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BCC Minutes 02/04/2014 W (Strategic Plan/Radio System/Stormwater Issues) BCC WORKSHOP MEETING MINUTES February 4, 2014 February 4, 2014 MINUTES OF THE COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 2014 STRATEGIC PLANNING WORKSHOP Naples, Florida, February 4, 2014 LET IT BE REMEMBERED the Board of County Commissioners in and for the County of Collier, having conducted business herein, met on this date at 1:00 P.M. in a WORKSHOP SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: CHAIRMAN: Tom Henning Tim Nance Donna Fiala Fred Coyle (Excused) Georgia Hiller ALSO PRESENT: Leo Ochs, County Manager Jeff Klatzkow, County Attorney Mark Isacson, Director, Corporate Financial and Management Services Tim Durham, Executive Manager, Corporate Business Operations Nick Casalanguida, Administrator, Growth Management Division Steve Carnell, Administrator, Facilities Management Len Golden Price, Administrator, Public Services Dr. George Yilmez, Administrator, Public Utilities John Daly, Telecommunications Manager, IT Department Jerry Kurtz, Principal PM, Stormwater Planning Troy Miller, TV Operations Manager Page 1 COLLIER COUNTY Board of County Commissioners • ♦ i• ril • WORKSHOP AGENDA Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East,3rd Floor Naples FL 34112 February 4,2014 1:00 P.M. Tom Henning-BCC Chairman; BCC Commissioner, District 3 Tim Nance- BCC Vice-Chairman;BCC Commissioner District 5 Donna Fiala-BCC Commissioner,District 1;CRAB Chairwoman Georgia Hiller- BCC Commissioner, District 2 Fred W.Coyle- BCC Commissioner, District 4;CRAB Vice-Chairman 1. Pledge of Allegiance 2. Review/Update the Collier County Strategic Plan 3. Overview of 800 MHz Radio System 4. Discussion of Stormwater Issues and Initiatives 5. Public Comment 6. Adjourn Notice: All persons wishing to speak must turn in a speaker slip. Each speaker will receive no more than three(3)minutes. Collier County Ordinance No.2003-53 as amended by Ordinance 2004-05 and 2007.24,requires that all lobbyists shall,before engaging in any lobbying activities(including but not limited to,addressing the Board of County Commissioners),register with the Clerk to the Board at the Board Minutes and Records Department. February 4, 2014 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Pledge of Allegiance Chairman Henning called the meeting to order at 1:03 p.m., a quorum was present and the Pledge of Allegiance was recited. 2. Review/Update the Collier County Strategic Plan Mr. Durham presented the Slideshow "Strategic Plan 2014" highlighting the following • The Plan is prepared as a result of BCC policy with directives through the County Manager with the individual Divisions and Departments establishing guidelines and objectives for County strategies for goals and performance. • The plan acts as a guideline for employees to focus on performing tasks directed at a specific outcome. • The plan is intended to provide a mechanism to measure how Staff is progressing in meeting the intended goals and strategies. Following the Slideshow,the following was highlighted during Commission Member discussions: • Strategic Focus Area I—"Quality of Place"—staff needs to define the term "community expectations"to ensuring that reasonable goals established. • Strategic Focus Area IV: "Infrastructure and Capital Assessment"—staff to consider incorporating a rating system—i.e. "good, better, best"to aid in the measuring of success, goals and strategies. • Staff to develop criteria that will aid in defining when goals such as "cost effectiveness," "quality enhancement," etc. have been achieved. • Amend the "Purchase Orders" chart to identify dollar amounts of PO's. • Develop a set of benchmarks that will aid in identifying when goals have been achieved. • Consider incorporating more attention on "regionalism" in the Plan. • Add the goal of identifying the legal and ethical requirements of County Government. • The underlying concept of the Plan should be to establish goals to aid the County in fulfilling their fiduciary duty, ensuring that the taxpayers are getting the highest"Return on Investment" for monies spent on goods and services. Speaker Bob Krasowski recommended that the Plan incorporate language addressing (including in the mission statement) the County's environmental goals which have a direct bearing on the "Quality of Place." The County should begin considering promoting