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PBSD MSTBU Minutes 08/01/2012 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES WEDNESDAY,AUGUST 1,2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, August 1,2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples,Florida. The following members were present: Pelican Bay Services Division Board Keith J.Dallas,Chairman Susan O'Brien Tom Cravens,Vice Chairman Dave Trecker absent John P.Chandler absent Mary Anne Womble Geoffrey S.Gibson absent John Baron absent BY' John Iaizzo Hunter H.Hansen Michael Levy Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Susan Boland,President,Pelican Bay Property Owners Association Kevin Carter,Field Manager,Dorrill Management Group Lauren Gibson,Biologist,Turrell,Hall&Associates,Inc. Jim Hoppensteadt,President,Pelican Bay Foundation Kathy Worley, Co-Director Environmental Science&Biologist,Conservancy of Southwest Florida Fiala qtr ✓ REVISED AGENDA Hiller 1. Pledge of Allegiance Henning rr 2. Roll Call Coyle ✓ 3. Agenda Approval 4. Approval of Meeting Minutes Colette -iC, a. June 4,2012 Clam Bay Subcommittee b. June 6,2012 Pelican Bay Services Division Board Regular Session c. July 5,2012 Ad-Hoc Committee to Develop an Approach for Studying Pathways&Trees 5. Administrator's Report a. Crosswalks i. Cobblestones ii. Landscaping at North Tram station b. County's Pelican Bay Boulevard pathways"overlay"project update c. Berm i. South berm restoration permitting status ii. North berm maintenance update d. Landscaping(Phase II)update e. St.Raphael water management permit conversion and County Attorney review f. Monthly financial reports(June&July 2012) 6. Chairman's Report a. Draft Board rules and procedures b. Committee assignments c. Announcements 7. Committee Reports 8. Old Business 9. New Business res a. Clam Bay bird and fish survey 10. Audience Comments pate: \ 11. Miscellaneous Correspondence 12. Adjournment Item#:'lscr.:2-$ Conies to 8561 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 ROLL CALL Seven members were present(Cravens,Dallas,Hansen,Iaizzo,Levy,O'Brien,Womble)and four were absent (Baron,Chandler,Gibson,Trecker). AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Ms. Womble to approve the agenda as amended adding Clam Bay bird and fish survey to New Business. The Board voted unanimously in favor and the motion was ,assed APPROVAL OF MEETING MINUTES JUNE 4 CLAM BAY SUBCOMMITTEE Vice Chairman Cravens made a motion,second by Ms. O'Brien to approve the June 4,2012 Clam Bay Subcommittee minutes. The Board voted unanimously in favor and the motion was passed. JUNE 6 REGULAR SESSION I I Vice Chairman Cravens made a motion, second by Ms. Womble to approve the June 6, 2012 Pelican Bay Services Division Board Regular Session minutes. The Board voted unanimously in favor and the motion was assed. JULY 5 AD-HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS&TREES Ms.Womble noted that on page 2,Bob Bitner was not an arborist,but golf superintendent at Club Pelican Bay. Vice ine t , y Mr. laizzo to approve the July 5, 2012 Ad-Hoc Committee Charman to Develop Craves an Approach mada moion for second Studying b Pathways & Trees minutes. The Board voted unanimousl in avor and the motion was passed ADMINISTRATOR'S REPORT CROSSWALKS COBBLESTONES Due to isolated resident noise complaints attributed to the cobblestones installed at the midblock crosswalks the Board previously directed staff to look into potential replacement products for the tumbled cobblestones inserts.An assortment of products were presented including smooth granite($15,000 to replace)and concrete pavers($12,300 to replace). Sound testing was done at Beachwalk and North Tram station crossings that have cobblestones installed;and at Gulf Park Drive that does not have cobblestones. Decibel readings were insignificant.The distinguishing characteristic appeared to be that the sound made from driving over an asphalt surface to any other hard surface made a different but not louder sound;it made no difference what the surface material was. PROCEED WITH MYRA JANCO DANIELS BOULEVARD CROSSWALK PROJECT Vice Chairman Cravens made a motion, second by Mr. Levy to proceed with the Myra Janco Daniels Boulevard crosswalk project that does not require the use of cobblestones. The Board voted unanimously in favor and the motion was passed. ■ 8562 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 LANDSCAPING ISSUES AT NORTH TRAM STATION Mr.Dorrill presented landscape architect Ms.Ellin Goetz'renderings of improved landscaping at the North Tram station crosswalk that would grade the median to a lower elevation,remove taller sabal palms and replace with shorter groundcover to improve visibility and the Board directed staff to implement the improved design. PEDESTRIAN CROSSING SIGNAL AT NORTH TRAM STATION UPDATE The right-of-way permit application was submitted for the pedestrian crossing signal at the North Tram station. The project is on track to be complete by the end of September. PATHWAYS COUNTY'S PLANS TO"OVERLAY"PELICAN BAY BOULEVARD PATHWAYS Mr.Dorrill reported that he and Mr.Lukasz met with County Transportation staff and contractors regarding the County's Pelican Bay Boulevard pathways overlay project.Prior to pouring asphalt,crews are on-site for three weeks to do preparatory work that includes pruning roots at areas where upheaval is a problem and grading the paths to a level elevation.The County's overlay project does not include installing barriers to prevent future root upheaval and is expected to be complete before the end of September. BERM SOUTH BERM RESTORATION PERMITTING For the south berm restoration project,Mr.Dorrill reported that the permit was received;the bid process completed;and pending Board of County Commissioners approval in absentia on August 14,the contract would be awarded to Naples-based Quality Enterprises whose$189,123.80 bid was the lowest received,but about$35,000 higher than was previously estimated. The Services Division had originally set aside$98,000 in the Clam Bay Fund and $65,000 in the Water Management reserves. The$35,000 balance would also come from Water Management reserves and staff would process a$100,000 budget amendment that would be sufficient to cover any changes to the contract or contingencies.The work is on schedule to begin September 1,will take 60 days,and for safety,the south berm would be closed until the work is complete.However if there is a delay in approving the contract,the start date would be postponed until next April. Staff would schedule a preconstruction meeting with Mr.Jim Hoppensteadt,the contractor, and engineers to coordinate logistics and mobilization. Vice Chairman Cravens made a motion, second by Ms. Womble to approve the bid from Quality Enterprises for$189,123.80 if construction can commence on or before September 1. The Board voted unanimous) in avor and the motion was •assed. NORTH BERM MAINTENANCE Mr.Dorrill explained several months ago,Vice Chairman Cravens observed erosion on the east and west sides of the north berm.A surveyor determined that the east side is worse than the west side and the swale does not contain enough fill necessary to repair the erosion.The volume of fill necessary would require similar permitting to the south berm restoration project and could cost upwards of$250,000,so staff is doing maintenance work and holding off on restoration. IVice Chairman Cravens made a motion, second by Mr. laizzo to direct staff to spend up to $50,000 to perform maintenance along the east side of the north berm. The Board voted unanimously in favor and the motion was assed. 8563 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 LANDSCAPING PHASE II UPDATE Mr.Lukasz reported that in the medians along Pelican Bay Boulevard at the intersections of Myra Janco Daniels,Crayton,Glenview,North Pointe,and Hammock Oak the soil was replaced to make way for new plantings and the project should be complete in four weeks. ST.RAPHAEL WATER MANAGEMENT PERMIT CONVERSION AND COUNTY ATTORNEY REVIEW Mr.Dorrill explained that the St.Raphael Condominium owns a conservation area adjacent to the condominium that the Services Division has a conservation easement on to maintain the main stormwater management system.South Florida Water Management District attempted to have the Services Division enter into a third party agreement with St. Raphael to convert St.Raphael's construction permit to a shared operating permit.However Mr.Dorrill objected;the County Attorney agreed that a separate agreement was unnecessary and appeared to have perceived additional liability as the Services Division has an existing conservation easement on the St.Raphael property and has maintained it for many years. FINANCIAL REPORTS Mr.Dorrill presented the June and July 2012 financial reports. Mr.Levy made a motion,second by Ms. O'Brien to accept the June and July 2012 financial reports into the record. The Board voted unanimously in favor and the motion was passed CHAIRMAN'S REPORT DRAFT BOARD RULES AND PROCEDURES The Board discussed developing Board rules and procedures and consensus was to implement minor procedures right away including: 1)having staff query Board for agenda requests fourteen(14)days prior to meeting;2)indicate on the agenda potential action items with an *asterisk;and 3)issue the agenda seven(7)days prior to meeting. A special Board meeting to discuss rules and procedures in-depth would be scheduled in November. COMMITTEE ASSIGNMENTS Chairman Dallas explained that he would like to add at least one person to each committee and asked the Board to think about what committees they are interested in joining and staff would query the Board before the next meeting. ANNOUNCEMENTS The Pelican Bay Foundation Board meets August 17 and the Services Division's next meeting is September 5. COMMITTEE REPORTS "PATHWAYS"AD-HOC COMMITTEE Chairman Dallas reported that he would consolidate Dr.Trecker's thoughts on pathways and provide a summary prior to the next Ad-Hoc Committee meeting on September 24. TURRELL-HALL CLAM BAY FECAL COLIFORM SOURCE IDENTIFICATION TESTING PROPOSAL