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Forest Lakes MSTU Minutes 02/05/2013FOREST ROADWAY AND DRAINAGE M.S.T.U. LAKES ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103 Naples, FL 34112 February 5, 2013 MINUTES I. CALL TO ORDER: The meeting was called to order by Chairman Robert Jones at 10:07 AM. A quorum was established; three voting members were present. II. ATTENDANCE: Members: Robert Jones - Chairman $ 36,289.34 Richard Barry and George Fogg Excused: Kenneth Bloom; Kevin McKyton County: Darryl Richard - MSTU Project Manager, $1,012,053.50 Michelle Arnold - ATM Director Other: Scott Windham - Windham Studio, Inc. $2,333,278.29 (JuriStaff - Anne Iacuzzo) III. APPROVAL OF AGENDA: George Fogg moved to approve the Agenda as presented Second by Richard Barry. Carried unanimously, 3 - 0. IV. APPROVAL OF MINUTES - January 8,2013: George Fogg moved to approve the Minutes of the January 8, 2013 meeting as presented. Second by Richard Barry. Carried unanimously, 3 - 0. V. TRANSPORTATION SERVICES REPORTS: A. Monthly Budget Report - Darryl Richard (for Caroline Soto) (Report attached: "Forest Lakes MSTU Fund 159, dated February 5, 2013 ") • Current Ad Valorem Tax: $ 149,900.00 • Operating Expense: $ 173,500.00 • Open Purchase Orders: $ 36,289.34 • Spent to date: $ 24,551.95 • Operating Funds Available $ 112,658.71 • Capital Outlay (available): $1,012,053.50 • Reserves: $1,166,000.00 • Total Budget: $2,333,278.29 February 5, 2013 George Fogg asked if a decision had been made regarding whether or not the Advisory Committee was authorized to "tap into" the Reserve Account. Darryl Richard responded the Committee may not utilize any funds in the Reserve Account. He explained the money in Reserves is ear- marked to pay the debt service on the Bond and cannot be used for any other purpose. The Budget Office will not authorize a budget amendment to transfer Reserves funds into the Capital account. Mr. Fogg asked if a request could be made to the Board of County Commissioners for authority to utilize a portion of the Reserves for a new project. Michelle Arnold replied that Darryl Richard was correct. Mr. Fogg stated the Bond money was secured to "build things — not to pay off the Bond." Mr. Richard explained the Bond was based on taxable value of the units in 2007. The taxable value has since decreased dramatically. He stated if the Bank that secured the Bond in 2007 had anticipated the District's taxable value would decrease to the degree that it has, the Bank would not have offered to contract the Bond. Ms. Arnold noted the Budget Office's goal is to ensure fiscal responsibility. She explained taxes are collected in arrears. Changes in real estate sales and increases to property values will not be reflected until the following year. Mr. Fogg stated it was illogical to obtain Bond money and then restrict its use to only paying back the Bond. Ms. Arnold will contact the Budget Office prior to the next meeting to ascertain whether or not a "cushion" was built into the figures. B. Project Manager's Report — Darryl Richard Turtle Lakes Fountains: • At the last meeting, an estimate from a fountain company had been presented which "ball parked" the cost to replace the two fountains behind Turtle Lakes. • Solicitations for Bids were sent to approximately twelve companies. • Two quotes were received: • AquaGenix (The De Angelo Brothers Inc.) - $7,025 for each fountain • Horvath Lake Fountains, Inc. - $3,975 for each fountain George Fogg asked if a quote had been obtained from Vertex Water Features, 2100 NW 33`d Street, Pompano Beach, Florida 33059. He stated he utilized the company previously and was very satisfied with the results. Darryl Richard stated he was confident that, even with a low quote, Horvath's work product would be satisfactory. He further stated he would obtain a quote from Vertex. He noted Horvath had done the work on Hole #9 — the only difference between that fountain and the proposed fountains was the horsepower ( "hp "). Hole #9 is 3.5 hp while the Lakes will be 1.5 hp since the Lakes are narrow. The other specifications remain the same. It was further noted the fixtures will be stainless steel. February 5, 2013 Mr. Fogg indicated the choice could be problematic since stainless steel will corrode and asked if brass could be substituted. Mr. Richard pointed out the specifications had been approved by the Committee and time was "of the essence " concerning the project — he has received a number of telephone calls from Turtle Lakes residents concerning the lack of