Radio Road East MSTU Agenda 10/09/2013 Rodeo Road Etta
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3299 Eclat lam ami pool Suite 103
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MEETING AGENDA
OCTOBER 9,2013
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: AUGUST 14,2013
V. TRANSPORTATION SERVICES REPORT
A. Budget Report—Caroline Soto
B. Project Manager Report—Daryl Richard
C. Landscape Architect Report—Dayna Frederick
D. Landscape Maintenance Report—Affordable Landscaping,Inc.
VI. OLD BUSINESS
VII. NEW BUSINESS
A. APPOINT NEW MEMBER TO THE COMMITTEE
VIII. COMMITTEE COMMENTS
IX. PUBLIC COMMENTS
X. ADJOURNMENT
NEXT MEETING
December 11, 2013—10:00AM-
Plantation Club House,
7773 Tara Court, Naples, FL 34104
August 14, 2013
Radio goad E aae
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3299&at 740dami 7aail Suite 103
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MEETING MINUTES
AUGUST 14,2013
I. Call to Order
The meeting was called to order by Ms. Chapin at 10:00am. Roll call was taken and a quorum
established.
II. Attendance
Members: Sue Chapin, Thomas Depouw, Renato Fernandez, Janice Bundy, Chairman Dale
Johnson (Excused)
County: Darryl Richard—Project Manager; Harry Sells—Project Manager
Others: Dayna Fendrick— Urban Green Studio, Yvette Benarroch-Affordable Landscape
Service;David Durrell—Juristaff
III. Approval of Agenda
Mr. Fernandez moved to approve the Agenda with the additional item V.C.1—Landscape
Architectural Service Contract. Second by Mr. Depouw. Carried unanimously 4-0.
IV. Approval of Minutes: May 8,2013
June 12,2013
Mr. Depouw moved to approve the minutes of the May 8, 2013 meeting with the following
change:
Page 1, Item IV, Line 1 —from "Ms. Depouw..."to "Mr. Depouw..."
Second by Mr. Fernandez. Carried unanimously 4- 0.
Mr. Depouw moved to approve the minutes of the June 12, 2013 meeting as presented.
Second by Mr. Fernandez. Carried unanimously 4- 0.
V. Transportation Services Report
A. Budget Report—Darryl Richard
Mr. Richard provided the document"Radio Road East MSTU Fund 166—August 14,
2013" for informational purposes and provided an overview of the financial status of the
Fund. The following was noted during Committee discussions:
1. Staff should consider establishing a Reserve Account for the MSTU.
1
August 14, 2013
2. Staff should consider identifying a funding mechanism for the remaining median to
be landscaped following completion of the Davis Blvd. Improvement Project as a
Reserve Account also.
B. Project Manager Report—Darryl Richard
Mr. Richard reported Affordable Landscape Service is now responsible for landscape
maintenance of the medians.
Painting Numbers on Medians
Mr. Richard has ascertained a price quote from Affordable Landscape Service for painting
identification numbers on the medians. The numbers assist in identifying the median when
a maintenance issue or other item is reported.
Mr. Depouw moved to approve the expenditure of$2 75.00 for Affordable Landscape
Services to paint the identification numbers on the medians as proposed. Second by Ms.
Bundy. Carried unanimously 4—0.
C. Landscape Architect Report—Dayna Fendrick
Dayna Fendrick,Urban Green Studio provided the "Landscape Architects Field Report
—Field Report No. I. "
• The abnormal amount of rainfall this season has caused concern with some of the
plants becoming "overwatered" and some trees are falling over due to soggy
ground.
• As the plants become established, over-watering due to natural conditions will pose
less of a threat in future years.
• The areas are being closely monitored to determine if any long term subsurface
drainage defects need to be remedied.
• There are plants that have died and are in need of replacement. A determination
will be made if the conditions surrounding the failure are subject to any warranty.
Following the review of the report, Staff noted they will:
1. Schedule a meeting with representatives of Hannula Landscaping,Inc. over the next
two weeks to review any plants that need to be replaced under the warranty.
2. Review the fertilization schedule for all the landscaped areas with Affordable
Landscape Service.
3. Undertake the necessary measures to have a lock installed on the pump station.
4. Conduct a test on the irrigation system in coordination with vendors to ensure the
system is functioning as designed.
5. Determine if the Motorola irrigation system components are covered under any
County insurance policies.
1. Landscape Architectural Services Contract
Mr. Richard provided the "Proposal for Landscape Architectural Services—
Maintenance Consulting Oct 2013—Sept 2014" from Urban Green Studios for
consideration. He noted the proposal is an hourly based Contract with a"not to
exceed" amount.
