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PBSD MSTBU Minutes 09/05/2012 PELICAN BAY SERVICES DIVISION BOARD 0 REGULAR SESSION MINUT J AN 0 2 ZQ�Z WEDNESDAY,SEPTEMBER 5,2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Sessiiiirdn,.Wedhesday, September 5, 2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. The following members were present: Pelican Bay Services Division Board Keith J.Dallas,Chairman Susan O'Brien Tom Cravens,Vice Chairman Dave Trecker absent John P.Chandler absent Mary Anne Womble Fiala Geoffrey S.Gibson John Baron absent Hiller ✓ John Iaizzo Hunter H.Hansen absent Henning/ Michael Levy Coyle Ciletta Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Susan Boland,President,Pelican Bay Property Owners Association Kevin Carter,Field Manager,Dorrill Management Group Tim Hall, Senior Ecologist&Principal,Turrell,Hall&Associates,Inc. Jim Hoppensteadt,President,Pelican Bay Foundation Kathy Worley, Co-Director Environmental Science&Biologist,Conservancy of Southwest Florida AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of August 1 Pelican Bay Services Division Board Regular Session Minutes 5. Administrator's Report a. Crosswalks i. Revised decibel readings report ii. North Tram station visibility improvements iii. North Tram pedestrian crossing signal MiSC.Corres: iv. Myra Janco Daniels crossing b. Landscape intersection improvements Date: "110t11 c. County's Pelican Bay Boulevard pathways"overlay" d. Berm Item#: Ur g.-2—A. r1 i. South berm restoration ii. North berm maintenance Copies to e. Board of County Commissioners Budget Hearing/Sept.6 at 5:05 p.m. f. Clam Bay Work Group meeting recap g. Monthly financial report 6. Chairman's Report a. Committee assignments b. Announcements 7. Committee Reports a. Clam Bay Subcommittee i. Clam Bay bird&fish survey ii. Subcommittee mission statement;proposed name change for Board review(Levy) b. "Pathways"Ad-Hoc Committee(Dallas) 8. Old Business 9. New Business a. Clam Bay copper impairment/Landscape Water Management Subcommittee(Tom Cravens) b. Clam Bay dredging permit(Marcia Cravens) 10. Audience Comments 11. Miscellaneous Correspondence 12. Adjournment 8567 I Pelican Bay Services Division Board Regular Session Minutes September 5,2012 ROLL CALL Seven members were present (Cravens, Dallas, Gibson, Iaizzo, Levy, O'Brien, Womble) and four were absent (Baron, Chandler,Hansen,Trecker). AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Ms. Womble to approve the agenda as presented. The Board voted unanimously in favor and the motion was passed. APPROVAL OF AUGUST 1 REGULAR SESSION MINUTES IVice Chairman Cravens made a motion,second by Mr.Levy to approve the August 1,2012 Pelican Bay Services Division Board Regular Session minutes as presented. The Board voted unanimously in favor and the motion was passed. AUDIENCE COMMENTS Mr. Jerry Moffatt and Ms. Mollie Moffatt alleged the Board made arbitrary decisions regarding tree removal by authorizing tree removal at the North Tram station, but not at the intersection of Hammock Oak and Pelican Bay Boulevard. However several trees were removed on Hammock Oak. Chairman Dallas explained staff made a reasonable decision to remove three trees on Hammock Oak to improve visibility heading north. However Mr.Iaizzo did not agree. ADMINISTRATOR'S REPORT CROSSWALKS REVISED DECIBEL READINGS REPORT Mr. Dorrill explained staff repeated the sound testing at Beachwalk and North Tram station crossings that have cobblestones installed; and for comparison purposes, on Pelican Bay Boulevard at the intersections of Gulf Park Drive and Crayton Road that do not have cobblestones. Decibel readings were higher than the original tests that could be attributed to the wind,but again were insignificant.Board consensus was to delay further discussion until November. NORTH TRAM STATION VISIBILITY IMPROVEMENTS Mr. Dorrill reported that landscaping improvements are underway at the North Tram station to improve line-of-sight; and project should be complete in approximately ten days. Ms.O'Brien asserted there were additional line-of-sight issues from the south heading north. PEDESTRIAN CROSSING SIGNAL AT NORTH TRAM STATION UPDATE Mr. Dorrill referred to photographs of the type of pedestrian crossing signal that he recommended be installed at the North Tram station. The signal is self-contained, affixed to a single post, flashes an amber-light, pedestrian-activated by pressing a button, solar-powered with a wireless transmitter and receiver; and the County agreed to maintain it. Staff estimated the County would issue the right-of-way permit next week and it would be thirty days until equipment is received. IVice Chairman Cravens made