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03/25/2014 (CR)
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M p 0 O < 2 W of O N Z Z U' W w Z 0 IA- \� Z Z F = W O H 0 - zwo 0 zw 0 CM L Z � _ o � W cnZ 0 00 I- /- S) W E M V, N w 5 wm o u-1 . 0 � Q w -' -1 J w -1-• d O1 W O = a 0 H d = Et U m i - _ co C ca I a 0 i CO < 0 co Z a.Et Add On Item 16A23 March 25, 2014 BCC Meeting EXECUTIVE SUMMARY Recommendation to approve an Easement Use Agreement as it relates to Lot 4,L'Ermitage at Grey Oaks. OBJECTIVE: To permit the encroachment of a pool deck and planters upon County-owned maintenance and drainage easements under the terms conditions set forth in the attached Easement Use Agreement. CONSIDERATIONS: The subject property is Lot 4, L'Ermitage at Grey Oaks. As set forth in the plat, the County owns certain non-exclusive drainage easement and maintenance easement rights, a portion of which encumbers the subject property. The easements are dedicated to Collier County with no responsibility for maintenance and to La Residences at L'Ermitage Homeowner's Association, Inc. with responsibility for maintenance. Currently, a pool deck and planters encroach 4.7 feet into County's easements. The proposed Easement Use Agreement would allow the current encroachments to remain provided the County maintains its non- exclusive drainage easement and maintenance easement rights, and the property owner waives any claim of damage to the encroachments arising out of the County's maintenance activities within the easement. Further, the County retains the right to demand by written request that the encroachments be removed at the property owner's sole cost and expense. The Homeowner's Association has provided a letter of no objection to the encroachment and stated that there remains sufficient area to maintain the lake. There are no drainage facilities within the easement. Engineering Services has reviewed the Agreement and Exhibit and recommends approval. FISCAL IMPACT: There is no fiscal impact. The Easement Use Agreement will be recorded in the Public Records at the property owner's sole cost and expense. GROWTH MANAGEMENT IMPACT:None. LEGAL CONSIDERATIONS: The County Attorney prepared this Agreement, which is based on a standard form previously approved by the Board. This item is approved as to form and legality, and requires majority support for approval. -JAK RECOMMENDATIONS: That the Board of County Commissioners approves, and authorizes its Chairman to sign, the attached Easement Use Agreement with the current property owner of Lot 4 of L'Ermitage at Grey Oaks. PREPARED BY: John Houldsworth, Senior Site Plans Reviewer, Growth Management Division,Planning and Regulation Attachments 1)Encroachment Agreement 2) Surveys 3)Plat Map,4)Aerial view of Lot 4 5) Approval letter from Homeowner's Association /6-4,23 3-.36-J4- EASEMENT USE AGREEMENT This EASEMENT USE AGREEMENT ("Agreement") is made as of this day of , 2014, by and between NANCY C. PAGE (Ms. Page) and COLLIER COUNTY ("County"), hereinafter collectively referred to as the"Parties." WHEREAS, Ms. Page is the current fee owner of that certain real property known as Lot 4, L'Ermitage at Grey Oaks, according to the plat thereof as recorded in Plat Book 31, Page 24, of the Public Records of Collier County, Florida(hereinafter"Subject Property"); and WHEREAS, as set forth in Plat Book 31, Page 24, the County is record owner of certain non-exclusive drainage easement and maintenance easement rights, as referenced in Paragraph 7 of the Plat dedications, (collectively, the "Easements"), a portion of which encumbers the Subject Property (hereinafter`Basement Area"); and WHEREAS, the Easement Area is managed and maintained by La Residences at L'Ermitage Homeowner's Association, Inc; and WHEREAS, a pool deck and planters have been constructed on the Subject Property resulting in a 4.7-foot encroachment into the Easement Area along the westerly property boundary line, as shown on the survey attached hereto as Exhibit A(the"Encroachment"); and WHEREAS, the County has no present objection to the continued use of the Encroachments within the Easement Area, provided that Ms. Page agrees to the terms and conditions set forth below. NOW, THEREFORE, in consideration of the sum of$10.00 and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties do hereby agree as follows: 1. The above recitals are true and correct and are incorporated herein. 