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Forest Lakes MSTU Agenda 03/04/2014 FOREST ROADWAY and DRAINAGE M.S.T.U. LALAKES ADVISORY COMMITTEE V 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 MARCH 4, 2014 AGENDA I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES— FEBRUARY 4, 2014 V. BUDGET REPORT— DARRYL RICHARD VI. PROJECT MANAGER'S REPORT - DARRYL RICHARD VII. LANDSCAPE ARCHITECT'S REPORT— SCOTT WINDHAM VIII. OLD BUSINESS IX. NEW BUSINESS X. COMMITTEE MEMBER COMMENTS XI. PUBLIC COMMENTS NEXT MEETING: APRIL 1, 2014 Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive, Naples, FL 3410 FOREST ROADWAY and DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112 FEBRUARY 4, 2014 MINUTES I. CALL TO ORDER Chairman George Fogg called the meeting to order at 10:02 AM. A quorum was established; three voting members were present. II. ATTENDANCE Members: George Fogg—Chair Kenneth Bloom—Vice Chair, Richard Barry, Kevin McKyton County: Darryl Richard—MSTU Project Manager Harry Sells—Project Manager Michelle Arnold—Director, ATM Others: Scott Windham—Windham Studio, Inc. (JuriStaff—Anne Iacuzzo) III. APPROVAL OF AGENDA Additions: • Under Item VI, "Project Manager's Report" • Add: "A. Quote—Swale Maintenance" • Add: "B. Revised Quotes—Varian Construction and Applied Aquatic" • Add: "C. Fountain Maintenance" • Under Item IX, "New Business" • Add: "A. Review of New Application" Chairman Fogg moved to approve the Agenda as amended. Richard Barry offered a Second in support of the Motion. Carried unanimously, 3—0. IV. APPROVAL OF MINUTES: January 7, 2014 Vice Chairman Bloom moved to approve the Minutes of the January 7, 2014 meeting as submitted. Richard Barry offered a Second in support of the Motion. Carried unanimously, 3—0. V. BUDGET REPORT—DARRYL RICHARD (Report attached: "Forest Lakes MSTU Fund 159, dated February 4, 2014") February 4,2014 A. Monthly Budget Report: • Current Ad Valorem Tax Budget: $ 151,000.00 • Expenditures $ 124,393.80 • Available Total $ 26,606. 20 • Operating Expenses: $ 143,800.00 (Line Item 38) • Commitments: $ 44,387.10 • Spent to date: $ 47,717.49 • Operating Funds Available: $ 51,695.41 • Capital Outlay: $ 960,227.80 (Line Item 40) • Open Purchase Orders: $ 840,143.50 • Spent to Date: $ 5,487.50 • Available Total: $ 124,646.80 • Reserves: $ 131,700.00 (Line Item 47) • Total Budget Available: $ 366,989.00 Chairman Fogg asked if the Operating Funds of$51,695.41 would be sufficient to carry through until October 1St Darryl Richard stated the quote from the new Landscaping Maintenance Contractor, Ground Zero, was less than anticipated for basic maintenance services. Michelle Arnold noted the format of the Budget Report had been revised. (The response from Members was positive.) Vice Chairman Bloom asked if the Millage Rate (4.0)was at the maximum level. Michelle Arnold confirmed the amount was determined by the Ordinance. Vice Chairman Bloom noted to increase the millage rate in the future the Committee would need to obtain approval from the Board of County Commissioners. (Kevin McKyton arrived @ 10:10 AM Quorum: 4 voting members) Chairman Fogg stated his understanding was, when the Bond was obtained, it was to be a separate taxable item. Michelle Arnold stated the Ordinance noted the millage was to pay for the Bond, but the MSTU has maintenance expenses and ongoing expenses to be paid in addition to the Bond. The Budget Office takes a portion of the millage and sets it aside for debt service, i.e.,to pay off the Bond. Chairman Fogg requested Staff to review the Ordinance with the Budget Office to determine if the Bond was to be paid as a separate item, in addition to the maintenance millage. 2 February 4,2014 Action Item: Michelle Arnold will contact the County Attorney's Office and the Budget Office to determine if there is an additional millage that can be set aside or established solely for operations. Chairman Fogg stated the current millage rate (which was set at 4.0)was to be used by the MSTU. He continued when the Bond request was approved by the BCC, [he understood] that the Bond issue was in addition to the MSTU's standard maintenance. He stressed they were to be two separate items—the Bond indebtedness was not to be paid from the funds earmarked for operations and maintenance costs. The procedure was to have been established in the Bond issue documentation. Kevin McKyton stated the Bond issue was to be separate from millage. Chairman Fogg reiterated the Bond issue was always to be separate from the Operations and Maintenance costs. Michelle Arnold stated it was not typical to create second millage fund. Darryl Richard stated Staff would report its findings at the next meeting. Chairman Fogg noted the budget was very tight without anything"extra." Darryl Richard concurred there was "no fluff' in the budget,but there was $51,695.41 in Operating Funds still available. He stated the Purchase Order from Ground Zero was for minimal maintenance. Chairman Fogg expressed his concern that the remaining funds would not be sufficient to cover the MSTU's expenses. Vice Chairman Bloom referenced the Budget report: • Line Item#42, Transfer to 259—Forest Lakes Debt, in the amount of$973,200 has been set aside for repayment of the Bond and should cover approximately two years of payments. • Line Item#40, Capital Outlay,the amount of$960,277.80 was budgeted; there are commitments for$830,143.50,which results in a savings of $124,646.80 He asked if the excess funds of$124,626.80 were available for use by the MSTU for operating expenses or if the funds were earmarked for debt service. Michelle Arnold cautioned the Committee must also consider the next Fiscal Year. Mr. Bloom continued the funds could be used to correct the drainage issues with the swales. Chairman Fogg stated the Board of County Commissioners directed the MSTU to reduce its construction costs by approximately $125,000 which was to be set aside for repayment of the Bond. Vice Chairman Bloom explained the BCC was concerned that the MSTU would not be able to maintain the swales or other issues. Michelle Arnold agreed, stating the MSTU needed the funds as a"contingency"to deal with unforeseen situations or emergencies during the course of construction. Without one, MSTU might not be able to complete the projects which were already started. 