On behalf of Mr.Tim Hall,Ms.Lauren Gibson reported that Source Molecular Corporation in Miami does source identification for fecal coliform using antibiotic resistance testing at a rate of$375/sample/site/for one source (human). Ms.Gibson did not provide the number of sites,but recommended testing for additional sources(birds and wildlife). The first additional source is$200/sample/site,second additional source is$100/sample/site,and the third additional source is$75/sample/site. 8564 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 Vice Chairman Cravens reviewed that at the June 4 Clam Bay Subcommittee meeting,Ms.Marcia Cravens presented a recent Atkins technical note that concluded Clam Bay was impaired due to high levels of fecal colifom,but did not rule out humans as the source. Ms.Cravens requested that the Services Division hire Turrell Hall 1)to do "caffeine"testing to identify whether the source of fecal coliform was human;and 2)do a fish and bird survey in Clam Bay. The Board discussed whether the Services Division was responsible and if such testing to rule out humans as a source was necessary. Mr.Don-ill explained that it was highly inconceivable that the source of the fecal coliform was human and considered the testing an exercise in futility. Mr.Jim Hoppensteadt added that Atkins found fecal coliform in Middle and Upper Clam Bay(bird rookery areas)and not in Outer Clam Bay. If the source was from Pine Ridge septic systems or Seagate sewers then Outer Clam Bay would have tested positive for fecal coliform and it did not. NEW BUSINESS CLAM BAY FISH& BIRD SURVEY On June 4,the Clam Bay Subcommittee discussed obtaining a proposal to present to the Board from Turrell Hall for a fish and bird survey in Clam Bay and today,Ms.Kathy Worley,Conservancy of Southwest Florida expressed interest in submitting a proposal. Mr.Hoppensteadt mentioned that the Florida Department of Environmental Protection(FDEP)is starting to look at biological indicators of water quality and a fish and bird survey could serve as a baseline report to address future water quality issues.The Foundation used the Conservancy's benthic study several times to respond to water quality issues because it provided a baseline of biological indicators. Mr. Dorrill indicated that a fish and bird survey was not planned in the Fiscal Year 2013 budget. However staff would compile the scope and cost estimates for a fish and bird survey from Turrell Hall and the Conservancy and provide to the Clam Bay Subcommittee. The Subcommittee could then decide on a position and make a recommendation to the full Board that includes how to fund a survey. BOARD TERMS Mr.Levy mentioned that five Board member terms are expiring in March 2013 and recommended advertising the openings and encouraging involvement in advance of the County's official posting in January by way of the Pelican Bay Post and other communique. AUDIENCE COMMENTS None MISCELLANEOUS CORRESPONDENCE Chairman Dallas indicated there were two documents filed under miscellaneous correspondence for informational purposes: 1)technical note"Clam Bay Dissolved Oxygen Draft Impairment Listing,Proposed Guidance"; and 2)July 2012 Pelican Bay Post article"Realtors advise Pelican Bay to build on strength". ADJOURNMENT Vice Chairman Cravens made a motion,second by Mr.faizzo to adjourn. The Board voted unanimously In avor,the motion was ∎assed,and meetin was ad 'urned at 3:06 •.m. • / - AWN Kei J e1 alias, km. an" Minutes by LRl 8/22/2012 10:45:29 AM 8565 PELICAN BAY SERVICES DIVISION Municipal Service Taxing and Benefit Unit IJ NOTICE OF PUBLIC MEETING WEDNESDAY, SEPNV1.BER.5,.2012.. THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION ON WEDNESDAY, SEPTEMBER 5 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 AGENDA The agenda includes, but is not limited: 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of August 1 Pelican Bay Services Division Board Regular Session Minutes 5. Administrator's Report a. Crosswalks i. Revised decibel readings report ii. North Tram station visibility improvements Fiala iii. North Tram pedestrian crossing signal Hiller iv. Myra Janco Daniels crossing CoyCoylle e T ✓ b. Landscape intersection improvements Colette I C c. County's Pelican Bay Boulevard pathways "overlay" d. Berm i. South berm restoration ii. North berm maintenance e. Board of County Commissioners Budget Hearing/Sept. 6 at 5:05 p.m. f. Clam Bay Work Group meeting recap Misc. Corres: g. Monthly financial report 6. Chairman's Report Date: \��'���'L- a. Committee assignments Item#XUS.21A\\ b. Announcements 7. Committee Reports .,;,pies to: a. Clam Bay Subcommittee i. Clam Bay bird &fish survey ii. Subcommittee mission statement; proposed name change for Board review(Levy) b. "Pathways" Ad-Hoc Committee (Dallas) 8. Old Business 9. New Business a. Clam Bay copper impairment/Landscape Water Management Subcommittee (Cravens) b. Clam Bay dredging permit (Cravens) 10. Audience Comments 11. Miscellaneous Correspondence 12. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE(3) MINUTES PER ITEM TO ADDRESS THE BOARD.THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES.THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE.PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT(239)597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 8/29/2012 3:05:26 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES WEDNESDAY,AUGUST 1,2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday, August 1,2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples,Florida. The following members were present: Pelican Bay Services Division Board Keith J.Dallas,Chairman Susan O'Brien Tom Cravens,Vice Chairman Dave Trecker absent John P.Chandler absent Mary Anne Womble Geoffrey S.Gibson absent John Baron absent John Iaizzo Hunter H.Hansen Michael Levy Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Susan Boland,President,Pelican Bay Property Owners Association Kevin Carter,Field Manager,Dorrill Management Group Lauren Gibson,Biologist,Turrell,Hall&Associates,Inc. Jim Hoppensteadt,President,Pelican Bay Foundation Kathy Worley, Co-Director Environmental Science&Biologist,Conservancy of Southwest Florida REVISED AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of Meeting Minutes a. June 4,2012 Clam Bay Subcommittee b. June 6,2012 Pelican Bay Services Division Board Regular Session c. July 5,2012 Ad-Hoc Committee to Develop an Approach for Studying Pathways&Trees 5. Administrator's Report a. Crosswalks i. Cobblestones ii. Landscaping at North Tram station b. County's Pelican Bay Boulevard pathways"overlay"project update c. Berm i. South berm restoration permitting status ii. North berm maintenance update d. Landscaping(Phase II)update e. St.Raphael water management permit conversion and County Attorney review f Monthly financial reports(June&July 2012) 6. Chairman's Report a. Draft Board rules and procedures b. Committee assignments Announcements 7. Committee Reports NOP 8. Old Business 9. New Business a. Clam Bay bird and fish survey =k 10. Audience Comments 11. Miscellaneous Correspondence 12. Adjournment 8561 1110 . Pelican Bay Services Division Board Regular Session Minutes August 1,2012 ROLL CALL 6. Seven members were present(Cravens,Dallas,Hansen,Iaizzo,Levy,O'Brien,Womble)and four were absent (Baron,Chandler,Gibson,Trecker). AGENDA APPROVAL Vice Chairman Cravens made a motion, second by Ms. Womble to approve the agenda as amended adding Clam Bay bird and fish survey to New Business. The Board voted unanimously in favor and the motion was 'assed APPROVAL OF MEETING MINUTES JUNE 4 CLAM BAY SUBCOMMITTEE IVice Chairman Cravens made a motion,second by Ms. O'Brien to approve the June 4, 2012 Clam Bay Subcommittee minutes. The Board voted unanimously in favor and the motion was passed. JUNE 6 REGULAR SESSION Vice Chairman Cravens made a motion, second by Ms. Womble to approve the June 6, 2012 Pelican Bay Services Division Board Regular Session minutes. The Board voted unanimously in favor and the motion was sassed JULY 5 AD-HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS&TREES Ms.Womble noted that on page 2,Bob Bitner was not an arborist,but golf superintendent at Club Pelican Bay. IVice Chairman Cravens made a motion, second by Mr. Iaizzo to approve the July 5, 2012 Ad-Hoc Committee to Develop an Approach for Studying Pathways & Trees minutes. The Board voted unanimousl in avor and the motion was assed ADMINISTRATOR'S REPORT CROSSWALKS COBBLESTONES Due to isolated resident noise complaints attributed to the cobblestones installed at the midblock crosswalks Board previously directed staff to look into potential replacement products for the tumbled cobblestones inserts. assortment of products were presented including smooth granite($15,000 to replace)and concrete pavers($ f, to replace). Sound testing was done at Beachwalk and North Tram station crossings that have cobblestone �� �` le'•and at Gulf Park Drive that does not have cobblestones. Decibel readings were insignificant.The distingu �4> ` characteristic appeared to be that the sound made from driving over an asphalt surface to any of•fir hard s .de a different but not louder sound;it made no difference what the surface material was PROCEED WITH MYRA JANCO DANIELS BOULEVARD CROSSWALK P 7:, Vice Chairman Cravens made a motion, second by Mr. Levy to proc' �: ,nco Daniels Boulevard crosswalk project that does not require the use o r :M P , oard voted unanimous) in avor and the motion was sassed illb 8562 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 LANDSCAPING ISSUES AT NORTH TRAM STATION Mr.Dorrill presented landscape architect Ms.Ellin Goetz'renderings of improved landscaping at the North Tram station crosswalk that would grade the median to a lower elevation,remove taller sabal palms and replace with shorter groundcover to improve visibility and the Board directed staff to implement the improved design. PEDESTRIAN CROSSING SIGNAL AT NORTH TRAM STATION UPDATE The right-of-way permit was filed and equipment was received for the pedestrian crossing signal at the North Tram station.The project is on track to