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01/17/2014 AgendaPort of the Islands Community Improvement District Board of Supervisors Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell, Vice Chairman Daniel Cox, District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert, Assistant Secretary Joel Anthony (Tony) Davis, Assistant Secretary Regular Meeting Agenda nn Friday, January 17, 2014 —10:00 a.m. u 1. Call to Order and Roll Call FEB 2 8 2714 2. Approval of the Minutes of the December 20, 2013 Meeting 3. Public Comment on Agenda Items By 4. Public Hearing for Rulemaking A. Public Hearing to Consideration Adoption of Rules of Procedure for Meetings of the Board of Supervisors Including Rules for Public Participation B. Consideration of Resolution 2014 -01 Adopting Said Rule 5. Old Business A. Review of Landscape Maintenance Performance B. Review of Landscape Master Planning Proposal C. Discussion of Electrical Concerns D. Update on Picayune Strand Restoration Project — Manatee Mitigation 6. New Business 7. District Manager's Report A. Approval of the December 31, 2013 Financial Statements and Check Register B. Consideration of Resolution 2014 -03 Designating Calvin Teague as Registered Agent for Permitting with the Florida Department of Environmental Protection C. Review of Construction Account Permissible Projects 8. Field Manager's Report A. Discussion of January 2014 Operations Report 9. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 10. Engineer's Report 11. Supervisors' Requests 12. Public Comment Period 13. Adjournment The next meeting is scheduled for Friday, February 21, 2014, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services, Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers, Florida 33905 Naples, Florida 34114 239 -245 -7118 http: / /poicid.com/ 239 - 430 -0806 Naples Daily News Naples, FL 34110 Affidavit of Publica'.-ion Naples Daily News -------------------------------------------------------------------------------- PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59729559 State of Florida County of Collier Before the undersigned authority, appeared Robin Calabrese, who on oa she serves as the Advertising Direc Naples Daily News, a daily newspape Naples, in Collier County, Florida: attached copy of advertising was pu newspaper on dates listed. Affiant further says that the sai News is a newspaper published at Na Collier County, Florida, and that t newspaper has heretofore been conti published in said Collier County, F day and has been entered as second matter at the post office in Naples Collier County, Florida, for a peri next preceding the first publicatic attached copy of advertisement; and further says that he has neither pa promised any person, firm or corpoi discount, rebate, commission or ref purpose of securing this advertiser publication in the said newspaper. PUBLISH'M C'N. 10/0Z AD SPACE: 66 LINE FILED ON: 10/04/13 ------------------------------------------ Signature of Affiant Sworn to and Subscribed Personally known by Naples Daily News Naples, FL 341.10 Affidavit of Publication Naples Daily News ------------------------ -------------------- - - - - - - - - - - - - - - - PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59735719 NOTICE OF RULE State of Florida County of Collier Before the undersigned autbority, appeared Linda Sentz, who on oath sa serves as an Account Executive of th News, a daily newspaper published at Naples, in Collier county, Florida: attached copy of advertising was pub newspaper on dates listed. Affiant further says that the saie News is a newspaper published at Nat Collier County, Florida, and that tt newspaper has heretofore been contir published in said Collier County, F] day and has been entered as second ( matter at the post office in Naples, Collier County, Florida, for a perj-( next preceding the first publicatioi attached copy of advertisement; and further says that he has neither pa: promised any person, firm or corpori discount, rebate, commj,ssion or ref, purpose of securing this advertisem publication in the said newspaper. PUBLISHED ON: 12/1.9 AD SPACE: 48 LINE FILED ON: 12/19/13 ------------------------------- Signature of Affiant Sworn to and Subscrib -- -- - - - - - - - - - - -- t----- _ -____ - - -- - - - - - - - - - - fore ine /his, Jhk--Tay ofUtIA.PA/2cAD Personally known by me FFi -' 4.) Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News ------------------------- --------------- --- - - ---------------- ----- -- --------- -- PORT OF THE ISLANDS 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59735718 NOTICE OF R State of Florida County of Collier Before the undersigned authorit appeared Linda Sentz, who on oath serves as an Account Executive of News, a daily newspaper published Naples, in Collier County, Florid attached copy of advertising was newspaper on dates listed. Affiant further says that the a News is a newspaper published at Collier County, Florida, and that newspaper has heretofore been cor published in said Collier County, day and hat been entered as secor matter at the post office in Napl Collier County, Florida, for a pe next preceding the first publicat attached copy of advertisement; 4 further says that he has neither promised any person, firm or corl discount, rebate, commission or 3 purpose of securing this advertiE publication in the said newspaper PUBLISHED ON: 12/19 AD SPACE: 60 LINE FILED ON: 12/19/13 ----------------------------- Signature of Affiant Sworn to and Subscribed OqFfore Personally known by me --------------------------- ---------------- -- CAROL POLIDORA MY COMMISSION # EE 851758 EXPIRES: November 28, 2014 Banded Thfu Plchwd Wwanca Agency RESOLUTION NO. 2014 -01 A RESOLUTION OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT CREATING RULES OF PROCEDURE FOR MEETINGS OF THE BOARD OF SUPERVISORS INCLUDING RULES FOR PUBLIC PARTICIPATION; CONTAINING A SEVERABILITY CLAUSE; CONTAINING AN EFFECTIVE DATE RECITALS A. The Board of Supervisors of Port of the Islands Community Improvement District (the "Board ") recognizes that a proper and legitimate public purpose is served when members of the public have a reasonable opportunity to be heard on any proposition under consideration for action by the Board. B. The Board also recognizes the need for orderly and efficient conduct of the meetings of the Board. C. These Rules of Procedure for Meetings of the Board of Supervisors are adopted to ensure the goals of orderly and efficient meetings are realized while protecting the public purpose served by dialogue with constituents affected by the decisions of the Board. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Rules of Procedure for Meetings of the Board of Supervisors attached as Exhibit "A" are hereby adopted. Section 2. It is the intention of the District Board and it is hereby ordained that the provisions of the Rules of Procedure shall become and be made a part of the Port of the Islands Community Improvement District Rules. Section 3. If any word, phrase, clause, sentence or section of this Resolution is for any reason held unconstitutional or invalid, the invalidity thereof shall not affect the validity of any remaining portions of this Resolution. Section 4. That this Resolution shall be in full force and effect immediately upon its passage and adoption. PASSED THIS 17TH DAY OF JANUARY, 2014., Calvin T gue Norine Dillon Secretary Chairperson RULES OF PROCEDURE Section 190.011(5), Florida Statutes, grants the Board of Supervisors the authority to adopt rules and orders pursuant to the provisions of Chapter 120 prescribing the conduct of the business of the District. The set of rules set forth within this Article shall be in effect upon their adoption by the Board and until such time as they are amended or new rules adopted. These rules are for the purpose of guidance to assist in the orderly conduct of the meeting; no action of the Board shall be deemed void or invalid by virtue of the Board's failure to follow these rules. 1. General Rules (a) Meetings to be Public: All meetings of the Board shall be open to the public, except as otherwise provided by law. (b) Quorum: A majority of the members of the Board shall constitute a quorum and is necessary for the transaction of business. If a quorum is not present, those in attendance may continue the meeting to another date. (c) District Manager: The District Manager or his/her designee shall attend all meetings of the Board unless excused. The District Manager may make recommendations to the Board and shall have the right to take part in all discussions of the Board, but shall have no vote. The District Manager or his/her designee shall keep the official journal (minutes) and perform such other duties as may be requested. (d) District Attorney: The District Attorney or his/her designee shall attend all meetings of the Board as needed and shall, upon request, give an opinion, either written or oral, on questions of law. The District Attorney shall act as the Board's parliamentarian. (e) District Engineer: The District Engineer or his/her designee shall attend all meetings of the Board as needed and shall provide recommendations for maintenance, renewal or replacement of capital improvements based on his observations during the interval between meetings. (f) Contract Operator: The operator shall attend all meetings of the Board unless excused and shall provide a report to the Board of all operational issues that arose during the interval between meetings. 2. Types of Meetings (a) Regular Meeting_ The regular Board meetings are to commence 10:00 a.m., on the dates specified in the meeting schedule adopted by the Board annually. (b) Special Meetings: Special meetings may be called by the Chairman or by a majority of the members of the Board at a public meeting. Absent emergency conditions, no special meeting shall be held until at least 72 hours after the call is issued. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or an incident thereto unless 4/5 of the District Board approves adding an additional item. (c) Continued Meetings: Any meeting of the Board may be continued to a later date and time at any location specified in the Motion for Continuance. (d) Workshop Meetings: The Board may meet informally in workshop meetings (open to the public), at the call of the Chairman or a majority of the Board at a public meeting. No resolutions or other actions may be adopted at such meeting provided that the Board may direct staff to take actions that do not entail the immediate expenditure of District funds not included in the District's Budget. (e) Emergency Meetings: Emergency meetings may be held on the call of the District Manager or the Chairman whenever there is a public emergency affecting life, health, property or the public peace, and whenever practicable, upon no less than twenty four (24) hours' notice to each Supervisor and the public. (f) Telephonic Participation: If a quorum of the Board is physically present, other members of the Board may participate via telephone, provided they can be heard on the record and they can hear the other members of the Board and the participating public. 3. Chairman and Duties (a) Chairman: The Chairman, if present, shall preside at all meetings of the Board. In the absence of the Chairman, the Vice Chairman shall preside. In the absence of both the Chairman and the Vice Chairman, the Board shall select a Chairman. (b) Call to Order: The meetings of the Board shall be called to order by the Chairman. (c) Preservation of Order: The Chairman shall preserve order and decorum; prevent attacks on personalities or the impugning of members' motives; and confine members in debate to the question under discussion. (d) Points of Order: The Chairman shall determine all points of order, subject to the right of any member to appeal to the Board. If any appeal is taken, the question shall be, "Shall the decision of the Chairman be sustained ?" A majority of the Board may overrule the Chairman. Fa (e) Vote: All Resolutions shall require only a voice vote; the Chairman may close a Public Hearing without a vote if there is no objection. 