forman moved to approve the Agenda as presented Second by Michael Price.
Carried unanimously, 4—0.
IV. APPROVAL OF MINUTES—JULY 26,2013
Michael Price moved to approve the Minutes of the July 26, 2013 meeting as submitted
Second by Bruce Forman. Carried unanimously, 4—0.
V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,CLM
(No Report-Robert Kindelan was not present)
VI. PROJECT MANAGER'S REPORT—HARRY SELLS
• Memorial Benches
o Have been installed—photos were provided to the members for their review
o Two-Line Inscriptions: In Memory of Richard"Dick"Lydon and In Memory
of Alvin"Bud"Martin,Jr.
(Michelle Arnold arrived @ 2:05 PM)
October 17,2013
• Budget—FY 2013 and FY 2014
Harry Sells explained the layout changes to the document. The format was
modeled after an Income and Expense Statement(8 1/2 x 11).
FY 2013:
(Report attached: "Vanderbilt MSTU Fund 143—September 30, 2013")
o He noted the(new format)Budget review was valid to end of Fiscal Year
2013, i.e.,a"Close Out" Statement
o Under"Other Contractual"(Line Item 20), Chairman Arthur noted
$493,292.65 had been spent for Phase Ito bury the power lines and for
engineering fees.
o Bentley Electric submitted a(pending)Purchase Order for Phase III in the
amount of$430,870.
o Total Available Balance: $3,971,113.50
o "Carry Forward"to FY 2014: $4,769,656.48
FY 2014:
(Report attached: "Vanderbilt MSTU Fund 143—October 17, 2013")
o This is the first Budget of the new Fiscal Year
o Property Values have increased to$974,475 from$952,027.
o Ad Valorem Taxes—$974,400.00(to be collected)
o Total Budget: $5,190,341.69
o A contract in the amount of$44,504.70 was signed with RWA to conduct
surveys and mapping of easements. There are 15 easements in Phase II
and Phase III.
• Phase I Project
o Construction has been completed
o Landscaping Restoration is in process—6 properties remain to be completed
o Approximately$30,000 has been spent
o Still fielding a few complaints—have dropped off substantially
Chairman Arthur commended Mr. Sells doing a"fantastic job"on Phase I.
• Phases II,III,and IV
o Method of Construction
• Issue: R-O-W on Vanderbilt—it is extremely narrow
• Nine conduits will be installed in the R-O-W
• Landscape repair will not begin until conduit installation has
been completed
• Suggestion: One contractor will bury all the conduits for the remainder
of the project—all phases.
When asked if it would make sense to install the conduits on the other side of
Vanderbilt Drive, Mr. Sells replied there were several issues to consider, i.e.,the
grade was terrible,there were water lines, and a very deep drainage swale. He
2
October 17,2013
stated construction would be a"mess."
• Water lines will be torn up and replaced(Vanderbilt and the"finger"
streets)
• All sewer lines will be replaced
• Lift stations: Four will be eliminated on the"finger"streets
• The lift station on Vanderbilt will remain
• Sidewalks: sections of concrete will be removed—the sidewalks will be
shut down during construction
Harry Sells advised the Committee there would be a series of detours on
Vanderbilt Drive as construction progresses.
He suggested that for the size of the project,three vendors should be used, i.e.,
FPL, Comcast, and Century Link.
It was noted that Phase IV would not begin for approximately two years.
Chairman Arthur concurred, stating it would take at least two years to complete
Phase II and Phase III.
o Bid Request for CEI(Construction Engineer Inspector)
• In process of preparing of procedures—complicated to draft
• The bid should be ready by next week
• Will supervise conduit installation—there are 158 residential properties
Chairman Arthur asked if there was a way to eliminate the need for a CEI
to oversee the Contractor since the MSTU had hired its own Contractor. He
asked if it was still necessary to hire someone to oversee the Contractor.
Mr. Sells explained the purpose for hiring the CEI was to protect the MSTU.
He is a professional inspector who will:
• ensure the contractor is doing what is to do and at the correct location
• verifies that the equipment put in the ground is supposed to be there
• verifies that the safety procedures have been followed on the job site
• keeps an eye on the budget
o Clerk's Issues with FPL Payments
• The Clerk's office does not want to advance payment since funds are
drawn from its"escrow"account
• Vendors(FPL)have agreed to be paid after the work is completed
VII. OLD BUSINESS
A. Pelican Engineering—Cost Estimate(Phase II and Phase III)
A proposal in the amount of$7,265.00 was submitted by Pelican Engineering
Consultants on August 5,2013. The vendor was paid. Mr. Sells requested the
approval to be entered on the record.
