Radio Road Beautification MSTU Agenda 09/09/2013Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples Florida 34112
SEPTEMBER 99 2013
L CALL TO ORDER D 1
II. ATTENDANCE 31 2013
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: June 17, 2013
V. BUDGET REPORT
VI. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM
VII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM
VIII. PROJECT MANAGER'S REPORT
A. Review Quotes — Vehicle Parking Pads
• Tabulation of Quotes
• Varian and Bonness Quotes
• Job Cost Evaluation
r W; `%
IX. OLD BUSINESS
X. NEW BUSINESS
XI. COMMITTEE MEMBER COMMENTS
XII. PUBLIC COMMENTS
NEXT MEETING: October 14, 2013 at 2:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
Ole Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples Florida 34112
IN� � C moo June 17, 2013 DEC 31 2013 ["
MINUTES
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 2:00 PM.
A quorum was established. Three voting members were present.
II. ATTENDANCE:
Members: Dale Lewis, Chairman
Helen Carella, Fred Rogers, John Weber
County: Darryl Richard — MSTU Project Manager
Harry Sells — MSTU Project Manager
Others: Scott Windham — Windham Studio, Inc.
Robert Kindelan — CLM
Al Benarroch — Affordable Landscaping Service & Design, LLC
(Anne Iacuzzo — JuriStaff )
III. APPROVAL OF AGENDA
Addition:
• Under Item X. — "New Business " — Topic was added
o A. Summer Meeting Schedule
Chairman Lewis moved to approve the Agenda as amended. Second by Fred Rogers.
Carried unanimously, 4 — 0.
IV. APPROVAL OF MINUTES: May 13, 2013
Correction:
• Page 2, under "Devonshire" (2nd bullet point):
o Attempts to control the Asian Jasmine weed problem is in process
Fred Rogers moved to approve the Minutes of the May 13, 2013 meeting as amended.
Second by Chairman Lewis. Carried unanimously, 4 — 0.
V.
C"
June 17, 2013
VII. BUDGET
(Report attached: "Radio Road MSTU Fund 168, dated June 17, 2013 ' )
• Current Ad Valorem Tax:
$
308,200.00 (anticipated)
• Received to date:
$
291,721.85
• To be Collected:
$
16,478.16
• Operating Expenses:
$
200,000.00 (Line Item 31)
• Open Purchase Orders:
$
48,862.36
• Spent to date:
$
103,291.46
• Operating Funds Available:
$
47,846.18
• Improvements General:
$
350,300.00 (Line Items 32 and 33)
• Reserves (for contingency):
$
3,200.00
• Total Budget (Available funds):
$
403,667.86
Darryl Richard noted the Purchase Order for CLM's new contract has not been
received.
The remaining funds in the Budget are being used.
LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM
• Conditions are getting better —
o rain interfered with applications of herbicides
• weeds have exploded
• An incorrect chemical was used to spray but the weeds are being hand - pulled
• Spraying again using a different chemical
• Sheering/trimming and edging will be done
• Having sprayed for broadleaf and grassy weeds — looks better
Robert Kindelan noted the Century Link trucks have damaged the plantings where their
trucks have been parked
o Possibility the damage may have been caused by Century Link's electrical
subcontractor (utility locates)
Darryl Richard will pull the Right -of -way Permits; he will contact Century Link to
report the damage and attempt to obtain funds to cover cost of replanting.
Chairman Lewis questioned why there were so many weeds.
Rob Kindelan replied the weeds have been dormant but the heat and rain have caused
them to explode. He stated his crew will chemically treat the areas to kill the weeds and
will continue hand pulling.
Fred Rogers expressed concern that the ground may not have been prepared.
Scott Windham stated he has never sterilized soil on a project. He noted CLM will
continue using applications of herbicide (spray and granular pre- emergent) and will hand -
pull as necessary.
Chairman Lewis requested Darryl Richard and Staff continue to monitor the weed
situation.
June 17, 2013
VI. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM, WSI
(Report: "Projects Status Report, dated June 17, 2013 " was submitted for review by the
Committee.)
• Affordable Landscape will not begin trimming until he and Al Benarroch have
met to discuss issued.
• Trimming of Cabbage Palms will begin next week, starting at Airport Road
VIII. PROJECT MANAGER'S REPORT
A. Rich King Greenway Project — Entrance
• Request to revise the Ordinance was approved by the Board of County
Commissioners
• Next step: Execute an agreement with Florida Power & Light because the area
is not located in a County Right -of -Way but in an FPL easement
• Maintenance will be the responsibility of the MSTU, at a cost of approximately
$3,000 per year
• The Agreement with FPL will be brought to the BCC for review and approval in
September
• An "Invitation to Bid" will be released after the BCC had approved the
Agreement
B. Devonshire ROW Project
• "On Hold" until the County completes its review and "interpretation" of the
documents submitted
There was a discussion concerning where to place the hedgerow and flexibility of
plantings (Calusa and Asian Jasmine).
Darryl Richard expressed concern about root balls.
