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Lely Beautification MSTU Minutes 09/26/2013It tv GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34113 MINUTES SEPTEMBER 26, 2013 I. CALL TO ORDER Chairman Slebodnik meeting was called to order at 2:00 PM. A quorum was established. Four voting members were present. II. ATTENDANCE Members: Robert Slebodnik, Chairman Tony Branco, Kathleen Dammert, David Larson (Vice Chair) Excused.• Jennifer Tanner County: Darryl Richard — Project Manager Others: Michael McGee — Landscape Architect, P.A. (Anne Iacuzzo — JuriStaff) Excused.• Robert Kindelan — CLM III. APPROVAL OF AGENDA Additions: • Under Item VIII, "Project Manager's Report," • A. Aquatic Vegetation • B. StormWater Management • Under Item X, "Old Business," o A. Lighting Maintenance Kathleen Dammert moved to approve the Agenda as amended David Larson offered a Second in support of the motion. Carried unanimously, 4 — 0. IV. APPROVAL OF MINUTES — AUGUST 18, 2013 Corrections: • Page 3, first paragraph: the sentence shall read as follows: o When traveling north on Augusta to Rattlesnake- Hammock, it is difficult to see to the right because the vegetation in the middle of Rattlesnake to the east of Augusta is too high. The tree branches are too low and the plants in the median are too high. You cannot see traffic coming from the west on Rattlesnake. September 26, 2013 Darryl Richard asked Michael McGee if Commercial Land was responsible for maintaining the area referred to by David Larsen. He asked Mr. McGee to check. He further stated he would contact the Growth Management Division if the MSTU was not responsible for maintaining the area. Tony Branco noted there were certain areas, including St. Andrew's, where the vegetation is frequently cut back. He suggested cutting out certain locations, especially at intersections, where only lawn grown (no plantings) in order to improve visibility for drivers and safety for everyone. He stated even though the planting s were maintained at a certain height, half of the oncoming vehicle was cut off from view. In his opinion, it created a hazard that could be easily handled by the "cut outs." Darryl Richard asked Michael McGee to check the sight lines to ensure there were no issues on St. Andrews. He stated he would contact the County's Project Manager for Rattlesnake- Hammock concerning the issue. Chairman Slebodnik called for a vote on the Minutes of the August 18`* meeting as amended Carried unanimously, 4 — 0. V. BUDGET REPORT — DARRYL RICHARD (Attached: "LELY MSTU — Fund 152, dated September 26, 2013 ") Darryl Richard noted the new Fiscal Year will begin on October 1, 2013. • Current Ad Valorem Tax: $ 186,600.00 (anticipated to receive) • Received to date: $ 179,044.64 • To be Collected: $ 7,555.36 Mr. Richard noted the first Budget report for the upcoming Fiscal Year should reflect an increase for Ad Valorem. • Operating Expense: $ 155,047.26 (Line Item 33) • Open Purchase Orders: $ 14,270.89 • Expenditures - Paid to date: $ 118,241.04 • Funds Available: $ 22,535.33 • Capital Outlay/Improvements: $ 296,300.00 (Line Items 34 and 35) • Open Purchase Orders: $ 891.30 • Spent to Date: $ 188,209.37 • Available: $ 107,199.33 • Reserves: $ 100,000.00 • Total Budget: $ 230,268.48 Darryl Richard noted the unencumbered funds will be "carried forward" to the new Fiscal Year's Budget. He stated the purchase order for Bentley Electric has been closed out; Bentley came in under budget on the project which contributed to the amount of unencumbered ( "available ") funds. 2 September 26, 2013 Michael McGee stated it was time to plant Geraniums [Excerpt from Minutes of the March 21, 2013 meeting: Consensus: Geraniums, specifically red, were the preferred planting selection for fall. Kathleen Dammert moved to approve: • allowing the Vncas to remain "as is," • authorizing Robert Kindelan to price out (red) Geraniums as they become available, • requesting Michael McGee develop plans to raise the planting beds (at the main entrance); and • authorizing Robert Kindelan to plant the Geraniums as available. Second by Jennifer Tanner. Carried unanimously, 4 — 0. J Discussion ensued concerning whether to plant only red Geraniums or to add other colors. It was noted white doesn't remain white — turns brownish. Suggestion: Keep red Geraniums in the center and border by two rows of light ( "traditional") pink (no "hot" pink — no blue undertone). Action Item: Michael McGee will email directions to Robert Kindelan. VIII. PROJECT MANAGER'S REPORT — DARRYL RICHARD (1) Member Applications (Tanner, Branco, Larsen) The terms of Tony Branco, Dave Larsen and Jennifer Tanner will expire in October, 2013. Each had submitted applications for re- appointment. Chairman Slebodnik moved to approve re- appointing Jennifer Tanner to a three-year term, commencing October, 2013, as a member of the Lely Golf Estate Beautification MSTU. Kathleen Dammed offered a second in support of the motion. Motion carried unanimously, 4 — 0. Chairman Slebodnik moved to approve re- appointing Tony Branco to a three-year term, commencing October, 2013, as a member of the Lely Golf Estate Beautification MSTU. Kathleen Dammed offered a second in support of the motion. Motion carried, 3 — "Yes " /1— "Abstention." Mr. Branco abstained from voting. Chairman Slebodnik moved to approve re- appointing David Larson to a three-year term, commencing October, 2013, as a member of the Lely Golf Estate Beautification MSTU. Kathleen Dammert offered a second in support of the motion. Motion carried, 3 — "Yes " /1— "Abstention." Mr. Larson abstained from voting. Action Item: Staff will forward the MSTU's recommendations to the Board of County Commissioners for review and approval. 