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PBSD MSTBU Minutes 11/07/2012 1) INT:MY 1E7 O JAN (12 2012 v PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MINUTES WEDNESDAY,NOVEMBER 7,2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,November 7,2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,Florida.The following members were present: Pelican Bay Services Division Board Keith J.Dallas,Chairman Susan O'Brien Tom Cravens,Vice Chairman Dave Trecker absent John P.Chandler Mary Anne Womble absent Geoffrey S.Gibson absent John Baron absent John Iaizzo Hunter H.Hansen absent Michael Levy Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Susan Boland,President,Pelican Bay Property Owners Association Kevin Carter,Field Manager,Dorrill Management Group Tim Hall, Senior Ecologist&Principal,Turrell,Hall&Associates,Inc. Jim Hoppensteadt,President&CEO,Pelican Bay Foundation Kathy Worley, Co-Director Environmental Science&Biologist,Conservancy of Southwest Florida 20 in the audience AGENDA 1. Pledge of Allegiance 2. Roll Call '7 3. Agenda Approval Fiala P 4. Approval of Meeting Minutes Hiller ,,..1• a. September 5 Pelican Bay Services Division Board Regular Session Henning F b. September 24 Pathways Ad-Hoc Committee Coyle ✓` c. October 9 Clam Bay Subcommittee d. October 18 Landscape Water Management Subcommittee 5. Administrator's Report a. Crosswalks i. North Tram station visibility improvements ii. North Tram pedestrian crossing signal iii. Myra Janco Daniels crossing b. Landscape intersection improvements c. Berm i. South berm restoration ii. North berm maintenance d. County Transportation Department's Myra Janco Daniels Blvd.pathways and roadway paving e. Monthly financial reports(September and October) 6. Committee Reports a. Pathways Ad-Hoc Committee i. Recommended approach* ii. Selecting arborist iii. Resident survey b. Clam Bay Subcommittee v isc. Correa: i. STORET water quality data recommendation* ii. Copper impairment in Clam Bay Date: I q 113 iii. Dredging update c. Landscape Water Management Subcommittee 1 Ce y 2 i. Copper impairment in upland ponds Item#: ii. Alternatives to copper sulfate ii. Community outreach Copps to: 8572 1 Pelican Bay Services Division Board Regular Session Minutes November 7,2012 7. Chairman's Report a. Board policy for reconsideration of votes(John Chandler) b. Announcements 8. Old Business a. Cobblestones at San Marino crossing(John Chandler) 9. New Business 10. Audience Comments 11. Miscellaneous Correspondence 12. Adjournment ROLL CALL Six members (Chandler, Cravens, Dallas, Iaizzo, Levy, O'Brien) were present and a quorum was established. Five members(Baron,Gibson,Hansen,Trecker,Womble)were absent. AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Mr. Chandler to approve the agenda as presented The Board voted unanimously in favor and the motion was passed. APPROVAL OF MEETING MINUTES SEPTEMBER 5 BOARD REGULAR SESSION Vice Chairman Cravens made a motion, second by Ms. O'Brien to approve the September 5 Board Regular Session minutes as presented. The Board voted unanimously in favor and the motion was passed. SEPTEMBER 24 PATHWAYS AD-HOC COMMITTEE Vice Chairman Cravens made a motion,second by Ms. O'Brien to approve the September 24 Pathways Ad-Hoc Committee meeting minutes as presented. The Board voted unanimously in favor and the motion was passed. OCTOBER 9 CLAM BAY SUBCOMMITTEE Vice Chairman Cravens made a motion, second by Mr. Levy to approve the October 9 Clam Bay Subcommittee meeting minutes as presented. The Board voted unanimously in favor and the motion was passed. OCTOBER 18 LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE Vice Chairman Cravens made a motion,second by Ms. O'Brien to approve the October 18 Landscape Water Management Subcommittee meeting minutes as presented. The Board voted unanimously in favor and the motion was passed. ADMINISTRATOR'S REPORT CROSSWALKS NORTH TRAM STATION VISIBILITY IMPROVEMENTS Mr.Dorrill reported the North Tram crossing line-of-sight landscaping improvements were completed. NORTH TRAM PEDESTRIAN CROSSING SIGNAL Mr.Lukasz reported the contractor should receive the pedestrian signal parts next week and installation to be complete by the end of November. MYRA JANCO DANIELS BOULEVARD CROSSING Mr.Lukasz reported the crosswalk was completed,but some of the existing signage will be replaced. LANDSCAPE INTERSECTION IMPROVEMENTS Mr. Dorrill reported landscape intersection improvements were completed. Dwarf Asian jasmine was planted as a low ground covering; and yellow-orange bromeliads were replaced with cranberry-red colored bromeliads and bougainvilleas to look similar to annuals flowers. 