2
August 14, 2013
Mr. Depouw moved to recommend the Board of County Commissioners approve the
"Proposal for Landscape Architectural Services—Maintenance Consulting Oct 2013
—Sept 2014"as proposed by Urban Green Studios at a cost not to exceed$14,000.00.
Second by Mr. Fernandez. Carried unanimously 4—0.
D. Landscape Maintenance Report—Yvette Benarroch
Yvette Benarroch-Affordable Landscape Service reported:
• They will assist in monitoring the drainage in the landscaped medians to determine
if any re-occurring issues need to be addressed to prevent the plants from dying
due to excessive water.
• Fertilizing will be done on a set schedule beginning after the rainy season, with the
exception of the Royal Palm which will be fertilized now.
• Weed control will be placed as necessary, primarily after the rainy season. The
treatment will include use of a pre-emergent weed control agent.
• They are monitoring the areas for white fly infestations. Any infestations will be
combated using either a root drenching or injection process depending on the
species of plant infested.
• The palm trees have a soil berm ("palm rings") around the base of the tree to allow
water to concentrate in the area of the root ball. She recommended these berms be
removed to allow adequate drainage around the tree.
Staff reported they will be undertaking the necessary steps to re grade the "palm rings"
to ensure the drainage is adequate around the base of the trees.
VI. Old Business
1. Update on Installation of Motorola Equipment
Mr. Richard reported the issues with the Motorola Irrigation equipment have been
resolved and working.
VII. New Business
None
VIII. Committee Comments
None
IX. Public Comments
None
X. Next Meeting—October 9,2013
XI.
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:20 A.M.
3
August 14, 2013
RADIO ROAD EAST MSTU ADVISORY
COMMITTEE
Suzanne Chapin,Vice Chairman
The Minutes were approved by the Committee on
as presented , or as amended .
The next meeting is October 9,2013-10:00AM
Plantation Club House
7773 Tara Court,
Naples, FL 34104
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LANDSCAPE
ARCHITECT'S
.. ..... ...._.._ .. FIELD REPORT
PROJECT: RADIO ROAD EAST MSTU MAINTENANCE FIELD REPORT No. 2
CONTRACT: LANDSCAPE&IRRIGATION MAINTENANCE,AFFORDABLE LANDSCAPING SERVICE&DESIGN LLC
MAINTENANCE WALK-THROUGH PERFORMED ON 8/28/13 TIME 10:30-11:30 am
PRESENT AT SITE
Darryl Richard,Collier County ATM Dayna Fendrick,Urban Green Studio Dale Hannula, Hannula LS
GENERAL NOTES
The excessive rains have continued and are creating challenging conditions for the landscape maintenance. Both months of
August and September logged in well above-average rainfall. Dale, Darryl and Dayna met to review the site and discuss the
impacts of the wet conditions on the plant materials.
There is a bit of a Catch-22 situation created by the wet conditions-the plants are in need of fertilizer and fungicides to offset
the rains leaching out the nutrients,and to combat fungus that may get started. However,it is not recommended to apply
the products when it is likely that they will get washed away immediately. Given the continuing frequency of the rains,it is
difficult to know when it's a good time to apply the products.
Dale would rather see more pro-active measures being taken,and suggested that the fertilizers and fungicides be applied
instead of waiting for the rains to let up. Darryl&Dayna will discuss the topic with ALS.
We discussed whether to make warranty replacements now or to continue to monitor through the rainy season. We
determined that it would be best to wait until the rains taper off,and then assess the need for replacement.
OBSERVATIONS TYPICAL THROUGHOUT MEDIANS
1. Dwarf Bougainvillea is sparse and off-color; needs to be trimmed and fertilized. _
2. The Sunshine Mimosa has filled in very well and has good dark green color&is
flowering.
3. Some of the Pigeon Plum trees are off-color and are still unstable. We discussed re-
staking the trees,but limiting it to the trees that are leaning&the most unstable. Dale
suggested root stimulant to help the trees get rooted into the soil. Dale also suggested
fertilizer be applied.
Bougainvillea off color
4. Some of the Royals are still looking a little"wispy"and need nutrients. ALS to fertilize
after rainy season.
5. The Gumbo Limbo trees look good and have lots of new growth. No spiralling white fly
has been observed yet.
6. The Silver Palms and Silver Thrinax Palms are still stressed due to the wet conditions
and poor soil percolation,but some are showing signs of new growth.Others have lost the
heads and will need to be replaced. We will continue to monitor the palms.
Pigeon Plum unstable
7. Some of the Golden Creeper beds are off-color,and some look okay.
8. The Silver Saw palmetto has lots of brown foliage; the dead leaves shuld be trimmed
off.
