Radio Road Beautification MSTU Agenda 02/11/2013Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples FL 34112
February 11, 2013
AGENDA
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: January 14, 2013
V. Transportation Services Report
A. Budget Report
B. Project Manager Report — Darryl Richard
VI. Landscape Maintenance Report
A. Affordable Landscaping
B. Windham Studio
C. Rich King Greenway
VII. Landscape Architect Report — Windham Studio
VIII. Old Business
IX. New Business
X. Committee Member Comments
XI. Public Comments
XII. Adjournment
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u 31 2013
Bvy
The next meeting will be March 11, 2013 at 2:00 p.m.
Berkshire Lakes Master Association Clubhouse,
495 Belville Boulevard,
Naples, FL 34105
0
Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples FL 34112
DEC 31 2013
January 14, 2013
Minutes
I. CALL TO ORDER
The meeting was called to order by Chairman Dale Lewis at 2:00 p.m.
II. ATTENDANCE:
Members: Dale Lewis, Jerry Parillo, Fred Rogers, John Weber
County: Darryl Richard -MSTU Project Manager, Liz Soriano- Road Maintenance
Project Manager; Roger Dick, Collier County
Others: Scott Windham — Windham Studios Inc., Jeremy Hannula and Thomas
Gonzalez— Hannula Landscaping and Irrigation; Ginny Kendall — Juristaff
III. APPROVAL OF AGENDA
Fred Rogers moved to approve January 14, 2013 agenda as presented. Second
by Dale Lewis. Motion carried unanimously 4 -0.
IV. APPROVAL OF MINUTES: November 19, 2012
John Weber moved to approve the November 19, 2012 minutes as amended
Second by Dale Lewis. Motion carried unanimously 4 -0.
V. TRANSPORTATION SERVICES REPORT
A. Budget Report
Darryl Richard distributed and reviewed Fund 158 dated January 14, 2013
as follows: (See attached)
• Ad Valorem Tax Collected $246, 405.22
■ Operating Expense Available $72,745.94
■ Capital Outlay Available $390,300
■ Total Revenue Available $344,872.16
■ Open Purchase Orders $51,989.03
Darryl Richard reported a budget amendment was recommended by the
County Budget Analyst to move $40,000 from Capital Outlay into Operating
Expense due to the high rate of expenditures for weeding.
The advisory Board agreed to table this item until further discussion with
Scott Windham.
Darryl Richard also reported a pump failure that provides well water. The
pump was put in to provide a mixing chamber for drawing off non - potable
effluent water from the County, prevent well water staining and to add an
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additional water source. Naples Electric Motor Works was called in to
investigate. After it was determined the pump could not be repaired. They
submitted a proposal to provide labor and materials to replace the Yaskawa
VFD (Variable Drive Frequency) on the pump station on Radio Road and
Devonshire Blvd. for $2,203.80. (See Attached Proposal)
Roger Dick explained the pump workings and the function of the VFD. He stated
there may be a simpler solution, mentioning a couple of options, since the
problem didn't seem to be the pump itself, but some of the components.
Dale Lewis moved to table this item until more information could be obtained
Second by John Weber. Motion carried unanimously, 4 -0.
C. Rich King Greenway Project
The advisory Committee had directed staff to obtain a survey bid in the
amount of $2,500, at which price they would agree to move forward.
Darryl Richard reported the lowest bid was $4,500 He suggested the
possibility of using an in -house surveyor for which there would be a minimal
charge. He was waiting for a confirmation back from them.
VI. LANDSCAPE MAINTENANCE REPORT
A. Hannula — Addressed in VI. B.
B. Windham Studio
Scott Windham distributed and reviewed the Radio Road Monthly
Maintenance Report addressing current items from site reviews on 11/19/12
and 12/27/12. (See attached)
He reported general conditions and made maintenance recommendation for
Radio Road areas and related maintenance action items. He had done a walk -
through and review of last months Action Items. He reported:
• Hannula was continuing hand weeding 3 times a week on Devonshire
on the ROW Asian Jasmine and in the medians. Keeping the weeds
down was proving difficult. As each section becomes weed -free, pre -
emergent herbicide was being applied. Weed overrun was improving.
