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Lely Beautification MSTU Minutes 07/18/2013it tv GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34113 MINUTES JULY 18, 2013 I. CALL TO ORDER Chairman Slebodnik meeting was called to order at 2:02 PM. A quorum was established. Five voting members were present. H. ATTENDANCE Members: Robert Slebodnik, Chairman Tony Branco, Kathleen Dammert, David Larson (Vice Chair), Jennifer Tanner County: Darryl Richard —Project Manager Others: Michael McGee — Landscape Architect, P.A. Excused: Robert Kindelan — CLM, (Anne Iacuzzo — JuriStaff) III. APPROVAL OF AGENDA Correction: • The date of the Agenda was corrected to July 18, 2013 • The date of the Minutes to be approved was corrected to June 20, 2013 • Next Meeting Date was corrected to August 15, 2013 Kathleen Dammert moved to approve the Agenda as amended Jennifer Tanner offered a second in support of the motion. Carried unanimously, S — 0. IV. APPROVAL OF MINUTES — JUNE 20, 2013 Kathleen Dammert moved to approve the minutes of the June 20, 2013 meeting as submitted. Jennifer Tanner offered a second in support of the motion. Carried unanimously, S — 0. V. BUDGET REPORT — DARRYL RICHARD (Attached: "LELY MSTU — Fund 152, dated June 20, 2013 ") • Current Ad Valorem Tax: $ 186,600.00 (anticipated to receive) • Received to date: $ 179,044.10 • To be Collected: $ 7,555.90 • Operating Expense: $ 155,047.26 (Line Item 31) • Open. Purchase Orders: $ 33,349.33 • Expenditures - Paid to date: $ 97,275.50 • Operating Funds Available • Capital Outlay/Improvements: • Open Purchase Orders: • Spent to Date: • Available Total: • Reserves (insurance claims): • Total Budget: July 18, 2013 $ 24,422.43 $ 296,300.00 (Line Items 32 and 33) $ 24,111.49 $ 187,355.97 $ 84,382.54 $ 100,000.00 $ 209,788.90 Darryl Richard noted the new contract for Commercial Land is in effect and the rates are similar to the past contract — very little will change in expenses. He also noted there is a Purchase Order for Lykins Signtek for the crosswalk signs which are being fabricated. Action Item: Darryl Richard will contact the Budget Office to verify the validated taxable value for the MSTU for FY 2013. A copy of the certificate will be emailed to the members. Chairman Slebodnik questioned a Purchase Order for Lumec in the sum of $1,239.56 (Doral Circle — Pole base parts) asking if it was part of the original contract. Darryl Richard stated the parts had been installed and the original contract had been modified. Vl. LANDSCAPE MAINTENANCE REPORT — CLM AND MCGEE & ASSOCIATES (Robert Kindelan was absent — Michael McGee presented the report.) Michael McGee noted the new contract is in place and he will monitor CLM to ensure the terms are observed. For example, pruning is to be done at one time under the new contract. He questioned why some items had not been closed out. • He noted the heavy rains have made it difficult to prune. • He stated CLM has been "good" about removing the Torpedo grass growing in the Bougainvillea, Plumbago beds, and the Crown of Thorns. • Some plant material at US 41 needs to be replaced. • The diseased palm tree (Ganoderma zonatum conks growing at base) on Doral Circle is to be removed and destroyed as soon as possible. Mr. McGee questioned whether CLM had submitted a proposal to Staff to remove the tree. Action Item: Darryl Richard will contact the CLM office. If CLM cannot accomplish the task, he will hire a different contractor to immediately remove the tree. Mr. McGee confirmed the Bahia Grass is to be installed around the pedestals on the right -of -way by the daycare center. o He noted CLM was to have submitted a proposal for the work. Re -stake the tree at Median #5 that was leaning. Median #21— needs to be serviced — weeds are overgrown. Action Item: Darryl Richard suggested scheduling a meeting with Mr. Kindelan to discuss various items and review the terms of the new contract. Michael McGee agreed. Mr. Richard the old contract was still in effect until July 26th. July 18, 2013 Chairman Slebodnik requested adding an item to the discussion: cleaning the grates on the streets. He suggested they should be cleaned on a weekly basis, especially during the rainy season. Darryl Richard stated grate cleaning was not part of the contract but he would request CLM add it to their responsibilities. Jennifer Tanner asked, as a homeowner, if she could use a product like "Round Up" on the weeds growing between the concrete seams on sidewalks. Michael McGee noted there should be at least four hours between an application and exposure to water. Tony Branco asked if there were a better quality grate that could be installed. Mr. Richard replied the type of grate used was the only one recommended for roadway use. Jennifer Tanner noted sections of Forest Hills and Pine Hurst were bad, especially where the homeowners mow the lawns and do not pick up the grass clippings. Darryl Richard stated CLM is required to clean the grates covers but he will discuss adding an application of weed control around the meters to the terms of CLM's