4. Order of Business and Agenda (a) Order of Business: Unless changed by the Board of Supervisors, the general rule as to the order of business in regular meetings shall be substantially as follows: • Call to Order and Roll Call • Public Comments on Agenda Items • Approval of Minutes • Board Action on Agenda Items before It or Added to the Agenda • Staff Reports • Comments or Requests by Chairman and Board of Supervisors • Public Comments or Requests for Future Action Items • Adjournment (b) Agenda: The order of business of each meeting shall be as contained in the agenda prepared under the direction of the District Manager. The agenda shall be a listing by topic or subject to be considered by the Board, and shall be delivered to members of the Board prior to the meeting. (c) Presentation by Members of Board: The agenda shall provide a time when the Chairman or any Supervisor may bring before the Board any business that he/she feels should be deliberated upon by the Board. These matters need not be specifically listed on the agenda. 5. Resolutions and Motions (a) Form: Resolutions shall be presented to the Board only in printed or typewritten form. (b) Reading by Title Only: Upon being introduced, each proposed Resolution shall be read by title only, unless any member of the Board requests a full reading of the Resolution. (c) Tie Vote: In the event of a tie in votes on any motion, the motion shall be considered lost. (d) Privilege of Closing Debate: Any Supervisor may move to close debate and call the question on the motion being considered which shall be non - debatable. The Supervisor moving the adoption of a Resolution or motion shall have the privilege of closing the debate. 3 (e) Requests for Resolutions or Legal Opinions: Any member of the District Board may request the District Manager or District Attorney to have prepared proposed Resolutions with such Resolutions to be placed on the agenda of the next scheduled Board meeting, provided the Resolution can be drafted and distributed to members of the Board in said period of time. Members of the Board may request written legal opinions relating to District business, from the District Attorney by majority vote at any meeting. Any member of the Board may, for purposes of inquiry, request verbal opinion or advice on District legal matters directly from the District Attorney. (f) Motion to Reconsider: An action of the Board may be reconsidered only at the same meeting at which the action was taken. A motion to reconsider may be made only by a Supervisor who voted on the prevailing side of the question and must be concurred on by a majority of those present at the meeting. Adoption of a motion to reconsider shall rescind the action reconsidered. 6. Citizen's Rights (a) Right to be Heard: Members of the public shall be given a reasonable opportunity to be heard on each agenda item except as provided for below. Public input shall be limited to three (3) minutes with the Chair having the option to allow an additional minute. This right does not apply to: 1. An official act that must be taken to deal with an emergency situation affecting the public health, welfare or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; 2. An official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; 3. A meeting that is exempt from Florida's statutory open meeting requirements; or 4. A meeting during which the Board is acting in a quasi-judicial capacity. This paragraph does not affect the right of a person to be heard as otherwise provided by law. (b) Manner of Addressing the Board: Each person addressing the Board shall step forward, shall give his/her name and address in an audible tone of voice for the record and, unless further time is granted by the Board, shall limit his/her address to three (3) minutes with the Chair having the right to extend an additional minute of time. All remarks shall be addressed to the Board as a body, and not to any member thereof. (c) Personal and Slanderous Remarks: Any person making personal, impertinent or slanderous remarks, or who shall become boisterous, while addressing the Board may be requested to leave the meeting and may be forthwith, by the presiding 4 officer, barred from further audience before the Board at the meeting from which ejected. 7. Public to be Heard At the beginning and conclusion of the meeting the Chair shall offer the public the opportunity to speak on any non - agenda item relative to the business of the District for up to three (3) minutes (with the right of the Chair to extend an additional minute). 8. Suspension and Amendment of These Rules (a) Suspension of These Rules: Any provision of these rules not governed by the District Charter or District Code may be temporarily suspended by a vote of a majority of the Board. (b) Amendment of These Rules: These rules may be amended, or new rules adopted by Resolution. (c) Effect of Variance from Rules: The failure to follow these Rules of Procedure shall not be grounds for invalidating any otherwise lawful act of the Board. R Teague, Cal From: Robert <robert @sotolawn.com> Sent: Wednesday, January 15, 2014 9:50 AM To: Teague, Cal; rcziko @embargmail.com; dillonpoi @embargmail.com, Edge, Robert; dalelambert@embargmail.com; tbisell@embargmail.com; anthony @jadavis.com Subject: POI Notes January 2014 Good Morning. Walk through was performed on 01/13/14 with Robert Soto and Norine Dillon. • Electrical meter installed at Newport Drive • We will be trimming all dead Palms overhanging on Union Rd • All areas were treated for Ants • We will be trimming Pepper hedges along back of Plant • Oak Trees in Plant are not doing well. We recommend replacing (or maybe they are still under warranty). They have struggled from the beginning. Hope everyone is enjoying the New Year! Thank you, Claire Soto I S �. Lawn Service Inc. 2830 35th Avenue NE Naples, FE 34120 Sotolawn.com Phone: (239) 354 -1080 Fax: (239) 3541045 Contact us: Claire info @sotolawn.com (Office) Robert robert@sotolawn.com Scott scott,7a sotolawn.cgm Donna donna@sotolawn.com Lila IilaC sotolawn.com (irrigation) DATE: January 8, 2014 TO: Board of Supervisors, Port of the Islands Community Improvement District FROM: Kathryn A. Kehimeier )tyl RE: Visit of Hector Diaz from Allegro regarding the CID landscaping project The following pages are a brief description of the palms, hardwoods and under plantings that are being used on CID property. I have tried to make the list as complete and easy to understand as possible. Although I do not know the names of everything, I did try my best to be as accurate and descriptive as I could. Somethings to note right now: • The 4 groups of palms on the west side of Newport block the view of the new POI sign by the real estate office. I am not sure if it CID responsibility or not. Is it? • Responsibility for area around Real Estate Office. Is it CID's? How about east monument on Newport? • When the plantings are cleaned out at the entrances, the lighting of the monuments could be adjusted or improvements made. This is especially true of Newport. I have not looked at Cays Dr. Also, monuments could be power washed. • Palm numbers differ between Hector's and mine. I am not sure why as I do not know his method or what exactly he is counting. I did not include the cardboard palms or pigmy date palms. I am sure that all will be worked out if work proceeds. o Nothing has been addressed about the side medians of any of the three roads involved or the center divide of Route 41. o There is a big mass of cabbage palms and other vegetation on the furthest edge of east entrance section on Cays Drive. See Page 2 for questions for Mr. Diaz. Page 1 Below is a list of questions that, I believe, should be asked of Mr. Diaz at the January 17, 2014 CID meeting. If you have any additional questions, please make a list to ensure that your questions are asked and answered. White Fly: o What damage can we see? o What does the white fly do? o What happens if inoculation is not done? o How long is the inoculation effective? o How often should it be done? o When should it be done? Palm Trimming: o How often should trimming be done? o Do you only trim dead fronds or use the 3 & 9 o'clock method? o Does your trimming price decrease after this initial trimming? o When should palm trimming be done? o What is your trimming schedule for hardwoods and when should that be done? Maintenance Cleanup: o How often and when should it be done? o Will the price go down after this initial work is done? Miscellaneous: o Trimming Palms, inoculating for White Fly, Maintenance Cleanup: What is your order of priorities? o What area /road has the most urgent need of attention? o Is it possible to do your estimate in stages? What would be your suggestion if this is done? o Is maintenance cleanup of the under plantings in center divide going south from marina driveway on Newport Drive included? o What additional phases do you have planned? Page 2 CAYS DRIVE CENTER DIVIDE # OF PALMS HEADING SOUTH ON CAYS DRIVE CENTER DIVIDE ENTRANCE GREEN SPIKES IN MIDDLE OF IXORA (MISSING PHOENIX PALM) PHOENIX PALM WITH OLEANDER AND IXORA ROUND ALL 1 PHOENIX PALM WITH GREEN SPIKES IN SOUTH EDGE WITH IXORA AROUND ALL 1 TOTAL PALMS AT CENTER DIVIDE ENTRANCE 2 DRIVEWAY 4 CABBAGE PALMS 4 3 OAKS 2 CABBAGE PALMS 2 DRIVEWAY 4 CABBAGE PALMS 4 4 CABBAGE PALMS 4 3 OAKS 4 CABBAGE PALMS 4 2 OAKS 4 CABBAGE PALMS 4 3 OAKS 3 CABBAGE PALMS 3 2 OAKS 4 CABBAGE PALMS 4 TOTAL # OF PALMS FROM DRIVEWAY 29 CAYS DRIVE EAST & WEST SIDES OF ENTRANCES # OF PALMS EAST SIDE ENTRANCE OF CAYS DRIVE MONUMENT IN CENTER WITH EVERGREEN TREES /BUSHES 2 OAKS BEHIND MONUMENT SMALL PALMS LARGE GREEN HEDGE TO THE RIGHT OF THE OAKS 1 PALM AND 4 CABBAGE PALMS TO THE RIGHT ON MONUMENT 5 IXORA, GRASSES AND JUNIPER LAYERED IN FRONT OF RIGHT SIDE 5 CABBAGE PALMS TO THE LEFT OF OAKS BEHIND MONUMENT 5 2 FICUS TO THE LEFT OF 5 CABBAGE PALMS 1 PALM TO THE LEFT OF MONUMENT 1 LARGE GREEN HEDGE WITH ASSORTED SHRUBS AND BUSHES THROUGHOUT 5 CABBAGE PALMS TO THE LEFT OF LARGE GREEN HEDGE 5 GRASSES IN FRONT OF 5 CABBAGE PALMS IXORA IN FRONT OF PALM BY MONUMENT BEHIND THE FURTHEST POINT EAST IS A MASS OF ASSORTED PALMS AND OTHER VEGETATION WEST SIDE ENTRANCE OF CAYS DRIVE 2 OAKS BEHIND MONUMENT MONUMENT IN MIDDLE WITH EVERGREEN TREES /BUSHES 5 CABBAGE PALMS ON LEFT SIDE AND BEHIND MONUMENT 5 5 CABBAGE PALMS ON RIGHT SIDE AND BEHIND MONUMENT 5 2 FICUS ON RIGHT SIDE OF S CABBAGE PALMS LARGE GREEN HEDGE IN FRONT OF FICUS 1 PALM ON SIDE OF MONUMENT 1 5 CABBAGE PALMS 5 ASSORTED HEDGES AND BUSHES THROUGHOUT MORA, GRASSES AND JUNIPER LAYERED ON EITHER SIDE OF MONUMENT TOTAL NUMBER OF PALMS ON EAST AND WEST SIDE OF ENTRANCE 32 TOP OF PAGE IS NORTH NEWPORT DRIVE CENTER DIVIDE # 1 MARINA DRIVEWAY N OF PALMS 3 CABBAGE PALMS 3 2 CABBAGE PALMS 2 2 BOUGAINVILLEA DRIVEWAY 3 PALMS 3 BOUGAINVILLEA DRIVEWAY 2 BOUGAINVILLEA GREEN SPACE PIGMY DATE PALM & CARDBORD PALMS 4 PALMS & ROYAL 5 CROTON & JUNPIER HOTEL DRIVEWAY OAK 2 PALMS 2 WHITE FLOWERED MOUND SHRUBS & GRASSES PARKING AREA 2 PALMS 2 WHITE FLOWERED MOUND SHRUB GREEN SPIKES & GRASSES REAL ESTATE OFFICE TALL GREEN HEDGE 2 CASIA TREES POI SIGN WITH EMBELLISHMENT IXORA 3 OTHER KINDS OF SHRUBS & BUSHES CARDBOARD PALM DRIVEWAY 2 PALMS 2 JUNIPER RED FLOWERED SHRUB GREEN SPIKES & GRASSES TOTAL # OF PALMS 19 BOTTOM OF PAGE IS RT. 41 TOP OF PAGE IS NEWPORT CAY NEWPORT DRIVE CENTER DIVIDE # 2 # OF PALMS 2 CABBAGE PALMS WITH COCOPLUMS 2 DRIVEWAY OAK WITH BUTTON WOOD DRIVEWAY OAK WITH GREEN & YELLOW SHRUB 3 CABBAGE PALMS 3 OAK IXORA OAK 2 CABBAGE PALMS 2 DRIVEWAY 2 MAHOGANYS WITH GREEN & YELLOW SHRUB DRIVEWAY I OAK WITH HIBISCUS DRIVEWAY 4 CABBAGE PALMS WITH WHITE FLOWERED MOUND SHRUB 4 2 MAHOGANYS WITH IXORA 3 CABBAGE PALMS 3 2 OAKS WITH BUTTONWOOD IXORA 3 MAHOGANYS WITH WHITE FLOWERED MOUND SHRUB DRIVEWAY OAK 2 CABBAGE PALMS WITH IXORA 2 OAK 2 CABBAGE PALMS 2 OAK COCOPLUM 2 CABBAGE PALMS 2 OAK 2 CABBAGE PALMS WITH IXORA 2 DRIVEWAY CABBAGE PALM 1 2 MAHOGANYS 4 PALMS WITH WHITE FLOWERED MOUND SHRUBS & HIBISCUS 4 WHITE FLOWERED MOUND SHRUB I OAK 2 CABBAGE PALMS 2 TOTAL # OF PALMS 29 MARINA DRIVEWAY BOTTOM OF PAGE IS BEGINNING WITH MARINA DRIVEWAY GOING SOUTH WEST SIDE ENTRANCE HEDGE BEGINS HERE WITH CARDBOARD PALM AND SEAGRAPES RUNS PARRELL TO 41 & CONTINUES SOUTH ON NEWPORT ALSO HAS 2 GUAVA TREES AND 11 GROUPS OF PALMS TOTAL 32 PALMS EAST SIDE ENTRANCE NEWPORT