• Hannula was fmishing up on the Flax Lilly on Devonshire; phasing in
other plants and working in the Flax Lilly in other areas.
• Trimming of the tops of the Asian Jasmine was completed as well as
the tall canes of the Red Euphorbia and all shrubs.
• The test area receiving a light application of granular 0 -0 -7 with
Atrizine was unsuccessful; it burned the Jasmine foliage.
• Addition of the Dwarf Clusia on Lancashire Place was completed.
• Mulching as an alternate option to time - consuming and expensive
hand weeding was proposed.
Jeremy Hannula stated they were not able to spread the Grants Blend as it
can't be dumped over the Jasmine. He will conduct an inspection following the
meeting and submit a proposal for the mulching. He estimated the cost would
be about $4,062.50. The top soil used was sterilized. Along with that, he
recommended a lighter application of granular 0 -0 -7 with Atrizine herbicide.
-2- 03
Scott Windham suggested layering mulch and topsoil to provide about a 2
inch layer. He said there may still be some burn; but, starting out with a small
area and playing with the levels should result in finding a good balance.
Darryl Richard noted there was already a good layer of mulch and if the
Committee members agreed the mulching option could move forward.
Following a brief discussion amongst the Advisory Committee, it was decided
to go ahead with the mulching suggested by Scott Windham and Jeremy
Hunnula.
Dale Lewis moved to expend $4, 500 to institute the mulching and top soil
project. Second by Fred Rogers.
Discussion followed on the adequacy of 2 inches and the decision to include
the application of Forestry Resources Pro Eucalyptus Mulch beneath the
Clusia hedges from Belville to Santa Barbara for an additional $1,000 to
reduce the weeding costs.
Dale Lewis amended his motion to expend $5,500, to include the mulching
and topsoil applications, and, the application of Forestry Resources Pro
Eucalyptus Mulch beneath the Clusia hedges from Belville to Santa
Barbara. Fred Rogers amended his second. Motion carried, 4 -0.
Scott Windham recommended an extensive weeding first; and then, put
down pre- emergent herbicides. He stated spot weeding will continue on the
regular schedules. It was expected everything will be done in time to show
some results at the next meeting.
Darryl Richard noted when the maintenance contract goes out to bid; they
won't know the final numbers for about 7 to 10 days.
The committee agreed to move the $40, 000; but, would like to see the weeding
projects results first. They will revisit moving the funds next month.
Liz Soriano, Road Maintenance Project Manager, reported the bid on Radio Road
was going to the BCC on January 22, 2013. Despite a protest by a bidder, whose
bid was not properly submitted, the BCC was going ahead with the bidding
process. The lowest bid was from Affordable Landscaping from Marco. All
parties who were required to review the line items had done so and the bid will be
awarded to Affordable Landscaping. P.O. for Hannula ends on January 31St and
P.O. for Affordable Landscaping starts on Feb. 1St. Hannula will complete the
work on Devonshire. Affordable Landscaping will attend the next meeting.
Darryl Richard will e-mail bid results on Devonshire to the Committee. A special
meeting may be needed to formerly award the bid.
VII. LANDSCAPE ARCHITECT REPORT
WSI provided a Projects Status Report of the Devonshire Landscape
Refurbishment Project Irrigation Punch Items dated November 29, 2012. (See
attached)
Scott Windham spoke about the Bougainvillea which was being monitored.
Herbicide treatment, re- patching and replacement where needed should be done.
-3- j
He recommended taking a good look at critical areas and separating irrigation
from the turf and the beds in the next few months.
Dale Lewis suggested the Committee have a walk through with Scott and Darryl
on Devonshire to see everything up close to decide what needs to be done.
Sunshine laws were discussed regarding an advertised meeting, quorums, minute
taker, etc. versus an observation person doing a walk through and reporting back
to the Committee. An observational walk through will be scheduled soon, with a
meeting to follow will be scheduled soon.
Scott Windham announced the Junipers on Devonshire were being planted today
and the Crown of Thorns by Livingston Road would be coming in soon.
