Forest Lakes MSTU Minutes 01/07/2014 FOREST ROADWAY and DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
JANUARY 7, 2014
MINUTES
CALL TO ORDER
Vice Chairman George Fogg called the meeting to order at 10:01 AM.
A quorum was established; four voting members were present.
II. ATTENDANCE
Members: George Fogg—Vice Chair
Richard Barry,Kenneth Bloom,Kevin McKyton
County: Darryl Richard—MSTU Project Manager
Harry Sells—Project Manager
Michelle Arnold—Director,ATM
Others: Scott Windham—Windham Studio, Inc.
(JuriStaff—Anne Iacuzzo)
III. APPROVAL OF AGENDA
Addition:
• Under Item VI,"Project Manager's Report"
o Add: "A. Quote—Vegetation/Swales"
o Add: `B. Quote— Drainage Structure Modification"
o Add: "C. Quote— Landscape Maintenance"
Darryl Richard requested to add"Election of Officers" following Item III, "Approval
of Agenda."
(Michelle Arnold arrived @ 10:03 AM)
Kenneth Bloom moved to approve the Agenda as amended. Kevin McKyton offered a
Second in support of the Motion. Carried unanimously, 4—0.
Vice Chairman Fogg announced Chairman Robert Jones had resigned as Chairman of the
Committee. He thanked Mr. Jones for his many years of service to the Community and requested
suggestions concerning how to properly recognize Mr. Jones' contributions.
Action Item: Staff will contact the BCC office concerning obtaining a proclamation from the
Board of County Commissioners and draft a letter of thanks to be reviewed at the next meeting.
January 7,2014
IV. ELECTION OF OFFICERS - 2014
• The Floor was opened for nominations.
(A) For the Office of Chairman:
Kenneth Bloom nominated George Fogg to serve as Chairman. Richard Barry
offered a Second in support of the nomination.
(There were no other nominations.)
Mr.Fogg accepted the nomination.
(B) For the Office of Vice Chairman:
Kevin McKyton nominated Kenneth Bloom to serve as Vice Chairman. George
Fogg offered a Second in support of the nomination.
(There were no other nominations.)
Mr.Bloom accepted the nomination.
The Floor was closed.
(It was noted since only one nomination was made for each Office and the nominees
accepted the nominations, a formal vote was not necessary.)
Action Item: Staff will contact the BCC Office to request running an advertisement for the
vacant position on the Committee.
V. APPROVAL OF MINUTES: November 19, 2013
Correction:
• Page 2, last paragraph:
o Kenneth "Barry"was changed to Kenneth "Bloom."
Vice Chairman Bloom moved to approve the Minutes of the November 19,2013
meeting as amended. Richard Barry offered a Second in support of the Motion.
Carried unanimously, 4—0.
VI. BUDGET REPORT—DARRYL RICHARD
A. Monthly Budget Report:
(Report attached: "Forest Lakes MSTU Fund 159, dated January 7, 2014")
• Current Ad Valorem Tax Budget: $ 151,000.00 (To be Collected)
• Expenditures $ 124,382.56
• Available Total $ 26,617.42
• Landscaping Incidentals $ 5,000.00 (Line Item 19)
• Open Purchase Order $ 1,012.50
• Other Contractual Services $ 43,400.00 (Line Item 20)
• Open Purchase Order $ 3,415.00
• Spent to Date $ 16,125.00
• Available $ 23,860.00
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January 7,2014
• Operating Expenses: $ 143,800.00 (Line Item 38)
• Commitments: $ 31,303.55
• Spent to date: $ 40,509.78
• Operating Funds Available: $ 71,986.67
• Capital Outlay: $ 960,227.80 (Line Item 40)
• Open Purchase Orders: $ 840,143.50
• Spent to Date: $ 45,997.28
• Available Total: $ 124,646.80
• Reserves: $ 131,700.00 (Line Item 47)
• Total Budget Available: $ 367,622.21
It was noted the sum of$973,200.00 had been allocated from Reserves to cover debt
service on the Bond.
VII. PROJECT MANAGER'S REPORT—DARRYL RICHARD
A. Quote: Vegetation/Swales
(Attached: Aquatic Plant Management Agreement submitted by Applied Aquatic
Management, Inc.)
• Chemical treatment(2)of Swales 17E and 15W
• Cost: $1,100
Chairman Fogg stressed the necessity for removal of vegetation. He suggested the
focus should be the continuing maintenance of the swales with physical removal of
vegetation as needed.
Vice Chairman Bloom received calls from Condo residents living near the 1st
Fairway who were concerned about the lack of maintenance. He suggested if the
Golf Club cannot handle its responsibilities during the dry season,the MSTU should
re-evaluate the situation and consider assuming year-round maintenance of the swale.