DRIVE WEST & EAST SIDE ENTRANCES PALM PALM MONUMENT CARDBOARD 4 GROUPS OF PALM CABBAGE PALMS NHITE FLOWERED CROTON WHITE FLOWERED MOUND SHRUB MOUND SHRUB CROWN OF THORNS PALM PALM MONUMENT WHITE FLOWERED CROTON WHITE FLOWERED MOUND SHRUB MOUND SHRUB CROWN OF THORNS # OF PALMS 2 4 2 # OF PALMS 8 UNION ROAD # OF PALMS CENTER DIVIDE FROM RT. 41 TO NORTH HOTEL 4 ROYALS WITH IXORA 4 PALM WITH IXORA 1 PHOENIX PALM WITH IXORA 1 PALM WITH IXORA 1 PALM 1 PALM 1 GUMBO LIMBO SMALL PALM 1 GUMBO LIMBO PALM 1 DRIVEWAY TO ORCHID COVE PHOENIX PALM 1 PHOENIX PALM 1 CABBAGE PALM 1 PHOENIX PALM 1 PHOENIX PALM 1 NORTH HOTEL WEST SIDE ENTRANCE 2 OAKS CENTERED LARGE HEDGE IN FRONT OF OAKS 2 CABBAGE PALMS -LEFT SIDE OF LARGE HEDGE 2 3 CABBAGE PALMS-RIGHT SIDE OF LARGE HEDGE 3 3 PYGMY DATE PALMS BEHIND ORCHID COVE MONUMENT OLEANDER ON EITHER SIDE OF PYGMY DATE PALMS IXORA IN FRONT OF PYGMY DATE PALMS GRASSES AROUND ORCHID COVE MONUMENT EAST SIDE ENTRANCE 2 OAKS CENTERED 3 PALMS BEHIND LEFT OAK 3 3 PYGMY DATE PALMS CENTERED IN FRONT OF OAKS LARGE HEDGE ON EITHER SIDE OF PYGMY DATE PALMS 3 CABBAGE PALMS -LEFT SIDE OF LARGE HEDGE 3 3 CABBAGE PALMS -RIGHT SIDE OF LARGE HEDGE 3 OLEANDER ON EITHER SIDE OF LARGE HEDGE IXORA IN FRONT OF LARGE HEDGE GRASSES IN FRONT OF PYGMY DATE PALMS TOTAL # OF PALMS 30 Allegro Group Of SW FL, LLC info@ALLEGROGROUPFL.COM 15275 Collier Blvd 201 -282 Naples, FL 34119 800 -454 -9668 1 Name /Address l POI CID Estimate Date Estimate # 12/19/2013 14980 Project Description Qty Cost Total Arbor Services - recommend trimming of Pahns along Union rd 15 35.00 525.00 North ArborJet Inoculation- recommend inoculating palms against white 15 65.00 975.00 fly and palm weevil along Union rd North Labor removal of shrubs and debris at the base of palms located 8 55.00 440.00 near 41 and Union rd North Arbor Services - recommend trimming of Palms along Union rd 35 35.00 1,225.00 south ArborJet Inoculation- recommend inoculating palms against white 35 65.00 2,275.00 fly and palm weevil along Union rd South Labor- Maintenance cleanup, reshaping and removal of all weeds 16 55.00 880.00 and new palms growing at the intersection of 41 and Union rd South this entrance is very neglected. Arbor Services- recommend trimming ofPalms along Newport Drive 0.00 at a rate of$35.00 each count not available ArborJet Inoculation - recommend inoculating palms against white 0.00 fly and palm weevil along Newport Drive at a rate of $65.00 each count not available Labor- Maintenance cleanup, reshaping and removal of all weeds s0 55.00 4,400.00 and new palms growing at the intersection of 41 and Newport Drive, this entrance is very neglected, this includes lowering all the seagrapes to a height of almost 12 ", cleaning the card board palms, oleanders, and also around the sales office, including the 5 Bougainvillea trees that stand alone. this is our recommended plan fro these areas as stage 1 of the project, once the areas are clean and the shrubs are re shaped, we will provide and estimate for planting, and pinestraw. Please reply with your approval promptly. u To }A I. $10,720.00 Landscape Maintenance Contract Igr Port of the Islands Community Imgroye,rngnt District This agreement is made and entered into by and between Port of the Islands Community improvement District, whose address is 5884 Enterprise Parkway, Ft. Myers. FL 33905 (hereinafter "District ") and Soto's Lawn Service, Inc., whose address is P.O. Box 367495, Bonita Springs, FL 34136, (hereinafter "Contractor*) WITNESSETH WHEREAS, the District is responsible for the maintenance of certain District owned common areas in the Port of the Islands community and is desirous of entering into a Landscape Maintenance Contract for the maintenance of said properties; and WHEREAS, the Contractor is desirous of furnishing such maintenance services, NOW, THEREFORE, for and In consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which Is hereby acknowledged, the parties aggress as follows: 1. That the foregoing recitals are true, correct, and incorporated herein by reference. 2. The District does hereby employ the Contractor as the Landscape Maintenance Contractor of the District property and the Contractor hereby accepts such employment Section 1: Project Scope: 1. All work performed pursuant to this Contract will be performed according to the specifications attached hereto and incorporated herein as Exhibit "A ". 2. All material is guaranteed to be as specified. 3. All work is to be completed in a workmanlike manner according to standard practices and in compliance with any and all Federal, State, and local laws. 4. Contractor will be responsible to replace sod or plant material if the loss was due to the negligence of Contractor not performing a task outlined in this Contract. 5. Contractor will perform a monthly walk through of the property with the District's representative and provide a monthly inspection report. If any inadequacies are detected by the District that were not performed as required by the Contract during that month, Contractor will correct such work at no charge to the District within seven (7) working days and notify the District of such completion. Section 2: Protect Costs: Well Access Rd. $ 125.00 Water Treatment Plant $ 292.50 North Entry Rd. $ 591.66 US 41 $ 2,245.83 Newport Drive $ 1,591.63 Cays Drive $ 1,548.34 Water Management Areas $ 225.00 Total Monthly Basic Maintenance $ 6,619.96 Total Annual Basic Maintenance $ 79,439.52 Exterior Landscape Maintenance Bid Information December 8, 2010 2.1 SCOPE OF SERVICES SERVICE DESCRIPTION AND SPECIFICATIONS Part 1 - Landscape Maintenance Program /Lawn Care Specifications Mowing 1. All turf areas shall be mowed weekly during the summer growing season (April through October) and on an as- needed basis but not less than two times per month during the months of November through March. The exception of the well access road which will be mowed on an as needed basis. 2. Contractor must avoid damage to any littoral shelf plantings when mowing around the Lake Management areas. 3. Mower blades will be kept sharp at all times to prevent the tearing of the grass blades. 4. No mowing or operation of power equipment shall be done before 7 :00 am or after 7:00 pm Monday through Friday. Turf Edging 1. All turf areas shall be edged with a mechanical edger weekly during the summer growing season (April through October) and on an as- needed basis but not less than two times per month during the months of November through March. Turf Trimming 1. Turf areas inaccessible to mowing machinery will be controlled by manual or chemical means, as environmental conditions permit. 2. Areas of clear ground will be maintained around turf irrigation heads to pennit un- obstructed water distribution. Debris Removal 1. All leaves, shrub and tree clippings shall be picked up by vacuum or by hand - raking and removed from the property. 2. All non -turf areas littered in the mowing process will be swept by hand or power vacuum as conditions permit. 3. Incidental trash should be picked up by the Contractor within all designated work areas. ME Exterior Landscape Maintenance Bid Information December 8, 2010 Items include paper, bags, cans, bottles, ect. Turf Fertilization 1. All turf areas shall be fertilized four (4) times per year with specially formulated fertilizer with trace elements. Fertilization subject to change per Collier County ordinances. Turf Weed Control/Pest Control 1. All turf shall be treated three (3) times per year for broadleaf weed control, and four (4) times per year for insect control, including treatment for fire ants, armyworms, grubs, cutworms, and chinch bugs. The program shall provide preventative control where required as well as curative chemical control. Continued spot treatment of any problem areas on an as- needed basis throughout the year. Prompt removal and eradication of the listed invasive plants as specified by Collier County Environmental Services include: Brazilian peeper, Australian Pine and Ear leaf Acacia. Turf Watering (Including Plants) 1. Automatic irrigation systems will be checked and programmed monthly and in accordance with government water restriction to provide watering frequencies sufficient to replace soil moisture below the root zone. Irrigation clocks are to be checked for proper time every week. 2. The Contractor at no charge to the Association or homeowner will repair aboveground irrigation components damaged by the Contractor in the landscape maintenance process immediately. Any damage done to Iights by contractor shall be repaired by contractor. 3. Irrigation components damaged by accident or caused by other than Contractor, by fair wear and tear, or by vandalism, shall be reported to the Association, and if authorized will be repaired by the Contractor at an extra charge. Part 2 - Plant Beds , Shrubs, nLoody Ornamentals Crou ndeovers Palau and Tree less than twelve (12) feet In overall height Prunin 1. Selective pruning shall be performed as needed to balance infiltrating light, to remove dead wood, fronds, or seedpods, and to promote planned growth patterns. 2. With the exception of hedges, all pruning and thinning will have the distinct objective of retaining the plant's natural shape. 3. Plants, hedges, bushes and trees obstructing pedestrian or automobile traffic, and damaged plants, will be pruned as needed. I1 -2 Exterior Landscape Maintenance Bid Information December 8, 2010 4. The Contractor assumes no liability for consequential or inconsequential damages arising from plant obstructions. 5. Work will be scheduled to give the least possible interference to property, occupants and visitors. 6. Contractor is not responsible for trees and palms over 12' in overall height and a tree trimming company must service these. However if the Contractor is properly insured they may submit an additional bid for the maintenance of all trees and palms over 12' in overall height. Edwina And Trimming 1. Ground covers will be confined to plant bed areas by manual or chemical means, as environmental conditions permit. Fertilization 1. To be applied to shrubbery, palms, planting, and hedges four (4) times per year with the proper fertilizers as recommended by tallier County. Weed Control 1. Open ground between plants will be kept free of weeds by chemical or manual means, as environmental, horticultural and weather conditions permit. Mulch 1. Mulching of all planted / landscaped areas will be completed semi - annually. Part 3 — Weekly Maintenance Worksheet 1. The Contractor's Project Manager will be responsible to conduct weekly inspections of the grounds and will submit a weekly maintenance worksheet (Section 2.3) to the District Manager. II -3 s t 0 z 0 ce. C 0 C mi 0 Z c "c E .� Q m M a-i t C M L o Z > m C O :3 o � E T; E c. c E fl. c m � .n s 4.0 do o m c c � �E E V E o c E E oc �o o o oc -a m L 0 cn aL 0 o> aa c 3 E o � 0 Z c "c it �• r �r 0 cn m 1.J.. c 0 *-I m 0 V) m 0 to 0 ca E m a 0 to .E E c E E u cc u .2: cn 0 L L Q T 4- 0 t 3 m VA E m CL c m 3 u 0 �v c E E 0 cc 0 a u a .0 L a 0 m 0 tio C E a m V c s � cn 3 -o �v o°c 0 c 0 m•- 0 D E-a a� c L � C 0 0 C� c � 3 +j o .0 QA to cn Q .0 � C U C 4A v m L � a c K VT 0 t O CL Z .0 Ln `O 4-J (1) � cv O C � •� Im m C i w C V C � C t 3 04 .- CL -- 0 z on iv 0 °c.� 0 E o °- w E CL 3 N `D L w C % z 'a M M O 'w 4O m 0 .� m m CO -C 4 „O C 0 O O M '` m c tU > O C ;., O 'C = ai 49 CL _ E u O .... ba to u r Z O U O L U - � (D V1 t!? O �m U m •� m • U 0 -- •> C �� ._' Qi O' cu � C O en , O N w 4 u E- tai '��m oO o3m E = o�cu E -v Q Q Q m ...I CZ. i— U CO Surficial Aquifer System • The potential use of the SAS for new or increased allocations will be evaluated on an application -by- application basis to determine if the project meets consumptive use permitting criteria. To reduce the LWC Planning Area's reliance on the SAS, water users are encouraged to continue developing alternative water sources to meet future water demands. Utilities should consider using concentrate water from membrane softening of SAS water beneficially (e.g., blending with reclaimed water if feasible). 