be complete by the end of September. PATHWAYS COUNTY'S PLANS TO"OVERLAY"PELICAN BAY BOULEVARD PATHWAYS Mr.Dorrill reported that he and Mr.Lukasz met with County Transportation staff and contractors regarding the County's Pelican Bay Boulevard pathways overlay project.Prior to pouring asphalt,crews are on-site for three weeks to do preparatory work that includes pruning roots at areas where upheaval is a problem and grading the paths to a level elevation.The County's overlay project does not include installing barriers to prevent future root upheaval and is expected to be complete before the end of September. BERM SOUTH BERM RESTORATION PERMITTING For the south berm restoration project,Mr.Dorrill reported that the permit was received;the bid process completed;and pending Board of County Commissioners approval in absentia on August 14,the contract would be awarded to Naples-based Quality Enterprises whose$189,123.80 bid was the lowest received,but about$35,000 higher than was previously estimated. The Services Division had originally set aside$98,000 in the Clam Bay Fund and $65,000 in the Water Management reserves. The$35,000 balance would also come from Water Management reserves and staff would process a$100,000 budget amendment that would be sufficient to cover any changes to the contract or contingencies.The work is on schedule to begin September 1,will take 60 days,and for safety,the south berm would be closed until the work is complete.However if there is a delay in approving the contract,the start date would be postponed until next April. Staff would schedule a preconstruction meeting with Mr.Jim Hoppensteadt,the contractor, and engineers to coordinate logistics and mobilization. Vice Chairman Cravens made a motion, second by Ms. Womble to approve the bid from Quali Enterprises for$189,12180 if construction can commence on or before September 1. The Board v� unanimous! in avor and the motion was gassed NORTH BERM MAINTENANCE Mr.Dorrill explained several months ago,Vice Chairman Cravens observed erosion o• he east a ides of the north berm.A surveyor determined that the east side is worse than the west side and t �., lot ' �'.in enough fill necessary to repair the erosion.The volume of fill necessary would require similar south berm restoration project and could cost upwards of$250,000,so staff is doing mai wor olding off on restoration. Vice Chairman Cravens made a motion, second by Mr. laizzo �,� ec ., spend up to $50,000 to perform maintenance along the east side of the north berm. vo imously in favor and the motion was sassed. 8563 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 LANDSCAPING PHASE II UPDATE Mr.Lukasz reported that in the medians along Pelican Bay Boulevard at the intersections of Myra Janco Daniels,Crayton,Glenview,North Pointe,and Hammock Oak the soil was replaced to make way for new plantings and the project should be complete in four weeks. ST.RAPHAEL WATER MANAGEMENT PERMIT CONVERSION AND COUNTY ATTORNEY REVIEW Mr.Dorrill explained that the St.Raphael Condominium owns a conservation area adjacent to the condominium that the Services Division has a conservation easement on to maintain the main stormwater management system.South Florida Water Management District attempted to have the Services Division enter into a third party agreement with St. Raphael to convert St.Raphael's construction permit to a shared operating permit.However Mr.Dorrill objected;the County Attorney agreed that a separate agreement was unnecessary and appeared to have perceived additional liability as the Services Division has an existing conservation easement on the St.Raphael property and has maintained it for many years. FINANCIAL REPORTS Mr.Dorrill presented the June and July 2012 financial reports. Mr.Levy made a motion,second by Ms. O'Brien to accept the June and July 2012 financial reports into the record. The Board voted unanimous) in avor and the motion was asked CHAIRMAN'S REPORT DRAFT BOARD RULES AND PROCEDURES The Board discussed developing Board rules and procedures and consensus was to implement minor procedures right away including: 1)having staff query Board for agenda requests fourteen(14)days prior to meeting;2)indicate on the agenda potential action items with an*asterisk;and 3)issue the agenda seven(7)days prior to meeting. A special Board meeting to discuss rules and procedures in-depth would be scheduled in November. COMMITTEE ASSIGNMENTS Chairman Dallas explained that he would like to add at least one person to each committee and asked the Board to think about what committees they are interested in joining and staff would query the Board before the next meeting. ANNOUNCEMENTS The Pelican Bay Foundation Board meets August 17 and the Services Division's next meeting is Septe COMMITTEE REPORTS "PATHWAYS"AD-HOC COMMITTEE Chairman Dallas reported that he would consolidate Dr.Trecker's thoughts on pathways and .� summary prior to the next Ad-Hoc Committee meeting on September 24. TURRELL-HALL CLAM BAY FECAL COLIFORM SOURCE IDENTIFICATION •P• :, L On behalf of Mr.Tim Hall,Ms.Lauren Gibson reported that Source Molecular Corp. �7 a does source identification for fecal coliform using antibiotic resistance testing at a rate • r mpl for one source (human). Ms.Gibson did not provide the number of sites,but recommended 41• _• *-1.1 rces(birds and wildlife). The first additional source is$200/sample/site,second additional so of wades,;.='a/site,and the third additional source is$75/sample/site. 8564 Pelican Bay Services Division Board Regular Session Minutes August 1,2012 Vice Chairman Cravens reviewed that at the June 4 Clam Bay Subcommittee meeting,Ms.Marcia Cravens presented a recent Atkins technical note that concluded Clam Bay was impaired due to high levels of fecal colifom,but did not rule out humans as the source. Ms.Cravens requested that the Services Division hire Turrell Hall 1)to do "caffeine"testing to identify whether the source of fecal coliform was human;and 2)do a fish and bird survey in Clam Bay. The Board discussed whether the Services Division was responsible and if such testing to rule out humans as a source was necessary. Mr.Dorrill explained that it was highly inconceivable that the source of the fecal coliform was human and considered the testing an exercise in futility. Mr.Jim Hoppensteadt added that Atkins found fecal coliform in Middle and Upper Clam Bay(bird rookery areas)and not in Outer Clam Bay. If the source was from Pine Ridge septic systems or Seagate sewers then Outer Clam Bay would have tested positive for fecal coliform and it did not. NEW BUSINESS CLAM BAY FISH&BIRD SURVEY On June 4,the Clam Bay Subcommittee discussed obtaining a proposal to present to the Board from Turrell Hall for a fish and bird survey in Clam Bay and today,Ms.Kathy Worley,Conservancy of Southwest Florida expressed interest in submitting a proposal. Mr.Hoppensteadt mentioned that the Florida Department of Environmental Protection(FDEP)is starting to look at biological indicators of water quality and a fish and bird survey could serve as a baseline report to address future water quality issues.The Foundation used the Conservancy's benthic study several times to respond to water quality issues because it provided a baseline of biological indicators. Mr.Dorrill indicated that a fish and bird survey was not planned in the Fiscal Year 2013 budget. However staff would compile the scope and cost estimates for a fish and bird survey from Turrell Hall and the Conservancy and provide to the Clam Bay Subcommittee. The Subcommittee could then decide on a position and make a recommendation to the full Board that includes how to fund a survey. BOARD TERMS Mr.Levy mentioned that five Board member terms are expiring in March 2013 and recommended advertising the openings and encouraging involvement in advance of the County's official posting in January by way of the Pelican Bay Post and other communiqué. AUDIENCE COMMENTS None MISCELLANEOUS CORRESPONDENCE Chairman Dallas indicated there were two documents filed under miscellaneous corresponde 'k informational purposes: 1)technical note"Clam Bay Dissolved Oxygen Draft Impairment Lis Propos k .nee"; and 2)July 2012 Pelican Bay Post article"Realtors advise Pelican Bay to build on strength". ADJOURNMENT Vice Chairman Cravens made a motion,second by Mr.laizzo to adjou Ada rd vo animously in avor,the motion was i assed,and meeting was ad'ourned at 3:06 Keith J.Dallas,Chairman inutes by L12J 8/22/2012 10:45:29 AM 8565 September 5,2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report-Revised decibel readings report-Comments from John Chandler Page 1 of 1 From: john Chandler To: McCauahtrvMary Cc: ResnickLisa Subject: Cobblestones Date: Thursday,August 30,2012 4:37:43 PM Mary, Please see that the following comments are included in the 9/5 Board Meeting packet and/or emailed to all Board members as a one way communication. I see that "Crosswalks" is on the 9/5 agenda. I don't know whether there will be any voting on this topic. If there will be, please consider the following comments. Regarding "revised decibel readings", even if these readings show no different level than a car passing by on plain asphalt, I believe (having personally listened to cars crossing the cobblestones at San Marino) that there is a different tone to the sound being generated. Whereas the cars used to just make a "whooshing" sound as they passed, they now go "whoosh, thump, woosh". Depending on the vehicle's suspension system and tire inflation, one hears different "thump" sounds. I seem to recall that Jim H stated at our June meeting that if we replace the cobblestones with bricks, there will still be an equal amount of noise generated. I suggest that we run a controlled test to confirm or refute Jim's opinion. With assistance from the Sheriff's office, we could allow a car to traverse the crosswalk at PBB and Gulf Shore Blvd at 30 mph and measure the decibels generated at that spot. Someone from the PBSD could also make an audio recording of that crossing.. This decibel reading and the audio recording could then be compared to the same vehicle