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PBSD MSTBU Minutes 12/05/2012 161 2A it 0 Ati JANp4 2012 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY,DECEMBER 5,2012 BY: LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, December 5, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples,Florida.The following members were present: Pelican Bay Services Division Board Michael Levy Keith J.Dallas,Chairman Susan O'Brien Tom Cravens,Vice Chairman Dave Trecker John P.Chandler Mary Anne Womble Geoffrey S.Gibson absent John Baron absent John Iaizzo Hunter H.Hansen absent Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Susan Boland,President,Pelican Bay Property Owners Association Kevin Carter,Field Manager,Dorrill Management Group ✓ Lauren Gibson,Biologist,Turrell,Hall&Associates,Inc. Fiala Jim Hoppensteadt,President&CEO,Pelican Bay Foundation Hiller Henning REVISED AGENDA Coyle ✓ 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Rules for audience participation* 5. Approval of November 7 Pelican Bay Services Division Board Regular Session Minutes 6. Committee Reports a. Pathways Ad-Hoc Committee Report i. Approval of recommended approach* ii. Selection of arborist* iii. Bicycle lane survey discussion 7. Old Business a. Cobblestones at San Marino crossing discussion(John Chandler) 8. Report from Commissioner Hiller(Add-on by Dave Trecker) 9. Administrator's Report a. North Tram pedestrian crossing signal b. Landscape intersection improvements c. South berm restoration d. Pelican Bay Boulevard pathways safety concerns&status of County's repairs e. Monthly financial report 10. Additional Committee Reports b. Clam Bay Subcommittee i. STORET water quality data recommendation* c. Landscape Water Management Subcommittee i. Status of data collection and cost of monitoring inland waterways(Dave Trecker) ii. Alternatives to copper sulfate* iii. Community outreach d. Strategic Planning Committee news(Mary Anne Womble) 11. Chairman's Report a. Scheduling meeting to discuss Board policy for reconsideration of votes(John Chandler) b. PBSD Board terms c. Announcements 12. New Business 13. Audience Comments 14. Miscellaneous Correspondence 15. Adjournment * Board vote is anticipated Misc.Corres: Date: `/ 8577 Item#: IL I 14- Copies to: 161 2Ai Pelican Bay Services Division Board Regular Session Minutes December 5, 2012 ROLL CALL With the exception of Messrs.Baron,Gibson,and Hansen,all members were present. AGENDA APPROVAL Mr.Chandler made a motion,second by Dr. Trecker,to approve the agenda as amended: Following"Approval of minutes',the Board would proceed with"Pathways"then "Cobblestones"then Dr. Trecker's addition, "Commissioner Hiller Report': The Board voted unanimously in favor and the motion passed. RULES FOR AUDIENCE PARTICIPATION Dr. Trecker made a motion,second by Vice Chairman Cravens,to amend the`Rules for Audience Participation at PBSD meetings"by striking"politely"and replacing with"strictly". The Board voted unanimously in favor and the motion passed. Mr. Chandler made a motion, second by Dr. Trecker, to amend the `Rules for Audience Participation at PBSD meetings" by inserting after item 3, but before item 4, the sentence, "After public comments are heard, the Board will proceed to discuss the agenda item and take appropriate action without interruption." The Board voted unanimously in favor and the motion was passed. Vice Chairman Cravens made a motion,second by Mr.Levy, to approve the"Rules for Audience Participation at PBSD meetings"as amended. The Board voted unanimously in favor and the motion passed. APPROVAL OF NOVEMBER 7 REGULAR SESSION MINUTES Mr. Chandler made a motion, second by Dr. Trecker, to approve the Nov. 7 Regular Session minutes as presented. The Board voted unanimously in favor and the motion passed. PATHWAYS AD-HOC COMMITTEE REPORT APPROVAL OF RECOMMENDED APPROACH* Dr. Trecker made a motion, second by Vice Chairman Cravens, to amend PBSD Pathways Project Draft 6.4, Step 2 to read, "Conduct a census of trees along the length of Pelican Bay Boulevard to estimate the health of the trees and determine the likely impact of distance from the sidewalk and the street to the trees in question."The Board voted unanimously in favor and the motion passed. 1, Mr.Chandler made a motion,second by Vice Chairman Cravens,to amend PBSD Pathways Project Draft 6.4,Step 3 to read, "Have staff revisit County and State practice and codes for pathways and bicycle usage. The Board voted unanimously in favor and the motion passed. SELECTION OF ARBORIST* Mr.Ian Orlikoff,ISA Certified Arborist gave a presentation regarding the importance of evaluating existing conditions to develop a plan for the pathways improvement project using an approach that promotes tree health,structural integrity,and mitigates potential property damage to avoid injury and liability. 