6 Coordinated saltwater intrusion monitoring is essential to ensure resource protection of the SAS and the Lower Tamiami aquifer. The Lower West Coast Surficial Aquifer (LWCSAS) Model was developed by the SFWMD to simulate groundwater flow and levels to represent existing and potential future hydrologic conditions in the LWC Planning Area. The model will be updated to include simulation of the IAS, and following this, a peer review of the updated model will be conducted in Fiscal Year (FY) 2014. Intermediate Aquifer System Aquifer water level in the Sandstone /Mid - Hawthorn aquifer in the Cape Coral area is declining over time. Additionally, in the Sandstone aquifer in Lehigh Acres, there appears to be a slight overall downward trend in water levels over the last 10 years, with some evidence of a slight rise in water levels over the last three years. The 2005 -2006 LWC Plan Update indicated that accelerating the extension of PWS lines to such communities coupled with mandatory hook -up to available municipal lines and required proper abandonment of Domestic Self - Supply (DSS) wells should be considered. 4 Facilitate discussions with local governments to assist with a long -term water supply strategy for sustainable DSS in the Lehigh Acres area. • Mapping of the top of the Sandstone aquifer in Lehigh Acres should be undertaken using available data from all sources, including the SFWMD, United States Geological Survey (USGS), and Lee County, to better determine the MDL at any location. Joint data collection is encouraged when drilling activity is occurring in the area. Floridan Aquifer System Local utilities are proposing significant increases in FAS water source development over the next 20 years. Local water users and utilities developing FAS well drilling programs and gathering data are encouraged to collaborate with the SFWMD. Water quality, water level, and hydrologic data from these wells can be utilized in SFWMD models, and to increase the knowledge and understanding of the FAS. Brackish water from the FAS may be blended with groundwater and surface water in stormwater ponds to produce acceptable irrigation quality water. Blended water supplies are dependent on the water sources, volume of stored water, and natural system requirements, and require monitoring to ensure acceptable water quality. 176 1 Chapter 7: Future Direction PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT County: Collier County Description: Potable water supplies consist of Service Area: Portion of unincorporated Collier County 100 percent fresh groundwater from the SAS and is serving the Port of the Islands projected to remain the same in the future. This utility Is reusing 100 percent (0.05 MGD and 0.19 NiGD with supplementation) of its wastewater that is reclaimed through public access Irrigation. POPULATION AND FINISHED WATER DEMAND (MGD) Existing Projected 2010 2020 2030 Population 568 i 682 y 819 E .... W Per Capita (GPD finished water) j 174 174 174 Potable Water Demands (daily average annual finished water In MW) 0.10 0.12 0.14 SFWMD CONSUMPTIVE USE PERMITTED ALLOCATION (MGD) Permit Number 11. 00372 -W Potable Water Source (expir05 2029) SAS _. 0.55 ............. .. Total Allocation 0.55 pt3TA8Ll WATER TREATMENT CAPACITY Cumulative Facillty &,Project Capacity (MGD) Existing projected FDEP Permitted Capacity 2012 2020 2080 SAS I 0.44 0.44 0.44 }AS 000 0.00 0.60 _..� FAS 0.00 0.00 000 _..... _ . _.._.,_.. _a _.... __ Total Capacity 0.44 0.44 ®.44 NON- POTASPEE-WATER Reclaimed Water .,. 0.20 0'20 _ „ 0.20 PROJECTS SUMMARY Total Capital Cost Projected Cumulative Design Capacity (MGD) Water Supply Projects Source ($ Million) 2020 2030 _.i11n nrni, -rt'S 2012 i.WC Water Supply Plan Update 1 157 WHY TREAT N OW? Rugose Spiraling Whitefly Rugose Spiraling Whitefly RSW produces hone f �p "honeydew," a Y sugary substance that can stick to your house, car, or patio and make a real sticky mess. Leaves or fronds may have excessive and unattractive dark sooty mold that grows on the honeydew. Leaf drop may occur in some species of trees and plants. How Does Trunk Injection Help You? Your trees add tremendous value to your home. Insects could be damaging your valuable trees. Trunk injection protects your trees now and Into next season. Who Else Uses Arborjet Trunk Injection? Arborjet Trunk Injection is used by the USDA Forest Service, city foresters, resorts, researchers and tree service professionals protecting trees like yours. How Does Trunk Injection Work? • A small plug, catled the Arborplug TM, is inserted into a drilled hole in the tree. A needle pierces the Arborplug and formulation is injected. • A precise dose of formulation is injected directly inside the transport system of trees. Formulations are quickly distributed through the trunk, branches and leaf tissue. • The Arborplug keeps the injected formulation inside the tree, protects it and stays inside the tree with no adverse reactions. The tree grows right over the Arborplug. • Treatment provides protection now and into next season. Why Choose Arborjet Trunk Injection? • Treatment is sealed in the tree • Effective results - proven by university trials • Long term protection - product works through all parts of the tree How Much Does Trunk Injection Cost? Application cost is based on: • Amount and type of product used • Tree trunk diameter • Labor for application • Frequency of application Whitefly photos taken by David Cappaert, Michigan State University, Bugwood.org Allegro Group Of SW FL, LLC info@ALLEGROGROUPFL.COM 15275 Collier Blvd 201 -282 Naples, FL 34119 800454 -9668 Name / Address P0l CID Description Arbor Services- rccommend trimming of Palms along Union rd North Arbor7et Inoculation- recommend inoculating palms against white fly and palm weevil along Union rd North Labor removal of shrubs and debris at the base of palms located near 41 and Union rd North Arbor Services - recommend trimming of Palms along Union rd south Arborlet Inoculation - recommend inoculating palms against white fly and palm weevil along Union rd South Labor- Maintenance cleanup, reshaping and removal of all weeds and new palms growing at the intersection of 41 and Union rd South this entrance is very neglected. Arbor Services - recommend trimming of Palms along Newport Drive at a rate of $35.00 each count not available Arbor7et Inoculation - recommend inoculating palms against white fly and palm weevil along Newport Drive at a rate of $65.00 each count not available Labor - Maintenance cleanup, reshaping and removal of all weeds and new palms growing at the intersection of 41 and Newport Drive, this entrance is very neglected. this includes lowering all the seagrapes to a height of almost 12 ", cleaning the card board palms, oleanders, and also around the sales office, including the 5 Bougainvillea trees that stand alone. this is our recommended plan for these areas as stage 1 of the project, once the areas are clean and the shrubs are re- shaped, we will provide and estimate for planting, and pinestraw. Estimate Date Estimate # 12/19/2013 14980 Project Qty Cost Total 15 35.00 525.00 15 65.00 975.00 8 55.00 440.00 35 35.00 1,225.00 35 65.00 2,275.00 16 55.00 880.00 80 55.00 0.00 0.00 4,400.00 Piease reply with your approval promptly. Total $10,720.00 Tea ue, Cal From: Ron Benson <RonBenson @hmeng.com> Sent: Monday, December 30, 2013 3,17 PM To: Teague, Cal Cc: Dick, Robert; Underwood, Bert; Migdal, Robert; Edge, Robert Subject: RE: Canal Generator Cal Not sure that you received this, but I figure that my response should be directed to you as you are the District Manager As always, feel free to forward to Board member if you feel appropriate. You will note that this was sent directly to the Board, so they are aware of this already. This is an older facility. I have not personally inspected this generator for a few years as ST Services has been maintaining it and exercising it on a regular basis and have not heard of any problems other than where they got approval for repairs after this getting hit by lightning a couple of times in the past year or two. Assuming that the transfer switch has not been replaced in the past few years and this facility apparently has been hit by lightning and /or LCEC power surges, then It seems like a new switch seems in order. if this switch was replaced in the past few years and has been damaged due to lightning or LCEC power failure, then we should consider if this is another component to submit for an Insurance claim. In order to investigate when the switch went out compared to when the other power problems occurred, I would suggest that the log book for this facility might tell us when the last time the automatic transfer switch was tested. Is the transfer switch tested each time the generator is exercised, or only intermittently? Best wishes. Ron Ronald E. Benson, Jr., Ph.D., P.E. Senior Vice President /Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254 -2000 (239) 254 -2098 (fax) (239) 777- 1611(mobile) - - -- Original Message---- - From: Edge, Robert fmai Ito: Robert. EdAe @STServices.coml Sent: Monday, December 30, 2013 9:31 AM To: Norine Dillon; Bissell Ted; Lambert Dale; Ziko Dick; Davis Tony Cc: Dick, Robert; Underwood, Bert; Migdal, Robert; Ron Benson Subject: Canal Generator To all I had superior generator come out to inspect all of our automatic transfer switches. They were all fine except for the transfer switch at the canal pumping station. We attempted to perform a mock power outage at this station, but the Severn Trent Services 4837 Swift Road, Suite 100 Sarasota, FL 34231 United States T: +1 941 925 3088 TF: +1 800 535 6832 F: +1 941 924 7203 www,severntrentservices.com Port of the Islands CID Work Authorization No. 94821 In accordance with the "Additional Services" provision of the contract for Port of the Islands CID between Port of the Islands CID (the "Client) and Severn Trent Environmental Services, Inc. (the "Company,') the Company agrees to perform the following additional services for the client: Location of Work: POI Canal Booster Pump Station Schedule: TBA Project: Install NEW Generator Transfer switch at canal booster station with surge protection. Date: 1/14/14 1. DESCRIPTION OF SERVICES: LABOR & MATERIALS FOR ABOVE SERVICES PROVIDED BY STES: Install NEW Generator Transfer switch with factory Surge Protection, in Canal Booster MCC. R&R Budget no markup.. (See attached exhibit #1) II, LABOR & MATERIALS FOR ABOVE SERVICES PROVIDED BY STES: A. STES Instrumentation Manager's will - recognize deficiencies, analyze and research options, design the resolution, generate a description, distribute a request for quottztion, review on site with contractors as preparation for this work authorization. They will hire and oversee the contractor(s), assist with the installation, inspect the final product(s), and assure the CDD is receiving quality of goods, services, applicable warranties and completion in a timely manner. They will also oversee and correct any issues that may occur during the warranty period. $1,200.00 B. Materials billed directly to CDD by outside vendors (tax exempt) $6520.00 III. TOTAL PROJECT COST: $7.72M The Client agrees to pay the Company for the services provided under this agreement as follows: Item Description Unit Cost or Hourly Rate Total Cost Total to be billed by STES N/A $1,200.00 Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of this Contract. Agreed to•,,, (please initial) Page 1 of 2 Work Authorization No. (94821) - (Port of the Islands CID) If any unforeseen problems should be discovered during the performance of the above referenced service, we will notify you immediately of their nature and any additional cost that may be incurred. Unless otherwise specified, rock removal, dewatering, cover -up, and haul off are not included. Severn Trent Services is not responsible for unmarked underground lines. Any changes requested by the owner /builder are not covered by this agreement and must be added subsequently, at the cost agreed upon by both parties. III. ITEMS TO BE PROVIDED BY THE CLIENT A. Provide access to premises. B. Any permit modification if applicable. THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be a part of this Contract. Offered by: Accepted by: .7 Sever nt E nvwQpmenta l Services, Inc. Port of t nds iT? By: By: Title: ..:�.