Forest Lakes MSTU Agenda 10/01/2013FOREST ROADWAY AND DRAINAGE M.S.T.U.
LAKES ADVISORY COMMITTEE
3299 EAST TAMIAMI TRAIL SUITE 103
NAPLES, FL 34112
OCTOBER 112013
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES rz
• SEPTEMBER ,9, 2013
• V
SEPTEMBER 26, 2013
V. BUDGET REPORT — DARRYL RICHARD
VI. PROJECT MANAGER'S REPORT - DARRYL RICHARD
A.
VII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM
VIII. OLD BUSINESS
IX. NEW BUSINESS
X. COMMITTEE MEMBER COMMENTS
XI. PUBLIC COMMENTS
NEXT MEETING: NOVEMBER 11, 2013
Forest Lakes Condo Association Clubhouse
1058 Forest Lakes Drive, Naples, FL 3410
FOREST ROADWAY and DRAINAGE M.S.T.U.
LAKES ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103
Naples, FL 34112
SEPTEMBER 3. 2013
SUMMARY: MINUTES AND MOTIONS
III. APPROVAL OF AGENDA:
Vice Chairman Fogg moved to approve the Agenda as submitted. Kenneth Bloom
offered a Second in support of the Motion. Carried unanimously, S — 0.
IV. APPROVAL OF MINUTES —August 6,2013:
Corrections:
• Page 2, Item VI. Project Manager's Report (under "A." — 2 "d Paragraph):
o "hear" was changed to "year"
• Page 3, 0 Paragraph: "with" was changed to "within"
n • Page 5, 2 "d Paragraph: "covers" to "cover"
Vice Chairman Fogg moved to approve the Minutes of the August 6th meeting as amended
Kenneth Bloom offered a Second in support of the Motion. Carried unanimously, 5 — 0.
V. BUDGET — DARRYL RICHARD
A. Monthly Budget Report
(Report attached: "Forest Lakes MSTU Fund 159, dated September 3, 2013 ")
Darryl Richard noted the certified taxable value increased from 129,374,265 to
130,034,455 (approximately 0.25 %).
Kenneth Bloom questioned "deleted Ad Valorem" (Line Item 2) on the Budget Report.
Action Item:
Darryl Richard will contact the Budget Office for an explanation.
VI. PROJECT MANAGER'S REPORT
A. Removal of "Exotics"
Darryl Richard stated he met with Vice Chairman Fogg following the August
meeting. He stated the plantings along the fence on Woodshire (Naples Bath
and Tennis Club) needs maintenance /pruning before the fence is damaged. He
requested direction from the members to contact the Naples Bath and Tennis
Club, and remind the Club to maintain its vegetation. (Usually, the Naples
September 3, 2013
Bath and Tennis Club does not act until it is "reminded. ") He noted the
MSTU is not responsible for trimming the vegetation for the Naples Bath and
Tennis Club.
Consensus: Darryl Richard will call the Club with a friendly reminder.
B. Bids
Darryl Richard noted the bids that were received from Quality Enterprises
and Owen Ames Kimball were "really good." He stated he did not see any
"red flags" during his review of the bids.
Quality Enterprises was the low bidder at $948,353.43 (base bid plus all
alternates) which was under the amount initially budgeted for the project.
The primary difference between the two bids was the mobilization costs.
Kenneth Bloom noted Quality Enterprises' bid was approximately $63,000
under the amount budgeted for Capital Outlay while Owen Ames Kimball's
bid was almost $108,000 over budget. It is not possible to borrow against the
"Reserve" contingency which has been reserved for Bond repayment.
Kenneth Bloom moved to accept and approve the Bid submitted by
Quality Enterprises for construction of Phases 2 and 3, not to exceed
$948,353.43, as stated, with alternates included. Kevin McKyton
^ offered a Second in support of the motion. Carried unanimously, 5 - 0.
Kenneth Bloom asked if the contract could be presented to the Board of
County Commissioners during the October meeting.
Darryl Richard stated he thought the subject of bid review could be
added to the Agenda for the BCC's October meeting to award. He
estimated it would take approximately 60 days for the Purchasing Office
to complete the contract after it was approved by the BCC; construction
could begin in January, 2014.
Mr. Bloom requested that Staff (Darryl Richard and Michelle Arnold) do
whatever is necessary to push through the paperwork to ensure the
project will begin in January.
Vice Chairman Fogg stated it was imperative to send a letter to the unit
owners outlining the actual construction schedule and suggesting
alternative traffic options due to lane closures.
Action Item:
Darryl Richard will draft a letter and email it to the Committee members
for their review and approval.
The consensus from the previous meeting was the sidewalk component
^ should take precedence and the front entrance /right turn lane could be
completed after "season" was over.