Suggestion: Plant a four foot high "fence" behind the screen.
Chairman Lewis moved to approve requesting Scott Windham and Robert Kindelan
draft a plan for the project including all material necessary. Second by Fred
Rogers. Carried unanimously, 4 — 0.
C. Concrete Parking Pads
• Darryl Richard confirmed that a ROW permit is required and will be obtained.
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
A. Summer Schedule
Consensus: The Committee decided to not meet in July and August. The next
meeting will be held in September.
June 17, 2013
XI. COMMITTEE MEM COMMENTS
• Fred Ro er,
g buted a copy of the June edition of the Berkshire Lakes News
which feat an article and large photograph of the memorial dedicated to
z::.._
Betty SchAA1.
XII. PUBLIC COMMENTS
(None)
NEXT MEETING: September 9, 2013 at 2:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
There being no further business to come before the Committee, the public meeting
was concluded at 3:00 PM.
RADIO ROAD BEAUTIFICATION MSTU
ADVISORY COMMITTEE
—2- gg)�ee�
DALE LEWIS, CHAIRMAN
The Minutes were proved by the Committee Chair on 2013
"as submitted' Lv/]OR "as amended' U.
4
Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples Florida 34112
D
June 17, 2013
DEC 31 2�i3
SUMMARY: MINUTES & MOTIONS ey
III. APPROVAL OF AGENDA
Addition:
• Under Item X. — "New Business " — Topic was added
o A. Summer Meeting Schedule
Chairman Lewis moved to approve the Agenda as amended Second by Fred Rogers.
Carried unanimously, 4 — 0.
IV. APPROVAL OF MINUTES: May 13, 2013
Correction:
• Page 2, under "Devonshire" (2"d bullet point):
o Attempts to control the Asian Jasmine weed problem is in process
Fred Rogers moved to approve the Minutes of the May 13, 2013 meeting as amended.
Second by Chairman Lewis. Carried unanimously, 4 — 0.
VI. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, CLM
Robert Kindelan noted the Century Link trucks have damaged the plantings where their
trucks have been parked
o Possibility the damage may have been caused by
Century Link's electrical subcontractor (utility locates)
Action Item: Darryl Richard will pull the Right -of -way Permits; he will contact Century
Link to report the damage and attempt to obtain funds to cover cost of replanting.
Chairman Lewis questioned why there were so many weeds.
Rob Kindelan replied the weeds have been dormant but the heat and rain have caused
them to explode. He stated his crew will chemically treat the areas to kill the weeds and
will continue hand pulling.
Action Item: Chairman Lewis requested Darryl Richard and Staff continue to monitor the
weed situation.
June 17, 2013
VIII. PROJECT MANAGER'S REPORT
Devonshire ROW Project
• "On Hold" until the County completes its review and "interpretation" of the
documents submitted
Chairman Lewis moved to approve requesting Scott Windham and Robert Kindelan
draft a plan for the project including all material necessary. Second by Fred
Rogers. Carried unanimously, 4 — 0.
Concrete Parking Pads
• Darryl Richard confirmed that a ROW permit is required and will be obtained.
X. NEW BUSINESS
A. Summer Schedule
Consensus: The Committee decided to not meet in July and August. The next
meeting will be held in September.
I
29 OFFICE SUPPLIES
$
300.00
$ 154.33
$
245.67
$ (100.00)1
RADIO ROAD MSTU
$
-
$ 80.83
$
115.17
$ (196.00)1
31 OTHER TRAINING
$
-
$ -
$
108.80
$ (108.80)
FUND 158
$
10,000.00
$ 5,000.00
$
-
$ 5,000.00 I
33 OPERATING EXPENSE
$
200,000.00
$ 39,287.83
$
127,784.71
$ 32,727146
September 9, 2013
$
350,300.00
$ -
$
-
$ 350,300.00
35 CAPITAL OUTLAY
$
Amended
$ -
$
Actual
$ 350,300.00
Available
11 Vender Name
P.O.#
Item
Remaining
Actual Paid
Budget
Commitments
Expenditures
Total
Affordable Landscaping
45- 142921
Hardscape Installation
$
$
750.00
1 CUR AD VALOREM TAX
$
(308,200.00)
$
$
(296,387.06)
$
(11,812.94) Affordable Landscaping
45- 143479
Paint Median numbers
$
$
780.00
2 DEL AD VALOREM
$
$
$
(511.12)
