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VB MSTU Agenda 10/17/2013 AGENDA: OCTOBER 17, 2013 I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: JULY 26, 2013 V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN,CLM VI. PROJECT MANAGER REPORT—HARRY SELLS — Memorial Benches Budget FY 13 and FY 14 — Phase I Project — Phase II,III, and IV Project o Method of Construction o Bid Request for CEI(Construction Engineer Inspector) o Clerk's issues with FPL payments. VII. OLD BUSINESS A. PELICAN ENGINEERING-COST ESTIMATE FOR PHASE II AND III VIII. NEW BUSINESS A.NEW MEMBER MARK WEBER PUBLIC COMMEN Vanderdidi Oooc& M.S.7.i1. Advisory Committee 3299 East Tamiami Trail Suite 103 ■ � Naples, FL 34112 JULY 26,2013 MINUTES CALL TO ORDER Vice Chair William Sjostrom called the meeting to order at 2:00 PM. Roll was called and a quorum was established; three voting members were present. II. ATTENDANCE Members: William Sjostrom, Vice Chair Michael Price, Mark Weber Excused: Charles Arthur—Chairman, and Bruce Forman County: Darryl Richard, Project Manager Harry Sells, Project Manager Others: Robert Kindelan—CLM Ray Benza—Hole Montes Engineering Mark Cook—Comcast Absent: Representative from Cable Wiring Specialists, Inc.- Tony Seco (Anne lacuzzo—JuriSolutions) III. APPROVAL OF AGENDA Michael Price moved to approve the Agenda as presented. Second by Mark Weber. Carried unanimously, 3—0. IV. APPROVAL OF MINUTES—MAY 14,2013 Mark Weber moved to approve the Minutes of the May 14, 2013 meeting as submitted. Second by Michael Price. Carried unanimously, 3—0. V. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM • Normally scheduled maintenance was performed • Irrigation issue: control wire(s) must be replaced as well as a malfunctioning valve that does not open or close correctly o Approval for the repairs has been obtained • Site inspection was conducted on July 25th o Branches that are hanging over the sidewalk will be trimmed o Weed issue - plants at corners: will be pulled July 26,2013 • The Memorial Benches at Connor Park and Le Dauphin Condo have been installed o Posts were installed o The benches were installed in concrete o The pads will be poured next week o The plaques have not yet been installed—the area has been measured VI. UTILITIES REPORT • Ray Benza—Hole Montes o The assigned portion of the Project has been completed o Locates have been completed o Switch-overs have been completed o To be done: some landscaping items and removal of the poles • Mark Cook—Comcast o The assigned portion of the Project is not yet complete o Phase I and Phase II have been completed—"the old plant is dead" o Phase III and Phase IV will be "swapped over" next week(from Le Dauphin to the south) • The existing cables (going into the buildings) will be cut and swung into the pedestals • Live feed will be removed from the pole and installed in the pedestal Darryl Richard explained Comcast had split its Phase I into 4 parts. o All the side streets have been completed Harry Sells noted FPL has a temporary power feed on Gulf Shore Drive at the site of the new house construction on the west side of the Drive (#10091). It will be removed. (A representative from CSWI was not in attendance.) VII. PROJECT MANAGER'S REPORT—HARRY SELLS • CSWI is performing the work for Comcast. • Comcast will finish the cut over and go live by next week. • The cable should be removed by August 15th. Harry Sells noted there were two remaining issues: • The temporary power feed on Gulf Shore (previously discussed) which will be handled by FPL • Century Link has seven"drops"to resolve—two of which are going across Gulf Shore Drive. (A"drop" is a feed from a pole or cable to the customer's residence.) 