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Radio Road Beautification MSTU Agenda 01/14/2013January 14, 2013 ♦ l/TATT I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: November 19, 2012 V. Transportation Services Report A. Budget Report — Caroline Soto B. Project Manager Report — Darryl Richard C. Rich King Greenway Project VI. Landscape Maintenance Report A. Hannula B. Windham Studio VII. Landscape Architect Report — Windham Studio VIII. Old Business IX. New Business X. Committee Member Comments XI. Public Comments XII. Adjournment Q � Lys 31 t�13 The next meeting will be February 11, 2013 at 2:00 p.m. at Berkshire Lakes Master Association Clubhouse, 495 Belville Boulevard, Naples, FL 34105 Ar Radio Road Beautification M.S.T.U. ,/I ` Advisory Committee 3299 East Tamiami Trail Suite 103 Naples FL 34112 November 19, 2012 Minutes I. CALL TO ORDER The meeting was called to order by Chairman Dale Lewis at 2:00 p.m. II. ATTENDANCE: Members: Dale Lewis, Helen Carella Jerry Parillo, Fred Rogers, John Weber County: Darryl Richard-MSTU Project Manager, Pam Lulich - Landscape Operations Manager Others: Scott Windham—Windham Studios Inc., Thomas Gonzalez—Hannula, Yvette and Albert Benarroch—Affordable Landscaping, Sue Flynn—Juristaff III. APPROVAL OF AGENDA Add: V. B. 1. Berkshire HOA Lighting Fred Rogers moved to approve November 19, 2012 agenda as amended. Second by Helen Carella. Motion carried unanimously 5-0. IV. APPROVAL OF MINUTES: October 8,2012 Fred Rogers moved to approve the October 8, 2012 minutes as submitted. Second by Dale Lewis. Motion carried unanimously 5-0. V. TRANSPORTATION SERVICES REPORT A. Budget Report Darryl Richard distributed and reviewed Fund 158 dated November 19, 2012 as follows: (See attached) • Ad Valorem Tax Collected $2,304.84 • Operating Expense Available $98,666.94 • Capital Outlay Available $390,300 • Total Revenue Available $529,868.10 • Open Purchase Orders $44,306.94 Staff distributed the MSTD General Fund 111 dated November 19, 2012 for informational purposes. (See attached) B. Project Manager Report 1. Berkshire HOA Lighting Darryl Richard stated the HOA staff reported an electrical issue after finding out they did not have electricity to light Christmas decorations. This is not an MSTU responsibility. When Traffic Ops did the lighting project they were going to separate the lighting circuits. Wiring was not installed in conduit. No locates were done when they did the project. Southern Signal inspected the site to provide options to the HOA. He provided a quote to restore system that did not have an existing power drop for the HOA in the amount of$32,000. Darryl Richard researched solar lighting options and asked the Advisory Committee if they wanted to consider assisting the HOA. (See attached) Dale Lewis moved the MSTU does not pay for lighting the flag pole on Devonshire. Second by Helen Carella. Motion carried unanimously 5-0. Discussion was made on the Homeowners Association installed flag poles at both ends of Devonshire on County property. The Berkshire HOA pays for the flag replacements. It was suggested an agreement between the HOA and Collier County be made. It was noted the HOA had not considered this issue. No decision was made. C. Rich King Greenway Project Darryl Richard reported Barry Williams,Parks and Recreation Director indicated he would maintain the project. PAR would like to review maintenance items with Staff and Scott Windham prior to going into a written agreement. Staff was directed to bring back 3 survey bids for review. John Weber moved(to direct Staff) to get a survey bid in the amount of $2,500 and we (the Advisory Committee) will approve it Second by Dale Lewis. Motion carried unanimously 5-0. Staff clarified the direction given"to move forward" if he received a bid in the amount of$2,500. Dale Lewis affirmed clarification. VI. LANDSCAPE MAINTENANCE REPORT A. Hannula—Addressed in VL B. B. Windham Studio Scott Windham distributed and reviewed the Radio Road Monthly Maintenance Report dated November 19, 2012. (See attached) He reported general conditions and made maintenance recommendation for Radio Road areas and related maintenance action items. He reported: - 2 - • • Hannula is hand weeding 3 times a week on Devonshire on the ROW Asian Jasmine and in the medians. Hannula confirmed weeding is conducted for 8 hours each day. • WSI recommended a light application of 0-0-7 with atrizine as a broad leaf weed herbicide to aid with