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GG MSTU Minutes 09/17/2013U. ADVISORY C61 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 September 17, 2013 MEETING MINUTES I. CALL TO ORDER The meeting was called to order at 4:02 PM by Chairman Richard Sims. A quorum established; three voting members were present. II. ATTENDANCE Chairman: Richard Sims Vice Chair: Patricia Spencer Member: Peggy Harris Barbara Segura Excused. Michael McElroy County: Darryl Richard — MSTU Project Manager Harry Sells — Assistant MSTU Project Manager Pamela Lulich — Gary Putaansuu — Collier County TECM Marlene Messam — Collier County TECM Others: Michael McGee — McGee & Associates Dale Hannula, Thomas Gonzalez and Janet Pellicane — Hannula Landscaping (JuriSolutions — Sue Flynn) 31 X013 A September 17, 2013 III. APPROVAL OF AGENDA Add.- VI. C. TECM Future Roadway Project Presentation on Collier Boulevard Vice Chair Spencer moved to approve the September 17, 2013 Agenda as amended. Second by Peggy Harris. Motion carried, 4 -0. Chairman Sims placed TECM Future Roadway Project Presentation on Collier Boulevard after IV. IV. APPROVAL OF MINUTES — AUGUST 209 2013 Vice Chair Spencer moved to approve the August 20, 2013 minutes as presented. Second by Peggy Harris. Motion carried, 4 -0. V. MONTHLY BUDGET REPORT- Addressed after VI. C. VI. PROJECT MANAGER'S REPORT —Addressed after VIII. A. Update — West Entry Sign B. Maintenance Evaluation Forms —1St Submission (August) VI. PROJECT MANAGER'S REPORT C. TECM CR951 Project Presentation Gary Putaansuu — Principal Project Manager exhibited 60% Concept Drawing Plans on the TECMCR 951 Project and reviewed how the future widening of Collier Boulevard will affect the MSTU and future projects. Plans took into consideration the limited ability to treat water in Golden Gate City area. Pamela Lulich reported on the plans for the area behind where the "Welcome to Golden Gate Sign' used to be as follows: • Staff applied for a permit modification with SWFL Water Management District to do the well. • TECM will abandon the old well and pump system at sign. • Have a new location site for the well and pump system. • Requested pricing from wells, drillers and electrical contractors. • An inventory was done on plants that were available to be relocated. • Budget of approximately $12,000 to relocate the plants. • Pricing came in over $29,000. • Companies gave a short calendar window for plant relocation and will not relocate plants past July. • Priced out all the plant materials initially interested in relocating 2 September 17, 2013 • Fund 111 will cover some (possibly all) the Crepe Myrtles to be moved on Golden Gate Parkway. • TECM project will pay for the new plant material for where the sign used to be which will allow the MSTU to deduct this cost out of their project. Marlene Messam — Senior Project Manager reviewed the 60% Concept and reported on future plans in Phase I (South of Green Boulevard to Golden Gate Boulevard) and Phase Il is unfunded (Golden Gate City from canal to Green Boulevard.) She reported TECM intents to keep the beauty and enhancements provided by the MSTU. She reported: • Project will betaken to 100% Design. • Relocation of the existing canal further to the east. • A new bridge at Green Boulevard will be constructed. • Construct a 10' trail along the west side of 39 Street SW. • Widen roadway to 6 lanes to canal. Gary Putaansuu voiced unknown concerns on why Phase II was held back: • Will modify the permit to include swales • May have to shift canal and road • Reduces landscape presently now installed ■ SWFL Water Management District allowed TECM to downsize the canal by 10 ft ■ Sidewalk on only 1 side of road ■ Estimated $30 mil to complete project ■ Estimated $10 mil costs associated to move canal ■ Expenses and landscaping ■ Future public information meeting ■ Design in talking stage Marlene Messam commented "it is not the ideal design; there is a need to get people from one side to the other. The existing bridge requires pedestrians to walk on shoulder. Gary Putaansuu stated the bridge needs to be moved. He noted Staff would get a second opinion on widening the bridge. The project will take time to implement. TECM encouraged attendees to bring ideas forward for consideration. Staff addressed all questions posed. Vice Chair Spencer reported many residents ride bikes back and forth to Wal -Mart from Golden Gate Parkway via CR 951 on the grass, in the swale and on the road and have asked at Pathway Advisory Committee meetings for a safe way to travel that corridor. Staff suggested CR 951 sidewalks be discussed at the next meeting. V. VII. September 17, 2013 Pamela Lulich stated the BCC will be holding a Master Plan Workshop in November. Staff will keep Advisory Committee informed. MONTHLY BUDGET REPORT Staff distributed and reviewed the Golden Gate Beautification MSTU Fund 153 dated