$
511.12 Collier County GMD
IGC
Surveying
$
$
1,977.44
3 FIFTH THIRD INTEREST
$
$
$
(108.20)
$
108.20 'Collier County ROW
IGC
ROW Permit
$
$
200.00
4 INVESTMENT INTEREST
$
(1,000.00)
$
$
(1,668.11)
$
668.11 Florida Irrigation Supply
45- 140179
Irrigation Parts
$
1,693.61
$
306.39
5 INTEREST TAX COLLECTOR
$
-
$
$
(6.36)
$
6.36 Florida Land Maintenance
45- 142427
Landscape Maint. (Devonshire)
$
-
$
35.732 79
6 REVENUE STRUCTURE
$
(309,200.00)
$
$
(298,680.85)
$
(10,519.15) Florida Land Maintenance
45- 144490
Landscape Maint. (Devonshire)
$
8,192.79
$
7,752.50
7 TRANS FROM PROPERTY APPR
$
$
$
63.54
$
(63.54) Florikan
45- 140202
Fertilizer
$
5,000.00
$
-
8 TRANS FROM TAX COLLECTOR
$
$
$
-
$
- Forestry Resources
45- 140178
Mulch
$
5,629.74
$
4,370.26
9 CARRY FORWARD GENERAL
$
(298,300.00)
$
$
-
$
(298,300.00) FP &L
47- 001461
Electricity
$
232.38
$
607.62
10 NEG 5% EST REVENUE
$
15,500.00
$ -
$
-
$
15,500.00 ,nnula
45- 140176
Grounds Maint/Incidentals
$
$
55.10120
11 TRANSFERS & CONTRIB
$
(282,800.00)
$
$
63.54
$
(282,863.54) Indirect Cost
IGC
Collier County
$
$
7,600.00
12 TOTAL REVENUE
$
(592,000.00)
$
$
(298,617.31)
$
(293,382.69) Insurance General
IGC
Collier County
$
600.00
13 ENGINEERING FEES
$
30,000.00
$
$
-
$
30,000.00 J.M. Todd
45- 140630
Copier Lease (Shared Cost)
$
$
133.06
14 ENGINEERING FEES OTHER
$
15,000.00
$ 16,773.75
$
8,201.25
$
(9,975.00) J.M. Todd
45- 141933
Copies - Monthly CPC
$
80.83
$
15 SURVEYING
$
-
$ -
$
1,977.44
$
(1,977.44) ',Juristaff
45- 140203
Secretarial Services
$
1,289.78
$
115.17
1,710.22
INDIRECT COST REIMBURSEMENT
$
7,600.00
$ -
$
7,600.00
$
- Naples Daily News
45- 143749
Legal Ad
$
240.62
$
259.38
LANDSCAPE INCIDENTAL
$
4,500.00
$ 2,500.00
$
790.00
$
1,210.00 , Naples Electric Motor Work
45- 142385
Repair Pump System Controller
$
7
18 OTHER CONTRACTUAL SERVICES
$
95,000.00
$ 5,692.79
$
99,328.49
$
(10,021.28)•)
Post Freight
Direct Pay
Postage
$
-
$
84
19 POST FREIGHT
$
-
$ -
$
3.12
$
(3.12)
!Scott Windham
45- 141397
Annual UA Consulting
$
-
16,773.75
$
$
3 12
8,201.25
20 ELECTRICITY
$
1,000.00
$ 232.38
$
607.62
$
160.00 Southern Signal
45- 141605
Troubleshoot Well
$
-
$
500.00
21 WATER & SEWER
$
3,000.00
$ -
$
3,000.00 Staples
45- 140180
Office Supplies
$
154.33
$
245.67
22 RENT EQUIPMENT
$
-
$
$
133.06
$
(133.06) Suntrust Visa
Direct Pay
Training /Educational Exp.(shared)
$
-
$
108.80
23 INSURANCE GENERAL
$
600.00
$
$
600.00
$
-
(Lines 33 +35) TOTAL
A
39,287.83
$
127,784.71
24 SPRINKLER SYSTEM MAINTENANCE
$
5,000.00
$ 1,693.61
$
1,534.23
$
1,572.16
25 MULCH
$
20,000.00
$ 5,629.74
$
4,370.26
$
10,000.00
26 LICENSES AND PERMITS
$
2,000.00
$ -
$
200.00
$
1,800.00
27 LEGAL ADVERTISING
$
2,000.00
$ 240.62
$
259.38
$
1,500.00
1,214,337,046
Final FY 10 Taxable Value
28 OTHER MISCELLANEOUS
$
4,000.00
$ 1,289.78
$
1,710.22
$
1,000.00
1,039,288,028
FY 11 Final Taxable Value
29 OFFICE SUPPLIES
$
300.00
$ 154.33
$
245.67
$ (100.00)1
30 COPYING CHARGES
$
-
$ 80.83
$
115.17
$ (196.00)1
31 OTHER TRAINING
$
-
$ -
$
108.80
$ (108.80)
32 FERTILIZER HERBICIDE CHEM
$
10,000.00
$ 5,000.00
$
-
$ 5,000.00 I
33 OPERATING EXPENSE
$
200,000.00
$ 39,287.83
$
127,784.71
$ 32,727146
34 IMPROVEMENTS GENERAL
$
350,300.00
$ -
$
-
$ 350,300.00
35 CAPITAL OUTLAY
$
350,300.00
$ -
$
-
$ 350,300.00
36 TRANS TO 111 UNINCORPORATED $
37 TRANSFERS
38 BUDGET TRANS APPRAISER
39 BUDGET TRANS TC COLLECTOR
40 TRANSFER CONST
41 RESERVE FOR CONTINGENCY
RESERVES
TOTAL EXPENSES
28,100.00 $ - $ 28,100.00 $
$ 28,100.00
$
$
28,100.00
$
$ 2,700.00
$ 7,700.00
$
$
$
$
2,788.13
6,080.34
$
$
(88.13)
1,619.66
$ 10,400.00
$
$
8,868.47
$
1,531.53
$ 3,200.00
$
- $
-
$
3,200.00
$ 3,200.00
$
- $
-
$
3,200.00
$ 592,000.00
$
39,287.83 $
164,753.18
$
387,758.99
984,103,688 FY 12 Final Taxable Value
955,918,992 FY 13 July Taxable Value
967,719,885 FY 14 July Taxable Value
Millage
Extension
FY 14
0.3185
308,219
FY 13 Gross Property Tax Limitation Impact
Taxable Value
Minus: New Const.