3 February 4,2014 VI. PROJECT MANAGER'S REPORT—DARRYL RICHARD Darryl Richard stated payments for the bids selected by the Committee will be taken from the available Operating Funds ($51,695.41). A. Quote: Swale Maintenance • Bids were received from Commercial Land Management("CLM"), Ground Zero, Hannula, and Superior • Initial Service: To reduce overgrown swales • Ongoing Mowing: Cost for one service (approximately $450) o During the rainy season(April—July), grass grows quickly and service should be done at least four times per month o During the dry season, maintenance is required twice per month Vice Chairman Bloom reported: • Approximately three weeks earlier, a meeting took place with the President of the Quail Run Golf Club,the General Manager, the Superintendent; a Board Member, Michelle Arnold, Darryl Richard, and himself. • Richard Barry was also in attendance. • The representatives of the Golf Club expressed their opposition to the use of any chemical spraying on the swales. They stated the Club will not sign the easements to allow the MSTU to enter the golf course property. • Chemical application leaves a dark, muddy base which is not attractive and the appearance of the course important to the Golf Club as well as the members of the community. • The Golf Club wants to control the maintenance plan but stated it was not the responsibility of the Club to maintain the swales since they are an integral part of the MSTU's drainage system. • The Club may contribute some money to offset the cost of maintaining the swales but not before they have reviewed and approved the maintenance plan. He stated while spraying is effective and less expensive at$37,000 per year, if the Club does not sign the easements the MSTU cannot do anything. His concern is the situation could become a political"nightmare"which would generate negative publicity for the MSTU and community. He supported the use of mowing and hand-weeding as the solution to the problem. The Golf Club admitted it does not have the employees or the proper equipment to maintain the swales. Richard Barry stated the Club's Annual Meeting will be held on February 22m1. Five new Board members have been elected. The outgoing President wants the new Board members to make the decision regarding the maintenance issue. Vice Chairman Bloom stated he agreed to notify the Club which application was selected by the MSTU and the estimated total cost to maintain the swales. The Club will decide how much it may contribute and will sign the easements. He cautioned the new Budgets for 2014 and 2015 will be affected and the millage rate may need to 4 February 4,2014 be raised to cover the additional expenses. He stated the Club's position is if the MSTU assumes the responsibility for hand-weeding the swales, the Club will continue to mow the course. Richard Barry stated the Golf Club has laid off all but essential personnel in order to maintain its budget which does not include provisions for any Capital Expenses. Chairman Fogg noted while the Golf Club Presidents maintains the Club does not have financial issues,without a"Reserve Fund," its budget will not be able to handle any emergency situations. He stated if the Golf Club has laid off staff, it does have financial problems. Vice Chairman.Bloom stated the MSTU's Advisory Committee must consider the best interest of the community, regardless of the Golf Club. Chairman Fogg stated if the MSTU maintains the swales which constitute the principal drainage system for the community, it will also maintain a significant percentage of the area which is the golf course. The way the MSTU will maintain that area may not be suitable for golfing. Vice Chairman Bloom reiterated the Golf Club's position is firm, i.e., if the MSTU elects to utilize chemical spraying then it will not sign the easements and the MSTU will not have access to the property. Michelle Arnold reminded the Committee of the northern portion of the Community where the excessive flooding occurred. It has been suggested that the MSTU examine the area to further improve the drainage system. Several questions remain concerning the cause of the flooding, i.e.,was it due to a blockage or lack of capacity. She stated that, in the future,the MSTU will need to consider that issue. Chairman Fogg noted the northern areas do not flood from run-off, it is only after the Lakes reach capacity and back up. Darryl Richard stated the Engineer will be requested to review the area to determine if it is a contributing factor and the percentage. He stated as the Project Manager, he is more concerned about the golf course swales especially during the rainy season. At a minimum,the swales must be cleaned out and mowed on a regular basis. He acknowledged the Golf Club has been doing as much as it could to maintain the course. He stated he would need approximately$32,000 to maintain the swales through to October. Chairman Fogg noted the MSTU will spend$16,500 to take on the items that are critical from a drainage perspective. If the MSTU elects to take on all of the drainage swale systems,the cost will range between$35,000 to $37,000 per year. He stated for this year,the very minimum is to mow the swales. He asked Mr. Barry for his opinion as a golfer—not as a member of the Quail Run Golf Club Board. Richard Barry stated, as a golfer, he would not care if the swales were filled with cement,because it does not affect his play. The big concern is the water. He continued the goal should be to remove the water from the communities within Forest Lakes. Since the swales provide drainage for the entire community, he supported approving the full package at a cost of$37,141.20. 