2. Ms. Page will provide both the County and the Homeowner's Association whatever access they require to continue their non-exclusive drainage easement and maintenance easement rights and further agrees to waive any claim of damage to the encroaching pool deck and planters arising out of either the County's and Homeowner's Association's maintenance activities within the Easement Area,whether such damage is intentional or unintentional. 3. The County agrees that until otherwise notified,Ms. Page may continue the use of the pool deck and planters within the Easement Area. The County retains the right, however, in its sole discretion, to demand by written request that the Encroachments be removed from the Easement Area, which Ms. Page will do at her sole cost and expense within a reasonable time from receipt of such request. 1 4. This Easement Use Agreement shall be recorded in the Public Records of Collier County, Florida, at Ms. Page's sole cost and expense. This Agreement is intended to bind the Parties,together with their respective successors, assigns and heirs. IN WITNESS WHEREOF, the parties hereto have executed this Easement Use Agreement as of the date first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: Deputy Clerk TOM HENNING, CHAIRMAN WITNESSES: (Signature) NANCY C. PAGE Print Name: (Signature) Print Name: STATE OF FLORIDA COUNTY OF COLLIER The foregoing Easement Use Agreement was acknowledged before me, the undersigned authority, on this day of , 2014, by NANCY C. PAGE who () is personally known to me or has ()produced as identification. Notary Public/State of Florida (SEAL) Name: My Commission expires: Approved as to form and legality: Jeffrey A. Klatzkow County Attorney 2 I 1.4' i c a L N E o a s _ W _ '' i N i Be 3 3 ? E a ' !JC :3 k'.=I°g a = ,1 Cn s <„ yla m°.1a5. f, f°:g f:, f fa g.. °= a 7� GEk° " -"c .0.j- 8 eo 5 3 W kY � g� �� � a�2 gyS"�. F'� 1. -=" yP' 2 wlq b l e- xdiY egg a a C3a `� `k'27Ea S8tgz Oig gg �a a 1 Sa5tg We3.h€1 ° 81°7:al =;ae ==4 °-,Eon rw a?� a °e g Y €°_ r3s o�g°W eY.,< W=ig# W -�°e =84' 6 E° €"., 8i'.,.aa 9. ;8g- 2 @6 'a W e aR° A° 3lo9a "WOe``e` " aye °�Ca i3b� g %e p -0L 2ayat=a 05X ° "a 3tt 3M a! 3 ldam _o. ma 27A80ia.8aR.,2ntIcaaF, a .<a _ o ee f ty 4EOa ae" Id IT ilil 11 x 1 Rill* z �- 4a- $k- i °A; w ends` e w � s�: a $s n o 1 I EN,■ �a`ea a ka,;ga a a$Sae v w °5'4 a i :cW g°,5, ` a 4a° ") � ." Z 5 8 $ h rN • d S 4; '- oka1 klh: kaki: o 'NP A `ido r 0 ��WO , . 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F�.ti:l I"� N Imo 'PLat �© d. rye i , ' Tors.. , -,i ' 'P'32,-. ` �" R �*ri m i} i� s if--0;(1 il .�. � y .-, nN+mom ,.au.,,.1 j '4 ' ..--' ____7' .,;, ._:,..*'. ,e4y, :',,...,?:44,f,..47.7.'-� �,� `•r,R )st '��� �•'°"•'��" 1 � a �)-�� %' �� W��_°w5r `'. .i cwt'. *AT = , ' Y^,/ „1�, C ir :l R'•` dc's J °, Y'^-.. ,,./.,,,:,, — cc4-1. •411 tSe 1y7. , 111 � �� � N� 9 W: � yam ,vl S LA RESIDENCE AT L'ERMITAGE HOMEOWNERS ASSOCIATION, INC. March 17,2014 Nancy C.Page c/o Sam J.Saad III,Esquire 851 Fifth Avenue North,Suite 106 Naples FL 34102 RE: Lot 4,L'Ermitage at Grey Oaks;2606 Lermitage Lane,Naples,Florida 3410° (the"Property") Dear Ms.Page: La Residence at L'Ermitage Homeowners Association,Inc.(the"Association")has reviewed the enclosed survey prepared by Bruns&Bruns, Inc. dated March 14,2014,and certi.ed to James Shucart and Mary Ellen Shucart (the "Survey"), and acknowledges (without conceding the accuracy of the Survey) that said survey depicts the encroachment of a pool deck/planter into the platted 20' drainage/maintenance easement along the West side of the Property(the"Easement":. The Easement was dedicated to the Association pursuant to the L'Ermitagle at Grey Oaks Plat, recorded in Plat Book 31, Page 24, Public Records of Collier County, Florida, with maintenance responsibility.Given the minor nature of the encroachment into the Easement(as depicted on the Survey) and based the Association's conclusion that said encroachments have not and will not interfere with its ability to maintain said Easement, the Association hereby approves the encroachments, consents to the