progress. George Fogg asked why there was a single phase and not a dual phase 240 voltage line. He noted long -term maintenance costs were less expensive with dual phase voltage line. He requested that Staff contact the vendor to ascertain whether or not the specification could be "bumped up" to dual phase for the same cost. Darryl Richard will contact Horvath. He recommended approval of the quote. Richard Barry moved to recommend approval of the bid from Horvath Lake Fountains, Inc. to install the two fountains at Turtle Lakes. The cost is not to exceed $7,950. Second by George Fogg. Carried unanimously, 4 — 0. Meeting with Scott Yates: • Mr. Yates is the new marketing director for the golf club. • One goal is to increase membership. • Another is to improve the appearance of the community by removing the wooden stakes around the palm trees specifically and the appearance of the trees in general • The front entrance to the property was also discussed. Mr. Yates will contact the Quail Run Golf Club to determine if seasonal colored plantings could be installed. The Golf Club would pay for the plantings and Forest Lakes would be responsible to water same. • A proposal will be presented to the Advisory Committee in the event the Golf Club approves Mr. Yates' suggestion. Darryl Richard noted the Lantana plants at the entrance to the community are infected with sooty mold and must be removed. The "white fly" issue has been handled. Seasonal colored plantings would be appropriate at this location. It was noted the sign at the entrance was also covered with mold but it was power -washed by the contractor and the mold has been removed. George Fogg agreed the Lantana plants should be replaced. He suggested utilizing Mimosa as ground cover. It provides color and does not grow very high. Mimosa is a native planting which does not require much maintenance but it can be "aggressive." He advised against placing annuals around the entrance sign unless the plantings were kept below the lettering (between 12 to 18 inches). Suggestion: Plant "Asian Jasmine" which is low- growing but does not provide any color. Action Item: Scott Windham will provide a list of suggestions for alternative plantings to be discussed at the March meeting. 3 February 5, 2013 George Fogg moved to approve permitting the Quail Run Golf Club to install annual plantings at the entrance sign, at the expense of the Golf Club, as long as the plants remained below eighteen (I8) inches. Richard Barry noted anything above three to four inches would block the sign because the Golf Club had installed the sign too low. Darryl Richard agreed that seasonal plantings would not work well near the sign. He suggested the area should be covered with mulch or sod. George Fogg stated mulch would not be acceptable. Darryl Richard suggested planting grass as an option. George Fogg withdrew his initial motion. George Fogg moved to approve requesting Staff and the Consultant review the current plant material by the Pine Ridge entrance and the Quail Run Golf Course sign. Staff will present options and recommendations to be reviewed at the March meeting. Second by Richard Barry. Carried unanimously, 4 — 0. VI. LANDSCAPE ARCHITECT REPORT A. Windham Studio, Inc. — Scott Windham • Combined Phase 2 and 3 • Documents are being prepared to combine Phase 2 and Phase 3 to reduce the Scope as directed by the Committee. • Copies of the 90% plans for the turn lane were included in the packet presented to the Committee. • ABB Engineering — has completed signalization construction drawings and a revised Opinion of Probable Cost. • ABB Engineering — solved the cart path issue by removing a portion of the road and re- aligning the curb — it will remain in the ROW ■ WSI — drafting plans for plantings and irrigation for ROW areas • TRT — designing plans for street light removal and replacement at the entry • It was noted Flower Power will supply and install the lights but the MSTU will pay for the electric service. • WSI will present final plans to the Committee for its review. • Windham Studio Inc. will prepare the Management Plan for Phase 1 with Staff and Mr. Fogg. • Preparation of the Phase 2 Maintenance Specifications/Management Plan is "on hold" pending final approval of the Scope of the Project. George Fogg referred to the drawings presented to the Committee and inquired as to why the back section of the round -about was being removed. Scott Windham replied it had no purpose other than to add confusion to the entrance. The Committee had supported the concept. Mr. Fogg