3
October 17,2013
Chairman Arthur moved to affirm the previous email of support which
approved payment to Pelican Engineering Consultants,LLC. Michael Price
offered a Second in support of the motion. Carried unanimously, 4—0.
VIII. NEW BUSINESS
A. New Member—Mark Weber
It was noted Mr. Weber had been appointed to the Committee to serve out the
remaining portion of another member's term(Richard Lydon). The term has expired
and Mr. Weber has applied to be appointed to serve in his own right. A copy of his
application was provided to the Committee to review.
Bruce Forman moved to approve recommending the application of Mark Weber to
serve as a member of the Vanderbilt Beach MSTU. Michael Price offered a Second
in support of the motion. Carried unanimously, 3—0. (Mr. Weber abstained from
voting.)
It was noted the Committee's recommendation will be forwarded to the Board of
County Commissioners for review and approval.
IX. MEMBER COMMENT
• It was noted the poles have been pulled and FPL did a nice job.
• The new signs have been installed.
• Barry Williams was very helpful.
X. PUBLIC COMMENT
(None)
NEXT MEETING DATE: NOVEMBER 7,2013
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111T"AVENUE,NAPLES,FLORIDA
There being no further business brought before the Committee, the meeting was
adjourned by order of the Vice Chair at 3:30 PM.
VANDERBILT BEACH MSTU ADVISORY
COMMITTEE
'� 1
�l/O�
CHARLES ARTHUR,CHAIR
The minutes approved by the Board/Committee on , 2013,
"as submitted" 1 1 OR "as amended" [ )(].
4
Vanderbilt beach M.5 I .(J.
Aclvisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
OCTOBER 17, 2013
SUMMARY: MINUTES AND MOTIONS
III. APPROVAL OF AGENDA
Bruce Forman moved to approve the Agenda as presented. Second by Michael Price.
Carried unanimously, 4— 0.
IV. APPROVAL OF MINUTES—JULY 26,2013
Michael Price moved to approve the Minutes of the July 26, 2013 meeting as submitted.
Second by Bruce Forman. Carried unanimously, 4—0.
VII. OLD BUSINESS
A. Pelican Engineering—Cost Estimate (Phase II and Phase III)
A proposal in the amount of$7,265.00 was submitted by Pelican Engineering
Consultants on August 5, 2013. The vendor was paid. Mr. Sells requested the
approval to be entered on the record.
Chairman Arthur moved to affirm the previous email of support which
approved payment to Pelican Engineering Consultants, LLC. Michael Price
offered a Second in support of the motion. Carried unanimously, 4—0.
VIII. NEW BUSINESS
A. New Member—Mark Weber
It was noted Mr. Weber had been appointed to the Committee to serve out the
remaining portion of another member's term (Richard Lydon). The term has expired
and Mr. Weber has applied to be appointed to serve in his own right. A copy of his
application was provided to the Committee to review.
Bruce Forman moved to approve recommending the application of Mark Weber to
serve as a member of the Vanderbilt Beach MSTU. Michael Price offered a Second
in support of the motion. Carried unanimously, 3—0. (Mr. Weber abstained from
voting.)
It was noted the Committee's recommendation will be forwarded to the Board of
County Commissioners for review and approval.
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VANDERBILT MSTU
FUND 143
November 7,2013
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (974,400.00) $ - $ (4,944.37) $ (969,455.63)
2 DEL AD VALOREM $ - $ - $ - $ -
3 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ -
4 INVESTMENT INTEREST $ (5,000.00) $ - $ - $ (5,000.00)
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (979,400.00) $ - $ (4,944.37) $ (974,455.63)