September 17, 2013. (See attached) • Current Ad Valorem Tax (Received) $234,809.77 • July Taxable Values are up to $536,912,682.00 • Capital Improvements (Available) $441,040.00 • Operating Expense (Available) $21,563.43 • Open Purchase Orders $51,129.39 • Paid Purchase Orders $225,605.98 • Reserves $2,700.00 • Total Budget (Available) $476,750.73 TRANSPORTATION MAINTENANCE REPORTS A. Hannula Landscaping Jeremy Hannula reported the majority of proposals FY2614 for all roadway sections have been submitted less those reported by McGee and Associates Report No. 12. Scheduled services for October included mulch, fertilizing, palm and grass trimming. Tropicana Boulevard Graffiti on shelter support posts that will be addressed. Turf areas need repair were scheduled for September 23 Herbicidal applications will be applied to Bermuda grasses and turfs when weather permits. • Coronado Parkway and Hunter Boulevard - Removal of weeds out of the Lantana continues. - Trimmed Lantana back from the curb - Hand pulled weeds out of the Mimosa - Currently researching an "Over the Top" application that will not burn up the Mimosa. (Will do a test run first before doing actual spraying) - Having an issue with ground orchids occurring on the majority of the roadways. Tried spraying but it appears they will need to be hand pulled. - Replacement plants on hold until a decision is made on the Lantana. If the Lantana are not going to be replaced; the Lantana will be pruned back and replacements made to fill open gaps in the beds. 4 September 17, 2013 Golden Gate Parkway - Most of weed issues appear to be in this area. A push is scheduled on September 18 to hand pull all palm sprouts, torpedo grass and broadleaf. - Spray Techs will be on site September 18 to make herbicide and fungal applications beginning on Golden Gate Parkway and around to the other roadway sections in MSTU McGee and Associates have recommended fertilizer spikes to be placed around one of the Foxtail. A proposal will be provided. • Sunshine Boulevard Some broadleaf issues will be sprayed when weather permits. • Collier Boulevard and Green Boulevard - Grasses, weeds and vines will be hand pulled September 24 which can not be addressed with Roundup Palm seedlings may need to be hand pulled. Mike McGee recommended maintenance continue on Collier and Green Boulevards. VIII. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES A. Maintenance Reports Reports were provided and distributed by McGee & Associates Landscape Architecture on Coronado Parkway and Hunter Boulevard, Sunshine Boulevard and Collier Boulevard — Part A & B and Green Boulevard — Median #1 for period September 2013. (See attached) Report was previously addressed. Mike McGee gave an update on the West Entry Sign. The entry sign was re- priced out the material. The new bid came in approximately $6,000 lower making MSTU costs $12,000. Vice Chair Spencer noted the entrance sign was missing. Staff responded the sign had been hit and was removed. An accident report has been filed. Bentley Electric is reviewing options for replacement of the sign. Staff will bring back to next meeting. Mike McGee reported making a presentation to the Civic Association. Discussion was made on Annual Water Usage charts included in the Landscape Architecture Reports. Questions were addressed. Mike McGee recommended doing irrigation checks once a month. Chairman Sims agreed. September 17, 2013 VI. PROJECT MANAGER'S REPORT A. Update — West Entry Sign — Previously addressed Darryl Richard reported the flag pole is scheduled to be installed by November 4 by Bentley Electric covered by annual contract. B. Maintenance Evaluation Forms —1St Submission (August) Staff received some of the Maintenance Evaluation Forms from the Advisory Committee. The reports will be turned over to McGee and Associates to compile. Darryl Richard voiced appreciation to the Advisory Committee for taking the time to complete the report. Peggy Harris inquired if the dips on Hunter Boulevard has been addressed. Staff will research with Road and Bridge. IX. OLD BUSINESS (None) X. NEW BUSINESS A. Approval of Member Applications: Peggy Harris and Pat Spencer Staff provided applications from Peggy Harris and Pat Spencer for the Advisory Committee's review and recommendations. Chairman Sims moved to recommend Peggy Harris and Pat Spencer for re- appointment to the Golden Gate Beautification Advisory Committee for approval by BCC. Second by Barbara Segura. Motion carried unanimously, 4 -0. XI. PUBLIC COMMENTS (None) NEXT MEETING: OCTOBER 159 2013 AT 4:00 PM GOLDEN GATE COMMUNITY CENTER There being no further business for the good of the County, the Meeting was adjourned by order of the Chairman at 5:15 PM. GOLDEN GATE M.S.T.U. ADVISORY COMMITTEE 6 September 17, 2013 Richard Sims, Chairman The Minutes were approved by the Committee Chair on 2013, "as submitted" f N OR "as amended" ".