continued existence of the encroachments, and further grants a variance for the encroachments that is intended to run with title to the Property and inure to the benefit to Nancy C. Page and her successors and/or assigns. Sincerely, LA RESIDENCE AT L'ERMITAGE HOMEOWNERS ASSOCIATION, INC.,a Flori non- profit corporation ' 1 By: ' ', Y Print e: F Its:P - id nt/ ice President circ one STATE OF FLORIDA COUNTY OF COLLIER The foregoing instrument was acknowledged before m 's 19 day of March,2014,by 11A2.to.n.t ►,A,% ,as'' ide t /Vice President(circle one)of LA RESIDENCE AT L'ERMITAGE HOMEOWNERS ASSOCIATION, INC., a Florida non-profit corporation,who[.4 is personally known to me,or[ ]has produced as identification. Si i 1 i, ----- .9.031.,)f _ y : . otary Public �; ter a�etaaoslcr Hides-( ELLE i. Imo► ns ILA • Printed Name of Notary Public _.. , � .r. MY COMMISSION•EE 714291 Otary s: EXPIRES:August 13,2016 My Commission Expires: 46. 13 .1(19 •„i;tir Bonded neu Notary wbGe underwriters (Notary Seal) 205710.1 2/1/2005 MOTOROLA March 20, 2014 Lourdes Sori (305)205-8444 Collier County Radio System Replacement Present Situation • Collier County Harris Radio system, initially bought in 1994, is end of life in 2017. • Telecommunications Manager,John Daly is recommending a phased replacement(reference March 25 Agenda item 11) o A significant part of what needs to be replaced is non proprietary common equipment(shelters, generators,etc.) o "Phase 1" introduces a proprietary Harris switch,which makes the rest of the replacement sole source. o Proposal does not take into account the cost of portables (4200 in the system)that require upgrades, or replacement required for P25,TDMA(P25 phase 2). o Proposal does not take into account Total Cost of Ownership • Commissioners at Workshop March 5, 2014 opined this purchase would require a competitive RFP. Points to Consider • The proposed replacement is not a good fit for a "Sole Source" o Motorola is the nationwide market leader in P25 Public Safety Communications. o Motorola is proven as a competitive option, and has won 100%of the competitively bid P25 Radio Systems in the State of Florida. o Motorola is providing a third party consultant's evaluation of the most recent P25 system considered by a Florida County. Monroe County awarded to Motorola, December 2013. Motorola was judged best technically and lowest price. o Motorola can provide a financing plan that meets the County's budgeting needs. • Local Trends for Counties partnering for leveraging economies of scale. Main benefits are cost savings and greater access to grants based on "regional" approaches. o Lee County has a P25 system and is considering a partnership with Charlotte County,would likely be open to a partnership with Collier as well. o Polk, Highlands and Hardee Counties have implemented a regional approach. o Manatee County and Sarasota partnering to go out to bid for a P25 system. Recommendations • A sole source to Harris, Inc. is clearly not in the County's best interest for price, quality and features. • This purchase is over$50,000 and should not be granted a sole source exemption. Collier County should competitively bid the P25 Radio Infrastructure system and Subscriber Radios. • Collier County should engage a Professional Radio Consultant to guide the process for Infrastructure and Subscribers o Typical rates of less than $50,000 is a sound investment to evaluate and guide a spend of over $15,000,000. o Evaluate the communications needs for today and beyond. o Consider a shared system with Lee County. Thank-You for your consideration! L __Dc Id- MOTOROLA Dear Board of County Commissioners, Purchasing Director, Sheriff, Chiefs and Staff: Motorola was disappointed to see the recommendation submitted to the Board, on agenda for March 25th, provided by County Staff member, Mr. John Daly, to approve a sole source award for a Radio system of $14,683,925, with an additional unlimited option for subscribers totaling anywhere from $20 to $30 million. To aid the County in its review of Mr. Daly's recommendation, Motorola has attached multiple alternative on-point considerations. The County's Purchasing Ordinance, Section 9 requires that the County competitively bid expenditures which exceed $50,000; unless there