manual weed control. • Hannula recommended another granular pesticide which has shown to be beneficial in killing broad leaf weeds. • Hannula will do a trial on both the atrizine and the granular pesticide this week. Pam Lulich reported the Purchasing Department sent the Radio Road MSTD Maintenance from Santa Barbara Boulevard to Airport Pulling Road out to bid in October. Affordable Landscaping Service and Design was the low bidder. Staff submitted an Executive Summary to the BCC for Recommendation to award Bid#13-6002 for "Radio Road MSTD Maintenance (Santa Barbara and Airport Pulling Road)" to Affordable Landscaping Service &Design, LLC. The Executive Summary is on the December 11, 2012 Agenda for consideration. Funds are budgeted within Landscape Fund 111. (See attached) A Bid Tabulation was distributed and reviewed. (See attached) She introduced Yvette and Albert Benarroch, owner of Affordable Landscaping Service and Design. The Advisory Committee voiced concerns over the low bid and asked many questions that were addressed by Affordable Landscaping. It was noted the contract was for 3 years with a 4th year renewal. The County supplies the mulch and fertilizers. Darryl Richard pointed out the Affordable Landscaping bid was in the bid range. Staff has to follow County policy to accept the lowest bid. It was noted Hannula will continue to provide maintenance services under the annual contract until July, 2013. The landscape maintenance service contract will go out to bid in 30 days. A suggestion was made to include a stipulation on what would be required on weeding with a mandatory walk through for bidders. Scott Windham continued his maintenance review: • Waiting on a proposal then an approval by Pam Lulich to spray Lantana and vine weeds on Devonshire with herbicide, removing and replanting Flax Lily as discussed at October meeting prior to doing a trial. • Dead Dinis will be removed from the medians. Plants heads will be rotated out as a refurbishment effort. When they thin out and when appropriate Flax Lily will be planted in the area. • Royals from accident have been replaced. • Black Olive trees on Devonshire are showing signs of stress due to insufficient water. Hand watering is necessary until new controller can be installed. Staff has received a quote from Agtronics. Purchasing will issue a purchase order. - 3 - s Fred Rogers reported damages to hedge when the dead tree was removed near the bench at the lake. Staff and WSI will inspect site. VII. LANDSCAPE ARCHITECT REPORT WSI provided a Projects Status Report dated November 19, 2012. (See attached) Scott Windham met with Fred Rogers and the president of the Berkshire Lakes Women's Club to discuss strategies and a possible 50/50 partnership with MSTU for the Betty Schudel Memorial. WSI prepared an Opinion of Probable Cost Summary on the memorial concept that was presented at today's meeting. (See attached) Fred Rogers reported the Community agreed to partner with MSTU. Darryl Richard suggested not mixing funds by having the Community and the MSTU pay for individual items. Staff will check to see whether plans need to be submitted to ROW. Dale Lewis moved the MSTU purchase the rock and the Community will come up with the plaque to put on the rock. Second by Fred Rogers. Motion carried unanimously 5-0. Fred Rogers distributed a suggested sample wording for the Betty Schudel Memorial. (See attached) The MSTU recommended the Community choose text for the plaque. VIII. OLD BUSINESS A. Memorial for Betty Schudel—Discussed previously IX. NEW BUSINESS Helen Carella asked Staff for an update on the Radio Road East MSTU project. Staff gave the following update: • The irrigation main line is in. • Stub outs for valves are in • Tiling existing grass and completing road grade • Approving plant submittals and pavers • Project has been estimated to be completed in late January 2013. X. COMMITTEE MEMBER COMMENTS-None XI. PUBLIC COMMENTS Dale Lewis moved to cancel the December 8`h meeting. Second by Jerry Parillo. Motion carried unanimously 5-0. There being no further business to come before the Committee,the public meeting was concluded at 3:15 PM. -4 - Radio Road Beautification MSTU Advisory Committee Dale Lewis, Chairman These minutes approved by the C, oimmittee on / /4- /3 as presented OR amended V . The next meeting will be January 14,2013 at 2:00 p.m. at the Berkshire Lakes Master Association Clubhouse, 495 Belville Blvd., Naples, FL 34104 - 5 -