September 3, 2013
Action Item:
Darryl Richard will discuss the anticipated construction schedule and
Committee's suggestions with Quality Enterprises during the pre -
construction conferences. He reminded the Committee that unforeseen
conditions could alter the schedule.
C. Maintenance Contract
Darryl Richard stated he appreciated the comments received from Committee
members concerning the draft copy which had been emailed to them.
• The Bid will be sent to the Purchasing Department later in the week.
• The number of chemical applications of pesticides was reduced per
direction from the Committee members.
• The final bid will be sent to all maintenance contractors within Collier
County.
• Final numbers will be presented to the Committee at the October
meeting.
VII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM
A. MSTU Maintenance Consulting Services
Scott Windham:
^ • The current contract has expired.
• Submitted a proposal outlining the Scope of Services for maintenance
consulting services to be provided (attached) which includes:
o Review of reports generated by Maintenance Contractor
o Attendance at monthly meetings
o Project site inspections
o $5,000 provision for miscellaneous designs, as needed (design a new
planning plan, etc.)
• Fee total: $12,970
Kenneth Bloom moved to accept and approve the proposal submitted by Windham
Studios for Maintenance Consulting Services, not to exceed $12,970, as presented.
Vice Chairman Fogg offered a Second in support of the motion.
Carried unanimously, S — 0.
B. Phase 2 — Change Order Request #1:
County Staff directed the MSTU to move the sidewalk and parking into the Right -of-
Way at the intersection of Pine Ridge Road/Woodshire Lane, and at the Woodshire
Villas pool area parking to avoid acquiring additional easements.
In order to comply with the new sidewalk and parking alignment, the following
actions will be required:
^ • WSI — Will revise Phase 2 Sidewalk Layout/Dimension Plans and Planting
Plans;
September 3, 2013
.-� • James Abney — Will revise the Phase 2 Irrigation Plans and Specifications;
• ABB — Will revise the Phase 2 civil engineering plans; and
• TRT — Will revise the Phase 2 street lighting plans.
Darryl Richard stated the cost of $4,460 will be incorporated into the proposal (Work
Order) previously approved by the Committee — it will be added administratively by
Staff.
Vice Chairman George Fogg moved to accept and approve the design changes to the
road and parking lots on Woodshire Lane as presented. Kenneth Bloom offered a
Second in support of the Motion. Carried unanimously, S — 0.
Vice Chairman George Fogg moved to accept and approve the proposal to revise the
Invoice presented by Windham Studios in the sum of $4,460 concerning the design
changes requested by the County. Kenneth Bloom offered a Second in support of
the Motion. Carried unanimously, S — 0.
VIII. OLD BUSINESS
A. Pine Ridge Road
Richard Barry noted the excessive amount of water in the Publix parking lot.
Kenneth Bloom explained the lake levels were higher than normal. He noted adding
to the problem were the drains which were clogged by pine straw — it needs to be
cleaned out.
Action Item:
Darryl Richard will contact the appropriate County departments to request inspection
of the drain.
,--N
FOREST ROADWAY and DRAINAGE M.S.T.U.
LAKES ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103
Naples, FL 34112
SEPTEMBER 26, 2013
SUMMARY: EMERGENCY MEETING
III. APPROVAL OF AGENDA:
Vice Chairman Fogg moved to approve the Agenda as submitted Richard Barry
offered a Second in support of the motion. Carried unanimously, 3 — 0.
IV. ROADWAY FLOODING
Vice Chairman Fogg noted he has been compiling records of rainfall since 1992.
According to his figures, average rainfall has been approximately 63 inches per year.
To date, there has been nearly 95.25 inches of rain which is approximately 50% more
than in other years.
He acknowledged there have always been drainage issues in the Forest Lakes Community.
After discussion of various options, it was determined the best course of (short term) action
was to work in tandem with the Golf Course to clean the swales.
Vice Chairman George Fogg moved to approve a proposal for the MSTU to enter into an
Emergency Contract with a vendor to clean out the swales and keep them open on the
Golf Course. Kenneth Bloom offered a Second in support of the Motion.
Discussion ensued concerning potential costs. It was determined that $40,000 should be
adequate.
Vice Chairman Fogg amended his motion to add the following language: "at a cost not
to exceed $40,000." Kenneth Bloom again offered a Second in support of the Motion.
Chairman Jones called for a vote. The Motion carried unanimously, S — 0.
Action Item: Michelle Arnold was requested (by consensus of the Committee) to contact
the Budget Office on behalf of the MSTU to request the immediate transfer of $40,000
from the Reserve Fund to cover the costs to remediate the flooding emergency at Forest
Lakes.