2 July 26,2013 • Century Link's plan will be submitted to Mr. Sells next week. He stated he does not anticipate any delays in receiving the document. • As soon as the Century Link issue is resolved, Mr. Sells will schedule FPL to begin removing the wires and their equipment. Removal of the poles will begin shortly thereafter. • He noted the size of the poles on Gulf Shore Drive will be a problem. o Made of concrete o 55 to 60 feet long o Embedded approximately 8 feet deep in the ground • Equipment required: o Crane o Semi-low boy o Tanker truck o Back hoe to fill the holes • The Gulf Shore Drive may be shut down at the crane location due to the size of the crane. Traffic would still move north and south of the crane,just not passed the crane. o One option: Work at night from 10:00 PM to 6:00 AM o Less traffic issues o Negative: It will be very noisy A suggestion was offered to cut the poles at below grade. The issue would be the remaining concrete"stub"—the better option is to completely remove the entire pole. It was noted FPL has been paid to remove the poles and is responsible to back fill the holes. Discussion ensued concerning various types of equipment including outriggers and hydraulic boom. (Michele Arnold arrived at 2:17 PM.) Consensus: To complete as much work as possible before the residents return in October. Working during the day was preferred. Action Item: Vice Chair Sjostrom requested that Staff email progress reports to the members and Harry Sells stated he would comply. It was noted the landscape repair is to be negotiated with FPL. The work will generate more landscape and irrigation issues than in Phase I. "Jetting"the pole means that dirt, sand, and water will spurt out an approximate ten-foot diameter circle around the hole. Action Item: Mr. Sells will research who is responsible for the repairs. (The Vendors were excused.) BUDGET (Report attached: "Vanderbilt MSTU Fund 143—July 23, 2013") 3 July 26,2013 Harry Sells distributed two documents: the "standard" Budget report(dated July 26th) and a revised version that he created (dated July 23`d). He explained the differences: the addition of two sub-categories, i.e., "Landscape Incidental" and "Other Contractual." He noted the Line Item numbers were the same on both versions. He stated for"Landscape Incidentals," $40K had been budgeted and $13,219.69 had been committed, but $34,700.96 had been spent. The result was that the budgeted amount had been exceeded by $7,920.65. • Received to date: $ 918,822.46 • Total Revenue Budgeted: $ 5,215,107.37 (Line 13) • Total Revenues Collected: $ 933,476.84 • Total Available to Spend: $ 4,281,630.53 He explained the Line Item for"Transfers & Contributions" consisted of the carry-forward, i.e., funds that had not been budgeted to spend in previous years. He stated, theoretically, at the end of the project, the numbers should zero out. Noted under"Other Contractual"was a commitment to Bentley Electric of$430,870, the contracted amount to start the overhead to ground conversion in Phase III. There are 158 meters to convert. The project will begin next week. The fourteen side streets that run off Vanderbilt Beach Road are included. Bentley Electric will convert the properties that have not been converted. Also noted under"Other Contractual"was a commitment to CWSI of$264,396.96 but only $83,138.50 has been paid to date. The final bill may be less than the budgeted amount. FPL charges approximately $686 to convert each property for a total of$13,372.80 which was the budgeted amount (the first 20 houses in Phase III). FPL has been paid in advance $6860. • Operating Expense $ 5,111,207.37 • Outstanding Commitments: $ 888,352.20 • Expenditures: $ 349,126.42 • Available (uncommitted) $ 3,873,567.20 • Reserves $ 17,500.00 • Total Budget Amount: $ 5,215,107.37 • Outstanding Commitments: $ 888,352.20 • Actual Expenditures: $ 430,403.24 • Available Total remaining: $ 3,896,210.38 BALANCE SHEET Mr. Sells noted during the last meeting, questions were asked concerning the amount of cash on hand. He referenced an email received from Derek Johnssen. He stated the 4 July 26,2013 document explained the difference between the Budgeted "Carry Forward" and the actual audited"Carry Forward was $281,409. (The audit was conducted on September 20, 2012.) The"Carry Forward"had been underestimated. Mr. Sells asked Mr. Johnssen to produce a balance sheet on a monthly basis which will be presented to the Committee for review. Budget Amount for FY 2013: $974,425. PHASE I • Harry Sells confirmed he will send a weekly status report to the members via email. • FPL will produce its final plans (reviewed by an engineer)by next week. PHASE II and PHASE III • Same issues with Century Link, Comcast, and New View • Expecting plans from each within the next two weeks Suggestion: Hire one contractor to install the conduit at the same time. VIII. OLD BUSINESS A. Memorial Benches - installed • Le Dauphin Condos: o Bench was initially placed in a low spot— o The finished elevation of the pad matches elevation of the sidewalk o The wooden bench has been installed in a higher spot • Plaques: o The various options were discussed o Must be routed in place o Consensus: Bronze plaque is the best option Action Item: Harry Sells will purchase two bronze plaques. The Committee chose to inscribe: "In Memory of " on two lines. B. Hole Montes Bid Harry Sells explained a bid for"interim services" for Phase II and Phase III was put out for bid and only Hole Montes responded. The County has required that a second bid is to be issued. It was noted the original bid was too complex and is being re- written. C. Beach Access Signs • Signs have been replaced with"popsicle" signs (next to street)—which is not the same location • Issue will be decided by the Vanderbilt Beach HOA 5 July 26,2013 IX. NEW BUSINESS A. Meeting Dates • Next meeting is October 17th • A meeting can be called if necessary X. PUBLIC COMMENT (None) NEXT MEETING DATE: OCTOBER 17,2013 "CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH 625 111111 AVENUE,NAPLES,FLORIDA There being no further business brought before the Committee,the meeting was adjourned by order of the Vice Chair at 3:20 PM. VANDERBILT BEACH MSTU ADVISORY COMMITTEE Ci€ LL WILLIAM SJOSTR M,VICE CHAIR The minutes approved by the Board/Committee on ,2013, "as submitted" f \ j OR "as amended" [ 1. 6 VancIerbIk 15 h M.5: I . . Advisory Committee ,,„ 3299 East Tamiami Trail Suite 103 Naples, FL 34112 JULY 26,2013 SUMMARY: MINUTES & MOTIONS III. APPROVAL OF AGENDA Michael Price moved to approve the Agenda as presented. Second by Mark Weber. Carried unanimously, 3—0. IV. APPROVAL OF MINUTES—MAY 14,2013 Mark Weber moved to approve the Minutes of the May 14, 2013 meeting as submitted. Second by Michael Price. Carried unanimously, 3—0. VII. PROJECT MANAGER'S REPORT—HARRY SELLS • The entire length of Gulf Shore Drive may be shut down due to the size of the crane. o One option: Work at night from 10:00 PM to 6:00 AM o Less traffic issues o Negative: It will be very noisy A suggestion was offered to cut the poles at below grade. The issue would be the remaining concrete "stub"—the better option is to completely remove the entire pole. It was noted FPL has been paid to remove the poles and is responsible to back fill the holes. Discussion ensued concerning various types of equipment including outriggers and hydraulic boom. Consensus: To complete as much work as possible before the residents return in October. Working during the day