Annex.
Plus: Amendment #1
TV Component
Adj. Taxable Value
12 Levy
Rolled Back Rate
(less Amend. One)
1.23% Adj. 13 to 14
FY 13
0.3210
306,850
967,719,885
4,228,235
0
963,491,650
306,850
0.3185
Millage Cap =.5000
QUOTE RESULTS - DEVONSHIRE VEHICLE PAD INSTALLATIONS
Date quotes requested: July 10, 2013 (email to vendors)
Date quote due: July 17, 2013 (5:00 pm)
#Number of vendors contacted: 40
#Number of proposals received: 2
ITEM
BONNESS INC. VARIAN
Alternate Pricing 6 inch Compacted Limerock Base (see note on drawing)
07 6" Compacted Limerock Base LS $ 1,017.20 *(price included in
SUB -TOTAL $ 1,017.20 items 1 thru 6)
0_�_
Service Pad Construction (Option 1): CONCRETE
01
6" Concrete Vehicle Pad
LS
$
3,231.60
$
9,775.00
SUB -TOTAL
$
3,231.60
$
9,775.00
Service Pad Construction (Option 2): DECORATIVE PAVERS
02
4" Concrete Vehicle Pad
LS
$
2,768.56
$
9,425.00
03
2 3/8" Interlocking Concrete Pavers
LS
$
2,142.00
$
3,250.00
SUB -TOTAL
$
4,910.56
$
12,675.00
Rollover Pad Construction (Option 1): CONCRETE
04
6" Concrete Rollover Pads (4 pads total)
LS
$
2,726.63
$
7,650.00
SUB -TOTAL
$
2,726.63
$
7,650.00
Rollover Pad Construction (Option 2): DECORATIVE PAVERS
05
6" Concrete Rollover Pads (4 pads total)
LS
$
2,717.34
$
7,050.00
2 3/8" Interlocking Concrete Pavers (4 Pads
06
Total)
LS
$
1,428.00
$
2,200.00
SUB -TOTAL
$
4,145.34
$
9,250.00
Alternate Pricing 6 inch Compacted Limerock Base (see note on drawing)
07 6" Compacted Limerock Base LS $ 1,017.20 *(price included in
SUB -TOTAL $ 1,017.20 items 1 thru 6)
0_�_
TEL. 239 -514 0103
FAK 239 -514 0556
CGC 061412
CCC 057950
WM. J. VARIAN CONSMUCTION CO. I n /..
GENFIZAL C0N7'2ACr0R
886 11011vAve,N Suit-el #9
NapLe4, FL 34108
Servi4 �SouikweatFZ5,r6 ji* ce1989
July 17, 2013
Darryl Richard, RLA
MSTU Project Manager
Public Services Division
Department of Alternative Transportation Modes
3299 East Tamiami Trail, Suite 103
Naples, Fla. 34112 -5746
Please accept the attached bid from us for the Devonshire Blvd Work as Requested
Thank you for the opportunity
WaUcL+wj Vcw a+v
William J Varian, CGR CAPS CGP
President
0
RADIO ROAD MSTU - Request for Quote
DEVONSHIRE BOULEVARD SERVICE PADS
SERVICE VEHICLE PAD AND ROLLOVER PADS
07 -10 -13 REQUEST FOR QUOTE
Service Pad
Service Pad Construction (Option 1): CONCRETE
6" Concrete Vehicle Pad LS $ 9
i
Service Pad Construction Option 2): DECORATIVE PAVERS
4" Concrete Vehicle Pad LS $ 7.$-
r�
2 318" Interlocking Concrete Pavers LS $
SUB -TOTAL $
Rollover Pads
Rollover Pad Construction (Option 1): CONCRETE
6--c ncrete Rollover Pads 4 pads total LS $ i G sa°%
Rollover Pad Construction (Option 2): DECORATIVE PAVERS
6" Concrete Rollover Pads 4 pads total
LS
$ -7 o Sa
2 3/8" Interlocking Concrete Pavers 4 Pads Total
LS
$ a aco
SUB -TOTAL
$ Q6bla-
N2ki (1) All cost associated with installation is to be included in the Lump Sum price. This includes
all Maintenance of Traffic (MOT) 8 Mobilization
(2) ROW Permit Fee is to be paid by the Radio Road MSTU
(3) Contractor is to rernove and cap any e>asting irrigation in conflict with proposed project
(4) Restoration and adjustment of irrigation system is by others' (NIC).