traversing the crosswalk at San Marino. At a future Board meeting we could all listen to these audio recordings. I think that will take some of the subjectivity out of our individual opinions. As regards the email from the Stenzas, I note that they are residents of Pebble Creek, not San Marino. I know that more than three people at San Marino have complained about the noise from the crosswalk. My recollection is that the San Marino board of directors wrote us a letter requesting that we remove the cobblestones. John Chandler September 5,2012 Pelican Bay Services Division Board Regular Session 5ai.Administrator's Report-Comments re:cobblestones by J.and C.Stenza Page 1 of 1 ResnickLisa From: Keith Dallas[keithjdallas @gmail.com] Sent: Saturday,August 04, 2012 1:36 PM To: ResnickLisa Subject: Fwd: Per my request for your email Lisa, Please see these comments are passed on to the Board. Keith Begin forwarded message: From: stenzae,comcast.net Subject: Per my request for your email Date: August 4, 2012 12:09:32 PM EDT To: keithidallas(a cimail.com Hi Keith: Our concern is that there is a request circulating around the Bay that the gray cobblestones on the walkways will be taken out because some people (I hear that there is only three people concerned) object to noise. After spending so much money to put these in, we strongly request that these not be taken out. They look lovely and Service is to be congratulated on a job well done. Traffic will wear these down. Also removing them will open a "whole can of worms" for special interest groups., ie. sound barriers, and who knows what else. Please pass our comments on to the Board. We appreciate it. Joe and Cathy Stenza Pebble Creek September 5,2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report-Crosswalks-Revised decibel readings report Page 1 of 5 Crosswalk Decibel Readings Decibel readings were taken from several different types of crosswalks to determine what extent the cobble bands installed at the mid-block crosswalks impacted the amount of sound generated. These readings were taken from the Beach Walkway and the North Tram Station crosswalks that both have the cobbles/brick pavers installed. Readings were also collected from the crosswalk at Pelican Bay Blvd. and Gulf Park Dr. which only has brick pavers installed. Readings were also collected at the painted Crayton Rd. crosswalk for comparison purposes. Readings listed were collected from 15', 50' and 75' feet from the edge of road. The 50' and 75' distances are more representative of the distances that some condo buildings are located from the roadway. When comparing between cobble/brick paver crosswalks and brick paver only crosswalks at the two distances most representative of the buildings located adjacent to the roadway there was a 1-6 decibel higher reading at a cobble/brick paver crosswalk vs. a brick paver only crosswalk at 50'.At 75'there was a 4-5 decibel higher reading at a cobble/brick paver crosswalk vs. brick paver only crosswalk. These readings can be impacted by differences in vegetation, wind velocity /direction and exterior noises, which when detected as noticeable readings were discarded. When this latest set of readings was collected the wind was approximately 10-14MPH from the SW. The reading collection point for the Beach Walkway was on the east side of the road and for the North Tram was from the west side of the road. This may have contributed to higher readings at the Beach Walkway, but because of structural walls they had to be collected from those sides to reach the distances of 50'and 75'. Attached is some information related to traffic noise, in the second paragraph it states the "A 10-dBA change in noise levels is judged by most people as a doubling of sound level. The smallest change in noise level that the human ear can perceive is about 3-dBA. Increases of 5-dBA or more are clearly noticeable. " Decibel readings from the various locations and distances are listed below. Distance from Roadway Locations 15' 50' 75' Beach Walkway 76 63 57 North Tram Station 73 58 58 Pelican Bay Blvd. &Gulf Park Drive 68 57 53 Pelican Bay Blvd. &Crayton Road 63 55 53 September 5,2012 Pelican Bay Service Division Board Regular Session 5ai. Administrator's Report-Crosswalks-Revised decibel readings report Page2of5 Traffic Noise Background Information Introduction to Noise Human response to noise is subjective and can vary greatly from person to person. Factors that can influence individual response include the loudness,frequency,and time pattern;the amount of background noise present before an intruding noise;and the nature of the activity(e.g.,sleeping)that the noise affects. The sensitivity of the human ear to sounds of different frequencies is measured by the A-weighted decibel scale(dBA). A 10-dBA change in noise levels is judged by most people as a doubling of sound level. The smallest change in noise level that a human ear can perceive is about 3-dBA. Increases of 5-dBA or more are clearly noticeable. Normal conversation ranges between 44 and 65 dBA when the people speaking arc 3 to 6 feet apart. Table 1 shows sound levels for some common noise sources and compares,their relative loudness to that of an 80-dBA source such as a garbage disposal or food blender.Noise'levels in a quiet rural area at night arc typically between 32 and 35 dBA. Quiet urban nighttime noise'levels range from 40 to 50 dBA. Noise levels during the day in a noisy urban area are frequently as high as 70 to 80 dBA. Noise levels above 110 dBA become intolerable and then painful;levels higher than 80 dBA over continuous periods can result in hearing loss. Constant noises tend to be less noticeable than irregular or periodic noises. Table 1 Sound Levels and Relative Loudness of Typical Noise Sources Sound Subjective Relative Loudness Noise Source or Activity Level Impression (human judgment of (dBA) different sound levels) Jet aircraft takeoff from carrier(50 ft) 140 Threshold of pain 64 times as loud 50-hp siren(100 ft) 130 32 times as loud Loud rock concert near stage,Jet takeoff 120 Uncomfortably loud 16 times as loud (200 ft) Float plane takeoff(100 ft) 110 8 times as loud Jet takeoff(2,000 ft) 100 Very loud 4 times as loud Heavy truck or motorcycle(25 ft) 90 2 times as loud Garbage disposal,food blender(2 ft), 80 Moderately loud Reference loudness • Pneumatic drill(50 ft) Vacuum cleaner(10 ft), Passenger car at 65 70 1/2 as loud mph(25 ft) Large store air-conditioning unit(20 ft) 60 114 as loud Light auto traffic(100 ft) 50 Quiet 1/8 as loud Bedroom or quiet living room, Bird calls 40 1/16 as loud Quiet library,soft whisper(15 ft) 30 Very quiet High quality recording studio 20 Acoustic Test Chamber 10 Just audible 0 Threshold of hearing Sources: Beranek(1988)and EPA(1971) PDX/TRAFFIC NOISE HANDOUT DOC September 5,2012 Pelican Bay Service Division Board Regular Session 5ai. Administrator's Report-Crosswalks-Revised decibel readings report Page 3 of 5 TRAFFIC NOISE BACKGROUND INFORMATION Traffic Noise Sources and Propagation Noise sources associated with transportation projects can include passenge;vehicles,medium trucks, heavy trucks and buses.Each of these vehicles produces noise;however,the source and magnitude of the noise can vary greatly depending on vehicle type.For example,while tl a noise from passenger vehicles occurs mainly from the tire-roadway interface and is therefore loc ted at ground level,noise from heavy trucks is produced by a combination of noise from tires,engine and exhaust,resulting in a noise source that is approximately 8 feet above the ground. The following list provides information on the types of transportation noise sources that will be part of a roadway p oject,and describes the type of noise each produces. • Passenger Vehicles (cars):Noise emitted from 0 to 2 feet above roal dn'ay, primarilvfrom tire-roadway interface. This category includes normal passenger v 'hides,small and regular pickup trucks,small to mid-size sport utility vehicles,mini-and fu;-size passenger vans. Typical noise levels for passenger vehicles are 72 to 74 dBA at 55 , ph at a distance of 50 feet. • Medium Trucks(MT):Noise emitted from 2 to 5 feet above roadiiiav, combined noise from tire-roadway interface and engine exhaust noise. This category includes delivery vans,such as UPS and Federal Express trucks,large sport utility vehicles with knobby tires,large diesel engine trucks,sonic tow-trucks,city transit and school buses with der vehicle exhaust, til moving vans(U-haul-type trucks),small to medium recreational in for homes and other larger trucks with the exhaust located under the vehicle.Typical noise levels for medium trucks are 80 to 82 dBA at 55 mph at 50 feet. • Heavy Trucks (HT):Noise emitted from 6 to 8 feet above the roadway surface,combined noise sources includes tire-roadway interface,engine noise,and cx laust stack noise. This category includes all log-haul tractor-trailers(semi-trucks),large to v trucks,dump trucks, cement mixers,large transit buses,motor homes with exhaust locat d at top of vehicle,and other vehicles with the exhaust located above the vehicle(typical ehaust height of 12 to 15 feet). Typical noise levels for heavy trucks are 84 to 86 dBA at 5 mph at 50 feet2, Several factors determine how sound levels decrease over distance. Under i cal conditions,a line noise source(such as constant flowing traffic on a busy highway)decreases at a rate of approximately 3 dB each time the distance doubles. Under real-life conditions,however,in exactions of the sound waves with the ground often results in attenuation that is slightly greater th the ideal reduction factors given above. Other factors that affect the attenuation of sound with distance include existing structures,topography,foliage,ground cover,and atmospheric conditions such as wind,temperature, and relative humidity. The following list provides some general information on the potential affects each of these factors may have on sound propagation. • Existing Structures.Existing structures can have a substantial effect o noise levels in any given area. Structures can reduce noise by physically blocking