was preferred. Action Item: Vice Chair Sjostrom requested that Staff email progress reports to the members and Harry Sells stated he would comply. It was noted the landscape repair is to be negotiated with FPL. The work will generate more landscape and irrigation issues than in Phase I. "Jetting"the pole means that dirt, sand, and water will spurt out an approximate ten-foot diameter circle around the hole. Action Item: Mr. Sells will research who is responsible for the repairs. July 26,2013 • BUDGET o BALANCE SHEET Action Item: Mr. Sells asked Mr. Johnssen to produce a balance sheet on a monthly basis which will be presented to the Committee for review. VIII. OLD BUSINESS A. Memorial Benches-installed • Plaques: o The various options were discussed o Must be routed in place o Consensus: Bronze plaque is the best option Action Item: Harry Sells will purchase two bronze plaques. The Committee chose to inscribe: "In Memory of " on two lines. X. NEW BUSINESS A. 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J th N A N N . o O , . . � . . . � l i A O o 0 W N N r (D VANDERBILT MSTU FUND 143 Sept 30,2013 Amended Actual Available Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (952,700.00) $ - $ (918,825.25) $ (33,874.75) 2 DEL AD VALOREM $ - $ - $ (127.06) $ 127.06 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (1,319.96) $ 1,319.96 4 INVESTMENT INTEREST $ (15,100.00) $ - $ (21,569.31) $ 6,469.31 5 INTEREST TAX COLLECTOR $ - $ - $ (19.97) $ 19.97 6 REVENUE STRUCTURE $ (967,800.00) $ - $ (941,861.55) $ (25,938.45) 7 TRANSFERS FROM PROP APP $ - $ - $ 207.72 $ (207.72) 8 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 9 CARRY FORWARD GEN $ (4,090,500.00) $ - $ - $(4,090,500.00):. 10 CARRY FOR OF ENCUMB AMT $ (205,207.37) $ - $ - $ (205,207.37) 11 NEG 5%EST REV $ 48,400.00 $ - $ - $ 48,400.00 12 TRANSFERS&CONTRIB $ (4,247,307.37) $ - $ 207.72 $(4,247,515.09) 13 TOTAL REVENUE $ (5,215,107.37) $ - $ (941,653.83) $(4,273,453.54) 14 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00 15 ENG FEES Pelican Engineering Phase II and III 4500145366 $ 7,265.00 $ (7,265.00) 16 ENG FEES OTHER Hole Montes UG CONVERSION PHI 4500143122 $ 170,000.00 $ 41,758.28 $ 51,515.72 $ 76,726.00 17 SURVEYING FEES RWA Surveying and Mapping 4500144501 $ 50,000.00 $ 44,504.70 $ 575.30 $ 4,920.00 18 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 7,000.00 $ - $ 7,000.00 $ - Commercial Land Ground Maint. 4500140714 $ 22,770.65 Commercial Land Ground Maint 4500140715 $ 11,672.96 Commercial Land INCIDENTALS 4500140320 $ 4,786.78 Commercial Land Ground Maint. 4500144497 $ 780.00 19 LANDSCAPE INCIDENTAL $ 40,000.00 $ - $ 40,010.39 $ (10.39)1 Bentley Electric Co. Phase III Pending $ 430,870.00 $ - Bentley Electric Co. Phase I 4500145262 $ - $ 500.00 Better Roads,Inc. Phase 1 4500143007 _ 1 952 00 Bonness Inc. Phase 1 4500140204 $ - $ 16,530.11 BQ Concrete Concrete Work Phase 1 4500140962 $ - $ 842.40 BQ Concrete Sidewalk Maintenance 4500137997 $ 15,822.00 BQ Concrete Sidewalk Maintenance 4500142936 $ - $ 3,161.80 BUE,Inc.(Gatekeepers) Fence Repair 4500141916 $ - $ 240.00 Cable Wiring Specialist,Inc. Comcast Cable UG Cony 4500143169 $ - $ 312,107.85 RWA PH II A&II S.U.E. 4500134672 $ 183.75 RWA PH II B 4500134673 $ - Hole Montes Under ground Conver.PH 1,2,3 4500135881 $ - $ 58,110.57 Commercial Land Ground Maint. 4500140386 $ $ 10.015.30 Commercial Land Ground Maint. 4500140320 $ 43,797.98 Commercial Land Ground Maint. 