VB MSTU Agenda 11/01/2012 V and ar6iOt j3cac4 M.S.T.u,
Ai 41 Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
November 1, 2012
AGENDA
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes —October 11, 2012
V. Beach Access Signs
VI. Budget Report
VII. Landscape Maintenance Report— CLM
VIII. Utilities Report— Charles Arthur
IX. Project Manager Report
A. ATM Department - Darryl Richard
B. Public Utilities Department— Mark Sunyak
X. Old Business
A. Bud Martin Memorial Bench
XI. Update Report
A. Maintenance— Bruce Forman
XII. New Business
XIII. Public Comment
The next meeting is December 6, 2012 at 2:00 P.M.
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL
1
v
Vanclerbiltbeacli M
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
October 11, 2012
MINUTES
Call Meeting to Order
The meeting was called to order by Dick Lydon, Vice Chairman at 2:00 p.m.
A quorum was established.
(Charles Arthur arrived at 2:02 p.m.)
II. Attendance
Members: Charles Arthur, Dick Lydon, Bruce Forman, Michael Price, William
Sjostrom
County: Darryl Richard—MSTU Project Manager
Others: Robert Kindelan—CLM, Terry Cole and Mike Roddis-Hole Montes, Inc,
Ginny Kendall—Juristaff
III. Approval of Agenda
Add: Xl. B. 2-Board Members Terms will expire in November
Xl. C. Report on 2-Issues re: Meeting with Clerk and County Attorney
Mr. Lydon moved to include notes for the June 7, 2012 even though no
quorum was established. Second by Mr. Price. Motion carried
unanimously, 4-0.
Mr. Sjostrom moved to approve the agenda as amended. Second by Mr.
Lydon. Motion carried unanimously, 4-0.
IV. Approval of Minutes — May 3, 2012
Mr. Sjostrom moved to approve the May 3, 2012 minutes as presented.
Second by Mr. Lydon. Motion carried unanimously, 4-0.
V. Beach Access Signs
Kathy Robbins —Vanderbilt Beach Residence Association, Secretary placed
signs on hold. She stated the signs were not in compliance with the proposal.
1
Mr. Sjostrom voiced concern that road beach access signs should be marked
to match the beach access number on the beach for emergency response
purposes.
Mr. Arthur stated according to the agreement, the access signs could only have
the words "Beach Access" and anything else was forbidden.
A consensus was formed to place project on hold.
It was noted Mr. Sjostrom will contact the Sheriffs office for additional response
information.
VI. Budget Report
Darryl Richard distributed and reviewed the Vanderbilt MSTU Fund 143 Report
dated October 11, 2012. (See attached) He reported Remaining Purchase
Orders in the amount of$336,448.08 to be paid.
Mr. Arthur requested a balance sheet for the Boards' review.
Staff will ask the Clerk to provide a balance sheet for the next meeting.
Darryl Richard asked for a motion to close out Phase 1 FPL Project.
Mr. Arthur asked to hear the Landscape Maintenance Report first.
VII. Landscape Maintenance Report— CLM
Robert Kindelan reported routine maintenance, some irrigation problems,
restoration landscape valves on Gulfshore Drive is up to date.
Mr. Lydon moved to approve $40,000 for Commercial Landscape
Maintenance (CLM) for restoration and requested maintenance and
demolition by FPL. Second by Mr. Arthur.
Motion voted on under IX. A.
VIII. Utilities Report—Addressed after IX. A.
Bruce Forman arrived at 2:40 p.m.
IX. Project Manager Report
A. Alternate Transportation Modes (ATM) Department
Darryl Richard distributed the Vanderbilt Beach MSTU —Weekly
Construction Update for week ending October 5, 2012. He introduced Terry
Cole and Mike Roddis from Hole Montes. They gave an update and
problems with water and sewer underground connections and conducts for
cable lines.
• Gulf Shore Drive —trees cleared, installed conduit bores and
equipment, pulled wire into conduits; connected equipment.
• Private irrigation, phone and cable service lines are being repaired by
Mas/Tec (Florida Sol) as necessary.
• Landscape restoration will not occur until all FPL and Comcast work
has been completed.
• Pending construction issues on Gulf Shore Drive include:
2
•
- LaPlaya — Mas-Tec installed the conduits. The trench was
backfilled with flowable fill. Striping and installation of reflectors
has been schedule within 30 days.
- BQ Concrete began clearing site for installation of a Vista
Cabinet and Transformer at Monte Carlo. Restoration will occur
next week.
- Additional bores are needed because some transformers on
Gulf Shore Drive do not have spare conduits. Mas-Tec to
coordinate with FPL.
- Areas south of LaPlaya have existing transformers to be
checked for spare conduits in order to complete looped
systems. Clearing for proposed equipment and connection to
existing transformers. Mas-Tec (Florida Sol) will check areas
and coordinate additional work with FPL.