5 February 4,2014 Vice Chairman Bloom noted while the$37,141.50 would cover on-going maintenance for an entire year, the MSTU is still required to spend an additional $3,000 for the initial service. He continued, unlike an HOA,the MSTU cannot simply raise the "assessment"and incorporate the additional costs into the Budget. The MSTU must petition the Board of County Commissioners for permission to raise the millage rate. The figures for operating expenses and ongoing maintenance will increase each year due to the new improvements which have been added, i.e., sidewalks, street lights, landscaping. He stated the Committee could elect to do just the minimal service to the overgrown swales and hope the Golf Club would maintain it. In the alternative,the Committee could decide to assume responsibility for everything because it is the right thing to do. Public Comment: "You are basically talking about what will benefit the entire community,which is the point." Q. (Bloom) "When we go to the BCC and ask to add an additional quarter or half point to the millage rate,where to you stand concerning the increase to your property taxes?" A. It makes sense ... it does from that standpoint. If we don't ... if it isn't taken care of,then obviously the property values are going to suffer. If you ignore it and don't take care of the swales, we are going to have a problem." Richard Barry noted the swales were on the golf course because there was no other place to put them. Vice Chairman Bloom stated the debate was whether to maintain all the swales or just a select few due to the cost. The MSTU's budget is"strapped,"too. Public Comment: "Your point is well put—do it all." Chairman Fogg asked Michele Arnold for her comments concerning requesting an increase to the millage rate for the next Fiscal Year. Michelle Arnold stated she will approach the Budget Office after she obtained the final figures and is able to answer their questions. There are additional on-going maintenance responsibilities which the MSTU has assumed and will continue to address in the future. We will review current property values and assess the potential for increased values over the years to better understand when the need to increase the millage rate will occur. Vice Chairman Bloom stated the Budget does not have a"reserve fund"to cover paving roads, repairing sidewalks,replacing trees,maintaining the street lights, etc. The MSTU is not currently collecting to build a long-term"Reserve"to pay for those maintenance items. An HOA would collect monies in advance but the MSTU cannot. Kevin McKyton asked if the MSTU increased the millage for the swales, could it be increased again for"Reserves?" Vice Chairman Bloom suggested, after all the figures have been tabulated, one increase for as much as three-quarters of a point as the"price"of doing business. 6 February 4,2014 Kevin McKyton asked what the limit was on millage. Michelle Arnold replied up to ten mils. The cap has not been reached. She stated she and Darryl Richard were in the process of drafting a multi-year budget which will indicate when the millage increase would be necessary. She further stated the draft Budget will include the previously mentioned"reserve" items, as well as debt service. She suggested scheduling an additional meeting to review and discuss the multi-year budget. Q. "What was our original plan for the maintenance of the new items? How was the MSTU going to pay for everything?" Darryl Richard replied the MSTU had received estimates from Windham Studios for the landscaping and the figures were programmed into the Budget but not the other improvements. Chairman Fogg noted the MSTU wasn't as concerned about payment when the Capital Improvements were approved because the Reserves were adequate and money was coming in from the assessed values of the properties; it wasn't an issue. Now it is an issue due to the decreased property values and the MSTU will review the figures far more thoroughly. Chairman Fogg asked the attendees for their input. Comment: "I understand you are doing the best you can with the money you have but it's like putting a Band-Aid on it. Any thoughts in the future about installing drainage pipes? If you are spending approximately$34,000 this year—labor costs are going up and over the next decade, what is it going to cost? Chairman Fogg responded that, in his experience with various Parks/Recreation Districts as a landscape designer, he has been advised by maintenance experts that open swales were better than pipes. "It is far more difficult to maintain drainage pipes in open spaces—they are subject to breaking and blockage." Comment: "I think they should keep them cut—cut them all and keep them cut." Vice Chairman Bloom agreed, stating"We will have to raise the millage rate." Comment: "Fix the problem and go on to something else. Water runs downhill." Comment: "I think we need to fix the problem—if the millage rate goes up, so be it. Nobody likes it but ...." Comment: "People have to understand ... if you don't maintain the property it very quickly can go downhill ... and it just doesn't take much." Vice Chairman Bloom moved to accept the bid submitted by Hannula Landscaping for ongoing maintenance for a full year at a total cost not to exceed$37,142.00, including $2,435.00 for initial service to the overgrown swales. Kevin McKyton offered a Second in Support. Carried unanimously, 4—0. 