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Radio Road East MSTU Minutes 12/11/2013 December 11, 2013 Radio Road Sada Jx S.7.14 rPtddlao eo* e 3299 EEaat 7ania4ni 7aad Suite 103 Zola, 74 34112 MEETING MINUTES DECEMBER 11,2013 I. Call to Order The meeting was called to order by Mr. Johnson at 10:00am. Roll call was taken and a quorum was established. II. Attendance Members: Chairman Dale Johnson, Sue Chapin, Thomas Depouw, Renato Fernandez, Janice Bundy. County: Darryl Richard—Project Manager; Michelle Arnold, Director, ATM; Roger Dick, ATM Project Manager; Harry Sells, ATM Project Manager; Pam Lulich, ATM Landscape Operations. Others: Dayna Fendrick— Urban Green Studio, Albert Benarrock-Affordable Landscaping Service and Design; David Durrell—Juristaff III. Approval of Agenda Ms. Chapin moved to approve the Agenda. Second by Mr. Fernandez. Carried unanimously S- 0. IV. Approval of Minutes: October 9,2013 Ms. Chapin moved to approve the minutes of the October 9, 2013 meeting as presented. Second by Mr. Depouw. Carried unanimously S- 0. V. Transportation Services Report A. Budget Report—Darryl Richard Mr. Richard provided the following documents for information purposes: • "Radio Road East MSTU Fund 166—December 11, 2013. " • "Radio Road East MSTU Loan Amortization Schedule. " • "Affordable Landscape Estimate Tracking. " He provided an overview of the financial status of the Fund noting: • There have been some unexpected expenditures for repairs expensed to line item 17 —Incidental Repairs. • The cost of the repairs has already exceeded the annual budgeted amount. 1 December 11, 2013 • The Beach Dune Sunflowers planted at the tips of the median have not provided the intended visual appearance and may need to be replaced. • There are approximately $30K of funds intended to be utilized to complete the final median easterly on Radio Road and $13K allocated to the Reserve for Contingency line item which may be utilized to offset FY14 expenses. Committee discussion occurred on the following items: • Concern carry-over funds from FY13 were utilized to offset projected expenses for FY14 and the practice cannot continue over the long term as the goal should be for annual expenses to equal annual revenue. • The feasibility of deferring construction of the final phase for approximately 2 additional years and utilize a portion of the funds for the existing project until expenditures have stabilized and have the areas maintain the appearance originally intended. Grant Applications Staff reported there may be opportunities for Grant funds for roadway beautification and consideration should be given to submitting applications seeking those funds. The Committee determined Ms. Chapin will coordinate preparation of the applications and submit to Staff for dissemination to the other Committee members for review and comment. B. Project Manager Report—Darryl Richard Addressed under item V.A. C. Landscape Architect Report—Dayna Frederick Dayna Fendrick, Urban Green Studio provided the "Landscape Architects Field Report —Field Report No. 3" and"Landscape Architects Field Report—Field Report No. 4" for information purposes. She outlined the results of the field visits including the action taken to correct any issues. The Committee requested Staff to submit the Landscape Architect Field Reports to the members for their review as soon as they are completed by the vendor or on a monthly basis. Beach Dune Sunflower Replacement—Tips of Medians Staff submitted the document "Radio Road East MSTU Beach Dune Sunflower Replacement Estimated Cost for Various Options" for consideration. The document included a photograph of an area landscaped with Asian Jasmine and Bromeliads. Committee discussion occurred on the options. Ms. Chapin moved to replace the Beach Dune Sunflowers in the tips of the medians with Asian Jasmine and Bromeliads in a format similar to the photograph referenced above. Staff to obtain price estimates on the costs and timeline necessary to complete the work and submit the proposal to members for comment via email. Second by Mr. Depouw. 2 December 11, 2013 Mr. Depouw amended the motion to include the original motion and to include adding Bromeliads to the two existing medians currently planted with only Asian Jasmine in the area of the Plantation to improve the visual appearance of those areas. Second by Chairman Johnson. Carried unanimously 5—0. D. Landscape Maintenance Report—Affordable Landscaping Service Al Bennarock of Affordable Landscaping Service provided an overview of recent maintenance activities. Replacement of Dead Plants Staff reported they are in the process of reviewing the status of any dead plants and related warranties. They will be coordinating with the consultants and original contractors to develop recommendations on a course of action. Staff will provide the recommendations to the Committee for their review. The Committee noted this activity should occur as soon as possible. Goal of the MSTU regarding existing work completed vs. initiating new work in the final Phase Committee discussion occurred whether the goal of the MSTU should be to utilize existing funds to construct the final phase of the project as planned; or defer landscaping it until the existing medians have achieved the visual appearance originally intended. It was noted there are no residential developments fronting the final median to be landscaped, and it would be prudent to ensure the existing areas are completed as intended. The Committee determined to focus available resources on completing the existing areas as originally intended before initiating a new phase. VI. Old Business 1. Update on Radio Road/Madison Park Traffic Signal Mr. Richards reported the Transportation Planning Department will be undertaking a new traffic study to determine if a signal is warranted. VII. New Business Ms. Arnold reported Staff the County will be relocating the existing CAT bus stop near"The Shores,"to a location closer to Santa Barbara road in an effort to improve pedestrian access to the stop. VIII. Committee Comments None IX. Public Comments Speaker Leslie Lilien addressed the Committee noting, as a resident she is impressed with the MSTU's actions and decisions. She noted there may be no residential development adjacent to the final 3 December 11, 2013 median to be landscape, but it is the"entryway"to the MSTU and the work should be completed as soon as funds are available. Being no further business to come before the Committee, the meeting was adjourned by the Chair at 12:10P.M. RADIO ROAD EAST MSTU ADVISORY COMMITTEE I D. e Jo 9 son, Ch. rman The Minutes were approved by the Committee on /2 -/_, as presented 1, or as amended The Next Meeting is February 12, 2014-10:00 AM Plantation Club House 7773 Tara Court, Naples, FL 34104 4