a motion, second by Mr. Gibson to install four self-contained pedestrian-activated crossing signals at the North Tram station. The Board voted unanimously in ,favor and the motion was passed. MYRA JANCO DANIELS CROSSING Mr.Lukasz reported the right-of-way permit should be issued next week and project complete in thirty days. 8568 1 Pelican Bay Services Division Board Regular Session Minutes September 5,2012 LANDSCAPE INTERSECTION IMPROVEMENTS The Phase II landscape intersection improvements in the medians at Myra Janco Daniels, Crayton, Glenview, North Pointe,and Hammock Oak are complete.A significant amount of money was saved because the work was done in-house. COUNTY'S PELICAN BAY BOULEVARD PATHWAYS"OVERLAY" Mr. Dorrill reported the pathways overlay is in progress. He was pleased with the work and expects the project complete by the end of September. Chairman Dallas presented before and after pathways photographs. He was also pleased with the work. Mr. Moffatt reported that County crews working on the pathways damaged L'Ambiance irrigation heads as well as Asiatic Jasmine beds at Hammock Oak and Oakmont and denied responsibility for repairs. BERM SOUTH BERM RESTORATION Mr. Dorrill reported that although the Board of County Commissioners approved Quality Enterprises' contract via the County Manager"in absentia" on August 14, the County failed to execute it. As a result,the project's start date was delayed. However Mr.Dorrill would resolve as early as today and no later than Tuesday, September 11 so the project does not need to be further postponed.During the construction period the entire south berm facility will be closed and for safety purposes, a locked fence will be built around the site perimeter. The work will take approximately sixty days and the project should be complete before Thanksgiving. NORTH BERM MAINTENANCE Mr. Dorrill explained that several months ago, Vice Chairman Cravens observed erosion on the east and west sides of the north berm. Currently, staff is performing minor maintenance work. Certain sections of the north berm would be closed temporarily.However this is a short-term project and he expects work to be complete this month. He added that staff is holding off on major restoration because the volume of fill necessary would require similar permitting to the south berm restoration project and could cost upwards of$250,000. BOARD OF COUNTY COMMISSIONERS BUDGET HEARING/SEPTEMBER 6 AT 5:05 PM Mr.Dorrill announced that he will attend the Board of County Commissioners Budget Hearing on September 6 at 5:05 p.m.to present the Pelican Bay Services Division's Fiscal Year 2013 Proposed Budget. Vice Chairman Cravens made a motion, second by Mr. Levy that the Pelican Bay Services Division Board reaffirms support for the original Fiscal Year 2013 Proposed Budget that was recommended by the Budget Subcommittee, approved by the full Board and submitted to the Board of County Commissioners. The Board voted unanimously in favor and the motion was passed. CLAM BAY WORK GROUP MEETING RECAP Mr. Dorrill reported that he and Chairman Dallas attended a Coastal Zone Management department staff meeting and were briefed on a variety of Clam Bay issues including water quality. The Florida Department of Environmental Protection (FDEP) found elevated levels of copper in Clam Bay which could be attribute d to copper sulfate. The Services Division uses copper sulfate to treat algae and is exploring alternative algae treatments. Staff discovered a device that uses ultrasonic wave technology to break apart algae at the molecular level without harming the surrounding environment. There is a direct correlation between fertilization and elevated nutrient levels in adjacent waterways. Fertilizer is applied heavily in October and November and he suggested the Board consider testing the ultrasonic device at that time in several locations. Staff will gather more information about the device including short-term leasing options and report back. 8569 I Pelican Bay Services Division Board Regular Session Minutes September 5,2012 Ms.O'Brien was concerned that there was no record or minutes of the meeting. Mr. Dorrill clarified that the meeting was not a public meeting, so minutes were not taken, but staff would obtain the material presented from Mr.McAlpin and distribute to the Board. Ms.Marcia Cravens alleged Mr.Gary McAlpin was developing a Clam Bay management plan covertly. Ms.Womble explained department-levels staff meetings are routine and necessary to evaluate issues before bringing to higher-ups; and suggested Ms. Cravens file a complaint with the appropriate entity if she feels Mr. McAlpin's conduct is unethical. Mr. Dorrill