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Lely Beautification MSTU Agenda 08/15/2013GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34112 AGENDA: AUGUST 15, 2013 I. CALL TO ORDER H. ATTENDANCE III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: JULY 18, 2013 V. BUDGET REPORT VI. LANDSCAPE MAINTENANCE REPORT — CLM; MCGEE & ASSOCIATES VII. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES VIII. PROJECT MANAGER'S REPORT — DARRYL RICHARD IX. FUTURE PROJECTS X. OLD BUSINESS XI. NEw BUSINESS XII. PUBLIC COMMENTS XIII. MEMBER COMMENTS NEXT MEETING: SEPTEMBER , 2013 AT 2:00 PM Collier County East Naples Branch Library 8787 Tamiammi -Trail East, Naples, FL 34112 IP tv GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34113 SUMMARY: MINUTES AND MOTIONS JULY 189 2013 I. APPROVAL OF AGENDA Correction: • The date of the Agenda was corrected to July 18, 2013 • The date of the Minutes to be approved was corrected to June 20, 2013 • Next Meeting Date was corrected to August 15, 2013 Kathleen Dammert moved to approve the Agenda as amended. Jennifer Tanner offered a second in support of the motion. Carried unanimously, S — 0. II. APPROVAL OF MINUTES —.TUNE 20, 2013 Kathleen Dammert moved to approve the minutes of the June 20, 2013 meeting as submitted. Jennifer Tanner offered a second in support of the motion. Carried unanimously, S — 0. III. BUDGET REPORT — DARRYL RICHARD Action Item: Darryl Richard will contact the Budget Office to verify the validated taxable value for the MSTU for FY 2013. A copy of the certificate will be emailed to the members. IV. LANDSCAPE MAINTENANCE REPORT — CLM AND MCGEE & ASSOCIATES (Robert Kindelan was absent — Michael McGee presented the report.) • The diseased palm tree (Ganoderma zonatum conks growing at base) on Doral Circle is to be removed and destroyed as soon as possible. Mr. McGee questioned whether CLM had submitted a proposal to Staff to remove the tree. Action Item: Darryl Richard will contact the CLM office. If CLM cannot accomplish the task, he will hire a different contractor to immediately remove the tree. Action Item: Darryl Richard suggested scheduling a meeting with Mr. Kindelan to discuss various items and review the terms of the new contract. Michael McGee agreed. Mr. Richard the old contract was still in effect until July 261H Chairman Slebodnik requested adding an item to the discussion: cleaning the grates on the streets. He suggested they should be cleaned on a weekly basis, especially during the rainy season. July 18, 2013 Darryl Richard stated he placed a call to Stormwater and noted there were two series of control structures which he will schedule a meeting to inspect. V. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES Action Item: Darryl noted that item was not included in the new contract and would discuss it with Robert Kindelan. VI. PROJECT MANAGER'S REPORT — DARRYL RICHARD • Darryl Richard suggested, instead of relying on Traffic Operations' contracts, putting out a lighting maintenance bid for three MSTUs — Lely, Golden Gate and Forest Lakes — combined. 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M &A 2013 -016P Dear Mr. Richard, The following is presented for your review and approval. The maintenance consulting services will be provided on a monthly basis generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. The limited refurbishment design services will be quoted on a per project basis due to the unknown requirements of the work to be performed. McGee & Associates agrees to provide the following services for a period of twelve (12) consecutive months beginning October 1, 2013 through September 30, 2014. Monthly Services