� hM,.,,,cQ+. Title: Address for Notices: Date: —/ � I L- Date: 210 North Universi. Drive, Suite 702 Coral Springs, FL 33071 Agreed to: (please initial) Page 2 of 2 Project Desc WO No. Issued Generated by: �iEMW -gdal 1/16/14 MATERIAL EXPENSEPAID BY STES Description f Qty I ,! Lin itPiice Esfiu:atedCost Mark -up Client Cost I[Amount'faxable I I I 1 I 6% I it MATER IAI. F.XPF.NIW. PAinnv CT.TFNT Desariptinn Qly, unit Unit Price I EstimatvdCost Mark -up ClientCost Transfer switch quotation Su errior Generator I ea $ 4,020.00 $ 4,020.00 0% $ 4.020.00 Factor),,, installed sure protection device I ea $ 700.00 $ 700.00 0% $ 700.00 F,lectricalInstallation 1 ea $ 1,800.00 $ 1,800,00 0% $ 1,800.00 Amount'I'axable 4 0% $ - i AMID V VVVN]CR Deseri Ttion Hours Unit Cost Estunc,?ed Cost I {rlv Rate Client Cost Instrumentation Mang er, Desi o and engineering 4.00 $ 45.00 $ 180.00 $ 100.00 $ 400.00 Overseeing, installation, startup and testing 8.00 $ 45.00 $ 360.00 $ 100.00 $ 800.00 Pstimate([ Cost ('fic ut cost Total Material (inc[udmi , tax} $ 6,$20.00 0% $ 6,520.00 Labor $ 1,200.00 t) t °ta4te¢rL %Cftui mt;..rttc:.5� "1'ntal Froject $ 7,720.00 Port of the Islands Community Improvement District Finenda/ Repot December3f, ZOf3 Prepared by PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds .........I— ........................... Page 1 - 2 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 3 - 4 Trend Report ....... ............................... Page 5 - 6 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 7 - 8 Trend Report ...,..., ..... I. — ........................ , Page 9 -110 SUPPORTING SCHEDULES Check Register ............... .......r. ..... .,.................. ........ Page 11 - 12 Special Assessments - Collection Schedule ........................... ..............•I...•........••. Page 13 Construction Schedule ........ ............................... :.................. Page 14 -16 CIP Status Report . ............... ................... ... ........ - ....... ... Page 17 - 18 Cash Flow Projections ............. .........: ....:.... ......... ......... Page 19 - 20 Cash Flow Projections - 5 year .................................. I ... I ... 1. ... ........... Page 21 Monthly Activity Report ........................... ......... ....... ,..,.......... Page 22 - 27 Accounts Receivable Ageing Report (90+ days outstanding)..... . .......... ............... Page 28 - 29 Repair and Maintenance Detail Reports ....... . ........... .. ....... ....._..._........,:,......... Page 30 - 31 Port of the Islands Community Improvement District Financial Statements (Unaudited) December 31, 2013 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet December 31, 2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash - Checking Account Accounts Receivable Assessments Receivable Allow - Doubtful Collections Interest/Dividend Receivables Due From Other Funds Investments: Certificates of Deposit -18 Months Money Market Account SBA Account SBA Account - Restricted SBA Account Reserves SBA Account Reserves - Restricted Construction Fund FMV Adjustment Prepaid Items Total Current Assets $ 313,392 $ 573,712 $ 887,104 1,251 - 33,150 1,251 123,691 354,838 478,529 (123,691) (354,838) (478,529) 210 (4,113,195) 210 122,860 - 226,308 122,860 152,763 - 152,763 419,856 6,601 426,457 1,800 2,836 4,636 4,550 9,491 14,041 2,733 - 2,733 546 $ 1,022 '877 $ "" 12,499 535 546 - 152,178 152,178 1,095 2,040 3,135 1,921 1,921 3,842 1,022,977 748,779 1,771,756 Noncurrent Assets 307 12,786 30,257 Fixed Assets - 33,150 33,150 Land - 293,061 293,061 Infrastructure - 15,409,143 15,409,143 Accum Depr- Infrastructure (4,113,195) (4,113,195) Equipment and Furniture - 226,308 226,308 Accum Depr - Equip/Furniture (92,819) (92,819) Construction Work In Process 3,090 3,090 Bond Issuance Cost 42,700 42,700 Acc Amort - Bond Issuance Cost (17,532) (17,532) Total Noncurrent Assets 11,750,756 11,750,756 TOTAL ASSETS $ 1,022 '877 $ "" 12,499 535 $ 13 522,512 LIABILITIES Current Liabllities Accounts Payable Accrued Expenses Deposits Other Current Liabilities Revenue Bonds Payable- Current Due To Other Funds Total Current Liabilities Report Date: 1/3/2014 $ 75 $ 232 $ 307 12,786 30,257 43,043 - 33,150 33,150 6,693 6,693 514,758 514,758 - 122,860 122,860_. 12,861 707,950 720,811 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet December 31, 2013 GENERAL WATER AND ACCOUNT DESCRIPTION - FUND SEWER FUND TOTAL Long -Term Liabilities Revenue Bonds Payable -LT - 3,490,972 3,490,972 Total Long -Term Liabilities 3,490,972 3,490,972 TOTAL LIABILITIES 12,861 4,198,922 4,211,783 FUND BALANCES / NET ASSETS Fund Balances Nonspendable: Prepaid Items 1,921 1,921 Assigned to: Operating Reserves 105,018 105,018 Unassigned: 903,177 - 903,177 Net Assets Invested in capital assets, net of related debt 7,745,026 7,745,026 Unrestricted/Unreserved - 555,587 555,587 TOTAL FUND BALANCES / NET ASSETS $ 1,010,116 $ 8,300,613 $ 9 310 729 TOTAL LIABILITIES & FUND BALANCES /:NET ASSETS $ 1,022,977 S 12499535 1 522 12 Report Date: 1/3/2014 2 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending December 31, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (t) AS A % OF DEC -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL REVENUES Interest - Investments $ 2,090 $ 522 $ 517 $ (5) 24.74% $ 71 Net Incr (Decr) In FMV- Invest 7,000 1,500 237 237 0.00% 500 Special Assmnts- Tax Collector 435,400 145,133 215,288 70,155 49.45% 94,542 Special Assmnts- Discounts (17,416) (5,805) (8,544) (2,739) 49.06% (3,686) Other Miscellaneous Revenues - 3,125 1,162 1,162 0.00% 339 ToTALREVENUES 420,074 139,850 208,660 88810 49.67% 2,435 EXPENDITURES Administration 100,000 25,000 25,000 25.00% 8,333 P/R -Board of Supervisors 7,000 1,500 1,500 - 21.43% 500 FICA Taxes 536 134 115 19 21.46% 38 ProfServ- Engineering 26,000 6,600 3,528 2,972 13.57% 2,018 ProfServ-Legal Services 12,500 3,125 1,767 1,358 14.140/6 339 ProfSery -Mgmt Consulting Sery 29,216 7,304 7,304 (7,975) 25.00% 2,435 ProfServ- Property Appraiser 6,531 6,531 6,531 - 100.00% ProfServ- Special Assessment 9,520 9,520 - 9,520 0.00% Auditing Services 3,750 1,875 63,032 1,875 0.00% 25,232 Communication - Telephone 100 25 91 g49 25 0.00% 32,753 Postage and Freight 1,200 300 234 66 19.50% 5 Rental - Meeting Room 350 75 75 - 21.43% 25 Insurance - General Liability 9,028 2,257 1,921 336 21.28% Printing and Binding 1,300 325 126 199 9.69% - Legai Advertising 1,000 250 484 (234) 48.40% 304 Miscellaneous Services 1,380 345 154 191 11.16% 40 Misc•Assessmnt Collection Cast 8,708 2,903 4,135 (1,232) 47.49% 1,817 Misc -Web Hosting 1,000 250 142 108 14.20% - OfSce Supplies 500 125 26 99 5.20% Annual District Filing Fee 175 175_ 175 100.00% Total Administration 119,794 43,519 28,217 15,302 23.55% 7,521 Field Contracts-Mgmt Services 100,000 25,000 25,000 25.00% 8,333 Contracts - Landscape 82,830 20,707 20,707 25.00% 6,902 Electricity - Streetlighting 19,000 4,750 4,015 735 21.13% 1,279 Utility - Irrigation 12,600 3,150 3,549 (399) 28.17% 1,359 R &M- Renewal and Replacement 30,849 7,712 85 7,627 0.28% R &M- Irrigation 1 1 7,976 (7,975) 7,359 R &M -Roads & Alleyways 4,000 1,000 1,700 (700) 42.50% R &M- Signage 1,000 250 - 250 0.00% Capital Outlay Total Field 50,000- 300,280 12,500 75,070_._ 63,032 12,500 12,038 0.00% 20.99% 25,232 TOTAL EXPENDITURES 420,074 118,589 91 g49 27,340 21.72% 32,753 Report Date: 1 /3/2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending December 31, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF DEC -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Excess (deficiency) of revenues Over (under) expenditures 21,261 117,411 96,150 0.009/6 58,174 OTHER FINANCING SOURCES (USES) Operating Transfers -Out (368,000) (368,000) (388,000) - 100.00% - Contribution to (Use of) Fund Balance (388.000) 0.00% TOTAL FINANCING SOURCES USES (M,900) 368,000) 368000 - 50.110% ' Net change in fund balance $ (368,000) $ (346,739) $ (250,689) $ 96,150 88.09% $ 58,174 FUND BALANCE, BEGINNING (OCT 1, 2013) 1,260,705 1,260,705 1,260,705 FUND BALANCE, ENDING $ 892.705 $ 112811988 $ 11010,116 Report Date: 1/3/2014 PORT OF THE ISLANDS General Fund Community Improvement District Statement of Revenues, Expenditures and Changes In Fund Balances Trend Report For the Period Ending December 31, 2013 I TOTAL ; Account Dnuipflon Oct Actual Nov Actual Dec Actual Actual Thru 1213111013 Adopted Budget Revenues 500 500 500 1,500 7,000 Interest - Investments $ 239 $ 207 $ 71 $ 517 $ 2,090 Net Incr (Decr) In FMV- Invest 82 155 - 237 - Special Assmnts- Tax Collector 3,465 117,281 94,542 215,2118 435,400 Special Assiri Discounts (183) (4,675) (3,686) (8,544) (17,416) Other Miscellaneous Revenues - 1,162 - 1,162 - Total Revenues 3,603 114,130 90,927 208,660 420,074 t;=1011in7P1 Administrative PIR -Board of Supervisors 500 500 500 1,500 7,000 FICA Taxes 38 38 38 115 536 ProfServ- Engineedng 1,458 1,510 2,018 3,528 26,000 ProfSery -Legal Services - 1,427 339 1,767 12,500 ProfServ-Mgmt Consulting Sery 2;435 2,435 2,435 7,304 29,216 ProfServ- Property Appraiser 6,531 - - 6,531 6,531 ProfServ- Special Assessment 1,700 - 1,700 9,520 Auditing Services - - 3,750 Communication - Telephone - - - 100 Postage and Freight 6 222 5 234 1,200 Rental - Meeting Room 25 25 25 75 350 Insurance - General Liability 1,921 - - 1,921 9,028 Printing and Binding 60 67 58,174 126 1,300 Legal Advertising 104 76 304 484 1,000 Miscellaneous Services 45 69 40 154 1,380 Misc- Assessmnt Collection Cost 66 2,252 1,617 4,135 8,708 Misc -Web Hosting 71 71 - 142 1,000 Office Supplies 26 - 26 500 Annual District Filing Fee 175 175 175 Total Administrative 12,003 8,692 7,521 28,217 119,794 Field Contracts -Mgmt Services 8,333 8,333 8,333 25,000 100,000 Contracts- Landscape 6,902 6,902 6,902 20,707 82,830 Electddty - Streetllghting 1,458 1,278 1,279 4,015 19,000 Utility - Irrigation 884 1,307 1,359 3,549 12,600 R &M- Renewal and Replacement - 85 - 85 30,849 R &M- Irrigation 617 7,359 7,976 1 R&M-Roads & Alleyways 1,700 - 1,700 4,000 R &M- Signage - 1,000 Capital Outlay - - - 50,000 Total Field 17,577 20,222 25,232 63,032 300,280 Total Expenditures 29,580 28,914 32,753 91,249 420,074 Excess (deficiency) of revenues Over (under) expenditures (25,977) 65,216 58,174 117,411 5 Report Date: 1/3/20114 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes In Fund Balances Trend Report For the Period Ending December 31, 2013 TOTAL Oct Nov Doc Actual Thru Adopted Account Description Actual Actual Actual 1719112013 Budget Other RnancIna Sources (Useal Operating Transfers -Out Total Financing Sources (Uses) Net change in fund balance FUND BALANCE, BEGINNING (OCT 1, 2013) FUND BALANCE, ENDING Report Date: 1/3/2014 (368,000) - (368,000) (368,000) (388,000) - (388,000) (368,000) $ (393,977) $ 85,216 $ 58,174 $ (250,589) S (368,000) 12260,705 1,260,705 $1,010,116 $ 882,705 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes In Net Assets For the Period Ending December 31, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (_) AS A % OF DEC -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest - Investments $ 578 $ 145 $ 39 $ (106) 6,75% $ Water Revenue 45,000 11,250 11,620 370 25.82% 4,415 Sewer Revenue 70,000 17,600 15,747 (1,753) 22.50% 6,577 Irrigation Fees 100,000 25,000 22,670 (2,330) 22.67% 10,340 Net Incr (Derr) In FMV- Invest - - 441 441 0.00% 2,018 Special Assmnts- Tax Collector 1,135,025 378,342 561,225 182,883 49.45% 246,457 Special Assmnts- Discounts (45,401) (15,134) (22,272) (7,138) 49.06% (9,608) Other Miscellaneous Revenues - - 2,577 2,577 0.00% 435 TOTAL OPERATING REVENUES 1,305 02 417,103 592,047 174,944 45.36% 258,616 OPERATING EXPENSES Personnel and Administration 309,533 77,383 77,383 25.00% 25,794 PIR -Board of Supervisors 7,000 1,500 1,500 21.43% 500 FICA Taxes 536 134 115 19 21.46% 38 Pro(Serv- Engineering 26,000 6,500 3,528 2,972 13.57% 2,018 ProfServ-Legal Services 12,500 3,125 1,767 1,358 14.14% 339 ProfServ-Mgmt Consulting Sery 29,336 7,334 7,334 (9,279) 25.00% 2,445 ProfServ- Property Appraiser 17,025 17,025 17,025 9,066 100.00% 476 ProfServ- Special Assessment 8,122 8,122 - 8,122 0.00% 6,375 Auditing Services 3,750 1,875 - 1,875 0.00% Communication - Telephone 100 25 - 25 0.00% Postage and Freight 1,200 300 256 44 21.33% 5 Rental - Meeting Room 350 75 75 21.43% 25 Insurance - General Liability 9,028 2,257 1,921 336 21.28% Printing and