(Elease note: When the meeting began, three voting members were present which was
sufficient for quorum. Additional members arrived at 9:35 AM and 10:00 AM. At the
time of the vote on the motion, all five members were present.)
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Public Services Division
Altemative Transportation Modes
September 26, 2013
Attn: Darrin Jones, Project Manager
JOHNNIE T WALKER
WALKER EXOTIC TREE ERADICATION & MITIGATION
DARRIN JONES
17681 CALOOSA RD
ALVA FL 33920
Vendor: #120579
RE: Notice To Proceed — PO 4500145615
Project Name: EMERGENCY PROJECT: Forest Lakes MSTU Swale #1 and Swale #2 vegetation removal.
PURCHASE ORDER: P. O. # 4500145615 (dated 09/26/2013)
CONTRACT: Contract(ITB): #10 -5393 "Exotic Vegetation Removal"
COUNTY FUND: 159- 162523- 634999
Dear Mr. Jones,
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) to your Company to commence
with services per your Contract(ITB): #10 -5393 "Exotic Vegetation Removal." The purchase order number is
shown above. This Notice to Proceed is limited to services per attached Purchase Order No. 4500145615
executed Not to Exceed: $9,600.00. Please include the purchase order number on each invoice to facilitate the
payment process.
Commencement date for the services associated herewith shall be considered to be September 26, 2013. Final
completion of all work based on this Purchase Order 4500145615 shall be considered to be Saturday,
September 28, 2013.
Sincerely Yours,
J J
Darryl Richard, Project Manager
/S
Alternative Traispatation Modes - 3299 Tamiami Trail East, Suite 103 • Naples, Florida 34112 - 5746.239- 252 -5840 • FAX 239 - 252 -6628 • www.colliergov.net
MAINTENANCE REPORT
To:
Forest Lakes MSTU Committee
cc:
Darryl Richard, Collier County ATM
Robert Kindelan, Comercial Land Maintenance
From:
Scott Windham
Date:
September 29, 2013
RE: Forest Lakes — Monthly Maintenance Report (Site Review 9/25113)
The following is a brief maintenance status report for the Forest Lakes Phase 1 areas:
• Spray for dollar weed in the entry medians.
• Two Orange Geigers are stressing to the left of the directory sign at the Quail
Run Golf Club. Monitor closely and replace if necessary.
• Remove burlap from Sabal Palms in the Gardenia culdesac median
• Straighten and stake one Cassia between Narita Lane and Opuntia Lane
• Mow the ROW along the south end of Forest Lakes Boulevard adjacent to
the Gordon River extension where no houses are
• Trim low sucker growth off trunks on all phase 1 street trees that need it
• One recently replaced Jacaranda is stressing between Rose Petal and
Salvia. Monitor closely and replace if necessary.
• Mow the ROW and up to hedge along the east side of the Quail Run Golf
Club parking lot by Quail Run Blvd (Golf club responsibility ?)
• Mow the ROW and up to hedge along the westt side of the Quail Run Golf
Club parking lot at Forest Lakes Drive and east side up to maintenance
dumping area Ficus hedge /fence. (Golf club responsibility ?)
• Spray for dollar weed in the entry medians.
• Two Orange Geigers are stressing to the left of the directory sign at the Quail
Run Golf Club. Monitor closely and replace if necessary.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA 000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: Scott @ ,,vindhamstudio.com
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STATUS REPORT
To: Forest Lakes MSTU Committee
cc: Darryl Richard, Collier County ATM
Jim Carr, ABB
Reid Fellows, TR Transportation, Inc.
From: Scott Windham
Date: September 25, 2013
RE: Forest Lakes MSTU Bond Project F -58 Sidewalk Project Improvements
Status Report
The following is a brief status report for the Forest Lakes Sidewalk, Lighting and Street
Tree Improvement projects:
FOREST LAKES PROJECT F -58 UPDATES:
PHASE 2and 3 Combined:
• Windham Studio and the team of subconsultants have been revising the Phase 2
construction drawings per the revised Pine Ridge sidewalk and Woodshire Lane
south parking lot as authorized by the MSTU committee. We anticipate
completion and submittal for distribution to the bidding contractor prior to BCC
approval this month.
• Staff is still working on finalizing easement legal descriptions for the last few
areas.
MAINTENANCE SPECIFICATIONS / MANAGEMENT PLAN:
• County staff has received bids for the combined Ph 1, 2 and 3 maintenance
services for review in today's meeting.
Please email or call me if you have any questions.
Thanks,
Scott Windham, ASLA
Landscape Architect LA 000 -1516
Windham Studio, Inc., Landscape Architecture, LC 26000365
P.O. Boa 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936
Fax: (239) 390 -1937 Email: scott @windhamstudio.com
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