Radio Road Beautification MSTU Minutes 09/09/2013 Radio Road Beautification M.S.T.U.
Advisory Committee
4 0: 3299 East Tamiami Trail Suite 103
Naples Florida 34112
September 9, 2013
DEC 31 20,J
MINUTES Li
By
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 3:04 PM.
A quorum was established. Three voting members were present.
II. ATTENDANCE:
Members: Dale Lewis, Chairman
Helen Carella,John Weber
(Vacancy)
Excused: Fred Rogers
County: Darryl Richard—MSTU Project Manager
Harry Sells—MSTU Project Manager
Others: Scott Windham—Windham Studio, Inc.
Robert Kindelan—CLM
Al Benarroch—Affordable Landscaping Service &Design, LLC
(Anne Iacuzzo—JuriStaff)
III. APPROVAL OF AGENDA
Addition:
• Item VIII.— "Project Manager's Report"
o Under"A." Review Quotes: Add—"Rich King Project Quote"
John Weber moved to approve the Agenda as amended. Chairman Dale Lewis offered a
Second in support of the motion. Carried unanimously,3—0.
IV. APPROVAL OF MINUTES: June 17,2013
Chairman Dale Lewis moved to approve the Minutes of the June 17,2013 meeting as
submitted. John Weber offered a Second in support of the motion.
Carried unanimously, 3—0.
V. BUDGET
(Report attached: "Radio Road MSTU Fund 158, dated September 9, 2013")
• Current Ad Valorem Tax: $ 308,200.00 (anticipated)
September 9,2013
• Received to date: $ 296,387.06
• To be Collected: $ 11,812.94
• Operating Expenses: $ 200,000.00 (Line Item 33)
• Open Purchase Orders: $ 39,287.83
• Spent to date: $ 127,784.71
• Operating Funds Available: $ 32,727.46
• Improvements General/Capital: $ 350,300.00 (Line Items 34 and 35)
• Reserves(for contingency): $ 3,200.00
• Total Budget(Available funds): $ 387,758.99
Darryl Richard suggested the Members consider setting aside additional reserves for a
Hurricane Contingency Fund. In the event of a hurricane,while insurance does pay for
most costs,there will still be miscellaneous issues which may not be covered.
John Weber stated Countryside has a larger Reserve fund.
Darryl Richard noted the millage rate will be considered during the next Budget cycle.
He stated the cap is .5000 in the budget and the current rate is 0.3185.
Chairman Lewis stated his concern was encumbering funds that could be used for other
projects and noted additional work is to be done on Devonshire.
Darryl Richard stated the County Planners reminded him that there is undeveloped
commercial outparcel/grassy knoll on Devonshire Road(next to Walgreens). He noted
the shrubs may be in the Right-of-Way;they should be removed and replaced with a
Calusa Hedge as a buffer. Utilities were also a consideration.
Chairman Lewis asked Scott Windham for recommendations.
Scott Windham stated the area will require irrigation. If the shrubs are in the R-O-W it
must not interfere with the sidewalk.
John Weber asked about a cut-through for walkers.
Darryl Richard stated the R-O-W should be staked or surveyed as a first step. There will
be demolition to remove old roots and healthy soil installed. Also to be considered is the use
of different plantings that are shade tolerant.
Action Item: Darryl Richard will prepare an estimate of basic costs.
John Weber moved to approve utilizing the original SDP drawings to obtain a quote
for a survey of the area.
Scott Windham raised a question of liability concerning a pedestrian cut through. If the
businesses in the plaza were not receptive,walkers could be"dumped"into a loading
dock area, for example. He suggested developing an actual pathway that leads to the
marked crosswalk by First Watch. If people cut through elsewhere,they will do so on
their own.
(It was noted that the Motion did not receive a second.)
Consensus: Scott Windham will provide an overview of the project at the next meeting.
2
September 9,2013
Scott Windham pointed out pavers were more attractive than plain concrete for the
vehicle pads; it was a more esthetic look.
Darryl Richard stated the Bonness quote included additional compacted limerock
for the base which complies with F-DOT standards. The total amount of the quote is
$9,573.10. He supported the choice of pavers.
Chairman Dale Lewis moved to accept and approve the proposal submitted by
Bonness,Inc., not to exceed$9,573.10.
Discussion ensued. Chairman Lewis also supported installing pavers.
Helen Carella offered a Second in support of the motion. Carried unanimously,3—0.
Darryl Richard confirmed the work will not begin until after the rainy season is over
and new Purchase Order will not be cut until after October 1's.
B. Review of Quotes: Rich King Greenway Entry Project
• Quotes were submitted by Leo Jr. Landscape, Hannula Landscape, and
Commercial Land.
• The lowest bid was submitted by Leo,Jr. at$9,756.95.
• Leo,Jr. has not worked for the County previously.
• Scott Windham noted the difference was in the area of labor—Leo Jr. may
have underestimated the cost.
Scott Windham pointed out it was a relatively small project and a good test to evaluate
the vendor's capabilities.
Chairman Dale Lewis moved to accept and approve the proposal submitted by Leo
Jr. Landscape.,not to exceed$9,756.95. John Weber offered a Second in support
of the motion. Carried unanimously,3—0.
Darryl Richard confirmed the Purchase Order will not be cut until after October 1st
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
A. Meeting: Change of Time
Chairman Dale Lewis moved to approve changing the meeting time from 2:00 PM
to 3:00 PM for all future meetings. Helen Carella offered a Second in support of
the motion. Carried unanimously,3—0.
XI. COMMITTEE MEMBER COMMENTS
(None)
4
September 9,2013
XII. PUBLIC COMMENTS
(None)
NEXT MEETING: October 14,2013 at 3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard,Naples,FL 34105
There being no further business to come before the Committee,the public meeting
was concluded at 4:15 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
$ I I
DALE LEWIS,CHAIRMAN zit
The Minutes were approved by the Committee Chair on 1-et• �1— ,2013
"as submitted" IXl OR "as amended" ( 1.
5