GG MSTU Minutes 06/04/2013 SGOLDEN GATE M.S.T.U. ADVISORY
COMMITTEE
3299 East Tamiami Trail, Suite 103
Naples, FL 34112
SPECIAL MEETING MINUTES
I. CALL TO ORDER
The meeting was called to order at 4:30 PM by Vice Chair Patricia Spencer.
A quorum was established; four voting members were present.
A Special Meeting was called to review the Bid Results for Roadway Grounds
Maintenance.
II. ATTENDANCE
Vice Chair: Patricia Spencer
Members: Peggy Harris, Barbara Segura
Michael McElroy
Excused: Richard Sims, Chairman
County: Darryl Richard — MSTU Project Manager
Harry Sells — MSTU Assistant Project Manager
Others: Michael McGee — McGee & Associates
Jeremy Hannula — Hannula Landscaping _
(JuriSolutions — Sue Flynn)
M. APPROVAL OF AGENDA
Barbara Segura moved to approve the Agenda as presented Second by Peggy Harris.
Carried unanimously, 4 — 0.
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June 4, 2013
IV. PROJECT MANAGER'S REPORT
A. Annual Maintenance Contract: Approval of Bid
Staff distributed and reviewed the following:
• Bid 12 -5976 — Golden Gate MSTUIMSTD Roadway Grounds
Maintenance Preliminary Bid Results report dated April 16, 2013
• Golden Gate MSTU Maintenance Contractor Performance Evaluation
Form
Discussion ensued:
Leo Jr. Did not meet County requirements and concerns were voiced on the bid
being too low.
BCC awarded contract to Hannula Landscaping in the amount of %200,450.90
for annual grounds maintenance.
Golden Gate MSTU Maintenance Contractor Performance Evaluation.
Committee Members will evaluate the Contractor performance once a month of
a period of 6 month. Staff encouraged the Committee to make comments on the
evaluation form.
Staff noted the evaluation would be a part of the contract. If the Committee was
not satisfied with improvements after the 5 month evaluation period the contract
would be sent back to the BCC. Staff indicated they were not sure if the BCC
would award the contract to the next lowest bidder or if the annual landscape
would go back out to bid.
Mike McElroy encouraged Hannula to heed McGee & Associates directions and
ended his remarks with "Make us proud."
Barbara Segura suggested regular inspections be made.
Jeremy Hannula responded the company does inspections and will continue to do
so.
Staff indicated the majority of MSTU's hire a Landscape Architect Consultant.
Mike McGee reported he reviewed all the bid costs and found nothing reflecting any
costs were out of line. He stated the Hannula' crews have been directed to complete a
report which he adapted to meet the needs of the MSTU; the report will require them
to check off contractual items on a regular basis and email the reports to McGee &
Associates. This tool will be used as another "check and balance."
Staff recommended a motion be made to approve the Hannula bid contract at
$200,450.90; the lowest bid excluding Leo Jr. bid.
Mike McElroy stated the plants at Hunter and Coronado have died off and need
immediate attention. He suggested the plants be replaced with an equal size plant.
Peggy Harris asked if plants were under warranty or if they fell under Hannula's
responsibility for replacement due to negligence.
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June 4, 2013
Staff will research if the plants fall under warranty and report at the next meeting for
further discussion.
Barbara Segura moved to approve the Hannula bid in the amount of $200,450.90.
Second by Peggy Harris. Motion carried unanimously; 4 -0.
B. Evaluation Criteria - Addressed in N. A.
NEXT MEETING: JULY 16, 2013 AT 4:00 PM
GOLDEN GATE COMMUNITY CENTER
There being no further business for the good of the County, the Meeting was
adjourned by order of the Vice Chair at 4:50 PM.
GOLDEN GATE M.S.T.U. ADVISORY
COMMITTEE
Patricia Spencer, Vice Chair
The Minutes were approved by the Committee Chair on '7 !(o , 2013,
"as submitted" ,[ OR "as amended" �].