Radio Road Beautification MSTU Agenda 11/18/2013 Radio Road Beautification M.S.T.U.
Advisory Committee
40101. /414, 3299 East Tamiami Trail Suite 103
Naples Florida 34112
•
NOVEMBER 18,2013
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
DES 3
III. APPROVAL OF AGENDA J
IV. APPROVAL OF MINUTES: October 14,2013
V. BUDGET REPORT
VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM
VIII. PROJECT MANAGER'S REPORT
A. FP&L Consent Agreement—Recorded
IX. OLD BUSINESS
X. NEW BUSINESS
XI. COMMITTEE MEMBER COMMENTS
XII. PUBLIC COMMENTS
NEXT MEETING: DECEMBER 9,2013 — 3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard,Naples, FL 34105
.11111111/4 / Radio Road Beautification M.S.T.U.
Advisory Committee
A3299 East Tamiami Trail Suite 103
Naples Florida 34112
•
October 14, 2013
MINUTES
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 3:00 PM.
A quorum was established. Four voting members were present.
II. ATTENDANCE:
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers, John Weber
(Vacancy)
County: Darryl Richard—MSTU Project Manager
Harry Sells—MSTU Project Manager
Others: Scott Windham—Windham Studio, Inc.
Robert Kindelan—CLM
Al Benarroch—Affordable Landscaping Service & Design, LLC
(Anne Iacuzzo—JuriStaff)
III. APPROVAL OF AGENDA
Chairman Dale Lewis moved to approve the Agenda as submitted. John Weber offered a
Second in support of the motion. Carried unanimously, 4—0.
IV. APPROVAL OF MINUTES: September 9,2013
Fred Rogers moved to approve the Minutes of the September 9, 2013 meeting as submitted
Chairman Dale Lewis offered a Second in support of the motion.
Carried unanimously, 4—0.
V. BUDGET
(Report attached: "Radio Road MSTU Fund 158, dated October 14, 2013")
Darryl Richard noted this was the first Budget Report of the new Fiscal Year.
• Current Ad Valorem Tax: $ 308,200.00 (anticipated)
• Received to date: $ -- 00.00 --
• To be Collected: $
October 14,2013
• Operating Expenses: $ 155,500.00 (Line Item 32)
• Open Purchase Orders: $ 91,238.65
• Operating Funds Available: $ 64,261,34
• Improvements General/Capital: $ 534,800.00 (Line Items 33 and 34)
• Commitments: $ 19,330.05
• Available: $ 515,469.95
• Reserves(for contingency): $ 3,300.00
• Total Budget(Available funds): $ 621,531.30
Darryl Richard noted the Line Item for Commitments included the Rick King project
and the vehicle parking pads. He stated the taxable value has increased for this Fiscal
Year to $967M from$955M in Fiscal Year 2013. The Millage rate is 0.3185 (cap is 0.5).
He suggested the expenditures and Reserves should be reviewed and adjusted during the
next Budget cycle which begins March, 2014.
VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
• Jasmine has been hand-weeded and appears to be under control
• The stakes were removed from the Palms
• Plant material will be replaced after the Purchase Orders have been approved by the
County
• Lakeside Park: additional application of pest control
• Requested County(Roger)to turn irrigation water on—was turned off during rainy
season
o There is no need to turn the system off due to solenoid cells on sensor
Chairman Lewis asked if Century Link has replaced the damage done by its subcontractors.
Darryl Richard replied he will coordinate restoration with the completion of the vehicle
pads. He stated Century Link will honor its commitment.
Fred Rogers stated he was very pleased with the appearance of the Jasmine.
It was noted the Clusia has grown in well over a short period of time; it provides better
coverage than the Viburnum hedge.
(Michelle Arnold arrived at 3:15 PM.)
Chairman Lewis asked who was responsible for mowing Radio Road. He noticed a
number of brown spots on the median and wondered if the grass was cut too short.
Al Benarroch stated the ground was dry. He sent an email to Roger requesting restoration
of the irrigation system.
Chairman Lewis asked how often the Bougainvillea on Radio Road were trimmed. He
stated the visibility/sight lines on Windjammer were blocked(past Eagle's Nest toward
Countryside). The shoots were approximately two feet high.
2
October 14,2013
VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM,WSI
(Reports attached: (1)"Radio Road and Devonshire Monthly Maintenance Report,
dated September 9, 2013"and(2)"Radio Road MSTU Projects Status Report, "dated
October 14, 2013.)