It was noted a dual system will run until transformers are all in place. FPL will
notify homeowners on power shut offs. There was a sewer break on Sea
Breeze and water service repairs on Gulf Shore.
Mr. Arthur cited possible risks in Phase II if Contractor was hired directly
instead of FPL using their own personnel.
Darryl Richard noted Comcast will take the poles down under their contract.
Hole Montes will stay involved until Comcast completes work.
(Motion made during VII-
Mr. Lydon moved to approve $40,000 for Commercial Landscape
Maintenance (CLM) for restoration and requested maintenance and
demolition by FPL. Second by Mr. Arthur.)
Motion carried unanimously, 5-0.
B. Public Utilities Department - None
VIII. Utilities Report
Staff provided a letter addressed to The Honorable Dwight E. Brock from Gerry
Hammond, Senior Assistant Attorney General, State of Florida dated August 9,
2012. (See attached)
Mr. Arthur reported the status of Phase II & III Project in terms of bidding versus
doing an escrow. He stated that if the MSTU were to bid Phase II & III the MSTU
would have to hire it's own contractor as opposed to how Phase I Project is being
done with FPL's contractor.
Staff reported that in order to move forward with bidding Comcast for
construction; the present agreement with Comcast must be terminated. It was
noted that bidding Comcast may result in lower cost for the project but could also
result in higher cost for the project than having Comcast just do the project as a
Comcast Project.
3
Staff pointed out the present agreement has to be cancelled in order to enter into
another agreement whereby the project could be bid for construction.
The Advisory Committee Members expressed concern it would be unwise to
move forward with cancellation of the present agreement prior to obtaining bid
prices for construction of Comcast underground conversion.
Mr. Price moved not to cancel current contract with Comcast. Second by
Mr. Forman. Motion carried unanimously, 5-0.
The Advisory Committee agreed to contact congressman after the election.
Mr. Lydon agreed and suggested contacting the Clerk regarding Comcast.
Darryl Richard asked for a timeline confirmation for the required ROW permit
process.
It was decided on 90 days for substantial completion and 120 days for the final.
He mentioned there was plenty of competition available on both fiber optics and
standard cable.
Mr. Arthur pointed out Hole Montes started at the end of May and Comcast
should need less time.
X. Old Business
A. Bud Martin Memorial Bench
Staff will schedule a meeting with Charles Arthur and Bud Martin's widow next
week on suggested locations to place Memorial Bench.
B. 2-Board Members Terms will expire in November
Mr. Arthur and Mr. Sjostrom reported they submitted applications.
Formal approval of their applications will take place at the November meeting.
C. Report on 2-Issues re: Meeting with Clerk and County Attorney—
Addressed previously
XI. Update Report
A. Maintenance — None
XII. New Business — None
XIII. Public Comment — None
Mr. Lydon moved to adjourn at 3:40 p.m. Second by Mr. Price.
Motion carried unanimously, 5-0.
There being no further business for the good of the County, the meeting was
adjourned by the Chairman at 3:40 p.m.
4
Vanderbilt Beach MSTU
Advisory Committee
aa4g
Charles Arthur, airman
These minutes approved by the Bo committee on //
as presented OR amended .
The next meeting is November 1, 2012 at 2:00 P.M.
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL
5
Vanderbilt bead M.5. I .U.
Advisory Committee
2705 Horseshoe Drive South
Naples, FL 34104
October 11, 2012
SUMMARY OF MINUTES AND MOTIONS
III. Approval of Agenda
Add: Xl. B. 2-Board Members Terms will expire in November
Xl. C. Report on 2-Issues re: Meeting with Clerk and County Attorney
Mr. Lydon moved to include notes for the June 7, 2012 even though no
quorum was established. Second by Mr. Price. Motion carried
unanimously, 4-0.
Mr. Sjostrom moved to approve the agenda as amended. Second by Mr.
Lydon. Motion carried unanimously, 4-0.
IV. Approval of Minutes - May 3, 2012
Mr. Sjostrom moved to approve the May 3, 2012 minutes as presented.
Second by Mr. Lydon. Motion carried unanimously, 4-0.
V. Landscape Maintenance Report- CLM
Mr. Lydon moved to approve $40,000 for Commercial Landscape
Maintenance (CLM) for restoration and requested maintenance and
demolition by FPL. Second by Mr. Arthur.
Motion voted on under IX. A.
IX. Project Manager Report
A. Alternate Transportation Modes (ATM) Department
Motion made during VII.
Mr. Lydon moved to approve $40,000 for Commercial Landscape
Maintenance (CLM) for restoration and requested maintenance and
demolition by FPL. Second by Mr. Arthur.
Motion carried unanimously, 5-0.
1
•
VIII. Utilities Report
Mr. Price moved not to cancel current contract with Comcast. Second by
Mr. Forman. Motion carried unanimously, 5-0.
