Radio Road Beautification MSTU Minutes 10/14/2013 .11111111/4 / Radio Road Beautification M.S.T.U.
Advisory Committee
A3299 East Tamiami Trail Suite 103
Naples Florida 34112
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October 14, 2013
MINUTES
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 3:00 PM.
A quorum was established. Four voting members were present.
II. ATTENDANCE:
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers, John Weber
(Vacancy)
County: Darryl Richard—MSTU Project Manager
Harry Sells—MSTU Project Manager
Others: Scott Windham—Windham Studio, Inc.
Robert Kindelan—CLM
Al Benarroch—Affordable Landscaping Service & Design, LLC
(Anne Iacuzzo—JuriStaff)
III. APPROVAL OF AGENDA
Chairman Dale Lewis moved to approve the Agenda as submitted. John Weber offered a
Second in support of the motion. Carried unanimously, 4—0.
IV. APPROVAL OF MINUTES: September 9,2013
Fred Rogers moved to approve the Minutes of the September 9, 2013 meeting as submitted
Chairman Dale Lewis offered a Second in support of the motion.
Carried unanimously, 4—0.
V. BUDGET
(Report attached: "Radio Road MSTU Fund 158, dated October 14, 2013")
Darryl Richard noted this was the first Budget Report of the new Fiscal Year.
• Current Ad Valorem Tax: $ 308,200.00 (anticipated)
• Received to date: $ -- 00.00 --
• To be Collected: $
October 14,2013
• Operating Expenses: $ 155,500.00 (Line Item 32)
• Open Purchase Orders: $ 91,238.65
• Operating Funds Available: $ 64,261,34
• Improvements General/Capital: $ 534,800.00 (Line Items 33 and 34)
• Commitments: $ 19,330.05
• Available: $ 515,469.95
• Reserves(for contingency): $ 3,300.00
• Total Budget(Available funds): $ 621,531.30
Darryl Richard noted the Line Item for Commitments included the Rick King project
and the vehicle parking pads. He stated the taxable value has increased for this Fiscal
Year to $967M from$955M in Fiscal Year 2013. The Millage rate is 0.3185 (cap is 0.5).
He suggested the expenditures and Reserves should be reviewed and adjusted during the
next Budget cycle which begins March, 2014.
VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
• Jasmine has been hand-weeded and appears to be under control
• The stakes were removed from the Palms
• Plant material will be replaced after the Purchase Orders have been approved by the
County
• Lakeside Park: additional application of pest control
• Requested County(Roger)to turn irrigation water on—was turned off during rainy
season
o There is no need to turn the system off due to solenoid cells on sensor
Chairman Lewis asked if Century Link has replaced the damage done by its subcontractors.
Darryl Richard replied he will coordinate restoration with the completion of the vehicle
pads. He stated Century Link will honor its commitment.
Fred Rogers stated he was very pleased with the appearance of the Jasmine.
It was noted the Clusia has grown in well over a short period of time; it provides better
coverage than the Viburnum hedge.
(Michelle Arnold arrived at 3:15 PM.)
Chairman Lewis asked who was responsible for mowing Radio Road. He noticed a
number of brown spots on the median and wondered if the grass was cut too short.
Al Benarroch stated the ground was dry. He sent an email to Roger requesting restoration
of the irrigation system.
Chairman Lewis asked how often the Bougainvillea on Radio Road were trimmed. He
stated the visibility/sight lines on Windjammer were blocked(past Eagle's Nest toward
Countryside). The shoots were approximately two feet high.
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October 14,2013
VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM,WSI
(Reports attached: (1)"Radio Road and Devonshire Monthly Maintenance Report,
dated September 9, 2013"and(2)"Radio Road MSTU Projects Status Report, "dated
October 14, 2013.)
• Rich King Greenway Entrance Project:
o The Purchase Order for Leo Jr. is being processed.