4 September 26, 2013 (2) Aquatic Vegetation — Chairman Slebodnik Re: Plant growth at the entrance to Pebble Beach Blvd — on right and left • Spoke to Mark Martin concerting spraying the canals o Earliest date: Yd week in October • Delays are due to: (1) lack of funds — must wait until new Fiscal Year begins; and (2) the vendor's staff will be attending a week -long seminar Darryl Richard confirmed he had received the same information. Tony Branco asked if there were any other options — spraying does kill the vegetation but the remains sink into the water, resulting in a terrible odor that lingers for weeks. Mr. Richard noted the MSTU was not responsible for maintenance of the canal. Chairman Slebodnik noted if the canal had been treated earlier, as he suggested, there would not be a problem. Chairman Slebodnik warned that a precedent could be established which the MSTU would not want to do. The MSTU's intent was not to assume responsibility from the County — only to assist with "clean up" on a one -time basis. Tony Branco moved to approve requesting Darryl Richard contact the County Attorney's Office to investigate whether or not removal of dead vegetation from the canal falls under the category of "beautifuation"since rotting dead vegetation is unsightly. Kathleen Dammed offered a Second in support of the motion. Carried unanimously, 4 — 0. (3) David Larsen stated several residents of Valley Stream Circle had their lawns torn out due to a County project. Issue: People from the apartment complex are parking their cars near the circle and walking their dogs on private property because there is no signage. "No trespassing" signs were installed on Doral Circle. He suggested a minimum of two signs should be installed on Valley Stream by Road Maintenance. Action Item: Darryl Richard will contact Mark Martin, Road Maintenance. (4) Meeting Day Consensus: Members agreed to change the meeting day from the 3rd Thursday of the month to the 4t' Thursday of the month. The time (2:00 PM) will remain the same. IX. FUTURE PROJECTS (None) X. OLD BUSINESS • Lighting Management Tony Branco stated he also noticed the three lights mentioned by Mike McGee. He requested an update concerning the previously - discussed lighting maintenance contract. He asked if a spreadsheet has been created to tract the lights and monitor the problem. September 26, 2013 Darryl Richard stated he and Mike McGee had met with Bob Kindelan regarding the issue. He was to have checked the lights and submitted a report. He would be paid on an hourly -rate basis. Mr. Branco suggested that Mr. McGee create a document for Mr. Kindelan to use. The light poles should be numbered on the base. Chairman Slebodnik suggested adding the topic to next month's Agenda. XI. NEw BusINESs Beautification Related Issue — Tony Branco • The Church on Pebble Beach is celebrating its 4& Anniversary. • A project has been proposed to improve the appearance of the Church. • The Church property borders the MSTU's Right -of -Way access. • Michael McGee stated he donates his services to churches that approach him directly. He could coordinate the Church's efforts with the MSTU's designs to avoid contrast. Tony Branco will forward the information to the Church. XH. MEMBER COMMENTS • Chairman Slebodnik noted there is abandoned house at 1 I Pebble Beach Blvd. He stated his wife is active in the East Naples Civic Association and has spoken with Commissioner Donna Fiala who has inspected one property. • Jeff Wright, the new director of Code Enforcement, was contacted and stated he would address the issue. To date, nothing has been done. (Heavy rains may have delayed any action.) • Mrs. Slebodnik will contact both Commissioner Fiala and Mr. Wright to obtain a status report. • The property is not bank - owned. It is still in the owner's name. He referenced an article published in the Naples Daily News concerning the Lee County Commissioners who created an abandoned property registry. David Larsen is a member of the Task Force. He noted investors are buying the properties within the community, repairing them, and selling them (at a profit). Tony Branco stated "something should be done" but thought it should be a cooperative effort between the HOA and Code Enforcement. If Code Enforcement cannot help, he suggested contacting the HOA to determine if it will contribute to pay for regular lawn maintenance until the abandoned houses within the community (approximately 12) are sold. Kathleen Dammert stated the HOA's documents should be reviewed to determine if the homeowners are responsible for maintaining their properties. If they refuse, the HOA must notify the homeowner(s) and after notification, could do the work and place a lien on the property. Darryl Richard noted the MSTU is not responsible for maintaining private property. • Tony Branco noted he cannot attend the October 20 meeting. September 26, 2013 XIII. PUBLIC COMMENTS (None) XIV. ADJOURNMENT NEXT MEETING: October 24, 2013 at 2:00 PM Collier County East Naples Library Branch 8787 Tamiami Trail East, Naples, FL 34112 There being no further business to come before the Committee, the meeting was adjourned at 3:15 PM. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE ROBERT SLEB DNIK, CHAIRMAN The Minutes wer pproved by the Committee/Board on , 2013, d "as submitted' [4 OR "as amended' [].