Mr. Lydon moved to adjourn at 3:40 p.m. Second by Mr. Price.
Motion carried unanimously, 5-0.
2
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Collier County, Florida
Vanderbilt Beach MSTU
Adjusted Balance Sheet(Unaudited)
As of respective date -
Unaudited Fis
As of
9/30/2012 11/1/2011
Pooled cash and investments $ 4,599,209.10 $ 4,555,218.45
Market valuation of investments(done annually) (4,137.32) (4,137.32)
Due from Tax Collector 7,107.21 7,107.21
Due from Property Appraiser 1,914.81 1,914.81
Due from other funds - -
Interest receivable 4,073.18 4,073.18
Total Assets $ 4,608,166.98 $ 4,564,176.33
Goods Receipt/Invoice Receipt $ 35,187.83 $ -
Accounts Payable - -
Ending Fund Balance, 10/01/11 -audited 5,732,908.39
Beginning Fund Balance, 10/01/2012-unaudited 4,572,979.15
Revenues:
Ad Valorem Collections 921,909.83 -
Interest Revenue 26,292.26 0.03
Miscellaneous - -
Expenditures:
Other Contractural Services (147,839.41) (10,565.30)
Legal Fees (2,784.80) -
Engineering (12,530.00) -
Surveying Fees - -
Bank Fees (8,000.00) -
Licenses and Permits (10,000.00) -
Indirect Cost Reimbursement (11,200.00) -
Water and sewer (28,513.71) (4,788.24)
Sprinkler maintenance (951.97) (206.78)
Landscaping (9,709.63) -
Mulch (3,364.90) -
Other miscellaneous(fertilizer, electricity,etc.) (8,967.29) -
FPL Underground Conversion (1,806,091.00) -
Improvements-General(Capital) - -
Transfer to PA (6,598.06) (349.71)
Transfer toTC (11,580.56) 7,107.18
Transfer to Fund 111 (Unic. MSTD) (40,000.00) -
Total Liabilities and Equity $ 4,608,166.98 $ 4,564,176.33
Collier County, Florida
Vanderbilt Beach MSTU
Source of monies from inception -CUMULATIVE
Ad valorem taxes $ 8,577,807.90 $ 8,577,807.90
Miscellaneous income(refund) 503.65 503.65
Interest earnings 661,199.45 661,199.48
Insurance recoveries 13,085.17 13,085.17
Good and services (4,295,187.07) (4,339,177.75)
Transfers out to other County funds (358,200.00) (358,200.00)
Cash balance as of respective date $ 4,599,209.10 $ 4,555,218.45
Vanderbilt Beach MSTU
Weekly Construction Update
For week ending October 26, 2012
1. Work areas:
Gulf Shore Drive: installed conduit bores and equipment; pulled wire into conduits;
connected equipment.
Notes:
Private irrigation, phone and cable service lines are being repaired by Mas-Tec/Florida
Sol as necessary.
A. Landscape restoration will not occur until all FPL/Comcast work is complete.
See the daily reports for details of all work performed during the week.
2. Pending construction issues include:
A. Gulf Shore Drive:
(1) LaPlaya—open cut of the road and restoration was completed on 10/3. Striping
completed this week.
(2) Installation of a Vista cabinet and transformer at Monte Carlo;the FPL boxes are
set; BQ Concrete completed the concrete restoration,landscape restoration will be done
in the future.
(3) A sanitary sewer line was hit at#9566 last week. Collier County repaired the line
on 10/9/12—see report. The owner will be making a claim for monies due from
cleanup damages.
(4) Mike Roddis received the claim for damages from Dr. Zavada(#103 Sea Breeze
Ave.)on 10/10/12 for cleanup from a sewer line which was hit early in the project.
Darryl will coordinate payment by Mas-Tec.
(5) Century-link was called to the site, as there are several customers out of service.
There have been 3 broken lines within a 300' stretch(#9400,#9318 and#9891 -La Playa
front entry). The Century-link supervisor shut down Florida—Sol from doing anymore
excavation and he called the Sheriff. Jose Novo contacted Ray Suarez from Florida—Sol
and told him to STOP until matters were resolved. Century-link had several crews on site
working on this problem. Century-link supervisor is Denny Pfommer @ 239-263-6359.
Florida—Sol was issued a$500 dollar fine. All lines were repaired by 7:30pm.
(6) Additional bores are needed because there are no spare conduits in certain
transformers on Gulf Shore Drive—Mas-Tec to coordinate with FPL. Still pending.
G:\MSTU 2013\ALL MSTU\1_Vanderbilt\PROJECT LIST\11-01-12 meeting\hm report\102612 docx.docx
7,
(7) Areas south of La Playa-issues include:
(a) Existing transformers need be checked for spare conduits in order to complete
looped systems. Still pending.