9. The foliage of Hymenocallis(Spider Lily)has died back in some areas on medians 35
and 36; these areas need to be treated with fungicide. The bulbs of the plants still looked
viable. It was noted in several places that weed-killer tracking dye was evident in the
center of the plant. ALS should emphasize to their crews to not spray the weed-killer
directly on the foliage or bulbs of the Spider Lily. Weeds should be hand-pulled if they Silver Saw Palmetto w/brown
emerge close to the center of the plant foliage
RRE Maint Field Report#2
10. There were also a few locations where the weed-killer tracking dye showed up on the - '
trunks of palms; ALS should take care to not spray the trunks of palms or trees.
11. There were some weeds emerging in the Asian Jasmine and Beach Dune Sunflower
beds; ALS to hand-weed when they are on site.
12. Some of the smaller Bromeliads are off-color and yellowish. It may be partly due to
adapting to full sun,or they may need nutrients or fungicide.
13. Some of the Buccaneer palms are showing signs of fungus and insects. ALS should
apply a bud drench and insecticide. The palms also need to be fertilized. One palm in the
median in front of the CAT facility is in poor condition and needs fungicide asap. Buccaneer'a m- . ac streaks
Recommend ZeroTol bud drench. indicate fungus
14. The Silver Buttonwood trees are doing well. They should be trimmed up to maintain
the treeform appearance,and remove emerging twiggy growth at the bottom.
15. The Beach Dune Sunflower is startin g to get le
g leggy and will need to be trimmed soon.
Dale advised monitoring for fungus.
16. ALS should continue to knock down the mulch rings and shell rings,to keep from
holding any extra water around trees.
17.Zamia are doing fairly well throughout,but there are a number of areas where a few Beach Dune Sunflower getting
plants have died out. These will need to be quantified for replacement. leggy; Air Potato started in bed
WALK-THROUGH PERFORMED BY DAYNA FENDRICK ON 9/23/13
1. In general,most of the observations were the same as noted on 8/28/13. There were still many plants that are off-color,
including Dwarf Bougainvillea,Golden Creeper and Bromeliads. Silver Palmetto still browning,Spider Lily has foliage die-back,
areas of Zamia dying out
2. Pigeon Plum trees off-color,leaning&need re-staked.
3. Royal Palms need fertilizer.
4. Buccaneer Palms need fungicide(bud drench)and fertilizer. The condition of the palm r ;
in front of CAT facility has worsened. F�
5.Areas of Beach Dune Sunflower had dark interior foliage and needs to be trimmed&
treated with fungicide.
6. The Silver Buttonwoods and Mimosa ground cover are in good condition. Some weeds
are apparent in the Mimosa. Muhly Grass is also in good shape.
7. A few spots of Air Potato(invasive weed)were noted-ALS will need to keep on top of
this,as it has become a nuisance throughout the County.
Buccaneer Pam needs fungicide&
8. One bed of Spider Lily looked like it had improved condition&had new green foliage fertilizer&straightening
s `
Silver Palms&Silver Thatch still
Spider Lily foliage die-back This bed of Spider Lily has recovered 9/23/13 stressed
RRE Maint Field Report#2
INFORMATION OR ACTION REQUIRED
1. FY-14 Initial maintenance program items:
Re-staking of Pigeon Plum trees&application of root stimulator
White Fly treatment(included as alternate item in bid)
Royal Palm Magnesium Sulphate treatment
Buccaneer fungicide and fertilizer treatment
Fertilizer application for shrub beds
ATTACHMENTS
DISTRIBUTE TO
All attendees Albert Benarroch,Affordable Landscaping Service&Design
RRE MSTU Committee James Abney Irrigation Consultants
REPORT BY: Dayna Fendrick, Urban Green Studio 10/2/2013
From: DickRoger<RogerDickCDcolliergov.net>
Date:October 7, 2013 at 4:04:55 PM EDT
To: RichardDarryl<DarrylRichard @colliergov.net>, LulichPamela <PamelaLulich @colliergov.net>
Subject: RE:Radio Road East
Darryl,
At my last testing, all of Radio Road East worked with the exception of controller 3703.This is a DC
controller,second from Santa Barbra going east.As you know we had to purchase a secondary
controller because the first controller was struck by lightning,the entire expansion board was melted.
Once it was repaired and replaced we found that the primary board would not open numbers 4 and 5.
We sent the controller back waiting for the warranty repairs.
I have spent many hours over the phone, I think it a repair failure and he claims it's a wire short. I have
gone thru all wires and replaced all solenoids in hopes of finding a clear problem. When the repaired
controller returns I will operate it with direct connection to the new solenoids,this will tell us if it's a
controller problem or wire problem. That's where we stand.
Roger Dick CLIA
Project Manager
Growth Management Division
Road Maintenance
239-438-5370 Cell
239-252-5742 Desk