Binding 1,300 325 126 199 9.69% - Legal Advertising 1,000 250 484 (234) 48.40% 304 Miscellaneous Services 2,600 650 297 353 11.42% 100 Misc- Assessmnt Collection Cost 22,701 7,567 10,779 (3,212) 47.48% 4,737 office Supplies 500 125 26 99 520% Total Personnel and Administration 143,048 57,1,89 45,233 11,956 31.62% 10,511 Water -Sewer Comb Services Contracts -Mgmt Services 309,533 77,383 77,383 25.00% 25,794 Contracts -Other Services 1,750 0.00% Communication - Teleph - Field 4,512 1,128 1,518 (390) 33.64% 297 Utility - General 83,000 20,750 20,532 218 24.74% 7,360 R &M- Frigation 20,500 5,125 1,417 3,708 6.91% 35 R &M -Water Plant 14,000 3,500 12,779 (9,279) 91.28% 2,666 R &M -Waste Water Plant 45,000 11,250 2,184 9,066 4.85% 476 Misc - Licenses & Permits 4,500 3,500 6,375 (2,875) 141.67% 6,375 Cap Outlay -Water Plant 4,000 1,000 1.000 0.00% Cap Outlay -Waste Water Plant 20,000 5,000 5,000 0.00% Total Water -Sewer Comb Services 506,795 128,636 122,188 6,448 24.11% 43,003 Report Date: 1/312014 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending December 31, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (t) AS A % OF DEC -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 514,758 0.00% Interest Expense 140,601 70,301 11,717 58,584 8.33% Total Debt Service 655,359 70,301 11,717 58,584 1.79% TOTAL OPERATING EXPENSES 1,306` 2 258,126 179;138 76,988 13.72% 53,514 Operating income (loss) - 160,977 412,909 251,932 0.00% 205,102 OTHER FINANCING SOURCES (USES) Interfund Transfer - In 368,000 368,000 368,000 - 100.00% TOTAL FINANCING SOURCES USES) 368,000 368,000 388,000 - 100,00% Change in net assets $ 366,000 $ 528,977 $ 780,909 $ 251,932 212.20% $_ 205,102 TOTAL NET ASSETS, BEGINNING (OCT 1, 2013) 7,519,704 7,519,704 7,519,704 TOTAL NET ASSETS, ENDING $ 7,887,704 57,6801 1 $ 8,300,613 Report Date: 1/3/2014 8 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets Trend Report For the Period Ending Decernber 31, 2013 TOTAL Account Description Oct Actual Nov Actual Dec Actual Actual Thru 124111013 Adopted Budget_ Operatlna Revenues 500 500 500 1,500 7,000 Interest - Investments $ 20 $ 18 $ - S 39 S 578 Water Revenue 2798 4,406 4,415 11,620 45,000 Sewer Revenue 3,738 5,432 6,577 15,747 70,000 Irrigation Fees 4,527 7,803 10,340 22,670 100,000 Net Incr (Decry in FMV- Invest 153 288 - 441 17,025 Special Assmnts- Tax Collector 9,033 305,734 246,457 561,225 1,135,025 SpecialAssimts- Discounts (476) (12,188) (9,608) (22,272) (45,401) Other Miscellaneous Revenues 525 1,617 435 2,577 - Total Operating Revenues 20,316 313,110 258,016 592,047 1,305,202 E Parsonrwt and AadrrnlaOM11 25,794 25,794 25,794 77,363 309,533 PIR -Board of Supervisors 500 500 500 1,500 7,000 FICA Taxes 38 38 38 115 536 ProfSen- Engineering - 1,510 2,018 3,528 26,000 ProfServ-Legal Services 1,427 339 1,767 12,500 ProfSery -Mgmt Consulting Sery 2,445 2,445 2,445 7,334 29,336 ProtServ- Property Appraiser 17,025 1,701 - 17,025 17,025 ProfServ- Special Assessment - - - - 8,122 Auditing Services - - - 3,750 Communication - Telephone 100 Postage and Freight 6 245 5 256 1,200 Rental - Meeting Room 25 25 25 75 350 Insurance - General Liability 1,921 - - 1,921 9,028 Printing and Binding 60 67 - 126 1,300 Legal Advertising 1D4 76 304 484 1,000 Miscellaneous Services 15 182 100 297 2,600 Misc- Acsessmnt Collection Cost 171 5,871 4,737 10,779 22,701 Office Supplies 26 - 26 500 ToW Personnel and Administration 22,336 12,386 10,511 45,233 143,D46 WateFSswer Comb $gigot Contracts -Mgmt Services 25,794 25,794 25,794 77,363 309,533 Contracts -Other Services - - - - 1,750 Communication - Teleph - Field 901 320 297 1,518 4,512 Utility - General 6,266 6,906 7,360 20,532 83,000 R &M- Irrigation 1,382 35 1,417 20,500 R&M -Water Plant 7,902 2,211 2,666 12,779 14,000 R&M -Waste Water Plant 7 1,701 476 2,184 45,000 Misc- Licenses & Permits - - 6,375 6,375 4,500 Cap OuBay -Water Plant - - - 4,000 Cap Ouday -Waste Water Plant 20,000 Total Water-Sewer Comb Services 40,870 38,314 43,003 122,188 506,795 Debt Servtea Principal Debt Retirement - - - 514,758 Interest Expense 11,717 11,717 140,601 Total Debt Service 11,717 11,717 ............. 655,359 8 Report Date: 1/3/2014 PORT OF THE ISLANDS Community Improvement District Water And Sewor Fund Statement of Revenues, Expenses and Changes In Net Assets Trend Report For the Period Ending December 31, 2013 TOTAL Other Finandno Sources (Uses) Inteft d Transfer- In Total Financing Sources (Uses) Change In net assets TOTAL NET ASSETS, BEGINNING (OCT 1, 2013) TOTAL NET ASSETS, ENDING 368,000 368,000 368,000 36x,000 - 368,000 388,000 S 325,112 $ 250,693 $ 205,102 $ 780,909 $ 368,000 7,519,704 7,519,704 $8,300,013 $7,817,704 10 Report Date: 1/3/2014 Oct Nov Dec Actual Thru Adopted Account Description Actual Actual Actual 12!3112013 Budget Total Operating Expenses 63,206 62,417 53,514 179,136 1,305,202 Operatng Intone (loss) (42,686) 250,693 205,102 412,909 Other Finandno Sources (Uses) Inteft d Transfer- In Total Financing Sources (Uses) Change In net assets TOTAL NET ASSETS, BEGINNING (OCT 1, 2013) TOTAL NET ASSETS, ENDING 368,000 368,000 368,000 36x,000 - 368,000 388,000 S 325,112 $ 250,693 $ 205,102 $ 780,909 $ 368,000 7,519,704 7,519,704 $8,300,013 $7,817,704 10 Report Date: 1/3/2014 Port of the Islands Community Improvement District Supporting Schedules December 31, 2013 v% N 2� J E Cl) m Q �_. 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LL LL S a W w w w w a: CC m m m m m m m m m m m W Lu LU a H v 0 D U N v, Cp J o N W E U. O E E a ci L v N N MN Y! h C N � w wW M LL M a yea J p p p p IA lr In In in N to lf� 1!1 m p u��i l(1 tnN �li! GYImN :2 M lb iL lei a.� Y �i s L r w U S 3 g iS F. `��a �`) � °ate c c `m 0 w y CC ILL < Q U LL W W -j 0 >> o Z 00= n «2¢x x3 ~a o »U� awx��`�33c�:a P1 n! ;w ��ELL� E a` 0 a °i�¢`r'ncc`�c`�oa lUZ ib 0 a z Q w wW M LL M a o Z F 6 Z W s US m �3�xx a.� Y �i Z> >�33gp 3 d NL y U S 3 Z o g ¢W Vwi Lu WVcc �o=Z,w..�w?G3ac�'cwi> w y CC oo Ul < Q U LL W W -j 0 .tt o 0 0 00= n «2¢x x3 ~a o »U� awx��`�33c�:a P1 n! ;w CL lUZ r N N LL ib 0 a z Q r U w F a w a m 6 owto y ¢v¢¢ 5 > F LU w y oo Ul < Q U LL W W -j 0 00= n «2¢x x3 ~a o »U� L 2 azC3w lUZ Upo2w Z Q 8WG!wcil7l?c7 O uSaau'S�A�7,uS ib 0 a PORT OF THE ISLANDS Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2014 % Collected 49.45% 49.451/6 49.45% TOTAL OUTSTANDING $ 793,9141$ 220,1121$ 573,602 Year Parcel ID Description Amount- Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 ALLOCATION BY FUND 119,627 bankruptcy FY 2012 DISCOUNT/ 119,638 bankruptcy FY 2013 1058920500 POI Hotel GROSS Total Delinquent Parcels 478,530 DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER(SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2014 $ 1,570,427 $ 435,400 $ 1,135,026 Allocation % 1000/0 28% 72% 10130/13 $ 11,603 $ 659 $ 237 $ 12,499 $ 3,465 $ 9,033 11/15/13 $ 124,608 $ 5,298 $ 2,543 $ 132,449 $ 36,721 $ 95,728 11/27/13 $ 273,420 $ 11,565 $ 5,580 $ 290,566 $ 80,559 $ 210,006 12/13/13 $ 296,309 $ 12,520 $ 6,047 $ 314,876 $ 87,299 $ 227,577 12/27/13 $ 24,843 $ 774 $ 507 $ 26,124 $ 7,243 $ 18,881 TOTAL $ 730,783 $ 30,816 $ 14,914 $ 776,5131$ 215,288 $ 561,225 % Collected 49.45% 49.451/6 49.45% TOTAL OUTSTANDING $ 793,9141$ 220,1121$ 573,602 Year Parcel ID Description Amount- Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 478,530 Report Date: 1 /3/2014 13 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through December 31, 2013 Bond Issued (Construction Account) Source of Funds: Interest Earned Use of Funds: COI COI (costs transferred to checking account but not yet paid) Disbursemt Water Treatment Plant Adjusted Balance In Construction Account December 31, 2013 2. Funds Available For Construction at December 31, 2013 Book Balance of Construction Account at December 31, 2013 Construction Funds available at December 31, 2013 3. Investments - BB &T at December 31, 2013 Estimated Twe YAM Construction Fund: 0.12% $ 5,500,000 $ 8,372 $ (42,700) $ (5,000) $ (5,308,494) $ (5,356,194) $ 152,178 $ $ 152,178 ADJ: Outstanding Amounts Due Balance at December 31, 2013 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51 % FY 2014 budgeted bond payment as % of total assessments: 57% Princioal $ 152,178 $ 152,178 Report Date: 1/3/2014 14 PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF I CAPITAL I ' WATER TREATMENT REO. # DATE CONTRACTOR REQUISITION OUTLAY COI PLANT COI 10/20/10 Greenberg Traurig $ 10,000 $ $ 10,000 $ - COI 10/20/10 BB &T 2,700 266,314 2,700 12/15111 COI 10/20/10 Severn Trent Management Svc 15,000 35 15,000 BCI Technologies COt 11/02/10 Dan Cox 15,000 12/15/11 15,000 586,767 1 11/09/10 Port of the Islands CID (reimb) 321,537 321,537 647,523 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 43,673 26,504 3 11/24/10 Naples Daily News 151 151 25,610 151 4 01/04111 Century Link 26,311 26,311 41 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 02/24/12 18,009 6 02/01/11 Hole Monies 2,561 2,561 Cardinal Contractors 2,561 7 02/01 /11 Hole Monies 16,200 16,200 48,232 16,200 8 02/01/11 Hole Monies 13,207 13,207 89,577 13,207 9 02/10/11 Benchmark EnviroAnalytical, h 1,019 1,019 30,578 1,019 10 02/17/11 Hole Monies 1,983 1,983 48 1,983 11 03/07/11 Hole Monies 6,250 6,250 06/12112 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 Severn Trent Environmental S, 12,762 13 03/29111 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Monies 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16111 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Monies 39,565 39,565 39,565 18 06/14111 KW Controls 1,039 1,039 1,039 19 06/14111 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Monies 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Monies 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Monies 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16111 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03111 Hole Monies 833 833 833 31 11/03/11 Hole Monies 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Report Date: 1/3/2014 15 Total FY 2011 1,717,261 $ 1.6T4,561 $ 42.700 $ 1 674;581 32 11/14/11 Cardinal Contractors $ 266,314 $ 266,314 $ $ 266,314 34 12/15111 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Monies 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25,610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Monies 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16112 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12112 Hole Monies 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S, 9,027 9,027 9,027 Report Date: 1/3/2014 15 PORT OF THE ISLANDS Community Improvement District Construction Schedule 62 10/16/12 RMA Geological Consultants $ 5,990 $ AMOUNT OF CAPITAL 63 10116/12 WATER TREATMENT REG. S DATE CONTRACTOR REQUISITION OUTLAY COI PLANT 51 06/12/12 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service, Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25112 W.E. Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09104/12 Severn Trent Environmental S, 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19112 Hole Montes 21,350 21,350 21,350 60 09/19/12 BCI Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282946 $ 8,282,945 $ - $ 3282 946 62 10/16/12 RMA Geological Consultants $ 5,990 $ 51990 $ $ 5,990 63 10116/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01117/13 Hole Montes 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 Total FY 2013 $ 350,987 $ 350,987 $ - $. 