contract. CLM may be required to submit a proposal for the work. He noted the County is responsible for the roadways but keeping drains clean may be an HOA issue. Chairman Slebodnik suggested including the subject in the next newsletter. David Larson attended the community meeting concerning the water project on Doral Circle. It was not determined if curbs and sewer drains would be torn out. He stated the curbing issue should be addressed before the work begins. (In the past, the canal grates were changed only at the insistence of the homeowners.) There were issues between OSHA and the contractor due to the proposed depth of digging — 8 feet and whether steel shoring could be installed. Discussion continued concerning the drainage /overflow issue — grates were filled with debris. Chairman Slebodnik suggested the County should open the weirs. Tony Branco noted there is no weir at the far end of the canal on 41— only a stone wall which is porous in places. Michael McGee stated there are two canals: one runs behind the retirement center across 41, and the other one is near the new development. The MSTU is tied to the one near "Trevisio." Chairman Slebodnik stated the spot Tony mentioned was past the 12th green and before the 13th tee. There was a small gate — boards would be pulled to release water from the lake on the golf course. He stated he mentioned it to Alan Cooper who was unaware of it. The grounds maintenance manager is to inspect the area. Tony Branco stated the canal by the church was starting to become filled. Darryl Richard stated he placed a call to Stormwater and noted there were two series of control structures which he will schedule a meeting to inspect. He noted the South Florida Water Management's policy is to not open the County's flow structures unless a hurricane has been forecast. There was also an environmental concern regarding releasing water contaminated by fertilizer into the Gulf. Chairman Slebodnik noted another problem was the cars (driving too fast) which washed mulch from the median due to the wakes created by excessive speed. He also noted the swales have not been cleaned out in years. He will contact the grounds maintenance manager to discuss the issue. July 18, 2013 VII. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES (Attached: "Landscape Observation Report," dated July 17, 2013) • CLM should walk the property on a weekly basis and check the photo cells for the lights. Action Item: Darryl noted that item was not included in the new contract and would discuss it with Robert Kindelan. VIII. PROJECT MANAGER'S REPORT — DARRYL RicHARD • Bentley Electric submitted a one -page report detailing the work performed. (A copy of the letter was distributed to the members.) • Still waiting for ballast for Pebble Beach which will be installed at no charge by Bentley. • He noted a light was out on St. Andres — next to the bench — 3rd light on the outbound side o Tony Branco stated the light came on weak and may be another ballast issue. Darryl Richard suggested, instead of relying on Traffic Operations' contracts, putting out a lighting maintenance bid for three MSTUs — Lely, Golden Gate and Forest Lakes — combined. It will generate more interest and better prices. Tony Branco asked how payment would be allocated — would each MSTU pay a share of the costs. • Kathleen Dammert and Chairman Slebodnik noted seven lights were not working on Pebble Beach, scattered throughout • Ballasts appear to be the source of the problem — each light has its own ballast • Lights do not seem to last ten weeks Darryl Richard called Bentley Electric during the meeting and spoke with Chuck Bentley. He advised him of the lighting problem on Pebble Beach and requested an immediate, thorough inspection of the property. • Suggestion from David Larson: Retrofit with LEDs Mike McGee provided an overview of the lighting meeting regarding the dimmers and available options. Concern was expressed regarding the new technology which only recently obtained UL approval; how it would react to lightning, and if it has been installed anywhere in Florida. Do not want to pay be a "test case." Comparisons were made to Naples Pier lighting. Brightness has not been an issue on Pebble Beach. Suggestion: Bentley Electric must provide more detail in its report to track whether the problem is due to "bad" ballast or poor quality light bulbs. Action Item: Darryl and Mike will meet with Bentley Electric and report back to the Committee. • Consensus: This is a high priority issue. July 18, 2013 IX. FUTURE PROJECTS (None) X. COMMITTEE REPORTS (None) XI. OLD BUSINESS (None) MI. NEw BuslNEss (None) XIII. PUBLIC COMMENT (None) NEXT MEETING: August 15, 2013 at 2:00 PM Collier County East Naples Library Branch 8787 Tamiami Trail East, Naples, FL 34112 There being no further business to come before the Committee, the meeting was adjourned at 3:25 PM. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE ROBERT SLEBODNIK, CHAIRMAN The Minutes were approved by the Committee/Board on , 2013, "as submitted" U OR "as amended" []. 5