is sole source justification or it is in the County's best interest to do so. An expenditure of up to $30 million is one of the biggest investments that a government entity will make to ensure the public's safety. Without a competitive process or review of an alternate state of the art system design, it is not possible for the County to know what would be in the County's best interest. Although Harris is the current vendor, the entire Harris system will have to be replaced to meet current communication standards and quality. Motorola is able to provide an alternative radio system, maintenance and a total system cost analysis to the County that will be superior in quality for price, quality and features, consistent with the users' and the County's needs and requirements. The recommendation to the County was not based on an active consultation with the users' needs in connection with the best value presented by other vendors in order to make the best well education selection. Motorola respectfully suggests that it is in the best interest of the County to hire a consultant or otherwise study the County's and users' needs in total, create and evaluate an RFP, and lead a competitive process. If the County were to sole source this substantial expenditure of public funds, it would not be able to effectively assess other available, excellent, competitive system designs and financial options, including extended maintenance and the total cost of ownership projections. Buying off the state contract may not provide an acceptable cost savings if the County has never considered an alternative system design. Motorola is the nationwide market leader in P25 Public Safety Communications. Motorola is a proven competitive option for a Harris system, and Motorola has won 100% of the competitively bid P25 Radio Systems in the State of Florida. Motorola has implemented and serviced over [75] county systems throughout Florida, compared to two Harris county systems. dl-A 3-25'4 0 MOTOROLA Motorola can also provide a financing plan that will meet the County's budget and phased needs approach. Thank you for your kind consideration of this information. Please call the Motorola Senior Account Manager for your area, Lourdes Sori, at 305-205-8444, and we will be happy to review these considerations with the County in more detail; and at the County's request, Motorola will also provide technical demonstrations. c,14 espectfully submitted, torola Solutions, I . \\\\ iii\A , cka, Jay ►4 1p.ss S,ra gic 'rojects k ana er overnment & Public afety Below are the counterpoints for your consideration, each item as stated by Collier County Staff in the Executive Summary for March 25, 2014 Board of Commissioners Meeting, followed by the Motorola Solutions Response. Alternative #1: The first option is to proceed with the current system vendor, Harris Corporation which: Per County Staff Recommendations: "• Provides a full P25 implementation within twelve months if desired or the project can remain on a phased approach providing P25 capability first for public safety." Motorola Solutions Response: Motorola can provide an expedited as well as a financially phased approach. Users can migrate from the legacy system to the new system in a phased manner, regardless of vendor. Payments can be phased through financing. Per County Staff Recommendations: "• Leverages existing system investments including maintenance and support costs for additional credits and reductions in maintenance costs during implementation." Motorola Solutions Response: The County is assuming that Motorola Solutions will not be competitive, without due process to evaluate other options. The County may very well be eligible for credits, the only way to ensure the best deal for the County is to competitively bid the system. Per County Staff Recommendations: "•Allows immediate integration of both systems and a single point of command and control for both systems. • Provides a single point of responsibility for maintenance of the legacy system and implementation of the P25 system" Motorola Solutions Response: A change-over process can be managed and risks can be mitigated through appropriate planning. Motorola Solutions has deployed over 700 P25 systems, we have the experience and