7 February 4,2014 Action Item: Staff will forward the Committee's recommendation to the Board of County Commissioners for review and approval. Vice Chairman Bloom moved to approve requesting Staff schedule a meeting with representatives of the Quail Run Golf Club to explain the maintenance plan and obtain signed easements. It is understood and accepted if the Golf Club cannot contribute any money, it will not affect going forward with the maintenance plan. Kevin McKyton offered a Second in support of the motion. Discussion: Richard Barry asked what could be done if the Golf Club still refuses to sign the easements. Vice Chairman Bloom stated he didn't expect any problems since the maintenance plan was exactly what the Club wanted to be done. Chairman Fogg called for the vote. Motion carried unanimously, 4—0. Action Item: Staff will forward the Committee's recommendation to the Board of County Commissioners for review and approval. (Kevin McKyton left @ 11:00 AM Quorum was maintained with 3 voting members.) Darryl Richard noted since the Fiscal Year began on October 1, 2013,the total cost to be spent in 2014 will be approximately $32,000. B. Revised Quotes: Varian Construction and Applied Aquatic (1) Darryl Richard provided background information: • Varian Construction was asked to re-submit a quote to fabricate and install inlet covers for two swales. • The difference between the original quote (using stainless steel) and the new quote (using standard rebar) was $250. • Darryl Richard recommended accepting the original quote. Vice Chairman Bloom moved to approve and accept the quote submitted by Varian Construction Co.,Inc., dated January 3, 2014, to fabricate/install two (2)stainless steel inlet covers;the contract price is not to exceed$3,250.00. Richard Barry offered a Second in support of the motion. Carried unanimously, 3—0. Action Item: Staff will forward the Committee's recommendation to the Board of County Commissioners for review and approval. (2) The quote from Applied Aquatic will not be reviewed since the Committee decided against using herbicides applications to control weed growth in the swales. 8 February 4,2014 C. Quote: Fountain Maintenance Darryl Richard stated the quote submitted by Horvath Lake Fountains, Inc. to clean three fountains at a total cost of$135.00 was more than reasonable. Vice Chairman Bloom moved to approve and accept the quote submitted by Horvath Lake Fountains,Inc., dated February 3, 2014, to clean three (3) lake fountains; the contract price is not to exceed$135.00. Richard Barry offered a Second in support of the motion. Carried unanimously, 3—0. Action Item: Staff will forward the Committee's recommendation to the Board of County Commissioners for review and approval. IX. NEW BUSINESS(Heard out of order) A. Review of Application of Marianne Fanning Chairman Fogg noted Ms. Fanning had been present during the meeting. Chairman Fogg moved to recommend acceptance and approval of the application submitted by Marianne Fanning for membership on the Forest Lakes Roadway and Drainage MSTUAdvisory Committee and to forward the application to the Board of County Commissioners for approval and appointment. Vice Chairman Bloom offered a Second in support of the motion. Carried unanimously, 3—0. Chairman Fogg thanked Ms. Fanning for her application, stating he would appreciate having a woman's viewpoint on the Committee. VII. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM (Reports attached: (1) Monthly maintenance Report, dated January 28, 2014, and (2)MSTU Bond Project F-58 Sidewalk Project Improvements Status Report, dated January 29, 2014) Darryl Richard suggested scheduling a meeting with Mr. Windham,the new maintenance Contractor, Ground Zero, and himself in the near future to discuss expectations. Scott Windham provided a status report concerning the new construction project. He stated the primary entry portion of the project was moving along and progress had been made, i.e., installation of the cart path. He stated working with the Contractor has been easy. Darryl Richard concurred, stating there have been no delays and the project was"on track." VIII. OLD BUSINESS (None) 9 February 4,2014 X. COMMITTEE MEMBER COMMENTS • Chairman Fogg noted a special meeting may be scheduled to discuss the Budget for Fiscal Year 2014—2015. Staff will advise the members via email. • Target Date: Prior to February 4th XI. PUBLIC COMMENTS/QUESTIONS • Question: "Are there pumps somewhere or is that just a myth?" Answer: (D. Richard) "There is a pump near the front of the community that is not used presently. It was installed years ago. It has not been energized since there has not been a major issue in that area. That's not where the focus has been. The drainage problem is near the lift station installed by the City of Naples." NEXT MEETING: MARCH 4,2014 AT 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKE DRIVE,NAPLES,FL 34105 There being no further business for the good of the County, the Meeting was adjourned by order of the Chairman at 11:30 AM. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE George Fogg, Chairman The Minutes were approved by the Committee Chair on , 2014 "as submitted" 1 1, OR "as amended" [ 1. 10 FOREST LAKES MSTU FUND 159 March 4,2014 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (151,000.00) $ - $ (132,792.09) $ (18,207.91) 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD 0/N INTEREST $ - $ - $ (68.93) $ 68.93 4 INVESTMENT INTEREST $ (2,500.00) $ - $ (3,218.34) $ 718.34 5 INTEREST TAX COLLECTOR $ - $ - $ - $ - 6 REVENUE STRUCTURE $ (153,500.00) $ - $ (136,079.36) $ (17,420.64) 7 TRANSFERS FROM PROP APP $ - $ - $ - $ 8 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 9 CARRY FORWARD GEN $ (2,094,000.00) $ - $ - $ (2,094,000.00) 10 CARRY FOR OF ENCUMB AMT $ (11,877.80) $ - $ - $ (11,877.80) 11 NEG 5%EST REV $ 7,700.00 $ - $ - $ 7,700.00 '! 