W M - 3 - v AR %4r+ GtJt -,- a° V'-r-
- 3q Coe
C.---
titw•,tiJ • 044.�
` ou 0J,
B
NNE, Z > IN C.
Baring a,id Simwoik Contva,.!ors
1990 Seward Avenue
Naples. Florida 34109
(239) 597 -6451 • (239) 597 -7416 Fax
Awww.bonnessinc.com
Proposal 7/17/2013
Submitted To: Department Of Alternative Transportation Modes Estimate Number: 25212013
Address: 3299 E. Tamiami Trail. Suite 103 Bid Title: Radio Road MSTU
Naples, FL 34112 USA
Project Location: Devonshire Blvd
Contact: Darryl Richard Project City, State: Naples, FL
Phone: (239) 252 -5775 Fax: (239) 252 -6627 Engineer /Architect:
Thank You for Considering Bonness Inc.
item #
Item Description Estimated QuantitV Unit Unit Price
Total Price
Service Pad
01
( Opaon 1)
6" Concrete Vehicle Pad (Option 1) Concrete. 1.00 LS $3,231.60
$3,231.60
Service Pad
Total Price for above Service Pad (Option 1) Items:
(O on 2)
$3,231.60
02
4" Concrete Vehicle Pad (Option 2) Decorative 1.00 LS $2,768.56
$2,768.56
Pavers.
03
2 3/8" Interlocking Concrete Pavers. 1.00 LS . $2,142.00
$2,142.00
Roller Pad
Total Price for above Service Pad (Option 2) Items:
Construction (Option I): Concrete
$4,910.56
04
6" Concrete Rollover Pads (4 Pads Total). 1.00 is $2,726.63
$2,726.63
Roller Pad
Total Price for above Roller Pad Construction (Option 1): Concrete Items:
Construction (Option ): Decorative Pavers
$2,726.63
05
6" Concrete Rollover Pads (4 Pads Total). 1.00 LS $2,217.34
$2,217.34
06
2 3/8" Interlockng Concrete Pavers (4 Pads Total). 1.00 LS $1,428.00
$1,428.00
Alternate
Total Price for above Roller Pad Construction (Option 2): Decorative 1Pavem Items:
Pricing 6" Compacted Limerr_+ * Rase
$3,645.34
07
6" Compacted Limerock Base. 1.00 LS $1,017.20
$1,017.20
Total Price for above Alternate Pricing 6" Compacted Umerock Base Items:
$1,017.20
Total Bid Price: $15,531.33
Notes: ' Subject to prompt acceptance within 30 days and to all conditions stipulated on the reverse side, we agree to furnish
materials and labor at the price(s) set forth above.
• Due to critical nature of escalating material costs; pavers and concrete pricing is subject to change. Should this situation arise,
Bonness Inc. will provide documentation of material adjustment(s).
7/17/2013 10:37:40 AM Page 1 of 2
ra
ADONNESS INC,
Pw)ag and Shr-wori! Contractors
1990 Seward Avenue
Naples. Florida 34109
(239) 597 -6881 • (839) 597 -7416 Fax
Awww.bonnewinc.com
• Any deviation of contracted work will require a signed change order. Work related to the Mange order will not be completed
until signed by the project manager.
• ROW permit to be paid for by others.
• Restoration and adjustments of irrigation systems to be done by others.
Private utility locates to be completed prior to construction and is not included in the above proposal.
• Irrigation system must be turned off 24 hours prior to starting and must remain off for at least 24 hours after completion.
• Proposal based on plans by Windham Studio Inc. sheet "L -14.
' Proposal Includes One Mobilization, If Additional Mobilizations are required an approved change order will be required prior to
commencement.
Removal and replacement of unsuitable base materials (soil cement or muck) is not included in bid (if necessary).
• Bonness Inc. is not responsible for unknown utility conflicts.
Payment Terms: Payment due within 30 days of date of invoice, regardless of when payment is made by Owner
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer
Signature:
Date of Acceptance:
CONFIRMED:
Bonness Inc.
Authorizes!
Signature:
Estimator: David Tyr ak
7/17/2013 10:37:40 AM ! / Page 2 of 2
CONDITIONS OF PROPOSAL
I. Acceptance of this proposal by the party to whom it is submitted, ( "Owner "), shall be acceptance of all terms and
conditions recited herein or incorporated by reference. Allowing BONNESS INC. to commence work or preparation for work
will constitute acceptance by Owner of this Proposal and all its terms and conditions. Quotations herein, unless otherwise
stated, are for immediate acceptance and subject to change.