He requested the Golf Club notify the MSTU of its capabilities.
Discussion ensued. It was noted the easement must be signed by the Golf Club in
order to allow the MSTU to enter the property. The goal is to keep the swales open
and free from obstruction.
Richard Barry will advise the Golf Club Board to contact Michelle Arnold regarding
the easement and its ability(or lack)to monitor the situation.
Chairman Fogg moved to approve requesting Staff to obtain proposals for year-
round maintenance of the swales including spraying, mowing, and hand pulling as
needed. Vice Chairman Bloom offered a Second in support of the Motion.
Carried unanimously,4—0.
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January 7,2014
Action Item: Staff will develop a maintenance program with the Contractors and the
Engineer to include all swales.
B. Quote: Drainage Structure Modification (Installation of Grates)
(Attached: Bids submitted by Varian Construction Co., Inc., Bonness, Inc., and Kyle
Construction, Inc.)
• Varian Construction Co., Inc. $3,250.00
• Bonness,Inc. $5.500.00
• Kyle Construction,Inc. $8,995.00
Chairman Fogg suggested substituting rebar for stainless since it was less costly.
Vice Chairman Bloom moved to approve requesting Staff to renegotiate the bids
received from Varian Construction Co.,Inc.,Bonness,Inc., and Kyle Construction,
Inc. to fabricate and install two drainage grates using rebar in place of stainless
steel. Richard Barry offered a Second in support of the motion.
Carried unanimously, 4—0.
C. Quote: Landscape Maintenance(Bid 13-6160)
• Bids were due on Monday,December 23, 2013
Darryl Richard noted of the 35 vendors who downloaded the specs from the website
only three submitted proposals. Preliminary bid results were presented in anticipation
of official bid tabulation from County Purchasing Department:
• Florida Land Maintenance, Inc. $ 48,618.00
• Superior Landscaping&Lawn Service $ 67,087.00
• Hannula Landscaping&Irrigation $113,835.50
Chairman Fogg moved to approve the Landscape Maintenance Bid submitted by
Florida Land Maintenance,Inc. in the sum of$48,618.00 and to request that Staff
forward the Committee's recommendation to the Board of County Commissioners.
Vice Chairman Bloom offered a Second in support of the Motion.
Carried unanimously, 4—0.
VIII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM
(Reports attached:
(1) "Forest Lakes—Monthly Maintenance and Site Review,"dated December 12, 2013,
(2) "Forest Lakes—Monthly Maintenance and Site Review,"dated December 30, 2013,
(3)"Forest Lakes MSTU Bond Project F-88 Sidewalk Improvements Status Report, dated
December 31, 2013)
• Concern was expressed about the trees looking weak and some appeared to be
struggling—condition will be reviewed in April and May
• Phases 2 and 3 have begun
Residents were urged to use the Woodshire entrance during construction on
the main entrance—the project should be completed in approximately 45 days
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January 7,2014
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
(None)
XI. COMMITTEE MEMBER COMMENTS
• Vice Chairman Bloom asked would happen if the Gulf Club did not sign the
easement and the MSTU was not allowed to chemically treat the swales.
Chairman Fogg responded the swales were designed to function as the principal
drainage system for 90%of the development and must be kept open. The issue
must be addressed and resolved.
XL PUBLIC COMMENTS
• The fountain in the pond by Building 11 is not working.
• The budget is confining—no flexibility—MSTU can generate more money by
increasing the millage rate.
o It was agreed additional sources of funds are necessary.
o It was noted the funds are not controlled by the MSTU—everything is
subject to approval by the Board of County Commissioners
• Budget:
o Line Item 20—Base level for maintenance
o Line Item 21 —Other Contractual Services
o Line Item 41 —Staff Salary($36,000)
o Line Item 42—Funds transferred to cover bond service($973,200)
o Purchase Orders highlighted in"red"have been paid
Michelle Arnold agreed Line Items 41 and 42 should be combined into one.
Darryl Richard noted the plans for the Project were available on the County's
website.
NEXT MEETING: FEBRUARY 4,2014 AT 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKE DRIVE,NAPLES,FL 34105
There being no further business for the good of the County,the Meeting was adjourned by
order of the Chairman at 11:30 AM.
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January 7,2014
FOREST LAKES ROADWAY AND
DRAINAGE MSTU ADVISORY
COMMITTEE
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• c•
George ;ogg, Chairma
The Minutes were proved by the Committee Chair on �J ' `T , 2014
"as submitted" [were
"as amended" [ 1.
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