12 TRANSFERS&CONTRIB $ (2,098,177.80) $ - $ - $ (2,098,177.80) 13 TOTAL REVENUE $ (2,251,677.80) $ - $ (U6,079.36) $ (2,115,598.44) 14 OTHER SALARIES $ 6,600.00 $ - - $ - $ 6,600.00 Agnoli Barber&Brundage Engineering Consul Serv. 45-147788 $ 1,331.25 $ 3,668.75 Windham Studio Annual Maint.Consult.Serv. 45-147352 $ 11,350.00 $ 1,620.00 15 ENG FEES $ 32,000.00 $ 12,681.25 $ 5,288.75 $ 14,030.00 16 ABSTRACT FEES American Government Title Commitments 45-148016 $ 500.00 $ 50.00 $ 4,075.00 $ (3,625.00) 17 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 18,500.00 $ - $ 9,250.00 $ 9,250.00 18 INTERDEPT CHARGES Collier County Real Property Easements Direct Pay $ - $ - $ 2,932.75 $ (2,932.75) Florida Land Maintenance Incidentals 45-147568 $ - $ 1,750.00 Ground Zero Incidentals TBD $ 1,672.40 $ - 19 LANDSCAPE INCIDENTALS . $ 5,000.00 $ 1,672.40 $ 1,750.00 $ 1,577.60 Walker Exotic Tree Exotic Vegetation Removal 45-146372 $ - $ 13,000.00 Florida Land Maintenance Grounds Maintenance 45-147568 $ - $ 7,647.50 • Ground Zero Base Level Maint.Serv. 4500149291 $ 16,724.00 $ - Hannula Landscaping Clear Vegetation from Swales 4500147595 $ 31,322.69 $ - 20 OTHER CONTRACTUAL $ 43,400.00 $ 48,046.69 $ 20,647.50 $ (25,294.19) Horvath Fountains Clean Lake Fountains TBD $ 135.00 $ - Wm.Varian Construction Fabricate&Install inlet coven TBD $ 3,250.00 $ - 21 OTHER CONTRACTUAL SERV $ 3,300.00 $ 3,385.00 $ - $ (85.00) 22 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ 5.36 $ (5.36) 23 ELECTRICITY FPL Electricity 47-001887 $ 15,000.00 $ 4,807.85 $ 3,442.15 $ 6,750.00 24 WATER AND SEWER City of Naples Water Usage at Forest Lakes 47-001482 $ - $ 255.90 $ 44.10 $ (300.00) 25 RENT EQUIPMENT J.M.Todd Shared Copier Lease 45-147422 $ - $ 133.06 $ 133.06 $ (266.12) 26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 600.00 $ - $ 300.00 $ 300.00 27 SPRINKLER SYSTEM MAIN Florida Irrigation Sprinkler Maint. 45-147284 $ 1,500.00 $ 500.00 $ - $ 1,000.00 28 MULCH Forestry Resources Mulch 45-147285 $ - $ 500.00 $ - $ (500.00) Southern Signal Electrical Repairs 45-148202 $ - $ 230.00 Southern Signal Electrical Repairs 45-148270 . $ - $ 800.00 29 LIGHTING MAINTENANCE $ 10,000.00 $ - $ 1,030.00 $ 8,970.00 30 PRINTING AND BINDING $ 500.00 $ - $ - $ 500.00 31 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ - $ - $ 108.60 $ (108.60) 32 LEGAL ADVERTISING Naples Daily News Legal Ads 45-147297 $ 300.00 $ 300.00 $ - $ - 33 OTHER MISCELLANEOUS Juristaff Inc Secretarial Services 45-147272 $ 4,000.00 $ 1,937.66 $ 1,062.34 $ 1,000.00 34 OFFICE SUPPLIES Staples Office Supplies 45-147413 $ 300.00 $ 200.00 $ (2.03) $ 102.03 35 COPYING CHARGES J.M.Todd Copier CPC 45-147480 $ - $ 100.00 $ 100.00 $ (200.00) 36 FERT HERB CHEM Florikan Fertilizer 45-147286 $ 2,000.00 $ 650.00 $ - $ 1,350.00 37 OTHER OPER SUPPLIES Cecil's Copy Express Mailing Visa $ 300.00 $ 1,489.40 $ (1,189.40) 38 OPERATING EXPENSE $ 143,800.00 $ 75,219.81 $ 51,656.98 $ 16,923.21 Quality Enterprises Project-Phases II&III 45-148060 $ 728,359.20 $ 71,824.30 Windham Studio L.A.Services for Phase 3 45-141396 $ - $ 1,057.50 Windham Studio L.A.Services for Phase 3 45-147601 $ 29,960.00 $ 4,430.00 Windham Studio L.A.Services for Phase 2 115-149413 T. F.100 00 $ - 39 IMPROVEMENTS GENERAL $ 960,277.80 $ 764,719.20 $ 77,311.80 $ 118,246.80 40 CAPITAL OUTLAY $ 960,277.80 $ 764,719.20 $ 77,311.80 $ 118,246.80 41 TRANS TO 111 UNINCOR $ 36,000.00 $ - $ - $ 36,000.00 42 TRANS TO 259 FOREST LAKES DEBT $ 973,200.00 $ 973,200.00 $ - 43 Budget Trans from Appraiser $ 3,200.00 $ - $ 685.06 $ 2,514.94 44 Budget Trans from Tax Collector $ 3,500.00 $ - $ 3,236.12 $ 263.88 45 TRANSFERS $ 1,015,900.00 $ - $ 977,121.18 $ 38,778.82 46 RESERVE FOR CAPITAL OUTLAY $ 131,700.00 $ - $ - $ 131,700.00 47 RESERVES $ 131,700.00 $ - $ - $ 131,700.00 • 48 TOTAL BUDGET $ 2,251,677.80 $ 839,939.01 $ 1,106,089.96 $ 305,648.83 Total Available Balance $ 305,648.83 Plus Commited And Not Spent $ 839,939.01 Estimated Cash $ 1,145,587.84 Estimated Cash Less Missing Income $ 1,127,379.93 • Actual Cash ' 176,394,909 FY 10 Final Taxable Value 145,888,273 FY 11 Final Taxable Value 132,933,552 FY 12 Final Taxable Value 129,374,265 FY 13 Oct Taxable Value 130,045,455 FY 14 July Certified 0.25% Adj.1310 14 Property Tax Limitation Impact FY 14 Gross Taxable Value 130,045,455 FY 14 FY 14 Debt Service Operations Total Minus:New Const.Annex. 64,470 Millage 1.1610 1.1551 2.7532 0.5228 3.2760 Plus:Amendment#1 TV Component 0 Extension 150,983 149,835 401,700 76,300 478,000 Adj.Taxable Value 129,980,985 w.. l '" "p --,•-,,.- 12 Levy 149,835 �„4:''"s ,. „.-1, f,.,;.;.. : �». � ' Rolled Back Rate(less Amend.One) 1.1527 Variance 74,700 41,300 91%of Rolled Back Rale 1.0490 91%of 1.2468 1.0565 rp ._ T F+ F+ 1, F+ I-, 3 ,'D A W N F-` O LO CO V Cl Vl A W r' F■ u al T Ol Ol Ol Ol Ol A A A A A W W W W w n 0 N ` O . 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MAINTENANCE REPORT To: Forest Lakes MSTU Committee cc: Darryl Richard, Collier County ATM Robert Kindelan, Comercial Land Maintenance From: Scott Windham Date: February 25, 2014 RE: Forest Lakes— Monthly Maintenance Report The following is a brief maintenance status report for the Forest Lakes Phase 1 areas: • In general the maintenance looks good and all sucker growth was trimmed from the street trees. • Several large ant hills need to be treated in the entry medians. • Entry medians and directory sign plant beds need to be remulched. • Dead Jacaranda between Rose Petal and Salvia has been removed. • Dead Yellow Elder between Salvia and Tuppence has been removed. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000-1516 Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com FOREST LAKES MSTU-Maintenance Matrix DIRECT COST FOR MAINTENANCE OF INSTALLED IMPROVEMENTS Type of Service Location Frequency Cost NOTES Golf Course Swales 6 months(RAIN SEASON ONLY)at 6 months(RAIN SEASON ONLLY) Maintenance Swales No. 1 thru Swales No.18 $1,600 per month $9,600 Based on previously quoted cost (by CLM) Cost for weekly service to Entrance, On-Going Annual Single Family Street Trees,and Based on previous actuals for Maintenance of installed Front Entrance,Single Family Street Trees,and Woodshire Mowing Woodshire Mowing $42,178.32 Phase One installation,and landscaping&Irrigation estimated for Phase II/III. Annual Street Tree Trees installed by the MSTU at front Entrance Estimated annual cost for Annual cost for structural pruning of Structural Pruning(MSTU and on Forest Lakes Blvd.(single family $3,600.00 structural pruning of MSTU installed trees only) homes) street trees. installed trees only. Annual Drainage System: Service on rotated schedule to perform Based on current bid unit cost w/ Culvert Cleaning/ Drainage System throughout the development service to each pipe section once every $7,466.00 Shenandoah Const. Sediment removal other year Annual inspections by Fountain Annual Aerator Lake-10 on Hole 13 has two aerators and Maintenance company Estimated annual cost of Maintenance Inspections Lake 8 on Hole 9 has 1.aerator =3 aerators; $500.00 &cleaning includes inspections and cleaning. inspections&cleaning Monthly billings from the City of Naples Annual Re-Use(IC/Water) for re-use water supply for irrigation Cost Front Entrance re-use water tap system. $300.00 Based on Actuals Lighting On-Going Annual Routine Maintenance of Phase Maintenance Inspections Phase I,II,and III;Forest Lakes Boulevard& One Lighting System-Qty.178 lights; Based on actual cost for routine &Service[includes bulb Woodshire Lane prorated cost evaluated in terms of 5 $2,000.00 electrical services including cost replacement] year lifetime of standard light bulb. for replacement bulbs. 3 Fountain Aerators: Annual Electrical Power for 3 fountains Annual cost for electrical power for Annual Lighting Energy Installed by Horvath Fountains(installed April $3,370.00 Based on Actuals Cost 2013) Aerators Annual Street Lighting Installed Street Lights Phase One(qty.85);plus Annual cost for electrical power for 178 Ener Cost Ph.II Lights(qty.88),and Ph.III new Front $8,900.00 Based on Actuals gY Entrance Lights(qty.5)=178 total. street lights Estimated cost for annual on-going Sidewalk Maintenance Includes all Phases I,II,and III repair of damaged concrete sidewalk segments. Concrete Must Meet ADA $2,500.00 On an As Needed Basis Accessibility Standards. Replacement Cost for a downed Pole. Light Pole Replacement Per Each pole if downed in traffic accident or Prorated cost for qty.(1)one pole replacement over a 5 year period to On an As Needed Basis due to Cost other cause. p Y p $1,200 Accidents,Storms,or Act of God. cover estimated cost of$6,000 per pole replacement cost. Incidental Repairs to culverts and concrete structures for drainage Estimated Annual cost for misc.repairs to Estimated annual cost for repairs to culverts and concrete head walls On an As Needed Basis due to system. Includes any culverts or concrete head walls,etc.This is a damage caused by trees and/or minor modifications to contingency fund and if un-used will roll into including any misc.minor repairs such $3,500 as removal of high points found in golf deterioration in culvert lines and stormwater system as each successive fiscal year as carry forward. concrete structures. part of routine course swales or debris removal. maintenance. ANNUAL DIRECT MAINTEANCE COST: $85,114.32 OPERATIONAL COST(CONSULTING,INDIRECT COST,MATERIAL SUPPLY&OTHER MISC.) Landscape Maintenance Consulting Total Base Level Services$7,900.00 annually; Annual Maintenance Consulting $7,900 Based on annual contract rates optional services(on-call)$5,100 annually Engineering Consulting Total Base Level Services$5,000 annually Annual Maintenance Consulting $5,000 Based on annual contract rates Staff Cost Based on actual hourly rates for MSTU Liaison Staff Annual Staff Cost $36,000 Based on FY 14 Budget Indirect Staff Cost(IGC) Anticipated Cost for Staff support for ONE TIME FOR FY-14 ONLY. Indirect easement acquisition activity Staff Cost(IGC) $16,800 Based on FY 14 Budget Tax Collector Payment Based on actual annual cost of transfer to Tax Collector Annual Transfer Cost Tax Collector $3,400 Based on Actuals for FY 13 Property Appraiser Office Based on actual annual cost of transfer to Annual Transfer Cost-Property Payment Property Appraiser Appraiser $1,400 Based on Actuals for FY-13 Insurance General Annual Payment for Insurance Annual Payment for Insurance $500 Based on Actuals for FY-13 Fertilizer Annual cost for fertilizer material supply Annual cost for fertilizer material supply $600 Based on Actuals for FY 13 Annual cost for irrigation replacement Irrigation Parts Supply Annual cost for irrigation replacement parts $400 Based on Actuals for FY-13 parts Annual cost for paper and misc. Office Supplies Annual cost for paper and misc.supplies $400 Based on Actuals for FY-13 supplies Annual cost for printing charges for meeting Printing Cost Annual cost for printing $380 Based on Actuals for FY-13 documents Transcriptionist Annual cost for meeting minutes Annual cost for meeting minutes $3,000 Based on Actuals for FY-13 TOTAL OPERATIONAL COST(Not Included in Direct Maintenance): $75,780 ASPHALT RESURFACING PROGRAM: Cost of Asphalt Overlay is evaluated in terms of milling 1.5 inches @$3 sy;Application of 2 inch thick asphalt overlay @$82.00 per ton;application of tack coat @.20 Asphalt Program-Evaluated sy;Mobilization cost,MOT cost,and Seal Coat @$2.00 sy;plus pavement markings. TOTAL SF COST FACTOR USED IS$1.36 PER SQ.FT.FOR EACH AREA INDICATED. in terms of necessary reserves for anticipated re- surfacing date. Forest Lakes Blvd.;COMPLETED IN 2008 by Cost for Resurfacing 2023-15 Better Roads(Pre-Bond Issue Project) 157,910 SF $214,757.60 YR.MARK $21,475.76 Forest Lakes Blvd.