the sound trans ission. (Under special circumstances,structures may cause an increase in noise levels if the sound is reflected off the structure and transmitted to a nearby receiver location.)Measurements In ve shown that a single- story house has the potential,through shielding,to reduce noise levels 1334 as much as 10 dB or greater. The actual noise reduction will depend greatly on the geometry of the noise source, receiver, and location of the structure. Increases in noise caused by refle tion are normally 3 dB or less,which is the minimum change in noise levels that can be noticed by the human ear. • Topography.Topography includes existing hills,berms, and other surface features between the noise source and receiver location. As with structures,topography has-alb potential to reduce or increase sound depending on the geometry of the area. Hills and berms, -hen placed between the noise source and receiver,can have a significant effect on noise levels. Ii many situations,benns are used as noise mitigation by physically blocking the noise source front the receiver location. In RN/TRAFFIC NOISE HANDOUT.DOC 2 September 5,2012 Pelican Bay Services Division Board Regular Session 5ai. Administrator's Report-Crosswalks-Revised decibel readings report Page 4 of 5 1 . TRAFFIC NOISE BACKGROUND INFORMATION - sonic locations,however,the topography can result in an overall increase in sound levels by either reflecting or channeling the noise towards a sensitive receiver to ation. • Foliage. Foliage,if dense,can provide slight reductions in noise levels FHWA provides for up to a 5 dBA reduction in traffic noise for locations with at least a 30 feet d,pth of dense evergreen foliage. • Ground Cover.The ground cover between the receiver and the noise ource can have a significant effect on noise transmission. For example,sound will travel very well across reflective surfaces such as water and pavement,but can be attenuated when the ground cover is field grass, lawns,or even loose soil. Traffic Noise Mitigation I i In theory,there are a number of options that can be used to reduce or mitigate traffic noise.These include traffic management,highway design,and noise barriers including earthen berms. In reality, noise mitigation is often infeasible due to space requirements,aesthetic iss es and financial costs,or because the costs outweigh the benefits. Any specific mitigation measure r$commended as part of a project must be feasible and have a reasonable cost in relation to the benefi Potential mitigation measures are described below. • Traffic Management: Traffic management measures include modifica ion of speed limits and restricting or prohibiting truck traffic. Restricting truck use on a given r•adway would reduce noise levels at nearby receivers since trucks are louder than cars. How ver,displacing truck traffic from one roadway to another would only shift noise impacts fro i one area to another and may conflict with the planned function of the roadway(e.g.,an arterial ,enerally carries truck traffic). The level of truck traffic on Sunnyside Road is too low for true-restrictions to result in a significant reduction in overall noise in the area. While reducing speeds may reduce noise,a reduction of at least 10 mph is needed for a noticeable difference in not e to result. Also,because roadways are planned and designed to support speeds consistent with th it functional classification(e.g..35-45 mph on an arterial),changing speeds for the p rpose of noise mitigation is not common. • Roadway Design:Roadway design measures include altering the road ay alignment and depressing roadway cut sections. Alteration of roadway alignment coup decrease noise levels by moving the traffic farther away from the affected receivers. Because th re are noise sensitive receivers along both sides of Sunnyside Road,changing the alignment i,ay benefit one side of Sunnyside Road,but would increase noise levels on the other. • Noise Barriers: Construction of noise barriers between the roadways al d the affected receivers would reduce noise levels by physically blocking the transmission oftr., ic-generated noise. Barriers can be constructed as walls or earthen berms. Earthen berms re.uire more right-of-way than walls and are usually constructed with a 3-to-i slope. Using this re,uirement, a berm 8 feet tall would slope 24 feet in each direction,for a total width of 48 feet. Fo the Sunnyside Road project,berms are not feasible because of the right-of-way requirement. oise walls should be high enough to break the line-of-sight between the noise source and the eceiver. They must also be long enough to prevent significant flanking of noise around the ends efthe walls. Openings in the wall,such as for drivmays and walkways,can significantly reduce t to barrier effectiveness. Because of the frequent driveways and walkways on Sunnyside Road,n ise walls would not be efiectivc in most locations. PDX/TRAFFIC NOISE HANDOUT DOC 3 C 0 0 a) o) '- m @a a)C ci) a) CC m P. o D c 0 O y '5 '0 c±�.- -#„ 2;.„'":.' ' dka v -,'.`*F. -' d`s -,''.. n.>i w� g" ''.a,?` F1..'?. a)Y x }dw� am�s43. � i 6ke:b.ab� n' te "e:.tc „,rF.ea. ,.. 3 a.4 Sk do+..S�.pz.3 Q) 3' If)'' > in Ln I) If) 0(3 c) in in ct A °o. 3 N 0) N a to in in in N i O N m n to of M Ln to to to to triy N Q � N M in ill Efl a) Q to d._ QS a) co cW co to to to Q � � an U) ,.-1 a co in to to to in in ¢'n 00 En a) tD N to M > to Q (5 , <C N to cn to in 'i N n co m w n r to to 3 O m a m m m m - o 0 0 £ C 4 _ o 's�. io Cy d u, Cu, O in io c� - I to ci 0 o a), s.. ›. ,-1:.:i) w p„ v L in U -0 yam, y iy) V -0 4., Y 4, U -V O L'3:1 C f� U C is; U Z7 C t6 25 a) u m - N U! E 3 Co § N U S " m U R3 p_ ❑ _ LI 0 in T "ti.'' (3 y i_ in 0 L3 fu E 4- o til t0 5 cc c s F C9 c as c c co o i5 >. 0 co) 0 CO io ..s m Z o. U 1 161 2A September 5.2012 Pelican Bay Services Division Board Regular Session Sabi. Administrator's Report- Crosswalks-North Tram pedestrian crossing signal ResnickLisa Subject: FW: Ped signal at Bluebill Ave Attachments: IMG_0277.jpg; IMG_0278.jpg; IMG_0280.jpg; IMG_0281.jpg; IMG_0282.jpg From: LukaszKyle Sent: Tuesday, September 04, 2012 1:21 PM To: ResnickLisa Subject: FW: Ped signal at Bluebill Ave Lisa—If you can include these pictures as the recommended signalize crosswalk for North Tram. Equipment can be mounted on Pelican Bay architectural poles. From: Jim Carr [mailto:carr©abbinc.com] Sent: Tuesday, September 04, 2012 11:35 AM To: LukaszKyle Subject: Ped signal at Bluebill Ave Kyle, Attached are a few pictures for your use. The push button can be on the sign post or installed on a separate post. .Pm(irr, r':E. 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Date: Thursday,August 30,2012 4:41:36 PM Mary, As you may have noticed, the County is in the process of overlaying the Pelican Bay Blvd pathways with asphalt. They are doing the East side first, and I think have so far as of this afternoon done from US 41/PBB south to north of Gulf Park Drive. From what I could see, they were doing a reason able job. Please pass this along this information to the rest of the Board. Thanks. Keith September 5,2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay(Photographs by Keith Dallas) Pagetof10 i 1 J c <k �.�. �: ""�. .vim• &-.. k rv�;3�-�,.'., ; , a V ', I F i';:4'. ...,;v! � v m z wu,,.,....„.,,,,,,;.::,,,..i-7,,,,,- 'N"S£ `s' k hem. �e�. 'was .�.°e" °.s § #h 1 # �, g.,. ..w tx . �, ri":S .tt rye°y rt � x e+►711,-t' '-�. ''� .�. r ? '', .: y cam`,; , a , � . ,^ +7k.. 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C Y o a II ttl N S8 N 0 3 t a D t ;z o j U j o = m N S T o_ N U & O Y 0 N �< O _ , a o r Eom o m ?: m�u a m i k f ' ' mi k • b / ,4 ! � 1 n t7, 4 . ` 1 4,6 i z - r 1' " ,, t Al .A ILL , , wz> ,/e .g ,gam . t z' {y f f'4 yt ,a a 4' F� �n _ , September,5 ,2012 Pelican Bay Services Division Board Regular Session 5c. County's Pelican Bay Boulevard Pathways Overlay(Photographs by Keith Dallas) 1 I i• Page'of 1oV • ;' ' i. i i ... c I' , } > r "' "• ✓ °"i z Y .s Aiz � t t fi i t` . ''S`s .�4 4$rl rte4 5 a.y.� ^ � �a f ���r# r#�i y 1 aa y .t �t a Y�' mod,::,,,,,,1,4-1,,,...' t � 44,-,,,;:-..- _ '• ,, -... , ,21!--,-P,-til„,:4 .- , - '•-•44,t4 ,� h u�� ,:t. Si r�:y . '7; ba x r ,r,°..g .., ., ,. -..., ,,, ,,...:4-z.r r�f , .:;,.,1 161 2A .. . ,--0.- _c_. , , t ,,, . L „., .: , Y ,sa ,_,, m Ln co 4 o ce La ii f-. t a c N_ 5 N d i N..O A.�t tl`y � "JNd y } � • t `Pl:t �( f�` >' 1.`,Z ,,x,., „,,,,o,,...„,„ _„ .... .i , , . Vi'sfirt,"...:,,., ,-„,T,. ,-;-+ �' "r 4T ✓Wi t' ` ,t. , ll sf a•; ' V M j rt�F� a,5 1 ~ " = s ltd r ,} r rc ka 7g 4 s : i September 5,2012 Pelican Bay Services Division Board Regular Session 1, V I 2 A 1 5f.Administrator's Report-Clam Bay Work Group meeting recap;and 9a.New Business-Clam Bay Copper Impairment/Landscape Water Management Subcommittee(Cravens) Page 1 of 2 CCardno• /X Shaping the Future July 31, 2012 Cardno ENTRIX 3905 Crescent Park Drive Ms. Julie Espy Riverview,FL 33578 Environmental Administrator USA Florida Department of Environmental Protection 2600 Blair Stone Rd. MS3555 Phone 8 Toll-free 8000368750 368 7511 11 Tallahassee, FL 32399 Fax 813 664 0440 www.cardno.com Subject: Proposed Copper Impairment Listing for Clam Bay(WBID 3278Q1) www.cardnoentrix.com Dear Ms. Espy: On behalf of the Pelican Bay Foundation and Collier County Coastal Zone Management Department, Cardno ENTRIX submits the following comments regarding the proposed category 5 impairment listing of Clam Bay (WBID 3278Q1)for copper. Clam Bay is proposed for listing based on a total of 21 samples collected within the WBID between June 2011 and February 2012, with 12 values exceeding the Class II and III marine water quality standard for copper(3.7 pg/L). Samples were collected from three locations within Clam Bay(Upper, Middle, and Outer Clam Bay)during seven separate sampling events. As the following comments indicate, a more robust and representative evaluation of copper in Clam Bay is warranted before finalizing the impairment listing based on current data. Furthermore, the Foundation and Collier County are currently developing a water quality management plan for