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Floodplain Management Committee Minutes 04/02/2012 RFloodplain Management Planning Committee Ray Smith, Chairman Phillip Brougham Pierre Bruno Joseph Gagnier Brooke Hollander Christine Sutherland Clarence Tears Duke Vasey Jerry Kurtz Dan Summers Christa Carrera (Naples) Bob Mahar (Marco L) Terry Smallwood (Everglades City) Meeting Minutes for 4 -2 -12 Regular Meeting Start: 9:05 a.m. End: 10:15 a.m. Location: 2800 N. Horseshoe Drive, Room 610 Meeting Attendance: Ray Smith, Rick Zyvoloski (alternate for Dan Summers), Jerry Kurtz, Connie Deane (alternate for John Torre), Brooke Hollander, Christine Sutherland, Clarence Tears, Duke Vasey, Joe Gagnier, Raquel Pines (alternate for Terry Smallwood), and Robert Wiley. Absent: Phillip Brougham (Excused), Pierre Bruno, Christa Carrera and Bob Mahar. There were five (5) additional staff members and one (1) citizen in attendance. Meeting called to order by Ray Smith, Chairman. OLD BUSINESS: 1. Approval of minutes for the 3 -5 -12 Regular Meeting — Ray Smith asked if there were any needed changes to the minutes. Clarence Tears made a motion for approval and the vote passed unanimously. NEW BUSINESS: Brief report on the 2011 flooding technical assistance single point of contact calls — Robert Wiley emailed a very brief summary report from Travis Gossard from Road Maintenance to Committee Members. Robert was surprised at the small amount of information people requested from the County. The report reflects calls about flooding issues only and it shows that there were 19 calls for the year. This does not include normal maintenance request calls (e.g. cleaning out a ditch). This is good if there were not any other complaints but this is bad if they are still using other numbers to contact staff. Clarence Tears asked if they had looked at spatial distribution of the calls to see the majority of the calls came from the same location. Robert will request additional information on the location of the calls. Duke Vasey requested information on past practices in regards to "responding to calls immediately ". Every 5 years the ISO staff makes a CRS site visit and this will be a good report to be able to hand to them next year. 2. 2011 Progress Report for the Floodplain Management Plan —Robert Wiley e- mailed the report to Committee members. He went over the Progress report and the four different categories, A, B, C, and D. The purpose is to evaluate how well we accomplished the items listed in the current Action Plan. The Action Plan comes from the Goals, Objectives and Page 1 of 3 Policies of the Floodplain Management Plan and the Action Plan is updated every year. Category A are items that need to be completed annually, then we would move on to the category B (the top five for the year) then the category C if there is time. Category D items are completed Action Items. The Committee members were asked to review the document and present any desired editing at the next Committee meeting when it will be discussed and a vote of approval requested. 3. Revisions and Review to Update the Floodplain Management Plan — Robert Wiley discussed the CRS Activity Worksheet. The intention was to get a copy of the 2012 CRS Coordinator's Manual to the Committee members, but it still has not been released. Until we can see the changes in the 2012 CRS Coordinator's Manual, we do not know the specific direction we need to take in updating the Floodplain Management Plan (IMP). One item to consider is that early indications are that each Goal, Objective or Policy in our IMP will be required to be addressed in the annual Action Plan. Duke Vasey asked about the possibility that we will be getting away from the current 10 -step process for IMP development. Robert indicated it appears that there will be even more effort to follow the 10 -step process. The County's desire is to reduce the size of the current IMP draft document. Robert relayed current differing direction being provided by the State and FEMA on merging the Local Mitigation Strategy (LMS) and the IMP. Jerry Kurtz asked if the current IMP was already a part of the LMS, to which Robert agreed. 4. Committee membership discussion — Robert Wiley reminded the Committee that the membership has been reduced to 8 public members and 4 staff members, along with 1 member for each of the municipalities. We recently lost one of our original members, Lew Schmidt, who resigned to make his position available for someone else from the North Naples area to serve. Lew has recently moved to another location in the County. Also, one member (Pierre Bruno) has currently reached the allowable unexcused absence threshold in the Committee's attendance policy. Pierre's absences are caused by his new employment work schedules. He has offered to resign, but was planning to attend today's meeting. Duke Vasey motioned to poll the Committee members for their desired action regarding Pierre to vote on (A) no action, (B) termination or (C) replacement. Christine Sutherland asked about Pierre's offer to resign to which Robert explained that Pierre's supervisor is supportive of his Committee participation, but only if his work schedule does not conflict. In a telephone conversation last week, Pierre indicated that he would probably resign if he was not able to attend today's meeting. Brooke Hollander asked if it was possible to remotely teleconference into the meeting, but Robert indicated this was not an option for these facilities. Clarence Tears suggested moving forward with limited action and contacting Pierre after today's meeting absence to see if his decision is to resign. Robert stated that today is Pierre's third unexcused absence. Duke Vasey amended his motion to have Robert contact Pierre regarding option (B) or his ability to be an active member able to participate in the anticipated heavy work load of the Committee. The motion was approved unanimously. 5. Public Comments — There were no public comments. Jerry Kurtz mentioned there are 2 public information meetings scheduled for stormwater planning to solicit input and public information on future projects. The meetings are in the evenings. 4 -17 -12 at Rookery Bay from 5 -7 pm 4 -30 -12 at St. John the Evangelist church on 111th Ave. N. from 5 -7 pm Page 2 of 3 There is discussion on having an additional meeting in the Golden Gate Estates area to get input from the eastern side of the County, but no date has been selected.. The plan is to get on the agenda of the Golden Gate Estates Area Civic Association. Duke Vasey wished to express his appreciation to Mac Hatcher for his contributions over the years, as he has now retired. Christine Sutherland asked Jerry Kurtz if the Committee members could receive an. agenda for the public meetings so they could plan on attending the meetings. Connie Deane indicated she would prepare an e -mail of information for Robert Wiley to distribute to the Committee. Duke Vasey motioned to adjourn the meeting. Motion passed unanimously at 10:30 a.m. Next Meeting: Monday, May 7, 2012, starting at 9:00 a.m. in Room 610 of the GMD -P &R building located at 2800 North Horseshoe Drive, Naples, FL 34104. �A� NOTE: A recording of the meeting is available for anyone desiring to hear it. Please contact Mr. Evy Ybaceta at the Growth Management Division — Planning and Regulation building (239- 252 -2400) for access to the recording. _1 I Page 3 of 3