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Lely Beautification MSTU Minutes 03/21/2013GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE 3299 Tamiami Trail East, Suite 103 Naples, FL 34113 MINUTES March 21, 2013 I. CALL TO ORDER The meeting was called to order at 2:01 PM by the moderator. A quorum was established. Four voting members were present. (Note: The Committee Chairman was excused. The Committee had not previously elected a Vice - Chair. No one volunteered to serve as Vice - Chair. The Transcriber moderated the meeting.) H. ATTENDANCE Members: Tony Branco, Kathleen Dammert, David Larson, Jennifer Tanner Excused: Robert Slebodnik, Chairman County: Darryl Richard — Project Manager Michelle Arnold — Director, ATM Department Others: Michael McGee — Landscape Architect, P.A. Robert Kindelan — CLM, (Anne Iacuzzo — JuriStaff) III. APPROVAL OF AGENDA Addition: (requested by Jennifer Tanner) • Under Item XII. — "New Business" o A. Royal Palm sign Kathleen Dammert moved to approve the Agenda as amended Second by David Larson. Carried unanimously, 4 — 0. IV. APPROVAL OF MINUTES — FEBRUARY 21, 2013 Kathleen Dammert moved to approve the minutes of the February 21, 2013 meeting as submitted Second by David Larson. Carried unanimously, 4 — 0. V. BUDGET REPORT — DARRYL RICHARD Darryl Richard announced the annual Budget requests for Fiscal Year 2014 (2013 -14) will be reviewed at the April 18, 2013 meeting. (Report attached: "LELY MSTU — Fund 152, dated March 21, 2013 ") • Current Ad Valorem Tax: • Received to date: • To be Collected: • Operating Expense: • Open Purchase Orders: • Expenditures - Paid to date: • Operating Funds Available • Capital Outlay/Improvements: • Open Purchase Orders: • Spent to Date: • Available Total: • Reserves (for Insurance Claims): • Total Budget: March 21, 2013 $ 186,600.00 (anticipated to receive) $ 163,528.87 $ 23,071.13 ( * *) $ 155,047.26 $ 49,790.87 $ 60,670.55 $ 48,565.39 $ 296,300.00 $ 137,421.46 $ 74,496.00 $ 84,382.54 $ 100,000.00 $ 230,644.91 Darryl Richard noted the Capital Improvements Purchase Order (open) was from Bentley Electric ($129,617.46) and included the lighting project for Pebble Beach Boulevard. He stated when a draft of the FY 2013 -14 Budget is available, it will be sent to the members via email. VI. LANDSCAPE MAINTENANCE REPORT — CLM AND MCGEE & ASSOCIATES A. CLM (Commercial Land Maintenance) — Robert Kindelan • A number of refurbishment projects were completed. • Waiting to receive some Palms and trees to complete the project. • The entrance was repaired and only the damaged Vincas were replaced as the most cost effective option. Concern was expressed that the Committee thought the plan, approved during the last meeting, had been changed without any notification to the members. Darryl Richard asked for planting suggestions from the members. He noted Lantanas were "off the list' as well as Azaleas. Michael McGee suggested waiting until the end of the summer before tearing out the Bougainvillea. Robert Kindelan was to have sent a list of annuals with photos to Darryl Richard for distribution to the members. (Reference: Page 2 under `B" — 0 bullet point of the February 21 " Minutes) Darryl Richard suggested keeping the Vincas (a spring flower and appropriate for the season) until fall and then replacing with Geraniums which are available in several colors. Bed preparation will be required. Consensus: Geraniums, specifically red, were the preferred planting selection for fall. March 21, 2013 Kathleen Dammert moved to approve allowing the Kncas to remain "as is,-" to authorize Robert Kindelan to price out (red) Geraniums as they become available, to request that Michael McGee develop plans to raise the planting beds at the main entrance, and to authorize Robert Kindelan to plant the Geraniums as available. Second by Jennifer Tanner. Carried unanimously, 4 — 0. B. McGee & Associates — Michael McGee • A number of items have been replaced; • All beds need mulch; he will consult Robert to schedule; • A substantial number of Foxtail Palms must be pruned to remove the seed pods; • Planting on Pebble Beach has been placed. "on hold" until the lighting project is completed; • Water usage has been reduced; • Proposals have been submitted to replant the cul -de -sacs with Bougainvillea. Tony Branco noted the plants at Forrest Hills Boulevard and Augusta were sparse and the solar panel was again covered by palms. Mr. McGee stated the Crown of Thorns had recently been pruned. He will inspect the area to determine if plants are missing. He further stated "Xanadu" was planted in areas that were missing coverage. When the area is mulched, it will look better. VII. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES (Report attached: "Landscape Observation Report," dated March 19, 2013) A. Pebble Beach Lighting Tony Branco asked if the new "Lumec" light poles to be installed will have the same oxidizing issue with the control panel door. Michael McGee has been unable to contact the (former) "Lumec" representative. When he spoke with him previously, Mr. McGee was assured new doors would be sent. The company was aware of the defect and had corrected it. Darryl Richard suggested it was a warranty issue and the company should replace the defective doors without charging the MSTU. Mr. McGee stated the warranty had lapsed but the company was aware of the problem and would replace the defective doors as if the warranty were still in effect. He will contact the company again. [The proceedings paused while Jennifer Tanner requested advice concerning a lighting issue at the Pine Hurst Estate entrance. David Larson will check batteries in the light fixtures. It was suggested she contact FPL to price out additional street lighting.] Update on Lighting Project — Michael McGee • 5 or 6 bases are being finished • There have been no issues with the sewer line _ • Chas been very considerate of traffic — no complaints have been received ^� • Installation of the poles may begin next week March 21, 2013 Darryl Richard confirmed the account with FPL has been established and electrical service can be connected after the County's inspection has been completed. B. Options re: "additional costs" (FPL Letter — 01 -20 -2013) Darryl Richard noted Staff is reviewing the FPL letter that was discussed by the Committee during the February meeting. (Reference: Page 3 of the February meeting minutes — "Future Projects. ") He stated in order to obtain a detailed, binding estimate regarding "burying" the power lines at the front entrance, the Committee must decide whether or not to approve paying the deposit of $762.00. It has not been determined whether or not the builder will contribute to the costs. Jennifer Tanner stated Collier Enterprises owns the strip on US 41 which may be developed commercially, but plans have not been made public. Efforts to obtain permit information have not been successful. Michael McGee stated FPL will prepare a "ballpark estimate" but nothing more. He will attempt to obtain other options. Consensus: The topic will be tabled until additional information is obtained. VIII. TRANSPORTATION OPERATIONS REPORT — DARRYL RICHARD A. Project Manager's Report (1) Bid Results: (Base bid plus alternate) • The low bid was from Florida Land Maintenance - $80,242.15 • Hannula Landscaping bid $103,063.75 • Superior Landscaping bid $143,405.11 • Bids from Big Tree and Leo Jr. Lawn were categorized as "non- responsive" because required documentation was not submitted Darryl Richard suggested adding a 20% contingency ($16,048.43) to the award to cover any "miscellaneous" landscaping services, i.e., unforeseen expenses. Jennifer Tanner moved to approve awarding the Grounds Maintenance contract to Florida Land Maintenance in the sum of $80,242.15 plus a 20% contingency. Second in support was made. Carried unanimously, 4 — 0. B. Review: "To Do" List (1) Lighting Poles (Reference: Pebble Beach Lighting Project — previously discussed) IX. FUTURE PROJECTS (None) X. COMMITTEE REPORTS (None) 4 March 21, 2013 XI. OLD BUSINESS (None) XII. NEW BUSINESS A. Royal Palm Sign (Added Topic per Amendment to Agenda) Jennifer Tanner stated the sign has disintegrated. The Royal Palm County Club does not have a location to place directional signage. The County Club will pay to replace the sign. It is considered to be a "real estate" sign. It had been located within the right -of way until the FDOT objected and it was moved. Michelle Arnold suggested obtaining a permit for an off - property directional sign. She stated if it was small enough, a permit may not be necessary. The County Club requested to locate the sign in the median. It was pointed out that an advertising sign cannot be placed in the median because it violates Code. Consensus: The issue was not under the purview of the MSTU and should be brought before the Homeowners' Association. XIII. PUBLIC COMMENT (None) NEXT MEETING: May 16, 2013 at 2:00 PM Collier County East Naples Library Branch 8787 Tamiami Trail East, Naples, FL 34112 There being no further business to come before the Committee, the meeting was adjourned at 3:03 PM. LELY GOLF ESTATES BEAUTIFICATION MSTU ADVISORY COMMITTEE The Minutes were approved by the Committe n i:'f 2013, "as presented" " OR "as amended"