further recommended that Ms. Cravens request from the Coastal Advisory Committee (CAC) that Mr. McAlpin present staff-level work group reports at CAC public meetings. FINANCIAL REPORTS IVice Chairman Cravens made a motion,second by Mr. Levy to accept the August 2012 financial report into the record. The Board voted unanimously in favor and the motion was passed. CHAIRMAN'S REPORT COMMITTEE ASSIGNMENTS Chairman Dallas assigned Mr. Levy to the Clam Bay Subcommittee; Mr. Chandler to the Landscape Water Management Subcommittee; and appointed Ms. O'Brien as Interim Chairman of the Clam Bay Subcommittee until the Subcommittee could decide. BOARD TERMS As five members terms are expiring in March 2013,the Board briefly revisited the possibilities of staggering terms and advertising openings. ANNOUNCEMENTS Chairman Dallas announced upcoming meetings: Coastal Advisory Committee meets September 13 in the evening; Pelican Bay Foundation Board meets September 21 at 8:30 a.m.; the"Pathways" Ad-Hoc Committee meets September 24 at 3 p.m.;and the Services Division Board's next meeting is October 3. COMMITTEE REPORTS CLAM BAY SUBCOMMITTEE SUBCOMMITTEE RESPONSIBILITIES/CLAM BAY BIRD AND FISH SURVEY Mr. Levy explained several years ago, the County reduced many of the Pelican Bay Services Division's Clam Bay funds and responsibilities and shifted those funds and responsibilities to another County entity. As a result,the Services Division does not have sufficient funds available to perform additional studies, such as a bird and fish survey. Several Board members were less concerned about cost and agreed that a bird and fish survey was within the realm of Clam Bay Subcommittee responsibilities. Ms. Kathy Worley, Conservancy of Southwest Florida explained that prior to submitting a proposal to perform a bird and fish survey she needed to know what the Services Division's objectives were. She recommended that the Clam Bay Subcommittee meet to define the objectives for performing a bird and fish survey and once those are established she would submit a proposal with the cost. Mr.Tim Hall agreed. The Subcommittee decided to schedule a meeting to develop objectives for a bird and fish survey and eventually make a recommendation to the full Board. Interim Chairman O'Brien requested Ms. Worley and Mr. Hall participate, as well as Ms. Cravens who Interim Chairman O'Brien tasked with developing an outline of fish and bird survey objectives. 8570 I Pelican Bay Services Division Board Regular Session Minutes September 5,2012 "PATHWAYS"AD-HOC COMMITTEE(KEITH DALLAS) Chairman Dallas explained that on September 24 at 3 p.m.,the"Pathways"Ad-Hoc Committee will meet to review the proposed approach for studying pathways and trees and decide on the recommendation to make to the full Board on October 3. The proposal would be distributed prior to the meeting. NEW BUSINESS CLAM BAY COPPER IMPAIRMENT/LANDSCAPE WATER MANAGEMENT SUBCOMMITTEE Vice Chairman Cravens announced the Landscape Water Management Subcommittee would meet Thursday, October 18 at 1 p.m. to discuss educating the community about landscaping best management practices and water quality issues including Clam Bay copper impairment. Ms. Worley explained that in a water body, copper sulfate does not dissolve; it sinks to the bottom and binds to the sediment;the sediment must be removed to eliminate the copper. Mr. Hall said he is not available to participate on October 18, but if the nutrient study data is prepared Mr. Hoppensteadt would distribute to the Subcommittee. CLAM BAY DREDGING PERMIT(MARCIA CRAVENS) Ms. Marcia Cravens presented information that she had previously put forward at the June 4 Clam Bay Subcommittee meeting regarding the Clam Bay dredging permit alleging the permit application allows for more extensive dredging and wider cuts than what was permitted in 1998 and requested the Board's support. Chairman Dallas informed Ms. Cravens that the Clam Bay Subcommittee already addressed this issue and decided not to take action. Ms. Womble agreed that the Clam Bay Subcommittee would need to discuss whether to re-address this issue; and requested that future agenda items include first and last names so it is clear who is presenting an item. AUDIENCE COMMENTS Ms.Mollie Moffatt was concerned about traffic and the tree trimming schedule. Mr.John Domenie was not pleased with the yellow bromeliads planted at intersections along Pelican Bay Boulevard. ADJOURNMENT Vice Chairman Cravens made a motion to adjourn. The motion was seconded and the Board voted unanimously in favor. The motion was passed and the meeting was adjourned at 3:41 p.m. < Keith .i atlas,Chai J. Minutes by LRJ 9/13/2012 2:37:39 PM 8571