4500144497 $ 16,656.09 FPL-Power Systems OH/UG Cony. 4500-various $ 13,372.80 THER CONTRACTUAL $ 4,778,907.37 $ 430,870.00 $ 493,292.65 $ 3,854,744.72 21 COLLIER COUNTY POSTAGE DIRECT PAY $ 375.72 $ (375.72) 22 BANK FEES $ 5,000.00 $ - $ - $ 5,000.00 23 ELECTRICITY FPL Electricity 4700001462 $ 300.00 $ - $ 89.54 $ 210.46 24 WATER AND SEWER Collier County Util. Water&Sewer 4700001469 $ 34,000.00 $ - $ 28,989.47 $ 5,010.53 25 RENT EQUIPMENT J.M.Todd Shared Copier Lease 4500140630 $ - $ - $ 266.12 $ (266.12) 26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 2,800.00 $ - $ 2,800.00 $ - 27 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 4500140086 $ 2,500.00 $ - $ 1,512.23 $ 987.77 '.....1,:; 28 MULCH Forestry Resources Mulch 4500140088 $ 7,000.00 $ - $ - $ 7,000.00 29 PRINTING AND BINDING Cecil's Copy Prints 4500145353 $ - $ 283.50 $ (283.50) 30 LICENCES&PERMITS Collier County ROW ROW Permit Direct Pay $ - $ - $ 3,000.00 $ (3,000.00) 31 CLERKS RECORDING FEES $ 500.00 $ - $ - $ 500.00 32 LEGAL ADVERTISING Naples Daily News Legal Ads 4500140349 $ 400.00 $ - $ 68.46 $ 331.54 33 OTHER MISCELLANEOUS Juristaff Inc Clerical Services 4500140163 $ 5,000.00 $ - $ 2,449.92 $ 2,550.08 34 OFFICE SUPPLIES Staples Office Supplies 4500140157 $ 300.00 $ - $ 500.00 $ (200.00) 35 COPYING CHARGES J.M.Todd Copier CPC 4500141933 $ - $ - $ 116.77 $ (116.77) 36 FERT HERB CHEM Florikan Fertilizer 4500140166 $ 5,000.00 $ - $ 3,086.16 $ 1,913.84 37 OTHER OPER SUPPLIES $ 2,106.25 $ (2,106.25) 38 DUES&MEMBERSHIPS Suntrust VISA Renew Subs.AutoCadd Direct Pay $ - $ - $ 171.01 $ (171.01) 39 OTHER TRAINING ED EXP $ 108.80 $ (108.80) 40 OPERATING EXPENSE $ 5,111,207.37 $ 517,132.98 $ 645,583.01 $ 3,948,491.38 41 TRANS TO 111 UNINCOR $ 54,000.00 $ - $ 54,000.00 $ - 42 TRANSFERS $ 54,000.00 $ - $ 54,000.00 $ - 43 Budget Trans from Appraiser $ 8,600.00 $ - $ 8,650.15 $ (50.15) 44 Budget Trans from Tax Collector $ 23,800.00 $ - $ 18,626.73 $ 5,173.27 45 TRANSFER CONST $ 32,400.00 $ - $ 27,276.88 $ 5,123.12 46 RESERVE FOR CAPITAL $ 17,500.00 $ - $ - $ 17,500.00 47 RESERVES $ 17,500.00 $ - $ - $ 17,500.00 48 TOTAL BUDGET $ 5,215,107.37 $ 517,132.98 $ 726,859.89 $ 3,971,114.50 'r 2,068,487,415 FY 10 Final Taxable Value Total Available Balance $ 3,971,114.50 2,005,897,752 FY 11 Final Taxable Value Plus Commited And Not Spent $ 517,132.98 1,910,384,837 FY 12 Final Taxable Value Plus Understated budget $ 281,409.00 1,904,053,751 FY 13 July 1 Taxable Value 1,948,849,572 FY 14 July 1 Taxable Value I Estimated Cash $ 4,769,656.48 2.35% Adj.12 to 13 FY 14 July 1 Taxable Value FY 13 I Estimated Not Committed Cash $ 4,252,523.50 I Millage 0.5000 0.5000 Millage Cap=.5000 Extension 974,425 952,027 Property Tax Limitation Impact FY 14 Gross Taxable Value 1,948,849,572 Minus:New Const.Annex. 4,640,192 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 1,944,209,380 , 13 Levy 952,027 955,192 DR 422 Levy Rolled Back Rate (less Amend.One) 0.4897 91%of Rolled Back Rate 0.4456 m •a o m o o -i11 T rtn r 0003 • o w O 3 N m r'O 3 D n o o U c c c m o w fP:oo m mmmmFO o DW O 7 n y d O O C C7 d W a CD< c-, S 0 ]C W w N T`< = T 0.E 0 0 C 0 0 y ti 0 0 0 < n 3 0.0-C) (Ro.mm � m °.=o c 1a3 2 ,7, 0 ufDTSgmo •m om mx a 333dd =o 5. $2 3 3 o cp o o o 3 f3 52 5.3 N O% m Tu2 y ?7, o 2 3 " -,y0. y m,gad m '- a°OO m z 3 w x m•n (o T 8 O m (n v m - a m m H c m n y•° < 1•o x '. d < ni=� m .65. 13n3' N T 3 a C)D y ' N c .. 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O O '4,-.