7 TRANSFERS FROM PROP APP $ - $ - $ (1,588.33) $ 1,588.33
8 TRANSFERS FROM TAX COLL $ - $ - $ (7,127.73) $ 7,127.73
9 CARRY FORWARD GEN $ (4,437,000.00) $ - $ - $(4,437,000.00)
10 CARRY FOR OF ENCUMB AMT $ (517,132.98) $ - $ - $ (517,132.98)
11 NEG 5%EST REV $ 49,000.00 $ - $ - $ 49,000.00
12 TRANSFERS&CONTRIB $ (4,905,132.98) $ - $ (8,716.06) $(4,896,416.92)
13 TOTAL REVENUE $ (5,884,532.98) $ - $ (13,660.43) $(5,870,872.55)
14 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00
15 ENG FEES Hole Montes UG CONVERSION PHI 4500143122 $ 141,758.28 $ 36,786.91 $ 4,971.37 $ 100,000.00
16 SURVEYING FEES RWA Surveying and Mapping 4500144501 $ 94,504.70 $ 44,504 70 $ - $ 50,000.00
17 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 7,700.00 $ - $ - $ 7,700.00
18 INTERDEPT CHARGES Collier County Variable Message Sign Direct Pay $ 154.00 $ (154.00)
Commercial Land Restoration 1400147874 $ 21,042 00
Commercial Land Restoration 1400147874 $ 8,968.00
Comercial Land Restoration 1400147473 $ - $ 8,000.00 $ -
19 LANDSCAPE INCIDENTALS $ 100,000.00 $ 38,010.00 $ - $ 61,990.00
Bentley Electric Co. Phase III 4500143690 $ 377,839.60 $ 53,030.40
Commercial Land Ground Maint. 1400147473 3 - $ 39,000.00 $ 750.00
Commercial Land Restoration 1400147473 i - $ 4.411 41 $ -
20 OTHER CONTRACTUAL $ 5,377,170.00 $ 421,251.01 $ 53,780.40 $ 4,902,138.69
21 ELECTRICITY FPL Electricity 4700001462 $ 200.00 6 92.40 $ 7.60 $ 100.00
22 WATER AND SEWER Collier County Util. Water&Sewer 4700001888 $ 35,000.00 $ 27,914 42 $ 2,085.58 $ 5,000.00
23 RENT EQUIPMENT J.M.Todd Shared Copier Lease TBD $ - $ 133.06 $ 133.06 $ (266.12)
24 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 2,000.00 $ - $ - $ 2,000.00
25 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 4500147267 $ 2,500.00 $ 1,379.04 $ 120.96 $ 1,000.00
26 MULCH Forestry Resources Mulch 4500147268 $ 4,000.00 $ 2,000.00 $ - $ 2,000.00
27 PRINTING AND BINDING
28 LICENCES AND PERMITS $ 1,500.00 $ 1,500.00
29 CLERKS RECORDING FEES $ 500.00 $ - $ - $ 500.00
30 LEGAL ADVERTISING Naples Daily News Legal Ads 4500147296 $ 400.00 $ 300.00 $ - $ 100.00
31 OTHER MISCELLANEOUS Juristaff Inc Clerical Services 4500147270 $ 3,000.00 $ 3,000.00 $ - $ -
32 OFFICE SUPPLIES Staples Office Supplies TBD $ 300.00 $ 200 00 $ - $ 100.00
33 COPYING CHARGES J.M.Todd Copier CPC TBD $ - $ 100 00 $ - $ (100.00)
34 FERT HERB CHEM Florikan Fertilizer 4500147386 $ 5,000.00 $ 3.600 00 $ - $ 1,400.00
35 OTHER OPER SUPPLIES $ 200.00 $ - $ 200.00
36 OPERATING EXPENSE $ 5,778,232.98 $ 579,271.54 $ 61,252.97 $ 5,137,708.47
37 TRANS TO 111 UNINCOR $ 54,000.00 $ - $ - $ 54,000.00
38 TRANSFERS $ 54,000.00 $ - $ - $ 54,000.00
39 Budget Trans from Appraiser $ 8,600.00 $ - $ 2,180.25 $ 6,419.75
40 Budget Trans from Tax Collector $ 24,300.00 $ - $ 148.33 $ 24,151.67
41 TRANSFER CONST $ 32,900.00 $ - $ 2,328.58 $ 30,571.42
42 RESERVE FOR CAPITAL $ 19,400.00 $ - $ - $ 19,400.00
43 RESERVES $ 19,400.00 $ - $ - $ 19,400.00
44 TOTAL BUDGET $ 5,884,532.98 $ 579,271.54 $ 63,581.55 $ 5,241,679.89
2,068,487,416 FY 10 Final Taxable Value Total Available Balance $ 5,241,679.89
2,006,897,762 FY 11 Final Taxable Value Plus Commited And Not Spent $ 579,271.54
1,910,384,837 FY 12 Final Taxable Value
1,904,053,751 FY 13 July 1 Taxable Value
1,948,849,672 FY 14 July 1 Taxable Value I Estimated Cash $ 5,820,951.43 I
2.35% Adj.12 to 13
FY 14 July 1 Taxable Value FY 13 iiiiMEWalliall
Millage 0.6000 0.5000 Miliage Caps.6000
Extension 974,426 952,027 I Estimated Cash Less Missing Income $ 4,851,495.80 I
Property Tax Limitation Impact
FY 14 Gross Taxable Value 1,948,849,572 I Actual Cash $4,837,292.83 I