the Clam Bay watershed that will help to improve water quality (including copper) in and around Clam Bay, where necessary. The current dataset used to evaluate Clam Bay for copper conforms to the requirements of the Impaired Waters Rule(62-303, F.A.C.); however the existing data may not provide an accurate representation of current conditions with respect to copper concentrations. Of the 12 exceedances observed in the samples, five have associated comments stating that a small or moderate amount of particulate was observed in the sample. These comments indicate that error may have occurred during sample collection. Since all of the exceedances were observed in Middle and Upper Clam Bay, where flushing is lowest and potential re-suspension of sediments is greatest,the potential for error during sample collection is also greatest. The comments associated with the analysis state that the copper concentration was confirmed in the undigested sample. While this may confirm that the preservative itself may not have contributed to the copper concentration in the sample, it does not mean that sampler error didn't contribute to the concentration. Since FDEP Standard Operating Protocols dictate the sample for copper be preserved in the field with nitric acid, a proportion of particulate would be dissolved during preservation and release copper into the water. Therefore, even in the undigested sample,the potential exists for particulates in the bottle to result in an unrepresentative amount of copper observed during analysis. Based on the comments associated with the copper analyses, it is appropriate to conduct further sampling that include split field filtered and unfiltered samples to confirm observed copper concentrations accurately reflect current conditions and are not associated with effects of sample collection. Australia • Belgium • Canada • Ecuador • Indonesia • Kenya • New Zealand • Papua New Guinea Peru • United Arab Emirates • United Kingdom • United States • Operations in 70 countries September 5,2012 Pelican Bay Services Division Board Regular Session 6 1 I .A 5f.Administrator's Report-Clam Bay Work Group meeting recap;and 9a.New Business-Clam Bay Copper Impairment/Landscape Water Management Subcommittee(Cravens) Page 2 of 2 2 (11, Cardno Florida Department of Environmental Protection ENTR/X July 31,2012 Shaping the Future Aside from the potential issues with copper analysis, the Foundation and Collier County recognize that the major freshwater inputs to Clam Bay are associated with stormwater discharge. In an effort to identify the potential effect this discharge may have on Clam Bay, the Foundation and Collier County are currently working together with Turrell, Hall &Associates, Inc. to develop a water quality management action plan to identify potential water quality issues and implement solutions where necessary. This plan includes four distinct management efforts: 1) Mapping the flow of water through the developed areas to Clam Bay; 2) Soil analysis to improve fertilization techniques; 3) Water quality monitoring to identify sources of potential contaminants and document improvements following action plan implementation; and 4) Landscape management through the creation of a guidebook providing protocols for fertilizer, herbicide, and pesticide application. This effort will allow for the identification of potential sources of copper to Clam Bay, provide and implement source control solutions (if necessary) and monitor the effectiveness. Finalization of a copper impairment in Clam Bay and development of a TMDL at this time may hinder or slow current management plans designed to improve water quality in Clam Bay by diverting scarce water resource management funds to a TMDL driven implementation plan from the current stakeholder, locally driven water quality management effort. In summary, the Pelican Bay Foundation, Collier County Coastal Zone Management Department and Cardno ENTRIX request the Florida Department of Environmental Protection (FDEP)allow Clam Bay(WBID 3278Q1)to remain on the Planning List for copper during this cycle and allow the affected stakeholders to implement the currently developed management action plan. Leaving Clam Bay on the Planning List for copper would allow the affected stakeholders to work with FDEP to implement a robust sampling plan to identify if the perceived impairment is representative of actual conditions in Clam Bay or the result of sample collection efforts. In addition, stakeholders will implement the management action plan, identify if copper is an issue in stormwater runoff, propose and implement solutions (where necessary)and monitor the improvement to Clam Bay. If an actual copper impairment exists in Clam Bay, the implementation of the management plan will document improvement and allow the locally affected stakeholders to continue cost effective water quality management and oversight of this key southwest Florida water resource. Thank you very much for your consideration and we look forward to continuing our relationship in the effective management of Florida's water resources. Please do not hesitate to contact us with any comments, questions, or concerns. Sincerely, . /____: ,,,„/ ,<Z____, Daniel G. Hammond Jason E. Jendrucko Senior Project Scientist Staff Scientist for Cardno ENTRIX for Cardno ENTRIX Direct Line 813 257 0017 Direct Line 813 367 0975 Email: Daniel.Hammond @cardno.com Email: Jason.Jendrucko @cardno.com cc: Mr. James Hoppensteadt/Pelican Bay Foundation Mr. Gary McAlpin/Collier County Coastal Zone Management www.cardnoentrix.com September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 1 of 11 6 1 2 A 1 \ 1 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-August 31, 2012 Operating Fund 109-FY 2012 (Unaudited) Assets Current Assets Cash and Investments 1,286,634.68 Interest Receivable - Improvements,Vehicles& Equipment 1,112,925.61 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 2,399,560.29 Total Assets $ 2,399,560.29 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 24,446.42 Accrued Wages Payable - Goods Received/Inventory Recv'd 24,946.45 Total Liabilities $ 49,392.87 Fund Balance Fund Balance-unreserved 1,292,615.54 Excess Revenues(Expenditures) 1,057,551.88 Total Fund Balance 2,350,167.42 Total Liabilities and Fund Balance $ 2,399,560.29 r .,. ,� . September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 2 of 11 L I L,1/ Pelican Bay Services 1 6 AlA Municipal Services Taxing Unit Income Statement w/Budget-August 31,2012 . Operating Fund 109-FY 2012 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 1,122,300.00 $ 1,122,300.00 $ 1,122,300.00 $ - Special Assessment-Water Management Admin 666,300.00 641,646.90 642,129.26 482.36 Special Assessment-Right of Way Beautification 1,907,800.00 1,837,211.40 1,838,612.85 1,401.45 Insurance Co.Refund 298.00 298.00 Charges for Services 1,500.00 - - - Surplus Property Sales - 20,418.00 20,418.00 Miscellaneous 403.48 403.48 Interest 15,300.00 12,748.00 10,085.34 (2,662.66) Total Operating Revenues $ 3,713,200.00 $ 3,613,906.30 $ 3,634,246.93 $ 20,340.63 Operating Expenditures: Water Management Administration Payroll Expense $ 41,400.00 $ 38,200.00 $ 37,269.61 $ 930.39 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 400.00 400.00 400.00 - IT Office Automation/Billing Hr. 4,800.00 4,800.00 4,800.00 - Indirect Cost Reimbursement 84,500.00 84,500.00 84,500.00 - Inter Payment/Mnt.Site Ins. Assessment 13,400.00 13,400.00 13,400.00 - Other Contractural Services 26,900.00 24,700.00 20,674.00 4,026.00 Telephone 3,900.00 3,600.00 2,618.80 981.20 Postage and Freight 3,000.00 900.00 672.79 227.21 I Rent Buildings and Equipment 11,300.00 10,400.00 9,857.44 542.56 Insurance General 1,200.00 1,200.00 1,200.00 - Printing,Binding and Copying 2,300.00 1,200.00 507.50 692.50 Clerk's Recording Fees 2,000.00 200.00 - 200.00 Advertising 2,000.00 200.00 - 200.00 Other Office and Operating Supplies 2,000.00 1,800.00 431.28 1,368.72 Training and Education 1,100.00 1,000.00 85.00 915.00 Total Water Management Admin Operating $ 209,000.00 $ 186,500.00 $ 176,416.42 $ 10,083.58 Water Management Field Operations Payroll Expense $ 132,800.00 $ 122,600.00 $ 119,150.00 $ 3,450.00 Engineering Fees 12,000.00 11,000.00 11,541.50 (541.50) Flood Control Berm and Swale Mntc. 14,000.00 6,400.00 812.65 5,587.35 Landscape Materials/Replanting Program 8,500.00 500.00 - 500.00 Interdepartmental Payment(Water Quality Lab) 22,600.00 17,000.00 16,783.77 216.23 Plan Review Fees 1,500.00 - - - Other Contractural Services 1,000.00 900.00 286.42 613.58 Temporary Labor 42,400.00 39,400.00 57,319.00 (17,919.00) Telephone 500.00 500.00 516.40 (16.40) Trash and Garbage 5,700.00 5,600.00 5,846.87 (246.87) Motor Pool Rental Charge 100.00 100.00 188.65 (88.65) Insurance-General 2,300.00 2,300.00 2,300.00 - Insurance-Auto 900.00 900.00 900.00 - Building Repairs&Mntc. 1,700.00 - - - Fleet Maintenance and Parts 5,400.00 5,000.00 2,900.51 2,099.49 Fuel and Lubricants 8,900.00 8,200.00 2,470.04 5,729.96 Tree Triming 30,000.00 27,500.00 23,712.00 3,788.00 Clothing and Uniforms 1,100.00 1,100.00 1,049.30 50.70 Page 1 of 3 I September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report Monthly Financial epo I I Page 3 of 11 6 Personal Safety Equipment 500.00 500.00 2,252.28 (1,752.28) Fertilizer and Herbicides 98,400.00 87,700.00 69,336.36 18,363.64 Other Repairs and Maintenance 1,500.00 1,400.00 576.76 823.24 Other Operating Supplies and Equipment 2,500.00 2,300.00 5,222.01 (2,922.01) Total Water Management Field Operating $ 394,300.00 $ 340,900.00 $ 323,164.52 $ 17,735.48 Right of Way Beautification-Operating Payroll Expense $ 42,600.00 $ 39,300.00 $ 38,397.13 $ 902.87 Emergency Repairs and Maintenance 7,400.00 - IT Direct Capital 400.00 400.00 400.00 - Office Automation 14,100.00 14,100.00 14,100.00 Other Contractural Services 34,300.00 28,900.00 23,727.00 5,173.00 Telephone 3,900.00 3,600.00 2,781.80 818.20 Postage 3,000.00 900.00 672.70 227.30 Rent Buildings/Equipment/Storage 12,500.00 11,500.00 10,736.61 763.39 Insurance-General 500.00 500.00 500.00 - Printing,Binding and Copying 2,600.00 