Radio Road East MSTU Minutes 05/08/2013 May 8, 2013
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MEETING MINUTES
MAY 8,2013
I. Call to Order
Ms. Chapin called the meeting to order at 10:00am. Roll call was taken and a quorum present.
II. Attendance
Members: Sue Chapin, Thomas Depouw, Renato Fernandez, Janice Bundy, Dale Johnson
County: Darryl Richard—Project Manager, Michelle Arnold—ATM; Harry Sells—Project
Manager
Others: Dayna Fendrick— Urban Smith Green Studio, David Durrell—Juristaff.
III. Approval of Agenda
Mr. Depouw moved to approve the Agenda subject to the following additions:
• Item V.0—Landscape Update
• Item VII.A—Ribbon Cutting Ceremony
Second by Ms. Bundy. Carried unanimously 4- 0.
IV. Approval of Minutes: April 10,2013
MR.Depouw moved to approve the minutes of the April 10, 2013 meeting as presented.
Second by Mr. Fernandez. Carried unanimously 4-0.
Mr. Johnson arrived at 10:10 am and assumed the Chair.
V. Transportation Services Report
A. Budget Report—Caroline Soto
Mr. Richard provided the document"Radio Road East MSTU Fund 166—May 8, 2013"
for information purposes and provided an overview of the financial status of the Fund.
Mr. Richard provided the "FY 14 Budget Prep, Fund 166"which is a budget request
worksheet and provided an overview of the proposed budget to be submitted to the Board
of County Commissioners for approval.
.-. B. Project Manager Report—Darryl Richard
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May 8, 2013
Mr. Richard provided the document "ITB 13-6090 Radio Road East MSTU Roadway
Median Landscape Maintenance" for consideration. He noted:
• The County solicited price quotes for landscape maintenance services for the
medians with the service to start on July 26, 2013.
• Caribbean Lawn and Garden of Southwest Naples will maintain the medians until a
new contract becomes effective.
• Affordable Landscaping Service and Design provided the lowest price quote with a
base bid of$24,517.50 and total base bid plus alternates of$36,337.79.
Discussion took place on the following:
• In respect to the low bidders proposal, how they would be charging for fertilization
services.
• The rationale for the landscape design with some of the shell areas containing trees
only,with larger vacant areas absent of low level plantings.
• How certain areas of the irrigation system may be spraying water onto the roadway.
The Committee requested Staff to:
1. Review the plans and specifications to determine the rationale for the planting
schedule in areas where few plantings exist.
2. Arrange inspection of the irrigation system to ensure it is functioning properly.
Mr. Depouw moved to recommend the Board of County Commissioners approve the
contract with Affordable Landscaping Service and Design for the provision of landscape
maintenance services in the amount of$36,377.79. Second by Ms. Chapin. Carried
unanimously S—0.
The Committee requested Staff to clarify the costs for fertilizer applications.
C. Landscape Update—Dayna Frederick
Dayna Frederick reported:
• Site inspections have been completed with final "punch lists" developed and the
vendors are in the process of addressing the items.
• Weed infestation has occurred in the soil imported to the median sites. The original
contractor is responsible for providing weed control until such time they are
"eradicated" (the contract requires the area to be"weed free" upon final acceptance
of the project).
• Plants are to be replaced that have been deemed"substandard."
• Staff and the vendor continue to monitor the operation schedule for the irrigation
system in accordance with South Florida Water Management District standards to
ensure all areas are properly watered.
• Identifying the medians by number to facilitate maintenance requests, etc. need to
be done.
VI. Old Business
1. Update on Installation of Motorola Equipment
Mr. Richard reported:
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May 8, 2013
• The Growth Management Division is ultimately responsible to solve the issues
related to the malfunctioning software necessary to control the irrigation systems
and the IT Department is addressing the specific issues necessary to correct the
problems.
• A Request for Proposal is due today which will eventually authorize a new vendor
to provide service to the County's Motorola equipment which may assist in
resolving this and/future problems.
The Committee noted significant funds were expended for the unusable equipment as well
as incurring the expense of installing an alternate system in the interim until the issues are
addressed. They expressed concern the problems are not being resolved in a timely
manner by the vendor who provided the equipment, and/or the manufacturer.
The Committee requested Staff to direct a letter to representatives of the manufacturer of
the equipment outlining their issues and concerns. The Committee is very dissatisfied
with the non-compatibility of the software of the equipment between the vendor and the
County's IT Department
Staff reported it may be prudent for a member of the IT Department be present at the
next meeting to provide an update on the issue.
^ VII. New Business
A. Ribbon Cutting Ceremony
Ms. Chapin had a conversation with Commissioner Henning concerning a Ribbon Cutting
Ceremony.
Commissioner Henning will be contacted so the event may be scheduled.
VIII. Committee Comments
Harry Sells was introduced as the County's new Project Manager.
The Committee determined to meet on the following dates:
- June 12, 2013
- August 14, 2013
- October 9, 2013
IX. Public Comments
None
X. Next Meeting
June 12, 2013—10:00AM-Plantation Club House, 7773 Tara Court, Naples, FL 34104
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:35 A.M.
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May 8, 2013
RADIO ROAD EAST MSTU ADVISORY
COMMITTEE
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The Minutes were approved by the Committee on �'11-t/
as presented , or as amended .
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