Minus:New Const.Annex. 4,840,192
Plus:Amendment 81 TV Component 0
Adj.Taxable Value 1,944,209,380
13 Levy 952,027 955,192 DR 422 Levy
Rolled Back Rate gess Amend.One) 0.4897
91%of Rolled Back Rate 0.4458
Collier County,Florida
Vanderbilt Beach MSTU
Adjusted Balance Sheet(Unaudited)
As of respective date
Unaudited Fiscal 2014-Unaudited
As of
8/30/2013 10/15/2013 11/4/2013 12/1/2013 1/1/2014 2/1/2014 3/1/2014 4/1/2014
Pooled cash and investments $ 4,837,292.83 0. $ 4,798,074.69 $ 4,804,749.11 $ - $ - $ - $ - $ -
Market valuation of investments(done annually) (12,897.19) (4,137.32) (12,897.19) - - - - -
Due from Tax Collector 7,127.73 7,107.21 7,127.73 - - - - -
DuefromPropertyAppraiser 1,588.33 1,914.81 1,588.33 - - - - -
Due from other funds - - - - -
Interest receivable 5,138.68 4,073.18 5,138.68 • - -
Total Assets $ 4,838,250.38 '., 5 4,807,032.57 $ 4,805,706.66 $ $ $ $ $ -
1
Goods Receipt/Invoice Receipt $ 4,040.92 $ 1,162.06 $ 54,994.76 $ - $ - $ $ - $ -
Accounts Pa able 45,414.68 9,229.40 11,838.24 - - - - -
-fsc„> 4,572,979.15 -
Revenues:
Ad Valorem Collections 918,983.39 - 4,944.37 - - - - -
Interest Revenue 15,214.87 - - - - - - -
Miscellaneous - - - - - -
Expenditures:
Other Contracture!Services (493,292.85) (53,780.40) - - - - -
Legal Fees - - - -
Engineering (58,780.72) - (4,971.37) - - - - -
Surveying Fees (575.30) - - - - - - -
Bank Fees - - - -
Licenses and Permits (3,000.00) - - - - - -
Indirect Cost Reimbursement (7,000.00) - - - - - - -
Water and sewer (28,989.47) - (2,085.58) - - - -
Sprinkler maintenance (1,512.23) - (120.96) - - -
Landscaping (40,010.39) - - - - - -
Mulch - - - - -
Other miscellaneous(fertilizer,electricity,etc.) (12,433.33) (154.00) (294.66) - - - - -
FPL Underground Conversion - - - - - -
Improvements-General(Capital) - - - -
Transfer to PA (7,269.54) - 4,947.48 - - - -
Transfer to TC (11,499.00) - 1,440.00 - - - -
Transfer to Fund 111(Unit.MSTD) (54,000.00) - - - - - -
Total Liabilities and Equity $ 4,838,250.38 $ 4,807,032.57 $ 4.805,706.86 $ $ $ $ $
Collier County,Florida
Vanderbilt Beach MSTU
Source of monies from inception-CUMULATIVE
Ad valorem taxes $ 9,496,771.29 I $ 9,496,771.29 $ 9,501,715.66 $ - $ - $ - $ - $ -
Miscellaneous income(refund) 503.65 1 503.85 503.65 - - - -
!Merestearnings 684,108.69 I 684,108.69 684,108.69 - - - - -
Insurance recoveries 13,085.17 13,085.17 13,085.17 - - - -
Good and services (4,944,975.97) (4,984,194.11) (4,982,464.08) - - - -
Transfers out to other County funds _..>
(412,200.00),, (412,200.00) (412,200.00) - - - -
Cash balance as of respective date $ 4,837,292.83 $ 4,798,074.69 $ 4,804,749.11 $ - $ • $ $ - $ -
Q:\DerekWandymeeting.xis
Current Budget-As amended,thru 10/17/2013
Caryforward $ 4,954,132.98
Ad Valorem Taxes 974,400.00
Less:Revenue Reserve (49,000.00)!.
Interest Revenue 5,000.00
Total Sources S 5,884,632.98 '\
Operating Expenditures $ 5,778,232.98
Transfers Out to Collier MSTD 54,000.00 Balanced
Transfers Out to TC/PA 32,900.00
Reserves for Capital Outlay 19,400.00
Total Uses $ 5,884,632.98
"Available amounts"in the budget:
Available net of requistions/Pts-F/C 182543 5,137,708.47
Add back:purchase orders in process-F/C 162543 579,271.54
Add back:requisitions in process-F/C 162543 -
Subtotal Available to SPEND/Transfer in budget 5,716,980.01
Available cash 4,804,749.11 '
Difference (912230.90)A
Difference mostly due to the fact that FY-2014 budget
is predicated on Ad valorem tax receipts
Budgeted ad valorem receipts,net of 5%reserve 925,680.00
Actual recepits to date (4,944.37)j
Difference 920,735.63
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