Task I - Attendance at all Lely M.S.T.0 publicly advertised meetings. (Based upon one meeting per month 18 hours) Task II - Attend no less than (12) monthly in the field meetings with staff and Contractor to review the project areas; attend no less than (2) additional meetings as requested. (Based upon 14 hours) Task III - Review and comment on the "General Maintenance Report Sheets" which is required to be submitted by the Contractor with pay request submittals. Review of estimates provided by Contractor with recommendations. (Base upon one review per month 3 hours) Task IV- Provide written and /or oral comments and recommendations based upon on -site observations of the M.S.T.U. areas addressing: improvements, landscape plant and irrigation maintenance problems or deficiencies. This includes evaluation of Contractor performance per contract specifications. Submit monthly written report to Department of Alternative Transportation Modes staff three (3) days prior M.S.T.U. meeting. (Base upon one report per month 24 hours) OPTIONAL SERVICES Task V - Upon Reauest Limited Refurbishment Design Services 1. Provide limited (minor) refurbishment design services and observation of installation on an as requested basis, i.e. deliverables /functions might be as follows: a. Diagrammatic planting plan sketches with a recommended plant list. b. Field locations for plants or improvements by staking, flagging or marking paint. Design * Environmental Management * Planning * Arborist 5079 Tamiami Trail East / P. O. Box 8052 Naples, Florida 34101 Phone (239) 417 -0707 * Fax (239) 417 -0708 LC 098 " FL 1023A 0 Page Two Lely Golf Estates M.S.T.U. Annual Grounds Maintenance Consulting 8/08/13, 2013 -016P Task VI- Upon Request Miscellaneous Services (Estimated) 1. Provide assistance in developing the contract maintenance specification for purposes of bidding. 2. Attend pre -bid meetings and assist in preparing any necessary addendum related to maintenance contract bidding. Maintenance Consulting Services Fees Principal /Senior L.A. 59 $135.00 $7,965.00 (Time & Materials) Degreed L.A. 0 $125.00 $ -0- (Time & Materials) Design Associate 0 $ 85.00 $ -0- (Time & Materials) AutoCAD Technician 6 $ 65.00 $ 390.00 (Time & Materials) Administrative Assistant 12 $ 55.00 660.00 (Time & Materials) working with your Department while improving and maintaining our roadways. $9,015.00 Task V (Optional) Limited Refurbishment Design Services Unit Rate Cost Principal /Senior L.A. 12 $135.00 $1,620.00 (Time & Materials) Degreed L.A. 0 $125.00 $ -0- (Time & Materials) Design Associate 0 $ 85.00 $ -0- (Time & Materials) AutoCAD Technician 8 $ 65.00 $ 520.00 (Time & Materials) Administrative Assistant 2 $ 55.00 110.00 (Time & Materials) $2,250.00 Task VI (Optional) Limited Miscellaneous Services Unit Rate Cost Principal /Senior L.A. 4 $135.00 $ 540.00 (Time & Materials) Degreed L.A. 0 $125.00 $ -0- (Time & Materials) Design Associate 0 $ 85.00 $ -0- (Time & Materials) AutoCAD Technician 0 $ 65.00 $ -0- (Time & Materials) Administrative Assistant 0 $ 55.00 $ -0- (Time & Materials) $ 540.00 Reimbursable expenses allowance: $ 100.00 If you should have any questions or need further information please contact me any time. We look forward to working with your Department while improving and maintaining our roadways. Cordially, // "4 ,4, m2a� Michael A. McGee, r.l.a. President, McGee & Associates LC 098 lJ U X N L U N W V) N J 0 0 0 0 0 O 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0° 0 0 o o o p T O m O M 0 m 0 m N 0 w 0 O 0 O 0 t(i 0 0 N 0 V 0 Q G O C m N O Q N Q N N N N N V Q w m M m M 0 m N N N N t9 N N w m N p c J T wi d L O w U) f LL p O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 O O W O O 0 0 N 0 0 N O O O O 0 0 a Q Q N N Q Q m m O N N V) N I O N N N N w M h m N N t9 w N F- H W H3 N EA N fA N w E9 N N M W W LL 0 o 0 0 O° 0 0 o° 0 0 o 0 0 0 0 0 0° 0 0 O O o o ° 0 a m m O r] 0 M w r V Q N Co p W N N N _ O N M 03 i O LO v~i O N N W 2 0 o° 0 0 o° 0 0 0 0 0 0 0° 0 0 0 0 0 0 0 0 0 0 0 0 0 N_ r U 2 w ° e m Ma f` L - t.1 M c Q W o ld w H e» w w NT O F N LL N F c U U)> ca W °.