--Lb N J 0 CO CO 0 0-4 W CT N m W J -.0w-.1 OG A 0 A CA CO W N A CON N W , A J J A W m O m N Ul O A O 6 m N m CO O�J CO CT CO J 0 OM J CO -,-,N CO EA EA b9 49 EA EA N O . . . . , i , . i . . . i . i i . . . i . i i i , , . . , . . . . W m N n EA 69 69 69 to 69 m N N O2 A N O C C C G CC EA EA 69 69 69 69 0• as • N O_ A 6A 69 69 EA EA EA N N O A 69 69 69 EA 479 EA W N 0 A 69 EA EA EA EA EA N 0 A VANDERBILT MSTU FUND 143 October 17,2013 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (974,400.00) $ - $ - $ (974,400.00)„p; 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD 0/N INTEREST $ - $ - $ - $ - 4 INVESTMENT INTEREST $ (5,000.00) $ - $ - $ (5,00000);; 5 INTEREST TAX COLLECTOR $ - $ - $ - $ 6 REVENUE STRUCTURE $ (979,400.00) $ - $ - $ (979,400.00) 7 TRANSFERS FROM PROP APP $ - $ - $ 207.72 $ (207.72) 8 TRANSFERS FROM TAX COLL $ - $ - $ - $ µg. 9 CARRY FORWARD GEN $ (4,437,000.00) $ - $ - $(4,437,000.00)1 10 CARRY FOR OF ENCUMB AMT $ (517,132.98) $ - $ - $ (517,132.98F; ):::: 11 NEG 5%EST REV $ 49,000.00 $ - $ - $ 49,000.00 12 TRANSFERS&CONTRIB $ (4,905,132.98) $ - $ 207.72 $(4,905,340.701 13 TOTAL REVENUE $ (5,884,532.98) $ - $ 207.72 $(5,884,740.70) 14 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00 ,, 15 ENG FEES Hole Monies UG CONVERSION PHI 4500143122 $ 141,758.28 $ 41,758.28 $ - $ 100,000.00 16 SURVEYING FEES RWA Surveying and Mapping 4500144501 $ 94,504.70 $ 44,504 70 $ - $ 50,000 00 17 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 7,700.00 $ - $ - $ 7,700.00 18 INTERDEPT CHARGES Collier County Variable Message Sign Direct Pay $ 154.00 $ (154.00) 19 LANDSCAPE INCIDENTALS Comercial Land Restoration TBD $ 100,000.00 $ 8,000.00 $ - $ 92,000.00 Bentley Electric Co. Phase III 4500143690 $ 430,870.00 $ - Commercial Land Ground Maint. TBD 0 - $ 39.750.00 $ 1- Commercial Land Restoration TBD S - $ 4 411 41 $ 20 OTHER CONTRACTUAL $ 5,377,170.00 $ 475,031.41 $ - $ 4,902,138 59 21 ELECTRICITY FPL Electricity 4700001462 $ 200.00 $ 100.00 $ - $ 10000 =, 22 WATER AND SEWER Collier County Util. Water&Sewer 4700001888 $ 35,000.00 $ 30,000.00 $ - $ 5,000.00 23 RENT EQUIPMENT J.M.Todd Shared Copier Lease TBD $ - $ 266 12 $ - $ (266 12)1, 24 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 2,000.00 $ - $ - $ 2,000 00 25 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 4500147267 $ 2,500.00 $ 1,500.00 $ - $ 1,000.00 t 26 MULCH Forestry Resources Mulch 4500147268 $ 4,000.00 $ 2,000.00 $ - $ 2,000.00 i 27 PRINTING AND BINDING 28 LICENCES AND PERMITS $ 1,500.00 $ 1,500 00 . 29 CLERKS RECORDING FEES $ 500.00 $ - $ - $ 500.00 `.. 30 LEGAL ADVERTISING Naples Daily News Legal Ads 4500147296 $ 400.00 $ 300.00 $ - $ 100.00 e''.:= yf= 31 OTHER MISCELLANEOUS Juristaff Inc Clerical Services 4500147270 $ 3,000.00 $ 3,000.00 $ - $ - ., 32 OFFICE SUPPLIES Staples Office Supplies TBD $ 300.00 $ 200.00 $ - $ 100.00 33 COPYING CHARGES J.M.Todd Copier CPC TBD $ - $ 100.00 $ - $ (100.00)„' 34 FERT HERB CHEM Florikan Fertilizer 4500147386 $ 5,000.00 $ 3,600.00 $ - $ 1,400 00 i€ 35 OTHER OPER SUPPLIES $ 200.00 $ - $ 200.00 36 OPERATING EXPENSE $ 5,778,232.98 $ 610,360.51 $ 154.00 $ 5,167,718.47 37 TRANS TO 111 UNINCOR $ 54,000.00 $ - $ 54,000.00 $ - .r 38 TRANSFERS $ 54,000.00 $ - $ 54,000.00 $ 39 Budget Trans from Appraiser $ 8,600.00 $ - $ 8,650.15 $ (50.15)"”' 40 Budget Trans from Tax Collector $ 23,800.00 $ - $ 18,626.73 $ 5,173.27 a 41 TRANSFER CONST $ 32,400.00 $ - $ 27,276.88 $ 5,123.12 !:3 42 RESERVE FOR CAPITAL $ 17,500.00 $ - $ - $ 17,500.00 43 RESERVES $ 17,500.00 $ - $ - $ 17,500 00 `;°:. 44 TOTAL BUDGET $ 5,882,132.98 $ 610,360.51 $ 81,430.88 $ 5,190,341.59 2,068,487,415 FY 10 Final Taxable Value Total Available Balance $ 5,190,341 59 2,005,897,752 FY 11 Final Taxable Value Plus Commited And Not Spent $ 610,360.51 1,910,384,837 FY 12 Final Taxable Value Plus Understated budget $ 281,409.00 1,904,053,751 FY 13 July 1 Taxable Value 1,948,849,572 FY 14 July 1 Taxable Value I Estimated Cash $ 6,082,111.10 2.35% Adj.12 to 13 FY 14 July 1 Taxable Value FY 13 Estimated Not Committed Cash $ 5,471,750.59 Millage 0.5000 0.5000 Millage Cap=.5000 Extension 974,425 952,027 Property Tax Limitation Impact FY 14 Gross Taxable Value 1,948,849,572 Minus:New Const.Annex. 