2. Contractor. shall be paid monthly progress payments on or before the tenth (10"') of each month for the value of work
completed plus the amount of materials and equipment suitable stored applied to the contract sum less the aggregate of
previous payments to contractor. Final payment shall be due when the work described in this Proposal is substantially
completed. Sales of materials are payable in cash on delivery of the goods.
3. No back charges or claim of the Owner for services shall be valid except by the agreement in writing by Contractor before
work is performed.
4. All sums not paid when due shall bear interest at the rate of 1 Y2 per month from due date until paid or the maximum
legal rate permitted by law whichever is less, and all costs of collection, including a reasonable attorney's fee, shall be paid
by Owner.
S. If the Owner fails to make payment to Contractor as herein provided, then Contractor may stop work without prejudice to
any other remedy it may have.
6. Owner is to prepare all work areas so they are acceptable for Contractor's work under the contract. Contractor will not be
called upon to start work until sufficient areas are ready to insure continued work until job completion. The Owner
represents and warrants that it shall coordinate the work and performance of its own forces and any other contract on the
site or related to Contractor's work so as not to delay, hinder or interfere with Contractor's performance thereof, and so as
not to create additional costs to Contractor. If the work of Contractor is delayed, interfered, suspended or otherwise
interrupted by Owner, Owner's architect or by any person or act within the power_ of Owner to control, then Owner shall be
liable to Contractor for any increased or extended costs.
7. After acceptance of this Proposal as provided, Contractor shall be given a reasonable time in which to make delivery of
materials and /or labor to commence and complete the performance of the contract. Contractor shall not be responsible
for delays or defaults where occasioned by any causes of any kind and extent beyond its control, Including but not limited
to: delays caused by the owner, architect, or engineers; armed conflict or economic dislocation, resulting therefrom;
embargoes, shortages of labor, equipment or materials production facilities or transportation; labor difficulties, civil
disorders of any kind; action of civil or military authorities; vendor priorities and allocations, fires, floods, accidents and acts
of God.
8. All workmanship and materials are guaranteed against defects for a period of one year from the date of installation, except
those items carrying a manufacturer's warranty which are warranted to the extent of the manufacturer's warranty. THIS
WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING ANY WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Contractor will not be responsible for special, incidental, or
consequential damages. Contractor shall not be responsible for damage to its work by other parties. Any repair work
necessitated by caused damage with be considered as an order for extra work.
9. Owner or Owner's architect shall advise Contractor in writing of any defect or deficiency in the work at the same time are
observed. After completion of the work called for by this contract, Owner shall provide a written list of any construction
defects or deficiencies to Contractor within fifteen (15) days of receipt of notice of completion from Contractor. Contractor
shall remedy those deficiencies within fifteen (15) days unless a longer time is reasonably necessary.
20. Work called for herein is to be performed during Contractor's regular working hours. Overtime rates will be charged for all
work performed outside such hours at extra costs when requested or required by Owner. `
11. All materials shall be furnished In accordance with the respective industry tolerance of color variation, thickness, size, finish,
texture and performance standards.
22. Notwithstanding any provision contained in this Proposal or any of the contract documents for this construction project,
Contractor may file a lien or claim on its behalf in the event that any payment to- contractor is not made as and when
provided for by the agreement.
13. The owner shall make no demand for liquidated damages for delays or actual damages for delays in any sum in excess of
such amount as may be specifically named in this Proposal and no liquidated damages may be assessed against Contractor
for delays or causes attributed to other contractors or arising outside of the scope of this Proposal.
(DO
Evaluation of Low Quote (By Bonness Inc.) vs. original OPC; Devonshire Vehicle Pad Installation
Item Description OPC Quote Difference %change
Service Pad Option #1
6" Concrete Vehicle Pad $2,860.00 $3,231.60 $371.60 12.99%
Service Pad Option #2 .
4" Inch Vehicle Pad
2 3/8 inch. Decorative pavers
Rollover Pad Option #1
6" Concrete Vehicle Pad
Rollover Pad Option #2
6" Inch Rollover Pads (4 pads total)
2 3/8 inch. Decorative pavers (4 pads total)
$1,980.00
$2,768.56
$788.56 39.82%
$1,540.00
$2,142.00
$602.00 39.09%
$3,520.00
$4,910.56
$1,390.56 39.50%
$1,744.60 $2,726.63
$1,207.80 $2,217.34
$1,342.00 $1,428.00
$2,549.80
Bonness Alternate 6" compacted limerock
TOTAL JOB COST -OPTION 1 ONLY: $4,604.60
TOTAL JOB COST - OPTION 2 ONLY: $6,069.80
$3,645.34
$1,017.20
$6,975.43
$9,573.10
$982.03 56.28%
$1,009.54
83.58%
$86.00
6.40%
$1,095.54
42.96%
n/a
$2,370.83
51.48%
$3,503.30
57.71%
0
Radio Road M.S.T.U. Maintenance Consulting Services
September 9, 2013
Mr. Darryl Richard, Project Manager
Collier County Alternative Transportation Modes Department
3299 East Tamiami Trail, Suite 103
Naples, Fla. 34112 -5746
RE: RADIO ROAD M.S.T.U. Maintenance Consulting Services per the Fixed Term
Professional Landscape Architectural Services Contract.
