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Radio Road Beautification MSTU Minutes 01/14/2013Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples FL 34112 DEC 31 2013 January 14, 2013 Minutes I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 2:00 p.m. II. ATTENDANCE: Members: Dale Lewis, Jerry Parillo, Fred Rogers, John Weber County: Darryl Richard -MSTU Project Manager, Liz Soriano- Road Maintenance Project Manager; Roger Dick, Collier County Others: Scott Windham — Windham Studios Inc., Jeremy Hannula and Thomas Gonzalez— Hannula Landscaping and Irrigation; Ginny Kendall — Juristaff III. APPROVAL OF AGENDA Fred Rogers moved to approve January 14, 2013 agenda as presented. Second by Dale Lewis. Motion carried unanimously 4 -0. IV. APPROVAL OF MINUTES: November 19, 2012 John Weber moved to approve the November 19, 2012 minutes as amended Second by Dale Lewis. Motion carried unanimously 4 -0. V. TRANSPORTATION SERVICES REPORT A. Budget Report Darryl Richard distributed and reviewed Fund 158 dated January 14, 2013 as follows: (See attached) • Ad Valorem Tax Collected $246, 405.22 ■ Operating Expense Available $72,745.94 ■ Capital Outlay Available $390,300 ■ Total Revenue Available $344,872.16 ■ Open Purchase Orders $51,989.03 Darryl Richard reported a budget amendment was recommended by the County Budget Analyst to move $40,000 from Capital Outlay into Operating Expense due to the high rate of expenditures for weeding. The advisory Board agreed to table this item until further discussion with Scott Windham. Darryl Richard also reported a pump failure that provides well water. The pump was put in to provide a mixing chamber for drawing off non - potable effluent water from the County, prevent well water staining and to add an D additional water source. Naples Electric Motor Works was called in to investigate. After it was determined the pump could not be repaired. They submitted a proposal to provide labor and materials to replace the Yaskawa VFD (Variable Drive Frequency) on the pump station on Radio Road and Devonshire Blvd. for $2,203.80. (See Attached Proposal) Roger Dick explained the pump workings and the function of the VFD. He stated there may be a simpler solution, mentioning a couple of options, since the problem didn't seem to be the pump itself, but some of the components. Dale Lewis moved to table this item until more information could be obtained Second by John Weber. Motion carried unanimously, 4 -0. C. Rich King Greenway Project The advisory Committee had directed staff to obtain a survey bid in the amount of $2,500, at which price they would agree to move forward. Darryl Richard reported the lowest bid was $4,500 He suggested the possibility of using an in -house surveyor for which there would be a minimal charge. He was waiting for a confirmation back from them. VI. LANDSCAPE MAINTENANCE REPORT A. Hannula — Addressed in VI. B. B. Windham Studio Scott Windham distributed and reviewed the Radio Road Monthly Maintenance Report addressing current items from site reviews on 11/19/12 and 12/27/12. (See attached) He reported general conditions and made maintenance recommendation for Radio Road areas and related maintenance action items. He had done a walk - through and review of last months Action Items. He reported: • Hannula was continuing hand weeding 3 times a week on Devonshire on the ROW Asian Jasmine and in the medians. Keeping the weeds down was proving difficult. As each section becomes weed -free, pre - emergent herbicide was being applied. Weed overrun was improving. • Hannula was fmishing up on the Flax Lilly on Devonshire; phasing in other plants and working in the Flax Lilly in other areas. • Trimming of the tops of the Asian Jasmine was completed as well as the tall canes of the Red Euphorbia and all shrubs. • The test area receiving a light application of granular 0 -0 -7 with Atrizine was unsuccessful; it burned the Jasmine foliage. • Addition of the Dwarf Clusia on Lancashire Place was completed. • Mulching as an alternate option to time - consuming and expensive hand weeding was proposed. Jeremy Hannula stated they were not able to spread the Grants Blend as it can't be dumped over the Jasmine. He will conduct an inspection following the meeting and submit a proposal for the mulching. He estimated the cost would be about $4,062.50. The top soil used was sterilized. Along with that, he recommended a lighter application of granular 0 -0 -7 with Atrizine herbicide. -2- 03 Scott Windham suggested layering mulch and topsoil to provide about a 2 inch layer. He said there may still be some burn; but, starting out with a small area and playing with the levels should result in finding a good balance. Darryl Richard noted there was already a good layer of mulch and if the Committee members agreed the mulching option could move forward. Following a brief discussion amongst the Advisory Committee, it was decided to go ahead with the mulching suggested by Scott Windham and Jeremy Hunnula. Dale Lewis moved to expend $4, 500 to institute the mulching and top soil