• Devonshire East R-O-W Refurbishment:
o Researched old surveys and site plans for the area
o Viburnum Hedge was planted on the ROW line—apparently it was the
only space available at the time—no"breathing room"
o There is a general utility easement running along that is 10' by 20'
o Option: To carve out a 5' landscape easement on the western edge of the
general utility easement and plant a 3 to 4-foot zone of Jasmine as a
buffer;the Viburnum will remain at the line
Darryl Richard noted the shrubs were planted near the edge of the sidewalk. It has been
necessary to severely prune them which affected the health of the plants. The solution is to
move the shrubs back and place a buffer of Jasmine near the sidewalk.
Chairman Lewis asked if the utilities would need to be contacted.
Background: The County allowed the developer to plant the hedge in the Right-of-Way.
The MSTU"inherited"it. The area is not maintained by the County.
Darryl Richard suggested conducting an underground utilities survey as the first step. It is
a specialty survey and the most current information should be obtained since the County's
GIS database may not be complete. There may still be unforeseen conditions even with a
survey.
Chairman Lewis asked for an estimate of the cost.
Darryl Richard replied the average was in the$30 to $40K range [maximum: $50K].
Bob Kindelan suggested contacting the County to obtain a"Preliminary Utilities Locate"to
commence approximately 10 feet back from the curb for a 500 foot section of the roadway.
It should outline whether or not the section was covered with utilities and he offered to
contact the County.
Darryl Richard noted the MSTU did not have an updated survey of the project area. The
Wilson-Miller's survey was very specific,i.e.,to identify the root balls of the trees and
shrubs. It was not a"project survey."
Discussion continued: topics included the definition of a"berm"and the possibly of
erecting a fence.
Darryl Richard stated a"buffer"must provide a visual screen. To construct a fence,the
Board of County Commissioners must first review and approve a proposal.
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October 14,2013
John Weber moved to approve requesting Robert Kindelan contact the County to
obtain a "Preliminary Utilities Locate"and directing Staff to obtain quotes for the
cost to conduct an underground utilities survey. Chairman Lewis offered a Second
in support of the motion. Carried unanimously,4-0.
The information will be reviewed at the next meeting.
VIII. PROJECT MANAGER'S REPORT
A. Rich King Project:
• The Purchase Order must be approved
• A formal coordination("safety")meeting will be scheduled with FP&L
pursuant to their request.
• Could begin within the next 30 days
B. Vehicle Pad Project:
• Should receive an approved Purchase Order this week
• Bonness will begin as soon as possible
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
B. BCC Workshop
Darryl Richard stated a Workshop was held on October with the MSTUs and
Advisory Committees. Staff was directed to contact the various Advisory
Committees to determine if they would like to adjust their meeting schedules, i.e.,to
meet less frequently. It was noted the Advisory Committee did not generate funds.
He further stated the Forest Lakes MSTU has active projects requiring review and
decisions by the Committee.
Consensus: The Forest Lakes MSTU will keep the monthly meeting schedule.
Chairman Lewis stated it has always been the goal of the MSTU to complete the
projects and reduce the Millage Rate. At that point,the MSTU would consider
meeting as needed.
A. Reschedule November Meeting Date(Veterans' Day Holiday):
It was noted the Veterans' Day Holiday occurs on November 11th,the date of the
next meeting, and the County's offices will be closed.
Consensus: The November meeting will be held on Monday,November 18`"',pending
confirmation of availability of the Clubhouse.
Action Item: Fred Rogers will contact the Clubhouse and notify Staff.
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October 14,2013
In the event the Clubhouse is not available,the Committee will be notified via email
and other arrangements will be made.
XL COMMITTEE MEMBER COMMENTS
• Complaints have been received regarding eastern Radio Road's landscaping—
residents said it does not look as good as the other portion of Radio Road,i.e,the
use of shells was not popular. It was acknowledged the Radio Road East budget
was constrained—the approach to the landscaping was minimal.
XII. PUBLIC COMMENTS
(None)
NEXT MEETING: November 18,2013 at 3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard,Naples,FL 34105
There being no further business to come before the Committee, the public meeting
was concluded by order of the Chair at 4:40 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
41612'P-eg7 4tAt-4;.
DALE LEWIS,CHAIRMAN
The Minutes were approved by the Committee Chair on /4i/ern&jLie.. If,2013
"as submitted" [ 1 OR "as amended' [14.
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