• Rich King Greenway Entrance Project:
o The Purchase Order for Leo Jr. is being processed.
• Devonshire East R-O-W Refurbishment:
o Researched old surveys and site plans for the area
o Viburnum Hedge was planted on the ROW line—apparently it was the
only space available at the time—no"breathing room"
o There is a general utility easement running along that is 10' by 20'
o Option: To carve out a 5' landscape easement on the western edge of the
general utility easement and plant a 3 to 4-foot zone of Jasmine as a
buffer;the Viburnum will remain at the line
Darryl Richard noted the shrubs were planted near the edge of the sidewalk. It has been
necessary to severely prune them which affected the health of the plants. The solution is to
move the shrubs back and place a buffer of Jasmine near the sidewalk.
Chairman Lewis asked if the utilities would need to be contacted.
Background: The County allowed the developer to plant the hedge in the Right-of-Way.
The MSTU"inherited"it. The area is not maintained by the County.
Darryl Richard suggested conducting an underground utilities survey as the first step. It is
a specialty survey and the most current information should be obtained since the County's
GIS database may not be complete. There may still be unforeseen conditions even with a
survey.
Chairman Lewis asked for an estimate of the cost.
Darryl Richard replied the average was in the$30 to $40K range [maximum: $50K].
Bob Kindelan suggested contacting the County to obtain a"Preliminary Utilities Locate"to
commence approximately 10 feet back from the curb for a 500 foot section of the roadway.
It should outline whether or not the section was covered with utilities and he offered to
contact the County.
Darryl Richard noted the MSTU did not have an updated survey of the project area. The
Wilson-Miller's survey was very specific,i.e.,to identify the root balls of the trees and
shrubs. It was not a"project survey."
Discussion continued: topics included the definition of a"berm"and the possibly of
erecting a fence.
Darryl Richard stated a"buffer"must provide a visual screen. To construct a fence,the
Board of County Commissioners must first review and approve a proposal.
3
October 14,2013
John Weber moved to approve requesting Robert Kindelan contact the County to
obtain a "Preliminary Utilities Locate"and directing Staff to obtain quotes for the
cost to conduct an underground utilities survey. Chairman Lewis offered a Second
in support of the motion. Carried unanimously,4-0.
The information will be reviewed at the next meeting.
VIII. PROJECT MANAGER'S REPORT
A. Rich King Project:
• The Purchase Order must be approved
• A formal coordination("safety")meeting will be scheduled with FP&L
pursuant to their request.
• Could begin within the next 30 days
B. Vehicle Pad Project:
• Should receive an approved Purchase Order this week
• Bonness will begin as soon as possible
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
B. BCC Workshop
Darryl Richard stated a Workshop was held on October with the MSTUs and
Advisory Committees. Staff was directed to contact the various Advisory
Committees to determine if they would like to adjust their meeting schedules, i.e.,to
meet less frequently. It was noted the Advisory Committee did not generate funds.
He further stated the Forest Lakes MSTU has active projects requiring review and
decisions by the Committee.
Consensus: The Forest Lakes MSTU will keep the monthly meeting schedule.
Chairman Lewis stated it has always been the goal of the MSTU to complete the
projects and reduce the Millage Rate. At that point,the MSTU would consider
meeting as needed.
A. Reschedule November Meeting Date(Veterans' Day Holiday):
It was noted the Veterans' Day Holiday occurs on November 11th,the date of the
next meeting, and the County's offices will be closed.
Consensus: The November meeting will be held on Monday,November 18`"',pending
confirmation of availability of the Clubhouse.
Action Item: Fred Rogers will contact the Clubhouse and notify Staff.
4
October 14,2013
In the event the Clubhouse is not available,the Committee will be notified via email
and other arrangements will be made.
XL COMMITTEE MEMBER COMMENTS
• Complaints have been received regarding eastern Radio Road's landscaping—
residents said it does not look as good as the other portion of Radio Road,i.e,the
use of shells was not popular. It was acknowledged the Radio Road East budget
was constrained—the approach to the landscaping was minimal.
XII. PUBLIC COMMENTS
(None)
NEXT MEETING: November 18,2013 at 3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard,Naples,FL 34105
There being no further business to come before the Committee, the public meeting
was concluded by order of the Chair at 4:40 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
41612'P-eg7 4tAt-4;.