8573 Pelican Bay Services Division Board Regular Session Minutes November 7,2012 BERM SOUTH BERM RESTORATION Mr. Dorrill reported the contractor is maintaining an accelerated schedule and the south berm restoration project is nearing substantial completion. Due to higher than anticipated water levels and for safety purposes turbidity screen was purchased and installed. Additional fill was also purchased increasing the total cost of the project by approximately$30,000. NORTH BERM MAINTENANCE Mr. Dorrill reported the north berm maintenance work was completed. Staff is in the process of obtaining the required Army Corps of Engineers Nationwide permit to allow for future restoration. COUNTY'S MYRA JANCO DANIELS BLVD.PATHWAYS AND ROADWAY PAVING Mr. Lukasz reported the County is preparing to overlay Myra Janco Daniels Boulevard pathways and roadway;and work should be complete within a week. The Board directed staff to request the current County Road and Bridge Maintenance Department's Pelican Bay roadway asphalt ratings, paving schedule, and budget; and to re-evaluate the Services Division's pathways ratings to discuss at a future meeting. MONTHLY FINANCIAL REPORTS(SEPTEMBER&OCTOBER) Mr. Chandler made a motion, second by Ms. O'Brien to accept the September and October financial reports as presented into the record. The Board voted unanimously in favor and the motion was passed. PATHWAYS AD-HOC COMMITTEE Chairman Dallas presented the pathways project recommended approach, "Draft 6.3" and the Board discussed the importance of developing a plan and schedule for future maintenance and improvements and proceeded to amend the document with a series of motions. Mr. Chandler made a motion,second by Mr.Levy to amend the last sentence of the"Public Participation"section to read, "... The final recommendations will only be developed after the community has been given the opportunity for input and the analysis stage is complete."The Board voted unanimously in favor and the motion was passed. Mr. Chandler made a motion,second by Ms. O'Brien to amend"Step l:Select Experts"adding I "Traffic Safety Expert". The Board voted unanimously in favor and the motion was passed. Mr. Chandler made a motion,second by Ms. O'Brien to amend"Step 2:Experts'Assignment"by striking the subsections and replace to read, "Conduct a census of trees along the length of Pelican Bay Boulevard measuring each trunks distance from the sidewalk and the street and noting each type of tree."The Board voted 5 in favor and 1 opposed(Iaizzo)and the motion was passed. Vice Chairman Cravens made a motion,second by Mr. Chandler to amend"Step 3:PBSD Board's Assignment"by striking the subsection, "Restripe with one 12 foot lane..."under"Determine preferences for marking Blvd for bicycle lanes:". The Board voted 5 in favor and I opposed(Dallas) and the motion was passed. 8574 1 Pelican Bay Services Division Board Regular Session Minutes November 7,2012 Mr.Iaizzo made a motion,second by Ms. O'Brien to amend"Step 3:PBSD Board's Assignment"by striking the remaining subsections under"Determine preferences for marking Blvd.for bicycle lanes:" The Board voted 5 in favor and 1 opposed(Levy)and the motion was passed. Mr.Levy made a motion,second by Ms. O'Brien to see the amended"PBSD Pathways Project Draft 6.3"and take a Board vote to adopt at the next meeting. The Board voted unanimously in favor and the motion was passed. SELECTING AN ARBORIST Mr.Dorrill and Chairman Dallas would meet with Mr.Ian Orlikoff,certified arborist and owner of a tree service to discuss arborist services and bring back a recommendation. RESIDENT SURVEY Chairman Dallas introduced ideas initial ideas regarding developing a resident survey and requested feedback for compiling at a future Pathways Ad-Hoc Committee meeting. CLAM BAY SUBCOMMITTEE STORET WATER QUALITY DATA RECOMMENDATION Mr.Tim Hall explained STORET is the State's water quality storage and retrieval database used to determine water body impairment;and estimated it would cost$10,000 initially to enter data into STORET then $6,000 yearly thereafter. The Board discussed the pros and cons of entering Services Division's data into STORET;but deferred a decision whether to fund the project until Mr.Hall could verify that STORET segregates the Clam Bay Water Body Identification(WBID)data from the Naples WBID data. DREDGING UPDATE Mr.Dorrill presented documents pertaining to the authorization of the 2007 Clam Pass 80-foot wide dredge cut.There is a paper trail to show the permit was modified authorizing the expansion of the Clam Pass dredge cut width from 30 to 80 feet. Dr.Ted Raia,President,Mangrove Action Group and Ms.Marcia Cravens did not agree the 80-foot cut was authorized and requested the Board support a 30-foot wide dredge cut.Ms.Kathy Worley declared that for environmental purposes a 30-foot wide dredge cut was sufficient. Mr.Jim Hoppensteadt pointed out that currently there is no dredging permit and no dredging event scheduled and until one is planned,there is no position to take regarding the width of the cut. The Board decided to defer this issue to the Clam Bay Subcommittee. LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE COPPER IMPAIRMENT IN CLAM BAY Chairman Dallas explained due to evidence of copper impairment in Clam Bay the Landscape Water Management Subcommittee is looking into alternatives to using copper sulfate to control algae and deferred a decision of staffs proposal to the next meeting. 8575 Pelican Bay Services Division Board Regular Session Minutes November 7,2012 OLD BUSINESS COBBLESTONES AT SAN MARINO CROSSING(JOHN CHANDLER) Chairman Dallas deferred a discussion regarding replacing cobblestones at San Marino until December and January decision. Mr.Chandler said the Board should also determine responsibility or if a co-decision should be made with the Foundation. Mr.Steve Seidel(San Marino)was concerned about safety and urged the Board to make a decision. ADJOURNMENT I . Vice Chairman Cravens made a motion,second by Ms. O'Brien to adjourn. The Board voted I unanimously in favor,passing the motion,and the meeting was adjourned at 4:23 p.m. / O , t_g...--- Keit. .Dalla v i ai n Minutes by Lisa Resnick 11/19/2012 3:15:16 PM 8576