project. Second by Fred Rogers. Discussion followed on the adequacy of 2 inches and the decision to include the application of Forestry Resources Pro Eucalyptus Mulch beneath the Clusia hedges from Belville to Santa Barbara for an additional $1,000 to reduce the weeding costs. Dale Lewis amended his motion to expend $5,500, to include the mulching and topsoil applications, and, the application of Forestry Resources Pro Eucalyptus Mulch beneath the Clusia hedges from Belville to Santa Barbara. Fred Rogers amended his second. Motion carried, 4 -0. Scott Windham recommended an extensive weeding first; and then, put down pre- emergent herbicides. He stated spot weeding will continue on the regular schedules. It was expected everything will be done in time to show some results at the next meeting. Darryl Richard noted when the maintenance contract goes out to bid; they won't know the final numbers for about 7 to 10 days. The committee agreed to move the $40, 000; but, would like to see the weeding projects results first. They will revisit moving the funds next month. Liz Soriano, Road Maintenance Project Manager, reported the bid on Radio Road was going to the BCC on January 22, 2013. Despite a protest by a bidder, whose bid was not properly submitted, the BCC was going ahead with the bidding process. The lowest bid was from Affordable Landscaping from Marco. All parties who were required to review the line items had done so and the bid will be awarded to Affordable Landscaping. P.O. for Hannula ends on January 31St and P.O. for Affordable Landscaping starts on Feb. 1St. Hannula will complete the work on Devonshire. Affordable Landscaping will attend the next meeting. Darryl Richard will e-mail bid results on Devonshire to the Committee. A special meeting may be needed to formerly award the bid. VII. LANDSCAPE ARCHITECT REPORT WSI provided a Projects Status Report of the Devonshire Landscape Refurbishment Project Irrigation Punch Items dated November 29, 2012. (See attached) Scott Windham spoke about the Bougainvillea which was being monitored. Herbicide treatment, re- patching and replacement where needed should be done. -3- j He recommended taking a good look at critical areas and separating irrigation from the turf and the beds in the next few months. Dale Lewis suggested the Committee have a walk through with Scott and Darryl on Devonshire to see everything up close to decide what needs to be done. Sunshine laws were discussed regarding an advertised meeting, quorums, minute taker, etc. versus an observation person doing a walk through and reporting back to the Committee. An observational walk through will be scheduled soon, with a meeting to follow will be scheduled soon. Scott Windham announced the Junipers on Devonshire were being planted today and the Crown of Thorns by Livingston Road would be coming in soon. Irrigation Report: Ongoing issues with the clock and controller had been worked out. (See attached) Roger Dick reported switch at the mixing vat needed to be replaced. Scott Windham replied that valves and assemblies was part of the project along with a few clean-up items that would be taken care of. Another item was the spray heads. Nozzles on spray heads were 15 ft apart, leaving dry areas; and, 10 ft apart was not wide enough, causing overwatering. Evaluation and testing was done for the appropriate nozzle for adequate coverage. Toro recommended a 13ft spray pattern at a much lower trajectory to cover. They have been installed. The Black Olive problems have also been rectified. VIII. OLD BUSINESS Darryl Richard announced they were still working on the specifications for the memorial for Betty Schudel. As previously discussed, a group of residents will purchase the plaque. He had received drawings from Scott Windham for the rock and will need to get line for line quotes on the contract, since it is an unusual item to bid out competitively. Scott Windham provided preliminary information on the rock (36 inches) and how the plaque would be attached. He gave the plaque sizes and prices for the bronze plaque (8x10, $420 and 9x12, $500), and where he obtained the model and quote. Fred Rogers will get together with the group who are choosing the plaque. It can be ordered from a catalog at Trophy Case. Jeremy Hannula suggested the rock should be chosen first, to ensure a proper surface for the plaque. He will give an estimate quote to Darryl on cost to move and set up the rock. Scott Windham offered to pick out the rock. Superior Stone will be checked out. Darryl Richard will coordinate with Jeremy and Scott. IX. NEW BUSINESS — None X. COMMITTEE MEMBER COMMENTS — None XI. PUBLIC COMMENTS - None There being no further business to come before the Committee, the public meeting was concluded at 3:00 PM. -4- 0� Radio Road Beautification MSTU Advisory Committee Dale Lewis, Chairman These minutes approved by the Co tteeon as presented OR amendeZ77,p U The next meeting will be February 11, 2013 at 2:00 p.m. at the Berkshire Lakes Master Association Clubhouse, 495 Belville Blvd., Naples, FL 34104 -5-