resources to succeed. Per County Staff Recommendations: "• Procures the equipment utilizing the State of Florida contract and associated pricing, as approved by the Board on December 10, 2013, allowing for a minimum discount of twenty-five percent from the vendors published list price." Motorola Solutions Response: Motorola has won all the competitively bid P25 projects in Florida, a minimum discount of 25% is common in this sort of procurement and is not exclusive. Per County Staff Recommendations: "• Continues annual revenue through site agreements with Harris for the State radio system. • Continues use of site components such as shelters and generators at Harris tower sites. Motorola Solutions Response:" "Some of the shelter and generators are obsolete and their replacement is targeted in this very funding request. The total cost and total value should be evaluated against the alternatives, in order to ensure the best deal for the taxpayers. Alternative#2: The second option is to develop and publish a request for proposal (RFP)for a P25 system. This alternative: Per County Staff Recommendations: "• Extends the implementation of the new system by a minimum of nine to twelve months for the RFP process." Motorola Solutions Response: Collier County is looking at a 5 year plan, an RFP process and full system implementation would easily be accommodated within that schedule. The RFP process would more than pay for itself in savings. The County is considering a $15,000,000 spend and an additional option for subscribers which may extend the overall spend to approximately $30,000,000. A Tax-payer's expense of this magnitude deserves competitive due process. Per County Staff Recommendations: "• Requires complete system replacement eliminating a phased in approach." Motorola Solutions Response: A phased approach is still possible with a parallel build-out. Shelters, generators and other infrastructure can be deployed sooner rather than later. Deployment and financing can be planned to meet the County's budgeting requirements. Per County Staff Recommendations: "• Requires the full cost of operation and maintenance of the legacy system until all users are operating on the new system." Motorola Solutions Response: The new system would not require maintenance until 1 year after acceptance. Appropriate planning can minimize this cost. Per County Staff Recommendations: "• Involves resolving any compatibility issues between the legacy system and the P25 system during implementation. A different vendor(other than Harris)will be unable to work on legacy equipment." • Motorola Solutions Response: Does this imply that Harris would not support the legacy system, through sunset if you awarded the new system to a different firm? Per County Staff Recommendations: "• Requires replacement of all non-compliant P25 radios at cutover if the legacy and P25 systems are not fully interfaced. The current value of the mobile and portable radio inventory exceeds $12 million. Replacement of the non-P25 radio inventory will be a significant expense for the County and the independent agencies using the system if a new vendor is selected." • Motorola Solutions Response: The infrastructure proposed is TDMA and the vast number of Collier radios are not TDMA capable, so a change out is needed anyway. To that end an option for radios is included in this request. Per County Staff Recommendations: "• May eliminate the current tower site locations or require site changes that will extend implementation, increase the cost of site leases and/or create additional financial obligations for the County" • Motorola Solutions Response: "May" or may not, a $30,000,000 spend deserves due process and certainty. Per County Staff Recommendations: "• Requires additional training and support costs to support the transition to a new vendor. Changing vendors in a system of this magnitude is a monumental task that requires full replacement of all components at one time, eliminates the potential for phasing the upgrade or use of current components, and erases the institutional knowledge developed over time. " • Motorola Solutions Response: A new Harris system will also require. Yes, this is a complex project. Motorola has the experience and resources to ensure success.