disagreed, stating it was a bad idea. February 5, 2013 Richard Barry noted there had been an accident at the location approximately two weeks earlier and a young man on a bicycle was hurt. He stated there are too many plants on the island which restrict visibility. He continued it was the second bicycle accident at the round -about and a third took place at the intersection of the Boulevard and Forest Lakes Drive. He cited other examples of driver heading in the wrong direction when entering the community that he witnessed. Richard Barry moved to approve retaining the Royal Palms located at the southern end of the entrance and to remove all of the lower plantings on the small rotary. The plantings will be replaced with grass or other ground cover. If possible, the plants are be used elsewhere in the community. Second by George Fogg. Discussion: Michele Arnold suggested utilizing additional signage which clearly states "wrong - way" to better direct the flow of traffic. Richard Barry responded if you were in the correct lane, you could not see a car coming from the left. George Fogg noted the residents in the community were most concerned about visibility. Mr. Barry noted there is a "blind spot." Scott Windham stated the new plans will extend the stop bar pole and a vehicle will be further into the intersection before stopping — with better lines of sight. He noted further additional analysis will be conducted. Darryl Richard stated the plans follow design standards. He agreed that extending the bar would help. Chairman Jones called for a vote. The Motion carried unanimously, 3 — 0. George Fogg referred to the map supplied to the Committee and pointed out the various "problem" areas. He suggested extending the width of the grass as an inexpensive solution. He further suggested the possibility of utilizing some of the plants removed from the round - about. Darryl Richard noted Scott Windham will finalize the design plans. Scott Windham referred the Committee to the 90% Opinion of Probable Cost Summary in their packet. He noted contingencies were built into the budget for each phase of the plan. The estimated cost for the key components of Phases 2 and 3 (i.e., full sidewalk, lighting improvements, and parking improvements) is $935,681. The overall budget is$1,439,060,73. (Figures were initially presented in October, 2012) George Fogg asked if there were sufficient funds in the Budget to complete the projects discussed by the Committee. February 5, 2013 Richard Barry suggested the plantings on Pine Ridge Road could be eliminated if the project was short on funds. Discussion ensued concerning the various types of vegetation that could be installed. It was noted the estimate of $935,681 did not address the East entrance. Darryl Richard stated the project was very close to the maximum Budget dollars. The Budget is in the process of being revised. He will contact Traffic Operations to determine if there is an opportunity for cost sharing. VII. OLD BUSINESS (None) VIII. NEW BUSINESS • Gordon River Extension dredging has been completed. X. PUBLIC COMMENTS • Mary Jane Peck asked about the damaged street light in the community. Darryl Richard obtained a quote from an electrician for approximately $1,500. He did not think it was possible to pursue obtaining funds from the construction contractor. George Fogg suggested pursuing the contractor for a contribution separately. He requested the repairs are made as quickly as possible because it was the MSTU's responsibility as a maintenance issue. George Fogg moved to approve repairing the electrical problem (is, light in the community). Second by Richard Barry. Carried unanimously, 3 — 0. • Ms. Peck noted the light at the Quail Run (after the turn-off from Pine Ridge Road) is out. Darryl Richard will contact the electrician concerning the issue. • Re: Plantings by Quail Run sign She noted the Ladies of the Golf Club Auxiliary usually plant the area. She concurred if the Club was willing to contribute, adding seasonal plantings would add color. • Re: Island/Round -about She supported the proposed actions. XI. NEXT MEETING: 10:00 AM ON MARCH 5, 2013 FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKE DRIvE, NAPLES, FL 34105 6 February 5, 2013 There being no further business for the good of the County, the Meeting was adjourned by order of the Vice Chair at 11:19 AM. FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE Robert Jones, Chairm The Minutes were approved by the Committee Chair on 3 —s— 2013 "as presented" ", OR "as amended" LX J.