° n a F , n W m ? 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CL au 0 cu n c U) N to o O c y W u n CL y Y s o y £ Uli W Z Q rn� c E E o A W c c N m d W Z U In 3 F C) F c> > J d H vai o Z U 0 a o an d as oa O Q 3 — W F W 0 f« a c c> Z c O C E O U Cl) LL � 3 Y N F d C Y N a is -j O FQ- _ _ _ > 015 U X N L U N W V) N J Memorandum r TO: Gabriel Ruiz FROM' Joel Hollocher N E f DATE: 8/12/13 f RE: Subrogation Recovery Claim No. 53- 04181302358 Incident. Date: 4/18/13 I Attached for your handling is check number 119356155J from State Farm Insurance, in the amount of $49792. These funds represent relovery of County funds in connection with the above referenced claim. Please return these funds to the following account(s): $47.92 to Account # 101163630 369130 $450.00 to Account # 152162541369130 i Thank you for your assistance. i i PC: T. Castillo j P. Wilson D. Richard j • Page 1 f • I PAYMENT NO 1 19 356155 J. PAYMENT AMOUNT. $497.92 ISSUE DATE 08- 05-2013 AUTHORIZED BY SANCHEZ, KAREN PHONE (800) 879 -2435 COLLIER COUNTY ADMINISTRATION SERVICES DIVISION 3311 TAMIAMI TRL E NAPLES FL 34112 -4901 REMARKS payment for claim 53- 04181302358 COVERAGE DESCRIPTION PROPERTY DAMAGE LIABILITY CLAIM NO OU-L LOSS DATE 04 -1 POLICY NO 975! INSURED KALI 782 113 PETER ON BEHALF OF COLLIER COUNTY ADMINISTRATION SERVICESIDIVISI i i I I RETAIN STUB f0R RECORDS AMOUNT 497.92 0. L>E 19PCt 36 / 1A I� �3'�10 OADO 8 0 _ a f / 0•,?�0'! 3, P g. i ♦ i. / 4•r, < d t s c »o- t > i• 4,%' Y r� tK /�ti"PE1'i �,L9S� :�►a► « *« + 10OLAfS * *4 7,9;2 b,UNDREDMN =SEVEN AND ;F4-�*rY- A[_TN, = oJH II'&917356&5Slim e:04t.L154431: 7?714508?11' Florida Land Maintenance, Inc. ; I I i Estimate dba Commercial Land Maintenance ATMTAR#13= 4-005 REPORTED ON APRIL 18, 2013 3980 Exchange Avenue ; St. Andrews Blvd near Pebble Beach Blvd. Naples, FL 34104 1' 013 239.643.6205 Estimate Rate: 5/1712 Estimate #: E1004687 6$.00 Project: 152- 162541- 6349... P.O. 00.: 4500140171 Bill To: T s: Net 30 Collier County Board of County Commission I i CWW9 Finance Department 65.00 County to provide (10) bags of mulch 3299 Tamiami Trail East i i I i i. f i I j Suite 700 Napels, FL 34112 -5749 Description Qty. Rate Total THE FOLLOWING IS TRAFFIC.ACCIDENT NUMBER i ATMTAR#13= 4-005 REPORTED ON APRIL 18, 2013 St. Andrews Blvd near Pebble Beach Blvd. 20 i 14.00 320.00 Juniper Parsoni,.3- gallon i Irrigation Technician Supervisor Labor to troubleshoot 1 6$.00 65.00 and replace irrigation heads damaged by third party.. Test system. I Irrigation Technician Labor to. assist i 600 65.00 County to provide (10) bags of mulch i i I i i. f i I j From: Steve Bentley [ mailto :steve @bentleyelectric.com] Sent: Wednesday, August 14, 2013 7:29 AM To: RichardDarryl Cc: 'Chuck Bentley'; 'Bentley Electric Co' Subject: RE: Reporting on site visits - work performed for lighting maintenance Hi Darryl, Upon inspection of St. Andrews Blvd, Doral Circle and Pebble Beach Blvd on 8/13/13, the following lights were out: • East side of Doral Circle entry sign • Pole #7 (an FPL light — not decorative light) on St. Andrews Blvd (marked in orange tape on west side of road) We will plan to fix the Doral Circle sign by tomorrow. Let me know if you'd like us to fix the FPL light on St. Andrews. Thanks, Steve