Irrigation Report: Ongoing issues with the clock and controller had been worked
out. (See attached)
Roger Dick reported switch at the mixing vat needed to be replaced.
Scott Windham replied that valves and assemblies was part of the project along
with a few clean-up items that would be taken care of. Another item was the spray
heads. Nozzles on spray heads were 15 ft apart, leaving dry areas; and, 10 ft apart
was not wide enough, causing overwatering. Evaluation and testing was done for
the appropriate nozzle for adequate coverage. Toro recommended a 13ft spray
pattern at a much lower trajectory to cover. They have been installed. The Black
Olive problems have also been rectified.
VIII. OLD BUSINESS
Darryl Richard announced they were still working on the specifications for the
memorial for Betty Schudel. As previously discussed, a group of residents will
purchase the plaque. He had received drawings from Scott Windham for the rock
and will need to get line for line quotes on the contract, since it is an unusual item
to bid out competitively.
Scott Windham provided preliminary information on the rock (36 inches) and how
the plaque would be attached. He gave the plaque sizes and prices for the bronze
plaque (8x10, $420 and 9x12, $500), and where he obtained the model and quote.
Fred Rogers will get together with the group who are choosing the plaque. It can
be ordered from a catalog at Trophy Case.
Jeremy Hannula suggested the rock should be chosen first, to ensure a proper
surface for the plaque. He will give an estimate quote to Darryl on cost to move
and set up the rock.
Scott Windham offered to pick out the rock. Superior Stone will be checked out.
Darryl Richard will coordinate with Jeremy and Scott.
IX. NEW BUSINESS — None
X. COMMITTEE MEMBER COMMENTS — None
XI. PUBLIC COMMENTS - None
There being no further business to come before the Committee, the public
meeting was concluded at 3:00 PM.
-4- 0�
Radio Road Beautification MSTU
Advisory Committee
Dale Lewis, Chairman
These minutes approved by the Co tteeon
as presented OR amendeZ77,p
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The next meeting will be February 11, 2013 at 2:00 p.m.
at the Berkshire Lakes Master Association Clubhouse, 495 Belville Blvd.,
Naples, FL 34104
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,R a
MAINTENANCE REPORT
To:
Radio Road MSTU Advisory Committee
CC
Darryl Richard, Pamela Lulich Collier County ATM
From:
Scott Windham
Date:
February 11, 2013
RE: Radio Road Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas and related maintenance action items.
The following items were reviewed with Hannula and completed to the extent possible
prior to the expiration of their contracts on both Radio Rd and Devonshire. These Radio
Road related items were also discussed in an introduction field review meeting with Al
Benarroch of Affordable Landscape Maintenance who has now taken over the
maintenance on Radio Road.
DEVONSHIRE WEEDING:
• WEEDING: Hannula finally gained ground on controlling the
weeds and while waiting to get a P.O. to mulch the Asian Jasmine
has continued to research Asian Jasmine friendly herbicide prior
to installing the mulch feeling they have turned a corner and that
the mulch may not be necessary. This continued until their
maintenance contract expired at the end of January.
• ACTION ITEM: Provide price to install 4" of Forestry Resources
Pro Eucalyptus Mulch beneath Clusia hedges from Santa Barbara
to Belville (6' wide) and from Appleby to Radio Rd (4' wide) and at
lakeside park existing Ficus hedges (4' wide). (6,200 SF x.33 (4 ")
= 2,046 CF / 2 = 1,023 Bags) (COMPLETE — Mulch has been
installed)
• ACTION ITEM: Provide price to install a 2 ", light top dress layer of
Forestry Resources Grant's Blend Dark Brown Mulch for
committee consideration as a last resort if all other weed control
methods prove impossible. (39,000 SF x.167(2") = 6,500 CF / 2
CF = 3,250 Bags) (Committee approved, PENDING — Waiting
for P.O.)
RADIO ROAD TRIMMING:
• ACTION ITEM: Hannula needs to complete trimming all of the tall canes of Little
Red Euphorbias to encourage the lower foliage to flush out. (Will be complete
this week) (Still a few beds remain to be trimmed, plants responding well)
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
www.windhamstudio.com
1
0
• Hannula has trimmed all shrubs including Bougainvillea and Lantana.