700.00 540.50 159.50 Clerk's Recording 2,000.00 200.00 - 200.00 Legal Advertising 2,000.00 200.00 - 200.00 Office Supplies General 2,500.00 2,100.00 678.45 1,421.55 Training and Education 1,500.00 1,300.00 135.00 1,165.00 Total Right of Way Beautification Operating $ 129,300.00 $ 103,700.00 $ 92,669.19 $ 11,030.81 Right of Way Beautification-Field Payroll Expense*decreased fewer employees $ 762,300.00 $ 703,700.00 $ 656,435.49 $ 47,264.51 Emergency Maintenance and Repairs 3,300.00 - - - Flood Control(Water Use&Swale/Berm Mntc.) 89,900.00 79,300.00 78,281.72 1,018.28 Pest Control 5,000.00 5,000.00 8,325.00 (3,325.00) Landscape Incidentals 2,500.00 2,300.00 948.27 1,351.73 Other Contractural Services 29,500.00 27,700.00 25,702.00 1,998.00 Temporary Labor*increased from payroll 235,100.00 215,500.00 249,718.26 (34,218.26) Telephone 3,200.00 2,900.00 2,208.31 691.69 Electricity 3,400.00 3,100.00 1,857.99 1,242.01 Trash and Garbage 17,000.00 12,100.00 12,569.68 (469.68) Rent Equipment 2,500.00 2,300.00 2,818.85 (518.85) Motor Pool Rental Charge 300.00 300.00 76.93 223.07 Insurance-General 8,800.00 8,800.00 8,800.00 - Insurance-Auto 10,000.00 10,000.00 10,000.00 - Building Repairs and Maintenance 1,700.00 700.00 700.00 Fleet Maintenance and Parts 25,100.00 23,000.00 29,830.07 (6,830.07) Fuel and Lubricants 67,300.00 56,200.00 37,960.65 18,239.35 Licenses,Permits,Training 800.00 700.00 101.94 598.06 Tree Triming 63,600.00 63,600.00 61,215.50 2,384.50 Clothing and Uniforms 9,400.00 5,300.00 5,370.29 (70.29) Personal Safety Equipment 3,000.00 2,800.00 2,405.27 394.73 Fertilizer and Herbicides 62,000.00 56,400.00 55,410.91 989.09 Landscape Maintenance 46,000.00 42,200.00 49,801.50 (7,601.50) Mulch/Landscape Materials 53,100.00 39,800.00 30,254.25 9,545.75 Pathway Repairs 6,000.00 5,000.00 - 5,000.00 Sprinkler Maintenance 30,000.00 27,500.00 9,483.09 18,016.91 Painting Supplies 800.00 700.00 28.66 671.34 Traffic Signs 3,000.00 2,800.00 1,841.81 958.19 Minor Operating Equipment 3,000.00 2,800.00 4,182.13 (1,382.13) Other Operating Supplies 9,000.00 8,300.00 5,742.83 2,557.17 Total Right of Way Beautification-Field Operating $ 1,556,600.00 $ 1,410,800.00 $ 1,351,371.40 $ 59,428.60 Total Operating Expenditures $ 2,289,20040 $ 2,041,90040 $ 1,943,621.53 $ 98,278.47 Page 2 of 3 September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 4 of 11 161 2A \ . Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 1,000.00 $ - $ - $ - General Improvements - - - - Total Water Management Field Operations Capital $ 1,000.00 $ - $ - $ - Right of Way Beautification-Field Autos and Trucks $ 102,000.00 $ 96,600.00 $ 96,538.00 $ 62.00 Other Machinery and Equipmeny 1,000.00 - - Total Right of Way Beautification-Field Capital $ 103,000.00 $ 96,600.00 $ 96,538.00 $ 62.00 Total Capital Expenditures $ 104,000.00 $ 96,600.00 $ 96,538.00 $ 62.00 Total Operating Expenditures $ 2,393,200.00 $ 2,138,500.00 $ 2,040,159.53 $ 98,340.47 Non-Operating Expenditures: Transfer to Fund 322 $ 436,500.00 $ 436,500.00 $ 436,500.00 $ - Tax Collector Fees 79,600.00 51,740.00 49,610.84 2,129.16 Property Appraiser Fees 73,300.00 40,315.00 39,294.58 1,020.42 Reserves(2 1/2 months for Operations) 538,000.00 540,300.00 540,300.00 - Reserves for Equipment 94,800.00 94,800.00 94,800.00 - Reserved for Attrition (31,700.00) (31,700.00) (31,700.00) - Revenue Reserve 129,500.00 - - - Total Non-Operating Expenditures $ 1,320,000.00 $ 1,131,955.00 $ 1,128,805.42 $ 3,149.58 i Total Expenditures $ 3,713,200.00 $ 3,270,455.00 $ 3,168,964.95 $ 101,490.05 Net Profit/(Loss) $ - $ 343,451.30 $ 465,281.98 $ 121,830.68 Page 3 of 3 September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 5 of 11 Pelican Bay Services . I 2A 1k Municipal Services Taxing Unt Balance Sheet-August 31, 2012 Street Lighting Fund 778 (Unaudited) Assets Current Assets Cash and Investments $ 433,646.14 Interest Receivable - Improvements,Vehicles& Equipment 61,332.51 Due from Tax Collector - Total Current Assets $ 494,978.65 Total Assets $ 494,978.65 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd 977.88 Accrued Wages Payable - Total Liabilities $ 977.88 Fund Balance Fund Balance unreserved 194,157.20 Excess Revenue(Expenditures) 299,843.57 Total Fund Balance 494,000.77 494,978.65 Total Liabilities and Fund Balance $ ma September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 6 of 11 • • 1612 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-August 31,2012 Street Lighting Fund 778-FY 2012 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 157,600.00 $ 157,600.00 $ 157,600.00 $ - Curent Ad Valorem Tax 436,800.00 420,638.40 420,991.26 $ 352.86 Delinquent Ad Valorem Tax $ - Insurance Claim 18,330.25 $ 18,330.25 Interest 4,500.00 1,800.00 1,877.74 $ 77.74 Total Operating Revenues 598,900.00 580,038.40 598,799.25 18,760.85 Operating Expenditures: Street Lighting Administration Payroll Expense $ 41,400.00 $ 38,200.00 $ 37,269.47 $ 930.53 Indirect Cost Reimbursement 5,300.00 $ 5,300.00 5,300.00 $ - Other Contractural Services 26,900.00 $ 25,358.33 20,674.00 $ 4,684.33 Telephone 3,900.00 $ 3,600.00 2,055.09 $ 1,544.91 Postage and Freight 2,000.00 $ 900.00 672.79 $ 227.21 Rent Buildings/Equipment/Storage 12,100.00 $ 11,100.00 10,426.66 $ 673.34 Insurance-General 300.00 $ 300.00 300.00 $ - Office Supplies General 800.00 $ 700.00 15.36 $ 684.64 Other Office and Operating Supplies 1,000.00 $ 900.00 - $ 900.00 Total Street Lighting Admin Operating 93,700.00 86,358.33 76,713.37 9,644.96 Street Lighting Field Operations Payroll Expense 62,500.00 57,700.00 56,504.69 1,195.31 Emergency Maintenance&Repairs 9,600.00 - - - Other Contractual Services 800.00 600.00 - 600.00 Telephone 400.00 400.00 371.71 28.29 Electricity 44,200.00 40,500.00 30,355.32 10,144.68 Insurance-General 800.00 800.00 800.00 - Insurance-Auto 900.00 900.00 900.00 - Building Maintenace& Repairs 1,700.00 Fleet Maintenance and Parts 4,300.00 3,900.00 3,246.73 653.27 Fuel and Lubricants 1,200.00 1,100.00 561.09 538.91 Other Equipment Repairs/Supplies 200.00 100.00 122.60 (22.60) Personal Safety Equipment 500.00 500.00 58.20 441.80 Electrical Contractors 7,300.00 7,300.00 8,546.30 (1,246.30) Light Bulb Ballast 12,400.00 11,100.00 5,514.30 5,585.70 Page 1 of 2 September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 7 of 11 16 I ii Total Street Lighting Field Operating 146,800.00 124,900.00 106,980.94 17,919.06 Total Field Expenditures 240,500.00 211,258.33 183,694.31 27,564.02 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment 1,000.00 200.00 - 200.00 General Improvements - - - - Total Capital Expenditures 1,000.00 200.00 - 200.00 Total Operating Expenditures 241,500.00 211,458.33 183,694.31 27,764.02 Non-Operating Expenditures: Tax Collector Fees 13,500.00 10,125.00 8,461.42 1,663.58 Property Appraiser Fees 8,900.00 4,895.00 - 4,895.00 Reserve for Future Construction 228,100.00 228,100.00 228,100.00 - Reserves(2 1/2 mos.for Operations) 54,900.00 54,900.00 54,900.00 - Reserves for Equipment 30,000.00 30,000.00 30,000.00 - Revenue Reserve 22,000.00 - - Total Non-Operating Expenditures 357,400.00 328,020.00 321,461.42 6,558.58 Total Expenditures 598,900.00 539,478.33 505,155.73 34,322.60 Net Profit/(Loss) - 40,560.07 93,643.52 53,083.45 Page 2 of 2 September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 8 of 11 6 2 A - Pelican Bay Services 1 Municipal Services Taxing Unit Balance Sheet-August 31,2012 Clam Bay Fund 320 (Unaudited) Assets Current Assets Cash and Investments $ 308,03839 Interest Receivable - Improvements,Vehicles& Equipment 289,502.59 Due from Tax Collector - Total Current Assets 597,541.18 Total Assets $ 597,541.18 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities Fund Balance Fund Balance-unreserved 303,213.58 Excess Revenues(Expenditures) 294,327.60 Total Fund Balance 597,541.18 Total Liabilities and Fund Balance $ 597,541.18 September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 9 of 11 'H.' - 4 %.:' ,'.. 1 6 2A 1,1 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-August 31,2012 Clam Bay Fund 320-FY 2012 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 289,511.88 $ 289,511.88 $ 289,511.88 $ - Special Assessment 127,100.00 122,397.30 122,463.43 66.13 Miscellaneous Income 1,414.45 1,414.45 Fund 111 34,000.00 34,000.00 34,000.00 - Transfer from Tax Collector - - Interest 700.00 700.00 1,950.38 1,250.38 Total Operating Revenues $ 451,311.88 $ 446,609.18 $ 449,340.14 $ 2,730.96 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 163,368.75 $ 65,300.00 $ 50,605.00 $ 14,695.00 Other Contractural Services 70,151.60 56,600.00 73,236.95 (16,636.95) Tree Trimming 29,000.00 14,500.00 - 14,500.00 Other Equipment Repairs 349.77 - 272.00 (272.00) Aerial Photography 7,500.00 - - Minor Operating 588.01 - - - Other Operating Supplies 1,000.00 - - - Total Clam Bay Restoration $ 271,958.13 $ 136,400.00 $ 124,113.95 $ 12,286.05 Clam Bay Ecosystem Engineering Fees $ 7,253.75 $ 7,300.00 $ 26,298.75 $ (18,998.75) Other Contractual Services 143,000.00 59,600.00 250.00 59,350.00 Total Clam Bay Ecosystem $ 150,253.75 $ 66,900.00 $ 26,548.75 $ 40,351.25 Total Clam Bay Operating Expenditures $ 422,211.88 $ 203,300.00 $ 150,662.70 $ 52,637.30 Non-Operating Expenditures: Tax Collector Fees $ 3,900.00 $ 2,925.00 $ 2,449.26 $ 475.74 Property Appraiser Fees 2,600.00 1,948.00 1,482.37 465.63 Revenue Reserve 6,700.00 - - Reserves (2 1/2 month for Operations) 15,900.00 15,900.00 15,900.00 - Total Non-Operating Expenditures $ 29,100.00 $ 20,773.00 $ 19,831.63 $ 941.37 Total Expenditures $ 451,311.88 $ 224,073.00 $ 170,494.33 $ 53,578.67 Net Profit/(Loss) $ - $ 222,536.18 $ 278,845.81 $ 56,309.63 Page 1 of 1 September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 10 of 11 Pelican Bay Services 6 1 2 A i Municipal Services Taxing Unit Balance Sheet-August 31,2012 Capital Projects Fund 322 (Unaudited) Assets Current Assets Cash and Investments $ 2,676,176.60 Interest Receivable - Improvements,Vehicles& Equipment 1,226,864.98 Due from Tax Collector - Total Current Assets 3,903,041.58 Total Assets $ 3,903,041.58 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 