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Minutes 12/03/2012December 3, 2012 MINUTES OF THE MEETING OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER r17 ADVISORY O Naples, Florida, December 3, 2012 LET IT BE REMEMBERED, that the Collier County Golden Gate Community Center Advisory Board, in and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in a REGULAR SESSION in Conference Rooms "C" of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the following members present: CHAIRMAN: Kaydee Tuff VICE CHAIR: James Klug III (Excused) Bill Arthur Darrin Brooks Peggy Harris ALSO PRESENT: Vickie Wilson, Community Center Supervisor 1 December 3, 2012 I. Call to Order The meeting was called to order at 6:00 PM by Chair Kaydee Tuff. II. Attendance — Establish a Quorum Roll call was taken and a quorum was established. III. Approval of Agenda Darrin Brooks moved to approve the December 3, 2012 Agenda as submitted. Second by Bill Arthur. Motion carried unanimously, 4 -0. IV. Approval of November 5, 2012 Minutes Bill Arthur moved to approve the November 5, 2012 Minutes as submitted. Second by Peggy Harris. Motion carried unanimously, 4 -0. V. Public Comments (None) VI. Old Business —Addressed after VIII. VII. New Business (None) VIII. Member Comments (None) VI. Old Business A. Recreation Highlights Vickie Wilson reported on "Park Happenings" as follows: (See attached) • Outdoor Movie held on November 9, "Avengers" had 85 in attendance. • GGCC General Election Precinct reported the most voters in the County. • Farmers Market is held on Fridays and Saturdays. • Breakfast with Santa held December 1 attracted 300 participants. • GG Kiwanis provided breakfast and the Key Club served. • Ziggy's BBQ Cook -off will be held on January 4 -5. Staff provided: (See attached) • Program Registrations and Revenue Report FY 2013 • Program Registrations and Revenue Report FY 2011 -12 • Comparison Monthly Activity Charts on Program Registrations and Program Revenue FY 2011 -12 -13 • Comparison Charts on all programs FY 2011 -12 -13 • Facility Rental Bookings and Revenues FY 2011 -12 -13 2 December 3, 2012 Monthly and Quarterly Facility Bookings and Revenues FY 2011 -12- 13 The Advisory Board complimented Staff on the easy to read reports and charts provided. Staff will research revenue jump between October and November shown in Program Revenue FYI and report back. B. Playground Update Vickie Wilson distributed and reviewed a comparison report on 3- proposals received to provide shade cover to the playground. (See attached) She reported Global Prefab Screen Industries (GPSI) provided a quote to cover the largest amount shade coverage. ➢ GPSI — 4,320 sq. ft. ➢ Swartz Associates — 2,254 sq. ft. ➢ Creative Shade — 2,416 sq. ft. She suggested the Advisory Board consider GPSI proposal for the following: ➢ Easy to take down and put back up ➢ Attached to building ➢ 5 Shade sections at 5 different & overlapping elevations Staff will provide a shade color chart from GPSI for Advisory Board's selection at the January meeting. Vickie Wilson reported the interior of the Community Center walls and doors is scheduled to be painted and will be completed by the next meeting. Peggy Harris moved to choose GPSI as our vendor for the shade covers for the playground that will cover twice as much area. Second by Darrin Brooks. Motion carried unanimously 4 -0. VII. New Business A. Month to Date Budget/Year to Date Staff distributed the following reports: (See attached) ➢ 130 Monthly Budget to Actual Comparison BCS Drilldown Report dated December 3, 2012 ➢ Breakdown of Monthly Revenue and Expenses FY 2011 -12 ➢ Breakdown of Monthly Revenue and Expenses FY 2012 -13 It was decided the 130 Monthly Budget to Actual Comparison BCS Drilldown Report be provided to the Board on a quarterly basis. Bill Arthur moved to adjourn the meeting at 6:30 pm. Second by Darrin Brooks. Motion carried unanimously 5-0. 3 December 3, 2012 There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 6:30 PM. COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD Kaydee Tuff, Chairman These Minutes were approved by the Committee /Board on as presented OR as amended 2