Dear Mr. Richard:
As requested, we have prepared the following scope of services for your and the MSTU
Committee's review and approval.
This proposal includes maintenance consulting services to be provided on a monthly basis
generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the
limited refurbishment design services will be quoted on a per project basis due to the unknown
requirements of the work to be performed. These services include Radio Road (west of Santa
Barbara Boulevard and Devonshire Boulevard.
Understandina_of_proiect and required deliverables
We understand this maintenance consulting scope of services to be for the residents of the
Radio Road MSTU area to preserve and perpetuate the health and vigor of the existing median
and right -of -way landscaping while thoughtfully planning for its future enhancement together
with the MSTU Committee and Collier County staff. This will involve monthly site reviews,
monthly MSTU Committee meeting attendance, preparation of monthly status reports and
review of maintenance contractor report sheets. Additionally, as landscape architect design
consultant, Windham Studio will complete miscellaneous design services from time to time to
refurbish the project areas as directed and prioritized by the Committee. Lastly, we will assist
the committee and county staff in reviewing and refining the annual maintenance specifications
for the project areas and assist in the bidding process.
Project Scope
As the primary team leader, Scott Windham will personally attend all advisory committee
meetings and project site walk throughs. He will also review the General Maintenance Report
Sheets and prepare monthly written reports to inform the committee and county project
manager of project status, contractor performance and related action /resolution items. The
monthly status reports will be submitted to the county project manager a minimum of 3 days
prior to the MSTU meetings.
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott@, itidhamstudio.com
www.windham s tudio. com
1
Radio Road M.S.T.U. Maintenance Consulting Services
LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES
Windham Studio, Inc. agrees to provide the following services:
TASK 1. Attend M.S.T.U. Meeti
Windham Studio will attend all Radio Road M.S.T.0 Advisory Committee publicly advertised
meetings. (This proposal assumes one meeting per month with the committee totaling 12
meetings)
TASK 2. Field Review Meetinas
Windham Studio will complete one (1) site walk through per month in the field to review the
projects. Project review will include two (2) hours to complete each site visit for a total of (2)
hours per month. Windham Studio will attend all of the monthly walk throughs.
TASK 3. Review General Maintenance Report Sheets
Windham Studio will review and comment on the "General Maintenance Report Sheets" which
are required to be submitted by the Maintenance Contractor with pay request submittals.
Windham Studio will review estimates provided by Contractor with recommendations.
TASK 4. Monthly Field Reports
Monthly Field Reports: Windham Studio will prepare monthly written and /or oral comments
and recommendations based upon on -site observations of the M.S.T.U. areas addressing:
improvements, landscape plant and irrigation maintenance problems or deficiencies. This
includes evaluation of Contractor performance per contract specifications. Windham Studio will
submit the monthly written report to Collier County Alternative Transportation staff three (3) days
prior to M.S.T.U. meeting.
OPTIONAL SERVICES:
TASK 5. Upon Request Limited Refurbishment Design Services
1. Windham Studio will provide limited (minor) refurbishment design services and observation
of installation on an as requested basis, i.e. deliverables /functions might be as follows:
a. Diagrammatic area sketch planting plans with a recommended plant list.
b. Plant field locations by staking, flagging or paint marking.
(All proposed refurbishment services will be presented to the County Project Manager for review
prior to presentation to the M.S.T.U. Advisory Committee)
TASK 6. Upon Request Miscellaneous Services (Estimated)
1. Windham Studio will provide assistance in developing the contract maintenance
specifications for purposes of bidding.
2. Windham Studio will attend pre -bid meetings and assist in preparing any necessary
addendum related to maintenance contract bidding.
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott@wiiidhamstudio.com
www- indhamstudio.com
2
Radio Road M.S.T.U. Maintenance Consulting Services
TASK 7. Reimbursable Expenses
1. Includes reimbursable expenses such as courier services, prints, copies, large format
printing, etc.
It is assumed that Windham Studio will retain the ability to request that the Project Manager shift
funds and/or re- distribute activities between tasks, if tasks require different levels of effort than
originally estimated.
FEES: Please see attached Fee Schedule
Maintenance Consulting Services fees will be billed monthly on a time and materials basis per
the attached fee schedule.
Thank you for the opportunity to submit this scope of services in order to assist the county and
the Radio Road M.S.T.U. Advisory Committee in maintaining and improving the district.
Sincerely,
Scott Windham, ASLA
Landscape Architect, LA 000 -151
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott@wiii(Riamstii(lio.com
windhamstudio.com
www.windhams tudio. com
3
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MAINTENANCE REPORT
To: Radio Road MSTU Advisory Committee
CC Darryl Richard, Pamela Lulich Collier County ATM
Albert Benarroch, Affordable Landscaping
Robert Kindelan, Commercial Land Maintenance
James Abney
From: Scott Windham
Date: September 9, 2013
RE: Radio Road and Devonshire Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd.