(b) Clearing for proposed equipment and connection to existing transformers. Still
pending.
Mas-Tec/Florida Sol will check these areas and coordinate any additional
work with FPL.
B. Status of the Comcast installation — Per Darryl, the plans, specifications and bid
schedule have been received. C sun tQ =eviewi g- ' pa a B(at is fd
e,6 A
3. The existing landscaping that will be affected by the proposed easements and equipment WW'
has been marked. Stakeout of new FP&L Pads,pull boxes and transformers will occur as
work progresses.
4. Existing County utilities water, sewer, phone, gas, cable, etc are being located as work
areas progress. The asbestos water line is being pot hole located approximately every
100'.
5. Bore logs on directional bores are kept for every 10 feet. There are two missing bore
logs from 8/9/12, as well as several bores from 8/24 to 10/26. A minimum of 7.5 feet
horizontal clearance and 18 inch vertical clearance is being kept between FPL conduits
and water/wastewater lines. Bores shall have a minimum of 36 inches of cover, including
36 inches of cover from culvert inverts. At the end of each work day, all site areas shall
be clean and made safe.
6. Schedule:
A. The original completion date was 9/28/12. The side streets are complete except for
energizing power. The feeder work should be complete by mid-October. The power
cut over should start then and take until the end of November. Typically outages will
be 2-4 hours each for single family homes. The high rises will take 6-8 hours. FPL
will schedule the outages to occur typically during daylight hours of weekdays.
Linda Kent will be coordinating notification of the property owners.
B. By the end of October the directional bores will be complete. Installation of
replacement transformers and related equipment will continue until the end of
November. It may be another 2.5-3 months before the Comcast work starts since the
work must be bid and awarded through Collier County.
G:\MSTU 2013\ALL MSTU\1_Vanderbilt\PROJECT LIST\11-01-12 meeting\hm report\102612 docx.docx
MEMORANDUM
DATE: October 16,2012
TO: Darryl Richard
FROM: Ian Mitchell,Executive Manager
Board of County Commissioners
RE: Vanderbilt Beach Beautification MSTU Advisory Committee
As you know,we currently have 2 vacancies on the above referenced advisory committee. A press
release was issued requesting citizens interested in serving on this committee to submit an
application for consideration. I have attached the application received for your review as follows:
Mr. Charles C.Arthur
239 Channel Drive
Naples,Florida 34108
Mr. William Sjostrom
25 Bluebill Avenue
Naples,Florida 34108
Please let me know,in writing,the recommendation for appointment of the advisory committee
within the 41 day time-frame,and I will prepare an executive summary for the Board's
consideration.
Please categorize the applicants in areas of expertise. If you have any questions,please call me
at 252-8097.
If the applicant is a reappointment,please attach the last 2 years attendance records.
Thank you for your attention to this matter.
IM
Attachments
9 .
Mitchelllan
rom: ccarthur @earthlink.net
ent: Tuesday, October 09, 2012 5:56 PM
o: Mitchelllan
Subject: New On-line Advisory Board Application Submitted
Advisory Board Application Form
Collier County Government
3301 E. Tamiami Trail
Naples,FL 34112
•
(239)252-8606
Application was received on: 10/9/2012 5:56:22 PM.
Charles C.Arthu� l' oae 239-594-8958
`lja'ai :`, s 39 Channel Drive
n��,_ � w,u tea.
X64'Naples 34108
, ,� _� .mummy;.:.
rils, 239-598-4575 smw
&i■r,et,rccarthur@earthlink.net
4f 9111 ld , l m .` r Vanderbilt Beach MSTU
, IN of indicated
Retired, CPA
!Not Indicated
lot Indicated a
, '- 12 0 e c e eere: a13 ,,_, T I' �- e e e a to
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yyy ' , o . '$ e at. -Aie i e'. e e . e _.ii1' fl.,.,a1 0,4.0 G s ,l,.S� --'' "
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T _ . � �.� -� ��� ��,f— -ter -� �--- -��
r, a ' east► a : un a , 'Ye
!Vanderbilt Beach Beautification MSTU,two terms, currently Chairman
Vanderbilt Beach MSTU Collier's Reserve Country Club,Treasurer and President Volunteer,Pinecrest
Elementary School
'B.S. Accounting,University of Evansville
Retired Partner of Arthur Andersen,Tax and Financial Consulting 1968-2001
•
•
2 � l .
Mitchel Ilan
rom: bsjost@yahoo.com
nt: Saturday, September 29, 2012 10:16 AM
ID:
Mitchelilan
Subject: New On-line Advisory Board Application Submitted
Advisory Board Application Form
Collier County Government
3301 E. Tamiami Trail
Naples,FL 34112
(239)252-8606
Application was received on: 9/29/2012 10:16:06 AM.
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resent member. Facities Director before retirement.
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