350987 Total FY 2014 5 - $ - $ - $ Grand Total $ 5,351,194 5,308 494 $ 42,700 $ 5 306 494 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 33 $ 8,372 Report Date: 1/3/2014 16 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program - Status Report Updated thru 12/31/13 ROADSPROGRAM IRRIGATION PROGRAM I -9 VFf4 for 75h um $ 5:.... $ - S *.:.. $ $ $ .. ST . M50-d .total Irrigation Program $ S $ $ - $ $ $ WATER PROGRAM W -14A Construction of New Water Treatment Plant $ - S - S 4,384,126 $ - $ - S - S - HM Prolect W -14B Inspection of New Water Treatment Plant $ - $ - $ 440.894 $ - $ -. $ - $ - HM Pro ect W -15 New water meter replacement program to include backhow, prevention (Replace +/- 204 per year for 4 ears ) $ . - $ 195,565 $. $ - $ - ST project W -19 Video surveillance ; nd nloni,orfn $ S $ $ $ 10,000 $ $ ST project W -20 Spare parts $ $ S 3 S $ $ ST protect W -22 =ire hydrant repair and replacement $ 4,000 $ $ 3.090 S $ $ $ ST project Total Water Program $ 4.000 $ - S 5.023,674 S - $ 10.000 $ WASTEWATER PROGRAM WW-23 SCADA and control panel for lift stations $ - Is - $ 77,137 $ 30,796 $ 30,796 $ 30796 $ ST combined w/W W -26 WW -24 MBR Membranes $ 20,000 $ S - $ 20000 $ 20.000 $ - $ ST Total Wastewater Program $ 20,000 S u $ 77,137 S 50,796 $ 50796 $ 30,796 S - -' Total Wafer;Sewrrr Fund $ 24,000 $ - S 5,100,812 S 50.796 S 50,796 $ 30,796 S - NOTE t'1: The amounts shown in the 'FY 2014 ESTIMATE' columns reflect the most recent approximation of what the District expects to spend on each project between October 1, 2013 and September 30, 2014. NOTE czl: The amounts shown in the 'PAID IN FY 2014' column reflects project expenses incurred between October 1, 2013 and September 30, 2014. The total of these columns will tie to the amounts reported as 'Year to Date Actual - Capital Outlay' in the corresponding monthly financial statements. NOTE tat: The'll INCEPTION TO DATE' columns reflect any payments made between FY 2006 and present. Report Date: 1/3/2014 17 PORT OF THE ISLANDS Community Improvement District Atlr Funds Capital Improvement Program - Status Report Completed Projects Project No. Project Name or Description Project Total Comptteetton cornmenta G•1 Colller County Zoning/Fire Station Property $ 22,324 ' "' 11!' Completed in FY 2010 0•2 ISIgn Variance Petition - Union Road $ 42,683 ; "`:rf9 Completed in FY 2011 81 $ 2 Roa and re pal, $ 473,13$ %' Com ieteit in FY 2007 12 Irrigation & Fire Control Panel Upgrade $ 1030 Completed in FY 2008 f•2 Irrigation Supply Wall Proiect $ 34,765 ;:] " . " 0 ". Completed in FY 2009 13 Wellfield Mechanical Upgrades $ 218.732 %•, " ; M ON Completed in FY 2009 1.4 3rd well to provide Irrigation water supply $ 287,793 A Completed in FY 2010 15 Wellfield SCADA $ 27 587 O Ir "' ' Completed in FY 2010 W Electrical Uppades for Wellfield and W WTP Generator S 247,386 `%" Completed In FY 2010 1.7 Canal PS Modifications $ 4 269 f`', Completed in FY 2010 Id0 Wellhead Retrofitting $ 11 815 ;'- Com feted in FY 2012 I -11 Well Monitoring 6 746 r;q Com leted in FY 2013 I -12 Pump Re"fitting S 1.0.770 ,. `- Completed in FY 2013 W -2. Water Treatment Plant - replace transfer Pumps $ 9:887 %%1iri2pQa Co feted. in FY 2008 W -4 Water Treatment Plant - repairs to building (roof, doors, windows, painting) S 14,050 ':bj$ Completed in FY 2008 W -5 Water Treatment Plant - replace metal launders and walkways on softening unit & other re airs $ 56.877 %•, " ; M ON Completed in FY 2009 W -6 Water Treatment Plant - re lace gaseous them storage/food s s chlorine w/ liquid them 'bleach S 36.088 ' _, - ' " ! -.Completed in FY 2009 W -7 Water Treatment Plant - air condition room that houses compliance monitoring equipment S 3.901 'dj Completed In FY 2008 W -13 Water Treatment Plant - design new WTP $ 488.844 v- Completed in FY 2011 W -14A Water Treatment Plant - New Construction $ 115,883 "`' Completed in FY 2013 W -14B Water Treatment Plant- Inspection or new construction $ 10,671 ' 4iaK8 Completed In FY 2013 W -15 Water Treatment Plant - New meter replacement program with backfiow revention $ 1,112,360 Com leted In FY 201112012 W -15 Water Treatment Plant - Now meter replacement Program with back0ow revention $ 42,924 ?t Completed in FY 2013 W -17 SCADA $ 223,093 °! "` Completed in FY 2009 W -23 Stormwater Rention Ponds $ 110,776 Completed In FY 2011/2012 W -23a Disinfection Conversion - free chlorine to chloramines $ 11,427 ?, %20fi : Completed in FY 2009 WW -5 Wastewater Treatment Plant - two new mixers $ 18,810 Completed In FY 2008 WW-8 Wastewater Treatment Plant - add second reuse gump . ", Com feted In FY 2008 WW-10 Wastewater Treatment Plant - replace gaseous them storage/teed systems (chlorine and sulfur dioxide w/ liquid ahem bleach and sodium thiosulfate Cam leted in FY 2009 WW -13A Reuse Store eTardt ' %' 1tCompleted in FY 2010 WW -138 Automation of reuse waters stem and su lemental water K636.088 'dj Completed in FY 2010 W W -18 nalift MBR Membrane S stem Com leted in FY 2011 W W -19 Electrical service u rades at W WTP "`' Com leted in FY 2009 WW -20 NewWWTPGenerator ' 4iaK8 Com eted in FY 2009 WW -23 ISCADA and control panel . for lift stations $ 77,137 "`10+20'1:- , Com fated In FY 2012 Report Date: 1/3(20,4 - 18 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections JAN FES MAR APR MAY JUN JUL AUG SEP 2014 2014 2014 2014 2014 2014 2014 2014 2014 Cash Beginning Balance $ 737,781 $ 859,295 $ 880,666 $ 886,681 $ 907,870 $ 880,242 $ 836,147 $ 805,898 $ 778,470 Cash Inflow 52,300 52,300 52,300 52,300 174 174 174 174 174 Cash Outflow (42,706) (30,929) (46,284) (31,311) (27,602) (44,269) (30,423) (27,602) (44,269) CD Investment - - 1,042 - 1,042 2,435 - 2,435 2,435 Add: Prepaid Items 1,921 - 2,435 2,435 9,520 - 333 333 _ Add: Due from WS Fund 122,860 - 333 1,875 1,875 83 83 - - Less: Current Liabilities (as of 12131/13) (12,861) - 8 8 8 8 8 8 8 Total Estimated Cash Balance 8 100 100 100 100 100 100 100 100 WITHOUT collection from Motwani.L 859,295 S 88006 $ 886,681 $ 907670 $ 880,242 $ 836,147 $ $05,898 $ 778,470 $ 734,375 Total Estimated Cash Balance WITH collection from Motweni Cash Recelpts Special Assessments - Levy Special Assessments - Discount Interest Total Cash Inflow Operatina Expenditures Administrative PiR -Board of Supervisors FICA Taxes ProfServ- Engineering ProfServ-Legal Services ProfServ-Mgmt Consulting Sery ProfServ- Property Appraiser ProfServ- Special Assessment Annual Audit Telephone Postage and Freight Rental - Meeting Room Insurance - General Liability Printing & Binding Legal Advertising Miscellaneous Services Misc: Assessmnt Collection Cost Misc.-Web Hosting Office Supplies Annual District Filing Fee Total Administrative Maintenance Contracts - Mgmt Services Contracts - Landscape Electricity - Streetlighting Utility - Irrigation R &M - Renewal & Replacement R &M - Roads R &M - Signage GIP' Total Maintenance Total Cash Outflow $ 982,986 31,004,357 $1;010,372 $ '1,031,361 $1,003,933 $ 859,838 $ 929,889 3'902,181 $ 858,066 $ 55,028 $ 55,028 $ 55,028 $ 55,028 $ $ $ - $ $ (2,903) (2,903) (2,903) (2,903) 174 174 174_ 174 174 174 174 174 174 $ 52,300 $ 52,300 $ 52,300 $ 52,300 $ 174 $ 174 $ 174 S 174 $ 174 $ 500 $ 500 $ 1,000 $ 500 $ 500 $ 500 $ 1,000 $ 500 $ 500 38 38 77 38 38 38 77 38 38 2,167 2,167 2,167 2,167 2,167 2,167 2,167 2,167 2,167 1,042 1,042 1,042 1,042 1,042 1,042 1,042 1,042 1,042 2,435 2,435 2,435 2,435 2,435 2,435 2,435 2,435 2,435 9,520 333 333 333 _ 333 333 333 333 1,875 1,875 83 83 - - 83 - 83 8 8 8 8 8 8 8 8 8 100 100 100 100 100 100 100 100 100 25 25 50 25 25 25 50 25 25 2,257 - - 2,257 - - 2,257 - - 108 108 108 108 108 108 108 108 108 83 83 83 83 83 83 83 83 83 115 115 115 115 115 115 115 115 115 1,451 1,451 1,451 1,451 - - - 83 83 83 83 83 83 83 83 83 42 42 42 42 42 42 42 42 42 $ 21,849 $ 10,072 $ 8,760 $ 10,454 $ 6,746 $ 6,746 $ 9,566 $ 6,746 $ 6,746 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,583 1,050 1,050 1,050 1,050 1,050 1,050 1,050 1,050 1,050 2,571 2,571 2,571 2,571 2,571 2,571 2,571 2,571 2,571 333 333 333 333 333 333 333 333 333 83 83 83 83 83 83 83 83 83 - 16,667 - 1607 - 16;667 $ 20,857 $ 20,857 $ 37,523 $ 20,857 $ 20,857 $ 37,523 $ 20,857 $ 20,857 $ 37,523 $ _ 42,706 $ 30,929 S 46,284 $ 31,311 $ 27,602 $ 44;269 $ 30,423 $ 27,602 $ 44,269 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date: 2/3/2014 19 PORT OF THE ISLANDS Community improvement District Water and Sewer Fund Cash Flow Projections JAN FES MAR APR MAY JUN JUL AUG SEP 2014 2014 2014 2014 2014 2014 2014 2014 2014 Cash Beginning Balance $ 583,149 $ 531,125 $ 632,829 $ 727,644 $ 829,165 $ 213,834 $ 177,312 $ 144,970 $ 116,448 Cash Inflow 153,848 153,848 153,846 153,848 17,965 17,965 17,965 17,965 17,965 Cash Outflow- Expenses (54,402) (52,145) (58,833) (52,527) (633,296) (54,487) (50,307) (46,487) (54,487) Add: Prepaid Items 1,921 Special Assessments - Levy $ 143,450 $ Less: Due to General Fund (122,860) 143,450 $ - $ - 11 - $ - $ - Special Assessments - Discount Less: Current Liabilities (as of 12/31113) (30,531) (7,567) (7,567) (7,567) Total Estimated Cash Balance Water /Sewerlirrigaticn Revenue 17,917 17,917 17,917 17,917 17,917 17,917 WITHOUT collection from Motwanl S $31,125 S 632,629 $ 727.844 S 629,165 S 213,834 S 177,312 S 1144�9T0 $ 116,44B$ 79,926_ Taal Estimated Cash Balance WITH collection from Molwanl $ 885,963 $ 987 887 $ 1,082,682 $ 1,184,003 $ 558,672 S 532,1150 $ 499,808 S 471,266 $ 430.764 Cash Receipts Special Assessments - Levy $ 143,450 $ t43,450 $ 143,450 $ 143,450 $ - $ - 11 - $ - $ - Special Assessments - Discount (7,567) (7,567) (7,567) (7,567) Water /Sewerlirrigaticn Revenue 17,917 17,917 17,917 17,917 17,917 17,917 17,917 17,917 17,917 Interest/Miscellaneous 48 48 48 48 48 48 45 48 48 Total Cash Inflow $ 153,846 $ 153,848 S 153,840 S 153,548 $ 17,865 $ 17,955 2 17885 $ 17,665 $ 17,985 Operstlnc Expenditures Administrative P/R -Board of Supervisors $ 500 $ 500 $ 1,000 $ 500 $ 500 $ 500 $ 11000 $ 500 ;$ 500 FICA Taxes 38 38 77 38 38 38 77 38 38 ProlServ- Engineering 2,167 2,167 2,167 2,167 2,167 2,167 2,167 2,167 2,167 ProlSery -Legal Services 1,042 1,042 1,042 1,042 1,042 1,042 1,042 1,042 1,042 PrafServ- Mgmt Consulting Sery 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 2,445 ProfServ- Property Appraiser ProlSery - Special Assessments - Annual Audit 1,875 1,875 - Telephone e 8 8 8 8 8 8 8 8 Postage and Freight 100 100 100 100 100 100 100 100 100 Rental- Meeting Room 25 25 50 25 25 25 50 25 25 Insurance - General Liability 2,257 - 2,257 2,257 Printing & Binding 108 108 108 108 108 108 108 108 108 Legal Advertising 83 83 83 83 63 83 83 83 83 Miscellaneous Services 217 217 217 217 217 217 217 217 217 Misc: Assessmnt Collection Cost 3,783 3,783 3,783 3,783 Office Supplies 42 42 42 42 42 42 42 42 42 Total Administrative $ 14,690 $ 12,433 $ 11,121 $ 12,815 $ 6,775 $ 6,775 $ 9,595 $ 6,775 S 6,775 Maintenance Contracts - MgmiServices $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25.794 $ 25,794 Contracts - Other Services - - 1,750 Corn muNcadon - Teleph - Field 376 376 376, 376 376 376 376 376 376 Utility - General 6,917 6,917 6,917 6,917 6,917 6,917 6,917 6,917 6,917 R &M - Irrigation 1,708 1,708 1,708 1,708 1,708 1,708 1,708 1,708 1,708 R &M - Water Plant 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 1,167 R &M - Waste Water Plant 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 3,750 Misc.- Licenses & Permits - - - - 1,000 - - CIP' 8000 8400 8.000 Total Maintenance $ 39,712 $ 39,712 $ 47,712 $ 39,712 $ 41,462 $ 47,712 $ 40,712 $ 99,712 $ 47,712 Debt Service Principal and Interest $ $ $ $ $ 585,059 $ $ �R $ Total Debt Service $ - $ - $ - $ $ 585,059 $ -. $ $ - $ Total Cash Outflow S 54,402 $ 52,145 $ 58,833 S 52,527 S 633.296 S 54 487 If 50,307 $ 46,487 $ 54, 7 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Report Date: 1/3/2014 20 PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections - 5 Year GENERAL FUND Operating Revenues Assessments Delinquent Assessments I nterest/Miscellaneous Total Operating Revenues Operating Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures CIP Projects Total Capital Expenditures ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $435,400 $435,400 $435,400 $435,400 $435,400 $123,691 $0 $0 $0 $0 $2,090 $8,581 $9,209 $9,729 $10,136 $ 561, 181 $ 443,981 $444,609 $445,129 $445,536 $119,794 $123,388 $127,089 $130,902 $134,829 $250,280 $257,788 $265,522 $273,488 $281,692 $370,074 $381,176 $392,612 $404,390 $416,522 $50,000 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 Estimated l3cginning Cash Saia`ance $858,066 $920,871 $972,868 $1,013,607 Estimated Ending Cash Balance` $ $58,066 $920,871 $972,81A $1,013,607 $1,042,621 WATER AND SEWER ENTERPRISE FUND Operating Revenues Assessments Delinquent Assessments Water /Sewer /Irrigation Revenue Interest/Miscellaneous Total Operating Revenues Operating Expenditures Administrative Maintenance Total Operating Expenditures Caoitai Exoenditures CIP Projects Total Capital Expenditures Debt Service Principal and Interest Total Debt Service ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $354,838 $0 $0 $0 $0 $215,000 $215,000 $215,000 $215,000 $215,000 $578 $2,838 $2,838 $2,838 $1,856 $1,660,040 $1,307,462 $1,307,462 $1,307,462 $1,306,480 $143,047 $143,047 $143,047 $143,047 $143,047 M $482,795 $482,795 $482,795 $4821795 $482 795 $625,842 $625,842 $625,842 $625,842 $625,842 $24,000 $50,796 $60,796 $30,796 $0 $24,000 $50,796 $60,796 $30,796 $0 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Begint*ig Cash Balance $4.34,764 $410,229 $375,693 $371,158 Estimated Ending Cash Balance' $ 434,764 $410,229 $375,693 $371,158 $396,436 "Note: Estimated FY14 ending cash balance includes amounts due from Hotel parcel. 