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02/21/2014 Minutes 4114 u7 v ,_0R10,4 MINUTES OF MEETING Ap' `8 "71 4: SS COMMUNITY IMPROVEMENT DDISTRICT e�ERK OF coo, Ts RY The regular meeting of the Board of Supervisors of the Port of the Islan s enamit ty Improvement District was held Friday, February 21, 2014 at 10:00 a.m. at the Orchid Cove Clubhouse;25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel(Via Telephone) Ronald Benson District Engineer Robert Edge Field Manager Robert Migdal Severn Trent Services Operations Bert Underwood Severn Trent Services Operations Jean Kungle POI Realty Dan Truckey Stella Maris North HOA Luke Blanton Resident Merrill Bonebrake Resident Manuel C. Resident Frank Hawkins Resident Kathryn Kehlmeier Resident Dan Kelly Resident M. Marchand Resident Robert McLaughlin Resident Kevin McPeak Resident Diane Moro Resident Kathryn Osswald Resident Randy Resch Resident Nancy Riggott Resident Audrey Sanders Resident Friday,2/28/14 February 21,2014 Port of the Islands CID The following is a summary of the discussions and actions taken at the February 21, 2014 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order and Mr. Teague called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the January 17,2014 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the January 17, 2014 Meeting and requested any additions,corrections or deletions. • The Board made several changes which will be reflected on the amended minutes. • Mr. Bissell commented on the situation in which the Severn Trent employee was burned by the electric. Just because an electrician is "licensed", does not make the person competent. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Davis with all in favor,the Minutes of the January 17, 2014 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items Hearing no comments from the public,the next item followed. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon presented the report of her monthly ride-through with Mr. Soto and Mr. Edge;a copy of which will be entered into the official record. • Mr. Edge took care of the issue in which the irrigation was running at the wrong time. B. Update on White Fly Treatment • Ms. Kehlmeier will find out which trees were already treated by Allegro and present this information to Soto. 2 Friday,2/28/14 February 21,2014 Port of the Islands CID C. Discussion of Electrical Concerns • Mr. Benson commented there was at least one major electrical outage in the community and equipment failed the day of the incident. • The equipment which caught fire was replaced by the original manufacturer at their cost and they provided a report on each piece of equipment which was damaged. • Mr. Migdal presented Work Authorization No. 94812 in the amount of$9,451 for the Board's review and approval; a copy of which will be entered into the official record. ➢ Mr. Bissell suggested checking with LCEC to see if they can do this work at a cheaper price. ➢ The mechanism to send out an alarm to call the operator is not included on this Work Authorization due to the additional expense. ➢ The Board had several concerns regarding the location of the meter, as it would not read the incoming power to the Wastewater Plant. Mr. Bissell MOVED to approve Severn Trent Services Work Authorization No. 94812 in the amount of$9,451 to furnish and install utility power quality meter and display on SCADA Computer. • The Board would like to consider alternate locations and if metering all incoming lines was necessary,and discuss further at the next meeting. There being no further discussion, Due to a lack of a second, the prior motion was rejected as discussed. D. Update on Transfer Switch Replacement • The canal pump station transfer switch was installed. • Mr.Edge will do regular testing. 3 Friday,2/28/14 February 21,2014 Port of the Islands CID FIFTH ORDER OF BUSINESS New Business A. Discussion of Request from Stella Maris North to Take Over Roads and Utilities • Mr. Benson is concerned with issues regarding a legal question as to whether or not the party which owned this community asset was in a position to sign an agreement due to potential bankruptcies or other issues; to which Mr. Cox confirmed this to be the case. • There was a discussion by the CID to do this in the past. • The HOA has title and Mr. Cox does not see any problem in proceeding. • Mr. Dan Truckey of the Stella Maris North HOA did a presentation on this issue. • Mrs. Dillon commented there currently are puddling problems with this road. • Mr. Cox will check whether the roads were included in the Orchid Cove Agreement. • The irrigation would not be included in a potential agreement. • Collier County permitted the road. • Mr. Benson and Mr. Cox will investigate any issues in question and report back at the next meeting. • The sprinkler system regarding fire protection was discussed, and will be addressed by Mr. Benson as well. • Mr.Cox will send Mr.Truckey a sample agreement. B. Discussion of Newport Entrance Directional Signage • Mr. Benson was previously asked to look into the directional signage at the Newport entrance. • Mr. Benson presented an architectural drawing with his handwritten notes,as well as a response to Mr. Teague; copies of which will be entered into the official record. • A Resident commented a Stop Sign was previously located there. • The Board requested input from the real estate office and South Hotel which will be affected by this,for discussion at the next meeting. 