(Quail Forest Blvd.to Woodshire Ln.)COMPLETED IN 2008 by Better Cost for Resurfacing 2023-15 AREA 2 Roads(Project F-55) 122,391 SF $166,451.76 YR.MARK $16,645.18 Quail Forest Boulevard;COMPLETED IN 2008 Cost for Resurfacing 2023-15 AREA 3 by Better Roads(Project F-42) 58,058 SF $78,958.88 YR.MARK $7,895.89 Forest Lakes Blvd.South End;COMPLETED IN 2009 by Better Roads(Project F-47) Cost for Resurfacing 2024 15 122,391 SF $166,451.76 YR.MARK $15,131.98 Forest Lakes Drive;COMPLETED IN 2009 by Cost for Resurfacing 2024-15 AREA 4B Better Roads(Project F-47) 65,536 SF $89,128.96 YR.MARK $8,102.63 Cul-de-Sacs;COMPLETED IN 2009 by Better Cost for Resurfacing 2024-15 Roads(Project F-47) 118,895 SF $199,743.60 YR.MARK $18,158.51 Recommended Annual Transfer to Asphalt Resurfacing Reserves $87,409.94 let: ] '1 STATUS REPORT To: Forest Lakes MSTU Committee cc: Darryl Richard, Collier County ATM Jim Carr, ABB Reid Fellows, TR Transportation, Inc. From: Scott Windham Date: February 26, 2014 RE: Forest Lakes MSTU Bond Project F-58 Sidewalk Project Improvements Status Report The following is a brief status report for the Forest Lakes Sidewalk, Lighting and Street Tree Improvement projects: FOREST LAKES PROJECT F-58 UPDATES: PHASE 2and 3 Combined Construction Project: • The east bound turn lane construction is complete with the exception of Bahia sod. • The west sidewalk and ROW is complete with the exception of Bahia sod and the relocation of the FPL pole guy wire footer from the sidewalk alignment. • The layout of the new sidewalk along Forest lakes sidewalk has begun and street light conduit is being run and stubbed out. WSI has completed minor field adjustments to the layout in a few locations to avoid existing plant material, signs and utilities and increase the aesthetics and flow. • Once Finished with Forest Lakes Blvd, the street light conduit will be continued along Woodshire Lane together with the new parallel parking areas and sidewalk to Pine Ridge Rd. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000-1516 Windham Studio, Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs, Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott @windhamstudio.com www.windhamstudio.com n®®n1 r 01®111®>1i A ©$I GNO'I § HF ARBER & 0©0®EI0p • RUNDAGE,>NQ Protessiona I cn,inc,r.planner+.sun eyors&snapper; February 27, 2014 Mr. Darryl Richard MSTU Project Manager Public Services Division Department of Alternative Transportation Modes 3299 East Tamiami Trail, Suite 103 Naples,FL 34112 -5746 Re: Forest Lakes MSTU Stormwater Investigation and Analysis Engineering Consulting Services Revised Scope to include all Area East of Quail Forest Boulevard including Woodshire Lane,ABB PN 13-0106 Dear Mr.Richard: At your request, Agnoli, Barber & Brundage, Inc. is pleased to submit this proposal to render professional services for engineering consulting services on the above referenced project. Agnoli, Barber & Brundage, Inc., hereinafter referred to as ABB, proposes to provide Collier County the professional services outlined in Exhibit A attached. Since the basis of the contract is time and materials, a copy of our current Schedule B rate code sheet is also included. This proposal is under the Terms and Conditions of the County Contract 09-5262. We hope that this proposal satisfactorily responds to your request. Sincerely, AGNOLI,BARBER&BRUNDAGE, INC. es A. Carr,P.E. 1 Director Enclosure K:\2013\13-0106 CC-Forest Lakes Stormwater Services\Correspondences\Proposal\Feb 2014-Stormwater Investigation Anal ysis\02-0155G.PRO.doc -400 Tomlin,Trail :1 ,Smte 200,Naples,Horida 34108 i 239, 59- 3111 1 A\:(239) 566220: MAW.abbinc.C 01 I 1 EXHIBIT A SCOPE OF SERVICES FOREST LAKES MSTU—STORMWATER INVESTIGATION AND ANALYSIS ENGINEERING SERVICES OVERVIEW The Forest Lakes MSTU, a division of Collier County, is seeking engineering consulting services to investigate the existing stormwater management system and perform analysis in order to make one or more recommendations. Forest Lakes is a residential and golf course community that was designed and constructed in the 1970's and has been amended via various road and drainage projects. During the 2013 wet season areas of Collier County endured higher than typical rainfall. The northeast portion of Forest Lakes had severe flooding in roads, parking lots and golf course. The lakes, pipes and swales near Turtle Lake may need maintenance and/or modifications to improve capacity and flow. II. PROJECT DESCRIPTION The project is generally described as: • Within the areas east of Quail Forest Boulevard (as noted on attached map), review site conditions, stormwater plans, plats, permits, easements, and other available documents. Provide opinion, recommendation or analysis related to operation and maintenance of the stormwater system.Provide on-site observation and site visits as necessary to assess conditions.Contact or meet with County staff or MSTU Board if needed. Recommendations will be provided for possible modifications or improvements to the system. Construction plans and specifications/bidding is not included in this scope. III. PROJECT SCOPE 1. Investigate Culvert Capacity Forest Lakes Boulevard • Investigate Culvert Capacity at Forest Lakes Blvd(between Quail Forest Blvd.