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CC d W Cl) Cl) M M M M M M M M c:) O N Co. tn' (01 f� m o N M n r W N O t7 V c m c N cl ( /\ 0 k \� C! 0 CM cl ty) fn 0 V UJ O'D c t < U3 = 'R (n 7Z cm fi M .6 v U) 'L o CL > C) M L) < .5 CO 9 E CY �n cn ■ x C. 0 CL co N C3 W cli n cli 0 vi C14 RESOLUTION 2014 -03 A RESOLUTION DESIGNATING CALVIN TEAGUE AS THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT'S AUTHORIZED AGENT FOR PERMITTING WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION. WHEREAS, the Port of the Islands Community Improvement District is a public entity that holds Florida Department of Environmental Protection Permits for the operation of potable water, sanitary sewer and effluent reuse irrigation systems. WHEREAS, Section 62- 620.305, Florida Administrative Code provides that all applications for permits and reports required by permits and other information requested by the Department must be signed by a principal executive officer or ranking elected official of the public entity. WHEREAS, Section 190.007(1) identifies the District Manger as the person having charge and supervisory authority of the works of the District and having responsibility for preserving and maintaining any facility authorized by Chapter 190 to be undertaken by the District. WHEREAS, the Board of Supervisors of the District desires to designate Calvin Teague as its Authorized Agent and identify his business address which is Severn Trent Services, Inc. located at 5911 Country Lakes Drive; Fort Myers, Florida 33905 as the office for service of any notice from the FDEP to the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT: 1. Calvin Teague whose business address is 5911 Country Lakes Drive; Fort Myers, Florida 33905 and whose telephone number is (239) 245 -7118 is hereby designated as the Authorized Agent of the District for the purpose of Section 62- 620.305, Florida Administrative Code and his office as the office for service of any notice from FDEP to the District. 2. This Resolution shall take effect immediately. 3. The District Manager shall transmit copies of this Resolution to the Florida Department of Environmental Protection. Adopted this 17th day of January, 2014. Norine Dillon i Calvin V Secretary Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.324 MG for the month of December, which is an average of .075 MG D. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.637 MG for the month of December, which is an average of .053 MGD Reuse System Operations and Maintenance The reuse system delivered 8.065 MG for the month of December, which is an average of .260 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met Landscapina Maintenance Update for October 2093: • Last month, we found one of the irrigation zones inoperable, due to power being shut off at a meter on Newport Drive, in front of the Marina /Ship Store. I contacted LCEC to find that the meter was shut off for non - payment. The meter was originally in another company's name, so I asked to turn meter back on and place on our current account. There is a connection fee of approximately $30. 1 forwarded the information to Cal Teague. 12600 Union Road Naples, Florida 34114 • Tel 23M42-9219 - Fax 239 - 642 -9469 - www sevemtrentservices.com ►n The Community: • Located water lines for the contractor at the new Fire Station Project. 1 observed the 'Hot Tap' on the 8" fire /irrigation main, various pressure testing, and most of the digging along side Newport Drive for the fire station piping. • The Ochoppee Fire Department flushed fire hydrants. At Our Treatment Facility: • LCEC has installed power monitors at the Plant, as well as the Canal pumping station. There has been no reports published and provided to my knowledge as of yet. CMMS Work Order Report — November 2013 Summary Total # of WO's 296 Total # of Preventative 291 Total # of Corrective 6 Total # of WO's Completed 296 Total Hours 126.3 12600 Union Road Naples, Florida 34114 - Tel 239 -642 -9219 • Fax 239 -642 -9469 • www.sevemtrentservices.com Potable Water Report 5 45 4 35 c 3 0 02-5 2 15 1 05 0 Jan -13 Feb-13 klar -13 Apr -13 May -13 Jun -13 Jul -13 Aug-13 Sep -13 Oct -13 Nov-13 Oeo13 - a-- WatorProduced --o —Water Billed rton 1.0 -- �Irrigaiion Mater - Irrigation Riled 3 12600 Union Road Naples, Florida 34114 - Tel 239- 642 -9219 • Fax 239 -642 -9469 • wwwsevemtrentservices.com Irrlgatlon Water Report 8 760 _. 8 662 90 9 065 9.0 7 740 7 700 7.0 79 431 6,9'6 5,888 444 6.0 5.944 �5 0 4 7M 4 A01), 4676 ..... 926 5 133 X4.0 0 g3.0 3 -829 3.095 2.0 1.0 4% 8°,% 6% 6% 7% 59b 2% 5% 6% 8% 5% 80% 0.0 Jan-13 Feb -13 Mar -13 Apr-13 tvtay-13 Jun -13 Jul -13 Aug -13 Sep -t3 Oct -13 Nov-13 Deo-13 1.0 -- �Irrigaiion Mater - Irrigation Riled 3 12600 Union Road Naples, Florida 34114 - Tel 239- 642 -9219 • Fax 239 -642 -9469 • wwwsevemtrentservices.com Million .. . . . . ....... Gallons per Month P PO P 0 0 0 0 0 0 C) CD 0 0 0 0 0 0 0 0 0 O ....... . ....... .. . ...... ........ .. . . ................ ......... . .......................... ............. ........... ........ . ........... .a1-1 0 0 110 0 OCI 110 0 7 IP 1-10 m ro m fD 2015 i c rD 0 F+ 0 KP 3 (D 0 c L E3 -41 (D r+ =r 1-10 i (D t> 110 VIP CL 01 Of JL 114 5n "'? 0 ce. 1-10 VIII Oil `CO 10 OP C'111 0 ...................... - ............... ... ..... . ......................................... - .................... .............. ................... .................... ................................... ........................... ........... ........ ....... 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Oat F F 4.. tOfl N a 1011 0N11 N ^ P' N N 00 V �. 0 4 N 111 N O N. a OD F 10 M 00 Ln n N.... 01 N t�}} N tp CY N N r-1 4 F V O 1n. n o0 N 0 00 O N 4 00 to Q N N N Nt N C F-4 N n 11 001• 1!1 N M N �.4 00 L � 0 M 0 01 N M L F m 2 m rn a° .4 M^ N M N 4 t0 y Nt N tD M M t0 01 F 00 N N N F =� d' N m a f� O N m 00 to w LL N a ~O 00 �•-I ^ 00 lD 00 It vi W N N N M 00 N O. to ^ M 111 01 N N O F .... to .0�1•.... M M O M I� a M F 0a1 01 O1 N 00 v to N N 0 00 A N u F r% '{ w w N C ?� � C w O .G •� 10 c a u ate+ aw.r = m w O N O .O a M t p a A w w d ° 3 w 4- vmi w w w y w 3 w w a o E E m �a •� •m 3 3 3 3 _ ° a °3 �owcowc33 33F°- 33 d 7 00 A r c w te w CL a w X w C O m c O •E c i w E c Tea ue, Cal From: Dillon Norine <ndillonpoi @embarqmail.com> Sent: Sunday, January 05, 201412:01 PM To: Dan Cox Cc: 'Ron Benson'; Teague, Cal Subject: Re: Gun Club Sign Before we can request a mock -up we need to decide on including direction to the Plant, so need to get BOS approval? If it's in the median do we even need to check the sign ordinance? On Jan 5, 2014, at 11:44 AM, Dan Cox wrote: They should give us a mock up of the sign, a "site plan" showing where they wish to place the sign and agree to pay permitting costs, if any. Do you want me to take a quick look at the sign ordinance and see if a permit is required? ME From: Dillon Norine Lung o n ig r nn ai.cor1j Sent: Monday, December 30, 2013 2 :46 PM' To: Ron Benson Cc: COX DAN; Cal Teague Subject: Re: Gun Club Slgn LOULAND still owns the property. New manager /operator - -new name-Gulf Coast Clays. Brian believes a small sign on the median would be just fine south of the old hotel. Would we want additional signage directing traffic to the Plant as well as the Gun Club? I mentioned the casement agreement - -no problem signing. It would seem we need some mock -up of the sign for approval by the BOS. Thanks - Norine Dillon On Dec 29, 2013, at 3:16 PM, Ron Benson wrote: LouLand has owned the property with DJ as the operator. Does Lou still own the property but with a new opetator? We need to do the final easement swap with the Gun Club per agreement with them. It would seem like a directional sign at the tee intersection in front of the north hotel makes sense and there should be CID right of way. Dan knows the rules, but seems to me should be like the small directional sign on Newport Drive which simply says marina or boat ramp. - Ron Benson Original message From: Dillon Norine Date:12/29/2013 12:54 PM (GMT- 05:00) To: Ron Benson ,COX DAN Cc: Cal Teague Subject: Gun Club Sign Happy New Year! I talked with the new Gun Club Owner /Manager- -Brian Featheringham. He, along with Lou (of LouLand), want to erect a new sign on Union Road, directing traffic to the right on the "new" road along the plant, and away from the old unimproved road to the left. I told him placement depends on who "owns" the land -- Bacardi, Orchid Cove, etc. although the CID may have an easement, maybe on the end of the median. In any event the old existing sign should be taken down. He is not talking about any signage on US 41 and Union Road. He is willing to do whatever makes us happy but I stressed a need to avoid the County "Sign Police ". He understands. I told him I would forward this request to you for a look at property limits and then you would contact him at (207)420 -6225 regarding placement, difficulties, etc., since you have the plats. Let me know. Thanks! Norine Dillon 1'�a0 Cc: Barbara <barbara Jykins -si mtek.com> Subject: 50276 Port of the Isles sign Please thoroughly review the attached proof and reply with any changes, corrections or your approval so that we may proceed with the production of your job. Thank You Anna Zwardon Lykins Signtek, Inc. Office: 239.594.8494 Fax: 239.591.3940 Phone: 299.584.8484 Abandon: Brian Feathednham saiespe = House Account Fax: 299.514.5047 .1-111111111- Swade, Janice From: Swade, Janice Sent: Tuesday, January 28, 201411:51 AM To: Teague, Cal Cc: Adams, Tennille Subject: POI GUN CLUB AGREEMENT Please be sure to give me preferably one original of the agreement for installation and maintenance of the sign when it is available. s Janice Swade Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, Florida 33071 (954) 753 -5841 Extension 40529 (954) 345 -1292 Fax Janice. swadeO- stservices. com CNA LA"''SXM PROFESSIONAL LIABILM POLICY DECI AIUMON -S Aeencv: Bench: Polity Number bmuance is parrvided by Caz=uW qty Company, 700324 912 226995656 333 S. Wdbash Ave. Cbks p EL 60604 A Sac% histawxe Company_ 1. NAMED D URED AMID ADDF:ESS. N{}= TO POI.ECY' OLDERS: Denies H. Cox, PA This is a Claims blade and Repted polic3'• if q4dm only to 206 West 6& Sueet tiww claims that are both lust made against the insured and Post Office Drawer CC re mnW m writing to the Company during the policy periods Carrabeiie, FL 32322 Please review the paiicp caretally and distress this coverage with yon+ emmmore agent or broker. 2. POLICY PERIOD: lacepdaa:02'10+'2014 Expkati m:. 0211aaO15 at 12.01 A-M Sundard Tana at boa m&hwxs aho%w abow 3. LIMITS OF LIABELXrY: Each ClI&O: $1,000,000 lwlwfw► of Ckwas is wenses Aggregate: 32,000,000 Death oF Disability and Nam- Ptacticiug Each Claim. S 1,000,000 t= x*a!±de Reps ftnod lamrt of Liability: Aggregate: $2,000,000 A. DEDUCTIBLES: ,Aggregate: $5,000 Inc INSrve of Ctcaw Apenwx dual Prim: $3,111.00 Surrhargesli'axes: Arzouxt: Florida Hurricane Catastrophe Frmd X40.44 Florida Insuran,ce Guaranty Associxfion 20I2 Regular Assessmem $26.44 Total Amanat $3,177.$8 Includes C.l A Aix* Can&W C*dWr rtf 0.00 Inchides Art IrWact.iamrarem me wimvp Qasdomemgntdf4PPb� 6- FORMS AND ENDORSEME TS ATTACHED AT INCEP1710N: G- 118011 -A (Ed. 121'2411X G- 118012 -A (Ed. 03x1999), G-118016 -A (Ed- 12/2011), G-118029 -A (Ed- 04,7008), Cr 118039 -AO9 (E& 09,2012), G- 118065 -AO9 (Ed- 11- .011), G- 1451WA (E,d. 0 2003) 3. WHO TO CONTACT: To report a claim: CNA Specialty Claims P.O. Boat 8317 Ghicaga, IL 606WB317 Rmffil: LPLNeA'Claims@=.coas Fax: 866 -419 -63081 t3tr}ase: wvttivxw.coWdaims Lawyem ClumR.eportiag Quesom W0- 544 -0762 01,7tik2D14 AaHm ized. RgwesentatiYe Date