increased opportunities for military veterans including DAV's (housing, etc.). Commissioner Fiala arrived at 2:04 p.m. 3. Overview of 800 MHz Radio System John Daly, Telecommunications Manager, IT Department presented the Slideshow"800 MHz Radio System" which outlined the status of the plan to upgrade the existing 18 year old system to new P25 Phase 2 Technology. Page 2 February 4, 2014 The following was noted under Commission member discussion: • There is a concern on executing any long term technology based contracts (i.e. 20 years) given the manner the industry changes on a rapid basis. • Consideration should be given to leasing "the system," as opposed to purchasing "the system" allowing for flexibility in upgrading the system when necessary. • Any RFP's developed should incorporate input from the primary users of the system. Speakers Bob Berry, Technology Manager for 911, Collier County Sheriff's Department reported the Department continues to provide input into the proposals through meetings with various Committees and Staff members. Mr. Daly stated that the County is responsible for providing and maintaining the systems infrastructure. The individual Agencies are responsible for provision and maintenance of their equipment. Two options have been identified to implement the new system: 1. Phase out the existing system in conjunction with implementing the new system. 2. Implement a new system with the existing system running parallel until such time the new system is fully functional at which point the existing system will be terminated. Mr. Ochs reported that the Board of County Commissioners will formally review the item at a future BCC meeting. 3. Discussion of Stormwater Issues and Initiatives Jerry Kurtz, Principal PM, Stormwater Planning presented the Slideshow "Stormwater Issues and Initiatives" which provided an overview of Stormwater planning activities in the County. Chairman Henning left the meeting at 2:55 p.m. Vice-Chairman Nance assumed the Chair The following was noted under Commission member discussion: • Concern that currently there is inadequate funding for Stormwater projects. • The concept of raising funds "Countywide" for use on projects that benefit isolated areas or private property owners equitable? • Should dedicated funding sources be considered such as MSTU's, franchise fees, Stormwater utility fees, etc. to ensure monies remain available to address Stormwater management? • Develop a set of standards to aid the County and public in defining when an issue reaches a point where it needs to be addressed (i.e. ponding of water in house yards is acceptable given the nature of south Florida environment, however, flooding of homes and sewer systems is unacceptable). It was noted the general taxpayer does benefit in stormwater management activities as they strive to ensure health(drinking and recreational water quality standards, etc.) safety (roadways flooding, etc.) and welfare items are adequately addressed for the residents. The Board directed Staff to provide a prioritized list of projects in each district individually for the 2015 budget analysis. Page 3 February 4, 2014 Speakers Amber Crooks, Conservancy of Southwest Florida noted that given the impaired water categorization of some County waterways, avenues to improve water quality need to be continually developed including implementing a more stringent"Fertilizer Ordinance" (i.e. instituting black-out periods when fertilizer may not be applied). Bob Krasowski noted that any criteria developed needs to recognize ponding in yards may only be acceptable in certain circumstances as there are cases where new development may cause "ponding" in the subject yard, but cause backup of drainage systems causing home flooding upstream of the ponding. Lisa Koehler and Rick Barber, Big Cypress Basin reported on the activities of the organization including improvements in maintenance and operation of systems. They noted the goal of providing adequate stormwater"storage" areas is as important as the concept of ensuring proper"drainage" of areas. 4. Public Comment None ***** There being no further business for the good of the County,the meeting was adjourned by order of the chair at 3:30 P.M. COLLIER COUNT BOARD OF COUNTY COMM/SIONE ` L_ - Tom Henning, hair)" Attu t: Dwight E Brock, C -k i Attest as.tb l airman's signature only. -V . a 014 These minutes'approves by oard/Committee on as presented or as amended Page 4