DALE LEWIS,CHAIRMAN
The Minutes were approved by the Committee Chair on /4i/ern&jLie.. If,2013
"as submitted" [ 1 OR "as amended' [14.
5
Radio Road Beautification M.S.T.U.
Advisory Committee
•Or 1104* 3299 East Tamiami Trail Suite 103
Naples Florida 34112
October 14, 2013
SUMMARY OF MINUTES AND MOTIONS
III. APPROVAL OF AGENDA
Chairman Dale Lewis moved to approve the Agenda as submitted. John Weber offered a
Second in support of the motion. Carried unanimously, 4—0.
IV. APPROVAL OF MINUTES: September 9,2013
Fred Rogers moved to approve the Minutes of the September 9, 2013 meeting as submitted.
Chairman Dale Lewis offered a Second in support of the motion.
Carried unanimously, 4— 0.
VI. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN, CLM
Chairman Lewis asked if Century Link has replaced the damage done by its subcontractors.
Action Item: Darryl Richard will coordinate restoration with the completion of the
vehicle pads
Fred Rogers stated he was very pleased with the appearance of the Jasmine.
VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM,WSI
• Devonshire East R-O-W Refurbishment:
o Researched old surveys and site plans for the area
o Viburnum Hedge was planted on the ROW line—apparently it was the
only space available at the time—no "breathing room"
o There is a general utility easement running along that is 10' by 20'
o Option: To carve out a 5' landscape easement on the western edge of the
general utility easement and plant a 3 to 4-foot zone of Jasmine as a
buffer; the Viburnum will remain at the line
Darryl Richard noted the shrubs were planted near the edge of the sidewalk. It has been
necessary to severely prune them which affected the health of the plants. The solution is to
move the shrubs back and place a buffer of Jasmine near the sidewalk.
Background: The County allowed the developer to plant the hedge in the Right-of-Way.
The MSTU"inherited" it. The area is not maintained by the County.
October 14, 2013
Darryl Richard suggested conducting an underground utilities survey as the first step. It is
a specialty survey and the most current information should be obtained since the County's
GIS database may not be complete. There may still be unforeseen conditions even with a
survey.
Bob Kindelan suggested contacting the County to obtain a"Preliminary Utilities Locate"to
commence approximately 10 feet back from the curb for a 500 foot section of the roadway.
It should outline whether or not the section was covered with utilities and he offered to
contact the County.
Darryl Richard noted the MSTU did not have an updated survey of the project area. The
Wilson-Miller's survey was very specific, i.e., to identify the root balls of the trees and
shrubs. It was not a"project survey."
John Weber moved to approve requesting Robert Kindelan contact the County to
obtain a "Preliminary Utilities Locate"and directing Staff to obtain quotes for the
cost to conduct an underground utilities survey. Chairman Lewis offered a Second
in support of the motion. Carried unanimously, 4-0.
X. NEW BUSINESS
B. BCC Workshop
Darryl Richard stated a Workshop was held on October 1st with the MSTUs and
Advisory Committees. Staff was directed to contact the various Advisory
Committees to determine if they would like to adjust their meeting schedules, i.e., to
meet less frequently. It was noted the Advisory Committee did not generate funds.
He further stated the Forest Lakes MSTU has active projects requiring review and
decisions by the Committee.
Consensus: The Forest Lakes MSTU will keep the monthly meeting schedule.
Chairman Lewis stated it has always been the goal of the MSTU to complete the
projects and reduce the Millage Rate. At that point, the MSTU would consider
meeting as needed.
XI. COMMITTEE MEMBER COMMENTS
• Complaints have been received regarding eastern Radio Road's landscaping-
residents said it does not look as good as the other portion of Radio Road, i.e, the
use of shells was not popular. It was acknowledged the Radio Road East budget
was constrained-the approach to the landscaping was minimal.
2
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DUTAINC.
CONSULTING
A. 1 Y it 1
•Planning -Visualization
-Civil Engineering•Surveying&Mapping
November 12,2013
Darryl Richard
Collier County Government
Transportation Department
2885 South Horseshoe Drive
Naples,FL 34104
Subject: Professional Service Proposal for Devonshire MSTU — Landscape and
Sidewalk Design Survey (RWA,Inc.File No. 130072.00.00)
Dear Darryl,
RWA, Inc. is pleased to submit the following proposal for land surveying associated with the
redesign of the existing landscaping along the east side of Devonshire Boulevard. The work shall
be contracted under the Collier County Annual Contract No. 09-5262S - Engineering
Supplemental, corresponding Manhour projection spread sheet is provided with this fee proposal.