& Woodshire Lane). • Collect available plans of the existing culverts and surrounding areas. Field verify location of approximately 24 storm inlets along Forest Lakes Blvd from the Quail Forest Blvd intersection to the Woodshire Lane intersection,including inlets running south into the adjacent lakes. Field measure approximate inverts and pipe sizes(assuming inlets are accessible and not full of debris). • Prepare a base map from existing AutoCAD files and field measurements. Determine pipe sizes,inverts and lengths. Determine contributing drainage areas connecting to each storm inlet. Using aerials estimate existing impervious coverage within each drainage area. K:\2013\13-0106 CC-Forest Lakes Stormwater Services\Correspondences\Proposal\Feb 2014-Stormwater Investigation Analysis\02-0155G.PRO.doc • Using field data and base map data prepared above, prepare pipe sizing calculations for each run of storm pipe connecting into the lakes at Fairway#14 and #18. Since this is not a comprehensive and all inclusive stormwater model analysis of an entire drainage basin,a base tailwater elevation will be assumed at each lake. The purpose of this exercise is to check the size and capacity of the culverts and does not include downstream analysis of lakes and stormwater stages. Provide results of analysis and recommend if improvements are necessary. 2. Investigate Swales Capacity Turtle Lake • Investigate Swale Capacity for 3 swales near Turtle Lake Condos • The swales within this scope include the swale along the west side of Fairway #17 and #16, the east side of Fairway #17, and the west side of Fairway #15. Survey the three swale cross sections at approx.100 foot intervals and at any restriction points, as well as obtain topo at the adjacent lake connection points to the swales. • Prepare a base map from existing AutoCAD files and survey data collected. Determine swale inverts and lengths and contributing drainage areas connecting to each swale. Using aerials estimate existing impervious coverage within each drainage area. • Using the data and base map, prepare swale capacity calculations using the contributing areas and assumptions. A base tailwater elevation will be assumed at the downstream connection point at the south end of Fairway #16. The purpose of this exercise is to check the swale capacities and does not include downstream analysis of the lakes and stormwater stages. Provide results of analysis and recommend improvements. 3. Investigate Woodshire Lane Road Culvert System • Determine flow capacity of the road culvert system along entire Woodshire Lane from the north Forest Lakes Blvd intersection to the south Forest Lakes Blvd curve where the culvert discharges to the southern ditch. • The Woodshire Lane area has a system of road culverts generally running from north to south with discharge to the southern ditch. This area collects runoff from the Woodshire Lane right of way and adjacent condominium properties. It is not known if any of the culverts directly connect to the Turtle Lake and Fairways # 13,14,15 drainage areas. There is one culvert in the lake at Fairway #14 that is plugged, and if unplugged could relieve some of the strain on the Turtle Lake basin area, but could impact the Woodshire Lane basin area. Any impact to Woodshire needs to be analyzed. • Collect available plans and data of the existing culverts and surrounding areas. Field verify location of storm inlets, field measure pipe sizes and approximate K:\2013\13-0106 CC-Forest Lakes Stormwater Services\Correspondences\Proposal\Feb 2014-Stormwater Investigation Analysis\02-0155G.PRO.doc inverts. Verification will be based on field visits and measurements. No surveying is anticipated. • Prepare a base map from existing AutoCAD files and field measurements. Determine contributing drainage areas connecting to each storm inlet. Using aerials estimate existing impervious coverage within each drainage area. • Using field data and base map data prepared above, incorporate the Woodshire drainage basin area into the Turtle Lake and Forest Lakes Blvd areas(outlined in Tasks 1 and 2). Set up and run simulation model with lake culvert plugged to establish base existing conditions. Run additional models with unplugged pipe, and with a controlled discharge such as a storm inlet control structure to determine if any improvement or impact occurs to the adjacent basin areas. Provide results of analysis and recommend if any improvements. IV. FEES Fees for the task above will be time and materials as necessary,per the attached estimated work hours. 1. Investigate Culvert Capacity Forest Lakes Boulevard $2,576 2. Investigate Swales Capacity Turtle Lake $7,758 3. Investigate Woodshire Lane Road Culvert System $4,632 K:\2013\13-0106 CC-Forest Lakes Stormwater Services\Correspondences\Proposal\Feb 2014-Stormwater Investigation Analysis\02-0155G.PRO.doc NO g N h o '0 O N O:,O ,O ‘I. .r„ w wniNW .. w h LA w A S49 44 r .�Oi N N DD N CO (r0 C N N V N 5 >, pd;C o 0 V 0s� O .0 M N N fA O. t N m Q .a V1 r x V et N O H to u C O o = 'E 00 C L .'1p'. 00 A VI akt. an m gea 4 41 S 01.2 4, en �' o 0 0 I ^i O ICI .s a; .e x Q M N dd ° 0 .' 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COaG L' au H 0 0 'h .a 0 iu p 'T Vy• .s y y g Y a en N 8 Y e.• : • Schedule B Contract No: 09-5262 "County Wide Engineering Services" Standard Hourly Rate Schedule for all disciplines Personnel Category Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Senior Inspector $85 Inspector $65 Senior Planner $140 Planner $110 Senior Designer $115 Designer $100 Environmental Specialist $115 Senior GIS Specialist $145 GIS Specialist $100 Clerical $60 Surveyor and Mapper $130 CADD Technician $85 Survey Crew-2 man $130 Survey Crew- 3 man $160 Survey Crew-4 man $180 This list is not intended to be alt-inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. • ‘51 2 .4 •- 7-- , V) "i-- ....Lki .p.--- o . . 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