Radio Road East MSTU Agenda 03/20/2013 S March 20, 2013
SPECIAL MEETING AGENDA
I) Call to Order
II) Attendance
III) Approval of Agenda -1:
IV) Approval of Minutes: March 6, 2
V) Budget
A) fund 166
B) Fund 266
VI) Additional
i) Investigation of possible credit from Motorola (return equipment)
ii) Maintenance Contract
iii) Landscape Architect: Extension of Contract(Cost)
VII) Committee Comments
VIII)Public Comments
Next Meeting: April 3, 2013—10:00 AM
Next Meeting: April 3,2013—10:00 AM
Plantation Club House, 7773 Tara Court, Naples, FL 34104
Ram goad Sant
sw;
3299 East lam a 71a4'1', Suite 103
Zaided, 74 34112
March 6, 2013
MINUTES
CALL TO ORDER:
The meeting was called to order by Chairman Dale Johnson at 10:02 AM.
Roll was called and a quorum was established; five voting members were present.
II. ATTENDANCE:
Members: Dale Johnson, Chair
Janice Bundy, Sue Chapin, Thomas DePouw, Renato Fernandez
County: Darryl Richard, MSTU Project Manager
Caroline Soto, Budget Analyst—ATM Department
Other: Dayna Fendrick, Urban Green Studio
Dale Hannula, Hannula Landscaping & Irrigation
(Anne Iacuzzo—JuriStaff)
III. APPROVAL OF AGENDA:
Renato Fernandez moved to approve the Agenda as presented. Second by Thomas
DePouw. Carried unanimously, 5—0.
IV. APPROVAL OF MEETING MINUTES: FEBRUARY 6,2013
Sue Chapin moved to approve the Minutes of the February 6, 2013 meeting as
presented. Second by Thomas DePouw. Carried unanimously, 5—0.
(Note: A hard-copy of the Minutes will be mailed to Janice Bundy on a monthly basis.)
V. MONTHLY BUDGET REPORT—CAROLINE SOTO
(Report attached: "Radio Road East MSTU Fund 166, dated March 6, 2013")
• Current Ad Valorem Tax: $
(82,100.00)
• Received to date: $ (69,941.08)
• To be collected: $ (12,158.92)
• Interest $ (70,133.42)
Caroline Soto noted Line Items 6— 10 related to Transfers that have been received.
March 6,2013
• Received from Property Appraiser
$ 31.69
• Operating Expense: $ 84,200.00
• Open Purchase Orders: $ 16,737.72
• Spent to date (10/01/12): $ 52,115.74
• Operating Funds Available $
15,346.54
• Capital Improvements General: $
446,746.00
• Committed: $ 132,611.82
(Hannula P.O.)
• Spent to Date (10/01/12): $ 314,134.18
• Available Funds—Capital: $
00.00
• Transfers (Funds: 111 &266) $
76,500.00
• Transfer—Tax Collector: $ 1,904.14
• To be Collected: $ 3,295.86
• Reserves: $ 14,900.00
Caroline Soto noted a total of$149,349.54 remains in Purchase Orders for Operating
and Capital, and a total of$366,249.92 has been spent to date in both Operating and
Capital.
She stated there may be some "un-recognized"carry forward funds in the amount of
$55,000.
Discussion ensued: items included initial amount of Purchase Order, amounts paid to
Hannula, amount of the Loan ($550,000), and inclusion of Ag-Tronix contract.
Tom DePouw noted the disparity between the yearly maintenance contract($90,000)
versus the actual amount of revenue received (approximately$78,000).
Darryl Richard stated it may be necessary to schedule a meeting to review the details of
the maintenance contract and discuss with the contractor exactly what services will be
provided prior to negotiating a new contract.
Consensus: A special meeting will be scheduled to discuss the Budget—history,
analysis of what has been spent, and actual "cash on hand"balance—as the sole topic.
Agreed Date: Wednesday,March 20th,at 10:00 AM.
VI. PROJECT MANAGER'S REPORT—DARRYL RICHARD
A. Installation of Ground Rods
• Two grounding rods per Controller were installed pursuant to specifications
• The contractor has not additional rods because it is not in his contract
• Proposed: Install rods at a depth of 21' to achieve resistance—not guaranteed
2
March 6,2013
Dale Hannula noted Ag-Tronix will not warranty the equipment unless resistance of
tens ohms or less is achieved.
It was noted the Motorola discovered the County's software is outdated; the new
Controller is not compatible with existing software and water valves must be turned
on/off by hand.
Darryl Richard noted other MSTUs have experienced the same problem and cited a
new"rain bird"controller that was ordered for Tropicana Boulevard.
Thomas DePouw moved to approve the installation of the Hunter system to bypass
the County's Motorola Irrigation Controller System (Block#7 of Change Order
#3), at a cost not to exceed$3,593.60. Second by Renato Fernandez. Carried
unanimously, 5- 0.
Chairman Johnson requested to revise the April Agenda, and for future meetings, by
adding a new topic, "Update: Motorola Equipment."
Darryl Richard will contact Motorola's corporate office to resolve the issue and explore
the possibility of obtaining a refund.
(Chairman Johnson turned the meeting over to
Vice Chairman Sue Chapin and left at 10:55 AM)
B. Change Order Number 3 proposal:
(1) Item #84: Tree Sumps
Eighty-one (81)tree sumps were installed at a lower unit cost. The cost
($7,938.00)was less than anticipated.
(Michelle Arnold arrived at 11:00 AM)
(6) Item #88—91: Ground Rods
Thomas DePouw moved to approve eliminating Block# 6 of Change Order#3
which allocated of$1,877 for the installation of ground rods. The installation
is not necessary and the allocation is not approved. Second by Renato
Fernandez. Carried unanimously, 4—0.
(7) Item #92-98: Hunter Unit
Thomas DePouw moved to approve a Change Order to allow an extension of time
to April 30`"to install the Hunter system, if necessary, at a cost not to exceed$5,500.
Second by Renato Fernandez. Carried unanimously, 4—0.
VII. LANDSCAPE ARCHITECT CONSULTANT'S REPORT
A. Landscape Design—Dayna Fendrick,Urban Green Studio
3
March 6,2013
The(attached) report, "Field Report No. 10,"was reviewed by Dayna Fendrick and
Dale Hannula.
Darryl Richard will contact the Clerk's Office and the Budget Office concerning
the MSTU's ability to change the terms of an approved contract(to incorporate
Consultant's suggestions).
Suggestion: Add a topic to the Special Meeting Agenda concerning extension of time
of the Landscape Consultant's contract.
Suggestion: Add a topic to the Special Meeting Agenda concerning maintenance
contract.
VIII. NEW BUSINESS
(NONE)
IX. OLD BUSINESS
(None)
X. PUBLIC COMMENTS
(None)
NOTE: SPECIAL MEETING: MARCH 20,2013—10:00 AM
PLANTATION CLUB HOUSE
7773 TARA COURT,NAPLES,FL 34104
NEXT MEETING DATE: APRIL 3,2012—10:00 AM
PLANTATION CLUB HOUSE
7773 TARA COURT,NAPLES,FL 34104
There being no further business to come before the Committee,the public
meeting was adjourned at 11:54 AM by order of the Vice Chair.
RADIO ROAD EAST MSTU ADVISORY
COMMITTEE
4
March 6,2013
SUE CHAPIN,VICE CHAIR
The Minutes were approved by the Chairman/Vice Chair on , 2013
"as presented" [ ] OR "as amended" ( 1.
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