4 Friday,2/28/14 • February 21,2014 Port of the Islands CID SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of January 31,2014 Financial Statements and Check Register Mr. Teague presented the January 31, 2014 Financial Statements and Check Register for the Board's review and acceptance;copies of which will be entered into the official record. • The CID is outstanding by approximately$600,000 in collections and Mr. Teague asked the accountant to get with the County to determine where the problems are. • Staff is in the process of meeting with the Trustee to try to get more flexibility regarding use of construction account funds for other capital improvement uses. • The amount of $7,300 for Superior Power Equipment was transferred from Irrigation to the Utility Fund. • The Board concurred to having$2,284 under R&M-Irrigation in the General Fund transferred to the Utility Fund to avoid having any charges to the General Fund for Irrigation. • Reuse water will be categorized as a separate expenditure. • All four overdue accounts listed on Page 29 have been shut off until they are paid. Upon further discussion, On MOTION by Mr. Lambert seconded by Mr. Ziko with all in favor, the accounts held by Ms. Debra McIntyre and Ms. Marjorie Loewe shall be written off. There being no further discussion, On MOTION by Mr. Ziko seconded by Mr. Lambert with all in favor, acceptance of the January 31,2014 Financial Statements and Check Register was approved. SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of February 2014 Operations Report Mr. Edge presented the February 2014 Operations Report for discussion;a copy of which will be entered into the official record. • The inactive fire hydrant north of the North Hotel was to be bagged that day. • The street lights at the Newport entrance will be repaired. 5 Friday,2/28/14 • • February 21,2014 Port of the Islands CID B. Consideration of Work Authorization No. 94818 for Master Lift Station Work C. Consideration of Work Authorization No. 94819 for Rehabilitation of Master Lift Stations • These Work Authorizations will have to either wait for the next Fiscal Year or until the trustee makes a decision regarding use of the construction funds. • Probably only one of the Work Authorizations will be necessary. EIGHTH ORDER OF BUSINESS Attorney's Report B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) • Mr. Cox drew up a Settlement Agreement; a copy of which will be entered into the official record,which he proposes to have signed by next week. There being no further discussion, On MOTION by Mr. Lambert seconded by Mr. Ziko with all in favor, the Settlement Agreement with Flowtronex PSI, LLC, (formerly known as Xlyem Water Solutions USA) was approved, and the Chairperson was authorized to execute said Agreement. • The payment will come from the Construction Fund. A. Update on North Hotel Foreclosure Proceedings • The Judge ruled in the CID's favor in the Motion for Summary Judgment regarding legality of the assessments. • The Judge wants to know if a Settlement Agreement has been reached with Bacardi. • Mr. Cox is hoping to get this in a week or so. NINTH ORDER OF BUSINESS Engineer's Report Mr. Benson distributed a summary of water conservation for the Board's information; a copy of which will be entered into the official record. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs. Dillon commented on the median. The resurfacing project is 50%complete to promote better drainage in the area. 6 Friday,2/28/14 February 21,2014 Port of the Islands CID ➢ The construction date is January 2015. • There will be a Ladies' Lunch on March 12th at the hotel. • The garage sale will be held tomorrow. ELEVENTH ORDER OF BUSINESS Public Comment Period • Mr. Randy Resch commented on irrigation system problems in Orchid Cove and requested the CID take action. ➢ Mr. Edge was directed to speak to the Fire Chief since the problem may be related to the fire protection. TWELFTH ORDER OF BUSINESS Adjournment • There will be a presentation regarding the Picayune Strand Manatee Mitigation Project immediately following this meeting. There being no further business, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor,the meeting was adjourned at 12:08 p.m. Calvin Tea Norine Dillon' Secretary Chairperson 7 Friday,2/28/14