DEVONSHIRE:
In general the medians and ROW areas look healthy and well maintained.
In addition, the following on going action items should be implemented:
• Commercial was to review irrigation for the Berkshire Lakes entry areas with
Roger and Berkshire maintenance contractor to insure proper function and
scheduling. (STATUS?)
• Continue to top sheer and mechanically edge the Asian Jasmine along back of
gutter and edge of sidewalks on a regular basis to keep the plant masses neat
and tight.
• Continue to spot hand weed Asian Jasmine as needed to supplement per-
emergent herbicide and occasional contact herbicide regimen.
• In medians, trim the Green Island Ficus to 14-16" and allow to fill in tighter;
currently 24+ inches tall and loose.
• Weed along the east Viburnum Hedge and trim any growth that is encroaching
on sidewalk.
RADIO ROAD:
• In general the medians look healthy and well maintained with the following action
items:
• Remove the seed pods off of the Montgomery Palms
• Clean up and remove dead fronds from medians
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
1
• I have reviewed Affordable Landscape's weekly maintenance reports and kept
abreast of ongoing efforts which have included the following:
• Active hand weeding and herbicide applications. Big effort given
the rains.
• Sprayed Junipers for fungus (Median 15) and Bougainvilleas for
worms (Medians 27 and 28)
• Sprayed weeds in lawn (Medians 16, 27, 28 & 29)
• Questions about limited pressure at pump which affected zones
function (STATUS Medians 3 and 4 bubblers had been closed
and the technician opened them (Royals and Magnolias)
(RESULTS STATUS?)
• The following replacements were noted and should be put in the rotation if and
when directed and authorized by Pam Lulich: :STATUS?)
• One Montgomery Palm at median 1 to replace from accident
(broken off stump observed)
• Add 20 Helen Johnson Bougs at median 17 to fill in.
• Median 21 - Replace 15-20 Firebush to fill in where accident may
have occurred in the past. Replace 3 yellow Tabebuia with
Natchez Crepe Myrtle. (Two were removed several months ago
and one newly dead one remains and needs to be removed)
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000-1516
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
2
MAINTENANCE REPORT
To: Radio Road MSTU Advisory Committee
CC Darryl Richard, Pamela Lulich Collier County ATM
Albert Benarroch, Affordable Landscaping
Robert Kindelan, Commercial Land Maintenance
James Abney
From: Scott Windham
Date: September 9, 2013
RE: Radio Road and Devonshire Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd.
DEVONSHIRE:
In general the medians and ROW areas look healthy and well maintained.
In addition, the following on going action items should be implemented:
• Continue to top sheer and mechanically edge the Asian Jasmine along back of
gutter and edge of sidewalks on a regular basis to keep the plant masses neat
and tight. Pull tall nut grass and other weeds along the back of curb.
• Continue to spot hand weed Asian Jasmine as needed to supplement per-
emergent herbicide and occasional contact herbicide regimen.
• Plant missing Asian Jasmine at west corner of radio Rd, lakeside park and east
ROW where Comcast disturbed and never repaired. (Coordinate with Darryl)
• Trim Silhouette Bougs at lakeside park, severely overgrown and conflicting with
Clusia and Magnolias
• In medians, trim the Green Island Ficus to 14-16" and allow to fill in tighter;
currently 24+ inches tall and loose. Remove and replace +/- 30 dead Juniper
and +/- 30 woody, leggy Lantana.
• Weed along the east Viburnum Hedge and trim any growth that is encroaching
on sidewalk.
RADIO ROAD:
• In general the medians look healthy and well maintained with the following action
items:
• Remove the seed pods off of the Montgomery Palms
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239)390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
1
• Clean up and remove dead fronds from medians
• Trim dead limbs out of two Yellow Tabebuias and remove one
dead one in median 13.
• In general, remove lower growth foliage from the primary trunks of
the Jatropha trees and reduce the spread a bit to engourage tree
from development.
• The following replacements were noted and should be put in the rotation if and
when directed and authorized by Pam Lulich:
• Median 21 - Replace 15-20 Firebush to fill in where accident may
have occurred in the past. Replace 3 yellow Tabebuia with
Natchez Crepe Myrtle. (Two were removed several months ago
and one newly dead one remains and needs to be removed)
• Fill in 10 Silhouette at median 15.
• Replace Dinnis with Dianella on north side of median 8 east of
Industrial Blvd.
• Add /fill in 3 Muhly Grass east of Livingston in median 14.
• Replace one dead Sabal Palm west of Devonshire in median 28.
• In general, keep working towards replacement of all Dinnis with
Dianella or Juniper moving forward as they decline.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000-1516
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O.Box 1239,Bonita Springs,Florida 34133 Phone: (239)390-1936
Fax: (239) 390-1937 Email: scott@windhamstudio.com
www.windhamstudio.com
2
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