8578 161 2 A k Pelican Bay Services Division Board Regular Session Minutes December 5, 2012 Vice Chairman Cravens made a motion,second by Dr. Trecker,to select ISA Certified Arborist Ian Orlikoff as the Pelican Bay Services Division's arborist. The Board voted unanimously in favor and the motion passed. The Board directed staff to schedule a Pathways Ad-Hoc Committee meeting in mid-January to review Mr.Orlikoffs initial evaluation of trees along Pelican Bay Boulevard. BICYCLE LANE SURVEY DISCUSSION The Board discussed developing a community survey and directed staff to assist and to obtain the County's roadway paving schedule. OLD BUSINESS COBBLESTONES AT SAN MARINO DISCUSSION Based on past complaints about noise when vehicles drive over the cobblestones at the San Marino crossing,the Board discussed:Decibel readings done at several crosswalk locations(results for crosswalks without cobblestones showed an insignificant reduction in decibel levels);safety issues;aesthetics;and cost estimates to replace cobblestones with other materials.Both the Pelican Bay Foundation(PBF)and Pelican Bay Property Owners Association's(PBPOA)were opposed to removal.Further discussion deferred to January 2. REPORT FROM COMMISSIONER HILLER(DAVE TRECKER) Dr.Trecker conveyed information he received from Commissioner Hiller regarding proposed amendments to the Pelican Bay Services Division's ordinance under consideration by the Board of County Commissioners on December 11 and included 1)adding a non-voting member of the Pelican Bay Foundation Board to this Board;2)establishing Chairman and Vice Chairman one-year term limits;and 3)reaffirming the Pelican Bay Services Division's responsibility for managing Clam Bay in its entirety. ADMINISTRATOR'S REPORT NORTH TRAM PEDESTRIAN SIGNAL Mr.Dorrill reported that the signal components were delivered and work starts next week. LANDSCAPE INTERSECTION IMPROVEMENTS Mr.Dorrill reported that some residents would like to add more color at several intersections using annuals. Finding the balance between landscaping best management practices and maintenance intensive plantings was deferred to the Landscape Water Management Subcommittee. SOUTH BERM RESTORATION Mr.Dorrill reported that the south berm restoration was done within budget and is complete. PELICAN BAY BOULEVARD PATHWAYS CONCERNS&STATUS OF COUNTY'S REPAIRS Mr.Dorrill reported the recent Pelican Bay Boulevard pathways overlay resulted in several uneven areas and safety concerns. The County is in the process of grading to a level elevation and repairs are 75% complete. 8579 I 161 Ai, Pelican Bay Services Division Board Regular Session Minutes December 5, 2012 MONTHLY FINANCIAL REPORT Mr. Chandler made a motion, second by Vice Chairman Cravens, to accept the November financial report into the record. The Board voted unanimously in favor and the motion passed. CLAM BAY SUBCOMMITTEE STORET WATER QUALITY DATA RECOMMENDATION* Ms.O'Brien made a motion,second by Mr.laizzo,to authorize up to$10,000 to have Turrell- Hall enter Clam Bay water quality data into STORET pending verification that the Clam Bay WBID is separate from the Naples WBID. The Board voted unanimously in favor and the motion passed. LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE The Board discussed locations to monitor nutrients and copper and deferred to the Subcommittee. Mr.Hoppensteadt presented Florida Department of Environmental Protection(FDEP)water quality data and map indicating Clam Bay was impaired due to high levels of copper sulfate.Mr.Hall's ongoing nutrient study and flow map would help locate the source,but a resolution still is complicated and costly. The Board discussed staff's suggestions for alternatives to copper sulfate to control algae including aeration,bacteria,and aquatic plantings;and plan to test effectiveness in Basin 3. Dr. Trecker made a motion second by Mr.Levy,to approve the pilot testing of aeration,bacteria products,and aquatic plantings using solar power in Basin HI. The Board voted 6 to 2 in favor, two opposed(Mr.Chandler and Ms.O'Brien)and the motion passed. STRATEGIC PLANNING COMMITTEE Ms.Womble reported that the Strategic Planning Committee met November 8 and discussed the status of several projects including media infrastructure and community competitiveness. The Committee's next meetings are December 11 and January 8. CHAIRMAN'S REPORT SCHEDULING MEETING TO DISCUSS BOARD POLICY FOR RECONSIDERATION(IOHN CHANDLER) The Board discussed briefly whether to schedule a separate meeting to discuss the Board policy for reconsideration of votes. Consensus was to defer to January 2 and the Board directed staff to redistribute previous material. BOARD TERMS The Board discussed the four terms expiring at once in March and ways to stagger terms to provide for Board continuity and easy recruitment. Ms.O'Brien made a motion,second by Mr.Chandler,to direct the Administrator to discuss with Commissioner Hiller the possibility of changing the length of two of four member terms in the upcoming election whereas the two applicants who receive the most votes are appointed for four years, and applicants placing third and fourth are appointed for two years. The Board voted unanimously in favor and the motion passed. 8580 i , . 161 2A14- Pelican Bay Services Division Board Regular Session Minutes December 5, 2012 ANNOUNCEMENTS Chairman Dallas announced upcoming meetings: Landscape Water Management Subcommittee meets December 10 at 1 p.m.and the Clam Bay Subcommittee follows at 3 p.m.;the next Board Regular Session is January 2 then February 13;and the Budget Subcommittee meets January 22 at 3 p.m.The Coastal Advisory Committee meets December 13 and Pelican Bay Foundation meets December 14. AUDIENCE COMMENTS Mr.Jerry Moffatt received correspondence regarding rebuilding the pathways away from driveways; a nearby community established a special taxing unit for landscaping;the sod installed by the County as part of the pathways overlay is dead;and audience participation does not increase the length of meetings. ADJOURNMENT Vice Chairman Cravens made a motion,second by Dr. Trecker,to adjourn. The Board voted unanimously in favor,passing the motion,and the meeting was adjourned at 4:04 p.m. Keith'.Dallas, y'irman Minutes by Lisa Resnick 12/20/2012 12:32:47 PM 8581