PROJECT PROFILE
• Collier County (Client) intends to assist the MSTU with the redesign of the existing
landscaping located within the MSTU boundary in Section 32, Township 49 South, Range 26
East in Collier County, Florida.
• The Client has issued a request for proposal including a preliminary scope of services.
• RWA shall provide a detailed location and control survey along the east side of the platted
Devonshire Boulevard. The surveying limits are from the edge of pavement, and up to 25 feet
east, (outside)of the existing right-of-way.
• RWA shall locate any flagged utilities,if the locating was done prior to our survey effort.
PROJECT ASSUMPTIONS
• The client will make available all pertinent information associated with the project including,
but not limited to, legal descriptions, existing surveys, permits, title policies and other
available documents.
• The vertical datum will be collected in NAVD 1988.
• This proposal includes performing all services described within on a one-time basis.
6610 Willow Park Drive,Suite 200,Naples FL 34109•(239)597-0575,fax:(239)597-0578
www,consult-rwa.com
SCOPE OF SERVICES
1.0 Control Survey
1.1. Horizontal Control. RWA shall establish horizontal control along the east Right
of Way line. The control shall be clearly illustrated on the survey.
1.2. Property ownership shall be determined from Collier County records and
incorporated into the plan drawings and files. Property lines do not need to be
surveyed, but shall be verified utilizing any visible property markers, wherever
possible. The MSTU will provide or make available to the surveyor the identifying
property owner information and easement report upon request.
1.3. Consultant shall reestablish the platted Right of Way line of Devonshire Boulevard,
from the intersection of Radio Road, northerly and easterly along Devonshire, to
the intersection with Santa Barbra Boulevard. The Right of Way shall me staked
every 50', and measurements to fixed improvements shall be noted. ti
2.0 Location Survey
2.1. Locate and collect locations of the above-ground visible improvements located
within the right of way, from the edge of pavement, up to 25 feet outside the right
of way.
2.2. Locate individual trees 4" in diameter and up, as well as cut off stumps that would
impact the planned landscape improvement, or other newly proposed
improvements.
2.3. Locate the outline of hedgerows and planted areas.
2.4. Collect sanitary and storm structure data; rim elevations, inverts, pipe sizes
directions and condition.
2.5. Collect detailed information to depict the dry retention areas within the project
limits.
2.6. Collected detailed data on any turn lanes,drive entrances along the project limits.
PROFESSIONAL SERVICE FEES
The professional service fee estimates for the associated scope of services are listed below.
Scope of Services Fee Type
1.0 Control Survey $ 2,500 Fixed
2.0 Location Survey $ 5,400 Fixed
Subtotal $ 7,900
7.0 Reimbursable Expenses $ 800 T/M/E
Page2of3
Note: T/M/E denotes Time,Material and Expense billing category. Stated Fee is an estimate
only;client will only be billed for actual hourly costs related to individual surveying services.
Deliverables
• The final products (topographic, control surveys, as well as the DIM) shall be delivered in
AutoCAD (Version 2012) .DWG Format,. The responsible charge Surveyor shall prepare an
Report, which shall explain the methods use, any assumptions and what those assumptions
were based one that may have been used in the calculations and the findings of the field
survey. The survey control points will be provided in an ASCII file format and shall have a
point number,elevation, and description.
• The final surveys shall include a detailed and accurate compilation of control points
established by a closed traverse loop through the primary control points or with a Global
Positioning System-based network, to assure an error-free or closed control network. Relative
error or loop closure will conform to requirements of subsection 5J-6(1) (e), FAC. All control :.
points will be referenced to the Florida State Plan Coordinate System, NAD 1983/1999
Adjustment.
Excluded Services
The professional services to be provided by the Consultant are limited to those described in the
Scope of Services. All other services are specifically excluded. Listed below are excluded
services that may be required or desired by the Client:
• Construction Layout Services • Special Purpose Surveys
• Easement Vacations • Radar Topography
Thank you for the opportunity to submit this professional service proposal. Please call if you
have any questions. We will look forward to hearing back from you soon.
S'ncerel ,
Michael A.Ward,PLS
RWA,Inc.
Director of Survey,VP
Encl.: Collier County Rate Code
Billing Address Information
Page 3 of 3
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