4,640,192 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 1,944,209,380 13 Levy 952,027 955,192 DR 422 Levy Rolled Back Rate (less Amend.One) 0.4897 91%of Rolled Back Rate 0.4456 Q:\Derek\vandymeeting.xls Current Budget-As amended,thru 10/17/2013 Carryforward $ 4,954,132.98 Ad Valorem Taxes 974,400.00 Less: Revenue Reserve (49,000.00) Interest Revenue 5,000.00 Total Sources $ 5,884,532.98 . Operating Expenditures $ 5,778,232.98 Transfers Out to Collier MSTD 54,000.00 Balanced Transfers Out to TC/PA 32,900.00 Reserves for Capital Outlay 19,400.00 Total Uses $ 5,884,532.98 "Available amounts" in the budget: Available net of requisitions and purchase orders 5,167,718.47 Add back: purchase orders in process 610,360.51 Add back: requisitions in process - Subtotal Available to SPEND in budget 5,778,078.98 Available cash 4,798,074.69 Difference (980,004.29) i\ Difference mostly due to the fact that FY-2014 budget is predicated on Ad valorem tax receipts Budgeted receipts, net of 5% reserve 925,680.00 Actual recepits to date - Difference (925,680.00) 4 _ ' 7 I' , R'�Y;'.'. .. LF.... • ak4lnc. ... ..ex'h1C'e: '.ti• Ws 'ya .F• • •rt-as5caliac ►w Y° •gi..., Ifir, ,„. . , _ _ . . . ,,,, ,, .. -- - „,-,-,.. _ .. , r4.:, '4.-'4>14.A.3., e.: 1.4 ',"A , #, . •'- "tt !"a` . -a i�.�,`.`` .' .4 •,--. 7`'.y r _.f Y, . .t74;•,.,r.i&s-„4 v.' 4. P..:"-a,r rt7 r _ ``. . :�.. 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' Vanderbilt MSTU -- Utility Conversion Project Phase FPL Comcast Century Link Engineering Total I $ 1,862,100.00 $ 305,000.00 $ 2,167,100.00 II $ 1,108,561.00 $ 150,000.00 $ 100,000.00 $ 1,358,561.00 III $ 2,948,587.00 $ 512,000.00 $ 100,000.00 $ 3,560,587.00 IV $ 839,362.00 $ 120,000.00 $ 120,000.00 $ 1,079,362.00 $ 6,758,610.00 $ 1,087,000.00 $ 320,000.00 $ 8,165,610.00 Total Cost $ 8,165,610.00 Less Phase I $ 2,167,100.00 Phase II,III,IV $ 5,998,510.00 Estimated Cash Avail 10/1/13 $5,471,750.59 Income for 1 year 974,000.00 Estimated Cash Available $6,445,750.59 1T\ Jr a' 1..t 'nun Imo,,iY 7'rn.1 1Y}i,Ma.44;x711 310.7 C i 1f'�' .V.:*lit J.�4V" '',IT'S _}...hr . I � ..:..s:.i�d:_ .u._.r_ .�, t,.,,�.....iL J�� � `L��1.1 21 H�..z...4�..J.�«,.x ;,i 000 ii,' 3073 Horseshoe Drive South,Suite 114,Maples,FL 34104 August 5, 2013 Collier County Growth Management Division Construction and Maintenance 2885 South Horseshoe Naples,FL 34104 Attn: Harry Sells,MSTU Project Manager,Public Services Division Proposal: Vanderbilt Beach Ph II & Ph III MSTU,PEC #130705 EIN: 20-3020248 Dear Harry, We are pleased to offer this proposal within the scope of Contract#09-5262 County Wide Engineering Services, which will include the following: Task 1: Review of FPL Bidding Cost Estimate— Vanderbilt Beach Phase II and III Aerial to Underground Conversion Deliverable 1: Provide a letter report evaluating the FP&L cost proposal for Underground Facilities Conversion for Vanderbilt Beach Phase II and III project. The hourly not to exceed fee for the above is $7,265.00. Thank you for the opportunity to submit this proposal. We can start work immediately upon authorization. Should there be any questions please contact me. Sincere] r / Thomas J. Lepon., P. E.,Managing Member Pelican Engineering Consultants, LLC ESTIMATED PROJECT STAFFING Contract Name: Vanderbilt Beach Phase II and III Aerial to Underground Conversion Consultant Name: Pelican Engineering Consultants,LLC Consultant Address: 3073 Horseshoe Drive South,Suite 112,Naples,FL 34104 Project Manager: John Sokolik Telephone Number: (239)597-7544 Date: August 5,2013 Project Name: Review FPL Costs for Phase II&Phase III Conversion OH to UG PEC#130705 Hours Cost Notes Personnel Classifications Name Principal Thomas J.Lepore,P.E. 4.0 780.00 Senior Project Manager John Sokolik 37.5 6,187.50 Designer Marcel Manda 0.0 0.00 Engineer Intern `David Childs,E.I. 0.0 0.00 Inspector James Worden 0.0 0.00 Electrical CADD Technician Leslie McLain 3.5 297.50 Clerical Belinda Robinson 0.0 0.00 Total: 7,265.00 I 'TASK COSTS-TASK I Personnel Classifications Rate(schd B) Estimated Reimbursibles Costs Cost Principal $195.00 Costs FPL cost Summary $7,265.00 Senior Project Manager $165.00 Senior Engineer(P.E.) $155.00 Expenses Engineer Intern(E.I.) $119.00 Inspector $65.00 Designer $100.00 CADD Technician $85.00 Clerical $60.00 Total I $7,265.