• Discussed expectations as to how to trim all shrub and ground cover plant
materials with Affordable.
• Discussed taking a pro- active approach to spraying for pests at first site rather
than waiting for lengthy administrative process as long as Affordable notifies Pam
and Scott immediately upon discovery of pests.
ACCIDENTS:
• ACTION ITEM: South of Publix entry by Radio Rd, 10 Asian Jasmine and west
of Belville, 20 Asian Jasmine need have been replaced where cars have run off
the road. Hannula is to immediately complete this work. (Complete)
• ACTION ITEM: Replace 15 Big Rose Euphorbia west of Livingston Rd where
vehicle damaged. (DELAYED — Waiting on plant availability)
GENERAL MAINTENANCE:
• DEVONSHIRE WARRANTY REPLACEMENT ITEM: Replace 55 +60 dead
Juniper in medians. (Complete)
• Devonshire, weed along Viburnum hedge and sidewalk.
• ACTION ITEM: Replace 18 dead Dwf ilex in median 3 by 4t' Royal Palm where
extremely dry. (Complete)
• EMERGENCY ACTION ITEM: Review low pressure problems with Roger which
have affected irrigation coverage from Livingston to Santa Barbara. Roger is
soliciting quotes to rework the mixing chamber float valve assembly in order to
minimize effluent and maximize well and pump station as primary source.
Reconfigure so that the effluent only fills the chamber in rare instances when well
pump station fails to be sufficient.
• Continue to remove all completely dead Dinis from the medians. Affordable will
eventually replace with Blueberry Flax Lily as requested by the committee and
directed by me at the appropriate time by median.
• Significant quantity of weeds in sod in medians 16 and 17. This will be reviewed
and strategized with Affordable for a solution towards the end of winter. No work
will be completed until authorized by Pam and WSI.
• EMERGENCY ACTION ITEM: Devonshire Boulevard: Challenges with the
watering schedule persisted involving a number of factors including Agtronix
issues with the controllers, Hannula supplied temporary valves for the Black
Olive Trees, spray head nozzles, etc. However, prior to the end of their contract,
Hannula and Roger Dick met on numerous occasions and resolved the
scheduling issues and all is functioning well. (Complete) The entire irrigation
system will be reviewed in detail with the Commercial Land Maintenance once
they begin services.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
www.windh ams tudio. corn
4
0
f1d DHA 1
PROJECTS STATUS REPORT
To: Radio Road MSTU Advisory Committee
CC Darryl Richard, Pamela Lulich Collier County ATM
Rob Brehm, Hannula Landscaping
From: Scott Windham
Date: February 11, 2013
RE: Radio Road MSTU Projects Status Report
MSTU Committee and Staff:
The following is a status report of the on going refurbishment projects.
Betty Schudel Memorial:
• Fred Rogers ordered the bronze memorial plaque shortly after the last MSTU
meeting and is awaiting delivery.
• WSI prepared a construction drawing for the boulder placement and submitted it
to Darryl for pricing shortly after the last MSTU meeting. (See attached) Darryl is
waiting for pricing from Hannula to supply and install the boulder and mount the
plaque.
RICH KING GREENWAY ENTRANCE (FPL Application):
• Project still on hold pending survey bid of $2,500 max as previous quote was for
$4,000.
DEVONSHIRE EAST ROW REFURBISHMENT STATUS:
• WSI has been holding off moving further with the East ROW design while
finalizing the first phase and managing the Jasmine maintenance and irrigation
finish items. Now that this work has been completed and a new contractor put in
place, WSI will begin the design process again by researching ROW and
landscape easement area as well as shopping center approved SDP plan
content to guide design efforts.
DEVONSHIRE 2013 MAINTENANCE BIDS:
• 2013 Maintenance bids were recently received with two contractors responding.
Following WSI and staff review, Darryl contacted Dale Lewis to authorize award
to the low bidder, Commercial Land Maintenance and requests that the
committee validate his approval in today's MSTU meeting.
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: Scott @windhamstudio.com
xvww.windhams tudio. com
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Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
www.xvindhamstudio.com
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