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Radio Road East MSTU Minutes 02/12/2014 February 12, 2014 "4" Radio had Eaat we 5. 7u ,1d &smarm 3299.Saet 7amia ki 7aad Suite 103 "Iola. 74 34112 MEETING MINUT FEBRUARY 12, 3 I. Call to Order V" Chairman Johnson called the meeting to order at 10:00am. Roll call was taken and a quorum was established. II. Attendance Members: Chairman Dale Johnson, Sue Chapin (Excused),Thomas Depouw, Renato Fernandez, Janice Bundy County: Darryl Richard—Project Manager; Michelle Arnold, Director, ATM; Roger Dick—Road Maintenance Project Manager; Pam Lulich—Road Maintenance Landscape Operations Others: Dayna Fendrick— Urban Green Studio, Albert Benarrock-Affordable Landscaping Service and Design; David Durrell—Juristaff III. Approval of Agenda Mr. Depouw moved to approve the Agenda. Second by Mr. Fernandez. Carried unanimously 4- 0. IV. Approval of Minutes: December 11, 2013 Mr. Depouw moved to approve the minutes of the December 11, 2013 meeting subject to the following changes: • Item II—Attendance Roger Dick from "ATM Project Manager"to "Road Maintenance Project Manager" and Pam Lulich, from "ATM Landscape Operations"to "Road Maintenance Landscape Operations" Second by Mr. Fernandez. Carried unanimously 4- 0. V. Transportation Services Report A. Budget Report—Darryl Richard Mr. Richard provided the document"Radio Road East MSTU Fund 166—February 12, 2014 for information purposes and provided an overview of the financial status of the Fund. The Committee requested Staff to provide a line item or footnote on the report which identifies the total amount of uncommitted funds available for the Fiscal Year. 1 February 12, 2014 B. Project Manager Report—Darryl Richard Mr. Richard reported: • County Staff conducted a project"walkthrough"with the vendor who originally installed the plants to identify any plants in need of replacement. • Staff continues to monitor the irrigation system, including system pressures to ensure it is functioning as intended. • Routine maintenance includes regular cleaning out of the systems filters. C. Landscape Architect Report—Dayna Fendrick Ms. Frendrick, Urban Green Studio provided the"Landscape Architects Field Report— Field Report No. 5" for information purposes. The following was highlighted during the discussions: • County Staff and vendors continue to monitor the irrigation schedule to ensure all areas are receiving the proper amounts of water required for the plantings. • The soil in the area of some of the Pigeon Palms will be analyzed to determine the need for any fertilizer applications. • The proposal to replace the Beach Dune Sunflowers will incorporate walk areas to aid in maintenance of the plantings. D. Landscape Maintenance Report—Affordable Landscaping Service Discussed under items V.B and V.0 ^ VI. Old Business 1. Update on Status of Dead Plant Replacement Mr. Richard provided the document"Radio Road East MSTU: Warranty Replacements per Contract 12-5878"for information purposes. He noted the original vendor who installed the plants will be replacing the items listed in the document. 2. Update on Replacement of Beach Dune Sunflowers Mr. Richard presented proposal "Radio Road East MSTU—Beach Dune Sunflower and Bromeliad Replacement Quantities"dated 2/11/14 prepared by Urban Green Studios for consideration. The proposal includes engineered drawings titled"Radio Road East MSTU" prepared by Urban Green Studios in conjunction with James C. Abney and Associates dated February 17, 2012 last revised 12/22/13. Committee discussion occurred on the proposal with the following highlighted: • The proposal includes 2 areas identified for plant replacement-the tips of medians at a cost of$13,792.94 and the shell areas at a cost of$4,770.00 • The Asian Jasmine proposed will be spaced to allow maintenance workers to navigate the area. • It would be prudent, given the current budget to only authorize the replacement proposed in tips of the medians at this point. • The work is proposed to be completed in October, 2014. The Committee requested the necessary steps be taken to determine if any alternate pricing is available for the Bromeliads which may lessen the cost of the proposal. 2 February 12, 2014 Mr. Depouw moved to authorize an expenditure not to exceed$13,792.94 for the scope of work proposed in the "tips of the medians"as identified in the proposal "Radio Road East MSTU—Beach Dune Sunflower and Bromeliad Replacement Quantities"and to defer the work in the shell areas until such time the Committee determines the necessary funds are available to complete this phase of the work. Second by Chairman Johnson. Carried unanimously 4—0. 3. Update on Status of Bus Stop relocation adjacent to "The Shores" Ms.Arnold reported the bus stop located in the vicinity of the Shores will be relocated closer to the Radio Road/Santa Barbara intersection. 4. Update on Grant Applications Ms. Lulich reported • Staff and Ms. Chapin continue to identify any Grant opportunities available for the MSTU. • The monies would be utilized for the remaining median not yet landscaped. • The estimated cost for the work is approximately $47k. • The Grants are funded by the Florida Department of Transportation (FDOT). • A concern was expressed by FDOT representatives that the road is not a"State Roadway"and may not qualify for funding. • Another concern is some of the Grants are "matching grants"requiring the MSTU to expend the funds up front and seek a 50 percent re-imbursement from FDOT. Committee discussion occurred on funding opportunities such as seeking a loan for the work, or requesting the Board of County Commissioners "front"the money to the MSTU with a specific payback period. An update will be provided at a future meeting. VII. New Business Ms. Lulich reported they are preparing a report for the BCC which outlines the feasibilities for replacing landscaped areas containing mulch with shell. Staff reported a"special meeting"may be required to discuss the FY15 budget. VIII. Committee Comments The Committee requested Staff to determine the status/results of the traffic study conducted for the Radio Road/Madison Park intersection. IX. Public Comments None X. Next Meeting March 12,2014—10:00AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104 3 February 12, 2014 There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:20 A.M. RADIO ROAD EAST MSTU ADVISORY COMMITTEE % 77c " Dale Jon, airman 1 The Minutes were approved by the Committee on IL-- as presented 1r;or as amended The next meeting is March 12,2014-10:00 AM Plantation Club House 7773 Tara Court, Naples, FL 34104 4