[X! Total Reimbursables 0.00 PROJECT TOTALS STAFF $7,265.00 REIMBURSABLES $0.00 TOTAL NOT TO EXCEED $7,265.00 MEMORANDUM DATE: October 14, 2013 TO: Tessie Sillery FROM: Kristi J. Bartlett, Executive Aide Board of County Commissioners RE: Vanderbilt Beach MSTU Advisory Committee As you know, we currently have one term expiring on the above referenced advisory committee. The term was advertised and citizens interested in serving on this committee were asked to submit an application for consideration. I have attached the application received for your review as follows: Mark S. Weber 10701 Gulfshore Drive Apt. 700 Naples, FL 34108 Please let me know, in writing,the recommendation for appointment to the advisory committee and I will prepare an executive summary for the Board's consideration. If the applicant is a reappointment, please include attendance records for the past two years in your return memo. Please categorize the applicants in areas of expertise. If you have any questions, please call me at 252-8603. Thank you for your attention to this matter. KJB Attachments L_Y y MEMORANDUM DATE: October 14, 2013 TO: Elections Office ShavontaeHall @colliergov.net FROM: Kristi J. Bartlett, Executive Aide Board of County Commissioners RE: Voter Registration- Advisory Board Appointments The Board of County Commissioners will soon consider the following individuals for appointment to one of the county's advisory committees. Please let me know if those listed below are registered voters in Collier County. Also, please list the commission district in which each applicant resides. Vanderbilt Beach MSTU Advisory Committee COMMISSION DISTRICT/REGISTERED VOTER Mark S. Weber 10701 Gulfshore Drive Apt. 700 2 (yes) Naples, FL 34108 Thank you for your help. Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 303 Naples, FL 34112 (239)252-8603 Application was received on: 10/13/2013 3:40:44 PM. Name: Mark S Weber Home Phone: 2395981903 Home Address: 10701 Gulf Shore Drive Apt 700 City: 'Naples Zip Code: 34108 Phone Numbers Business: e-Mail Address: marksweber @naples.net Board /Committee Applied for: Vanderbilt Beach Beautification MSTU Advisory Committee Category: Not indicated Work Place: retired How long have you lived in Collier County: more than 15 Have you ever been convicted of any offense against the law?No 'Not Indicated Do you or your employer do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? Yes I am resident in the area which is served by this committee. Are you a registered voter in Collier County? Yes Do you currently hold public office? No Do you currently or ever served on a Collier County Board or Committee? Yes Currently a new member of the Vanderbilt Beach MSTU Board. My appointment was for a short! duration and is about to expire. Please list your community activities: Collier County Election Board- Clerk Education: MBA 1957 BA 1953 Experience: Previous employment for many years with the United Nations Development Program as a local administrator of World Bank and other loans in the construction of national infrastructure._ Countries in which I have served in this capacity include Ivory Coast, Benin, Burkino Faso, ,Niger, Nigeria, Gabon, Morocco, Myanmar, Antigua, Liberia, Barbados ---