28,142.00 Goods Received Inv. Received 3,640.00 Total Liabilities 31,782.00 Fund Balance Fund Balance- unreserved 2,582,848.52 Excess Revenues (Expenditures) 1,288,411.06 Total Fund Balance 3,871,259.58 $ 3,903,041.58 Total Liabilities and Fund Balance 16I 2Aii September 5,2012 Pelican Bay Services Division Board Regular Session 5g.Administrator's Report-Monthly Financial Report Page 11 of 11 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-August 31,2012 Capital Projects Fund 322-FY 2012 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 2,553,384.04 $ 2,553,384.04 $ 2,553,384.04 $ Transfer from Fund 109 General 436,500.00 436,500.00 436,500.00 - - Foundation Payment for Crosswalks 53,487.00 53,487.00 Special Assessment 331,900.00 319,619.70 319,749.48 129.78 Transfer from Tax Collector 2,453.47 2,453.47 Interest 19,500.00 16,248.00 13,637.80 (2,610.20) Total Operating Revenues $ 3,341,284.04 $ 3,325,751.74 $3,379,211.79 $ 53,460.05 Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 131,654.37 $ 26,330.87 $ 25,970.35 $ 360.52 Other Contractural Services 2,956,362.25 739,090.56 438,624.84 300,465.72 Sprinkler System Repairs 13,147.63 (13,147.63) Landscape material 152,137.49 (152,137.49) Permits 2,000.00 (2,000.00) Electrical 22,754.24 (22,754.24) Other Operating Supplies (Pavers) 39,568.70 39,568.70 40,715.30 (1,146.60) Other Road Materials 21,323.00 - - - Traffic Sign Restoration Project(50103) Traffic Signs 50,000.00 - - - Lake Bank Project(51026) Swale &Slope Maintenance 85,000.00 - - - Engineering Fees 500.00 - - - Other Contractural Services 22,275.72 - - - Total Irrigation &Landscaping Expenditures $ 3,306,684.04 $ 804,990.14 $ 695,349.85 $ 109,640.29 Non-Operating Expenditures: Tax Collector Fees $ 10,300.00 $ 7,725.00 $ 6,395.11 $ 1,329.89 Property Appraiser Fees 6,800.00 5,100.00 3,896.51 1,203.49 Reserve for Contingencies - - - - Revenue Reserve ' 17,500.00 - - - Total Non-Operating Expenditures: $ 34,600.00 $ 12,825.00 $ 10,291.62 $ 2,533.38 Total Expenditures $ 3,341,284.04 $ 817,815.14 $ 705,641.47 $ 112,173.67 Net Profit/(Loss) $ - $ 2,507,936.60 $2,673,570.32 $ 165,633.72 Page 1 of 1 September 5,2012 Pelican Bay Servl,L6ion'Board Re2r Asion 7ai.Clam Bay Subcommittee Report-Clam Bay bird and fish survey Page 1 of 8 ResnickLisa Subject: FW: Clam Bay Bird Survey. Attachments: compilers_manual_0.pdf; UW14000.pdf From: Tim Hall [mailto:timt�turrell-associates.com] Sent: Friday,August 24, 2012 9:18 AM To: LukaszKyle Cc: ResnickLisa Subject: RE: Clam Bay Bird Survey. Kyle, Attached are a couple of programs that depend on volunteer observers and the protocols associated with them. The Audubon Christmas Bird Count is done once a year, usually in a defined 15 mile diameter circle. There is a current CBC area for Naples that I believe includes the south half of Pelican Bay. The IFAS Point Count Method is a program started in Florida and counts birds in a 131 foot diameter circle. It can be done multiple times throughout the year. There are also hybrids of the two that could be developed for Pelican Bay done two or three times a year along set transects(like the beach,the berm,the Blvd,etc)and that data kept so that annual trends would be noticed over time. Any of these survey types can be greatly affected by the time of year,the expertise and diligence of the surveyors,weather, and a host of other parameters. Regards, Tim Hall Turrell, Hall&Associates, Inc. Marine&Environmental Consulting 3584 Exchange Ave. Naples, FL.34104-3732 Phone: (239)643-0166 Fax:(239)643-6632 Web:www.turrell-associates.com THE INFORMATION CONTAINED IN THIS TRANSMISSION IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED,CONFIDENTIAL,WORK PRODUCT AND/OR EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT(OR THE EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING IT TO THE INTENDED RECIPIENT),YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US BY TELEPHONING US(COLLECT)AND RETURN THE ORIGINAL MESSAGE TO US AT THE ADDRESS ABOVE AT OUR EXPENSE. From: LukaszKyle [mailto:KyleLukasz @colliergov.net] Sent: Friday,August 24, 2012 8:30 AM To: Tim Hall Cc: ResnickLisa Subject: Clam Bay Bird Survey. Tim, As we discussed the other day, do you have any kind of outline that may already be available from a past bird survey that we can use to begin formulating parameters for a survey in Clam Bay.You had mentioned something about the Audubon Christmas Bird Survey as a possible type survey. Thanks, Kyle bbl 2A t September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Subcommittee Report-Clam Bay bird and fish survey Page 2 of 8 Audubon Christmas Bird Count Compilers Manual Updated:Aug 2009 THE BASICS 2 ROLE OF THE COMPILER 2 TIMELINE AND DEADLINES FOR EACH CBC 3 GUIDELINES FOR SCOUTING 3 DETAILS ON RECORDING CBC INFORMATION 4 WEATHER/EFFORT 4 Units 4 Date& Time 4 Weather 4 a.m. and p.m. Conditions 4 Observers 4 Party Hours and Distance 5 By Other Transportation 5 Other Time and Distance 5 Recording Checklist Data 5 Total Number of Species 6 RECORDING UNUSUAL SPECIES 6 General Instructions 6 When are Unusual Bird Reports Required? 6 PARTICIPANT FEES POLICY 6 1 September 5,2012 Pelican,Bay Servis RerAsion 7 i.Clam Ba Subcommittee Re ort-Cla bird and fisFi surve a Bay P ay survey Page 3 of 8 • The Christmas Bird Count,started by Frank Chapman along with 26 other conservationists,was a way of promoting conservation by counting,rather than hunting,birds on Christmas Day of 1900. Now in its second century, it has evolved into far more than just another holiday tradition. The CBC,to quote Geoff LeBaron,the CBC Director,"increasingly accepted by ornithologists and conservationists alike as the best,if not only,tool available for assessing the long-term trends in the early winter bird populations of North America". With the cumulative historical CBC data now on-line,there are many thousands of individual counts from December 25, 1900 to the present available for perusal and scientific research. THE BASICS • Circle: A count must be entirely within a 15-mile(24 kilometer)diameter circle. • Center Point: The same center point should be used each year. • Circle Overlap: Circles may not overlap or abut neighboring counts. • Count Period: Your count needs to be conducted within the official count period, 14 December thru 5 January,inclusive dates. • Count Day: Your count must be conducted within one 24-hour calendar day. • Birds outside the circle seen by an observer standing in the circle should not be included in your census data. • Count Hours&Observers: Minimums of full daylight hours(at least 8 with exception of short daylight areas or pelagic counts)in field with 10 observers are preferred for best annual coverage. • ID by Voice: Birds may be identified by voice,but specimens or tracks are cw(count week)birds (unless you can document the fact that the specimen/track wasn't present in the area earlier than the count day). • Linear pelagic CBC's are allowed,if the boat follows the same transect or covers the same area each season. • Audubon requests that each CBC circle maintain one point of contact for mailing of count materials,receipt of update emails on the CBC and data entry of the count data.This"primary"circle contact needs to provide name,address,email and phone numbers to the Audubon Science office upon creation of the circle.An email address is required for this"primary"contact.This one"primary"compiler may also designate other "secondary"compilers to receive emails,but only one main contact per circle can be maintained for other reasons. ROLE OF THE COMPILER (Check out The Art of the Christmas Bird Count by Alan Contreras at http://home.pacifier.com/–mpatters/cbc/acbc.html) Organizing/recruiting participants including feeder-watchers: Remind previous participants and start recruiting new ones in early November by placing notices in local birding or conservation newsletters,announcements in local newspapers,flyers,postcards to those you think might be interested,put up posters in gathering places. What new CBC volunteers need to know: Compilers should reiterate to past participants and communicate or mail out to new participants a list of reminders such how much time they may be spending in the field,what to wear,the need to bring their own binoculars,the need for food and water/soda,sturdy footwear,rules of counting,etc. Also communicate the count fee of$5.00 per field participant.Please review the policy on CBC count fees(page 6)for details on the count fee.Also anyone involved in the CBC can have their photos taken during a CBC considered for publication in American Birds.We are always looking for photos,especially electronic versions.If anyone wishes to submit a photo,rare or not,to be considered for publication,please submit an electronic version to the CBC Director with details on the photographers name,phone,email,species,date of photo and name of the CBC. Scheduling count: It's best to schedule your count during the same weekend of the count period annually. This helps observers plan their activities well in advance,and enhances the value of your data. Participant consistency: It's best to use the same people in the same areas each season. That way they can better learn their area and the birds therein.New participants that join the count can be paired with experienced birders. Designated census route: Each group(party)should run a census-style route where they cover the route in-depth counting every bird encountered. No other group should cover that area—we need to ensure that no double- counting occurs. 2 Cn I rr September 5,2012 Pelican B y Servi ivUi Blard egu eA n ` 7ai.Clam Bay Subcommittee FReport-Clam Bay bird and fish survey Page 4 of 8 Counting when retracing census route: If a group needs to retrace their path along a census route,birds should not be recounted. However,if other species are encountered,they should be included in the census results. Feeder-watchers: Feeder watchers should look for the maximum number of each species visible(or within earshot) at any one time as their maximum count. They should not just keep adding chickadees for their entire watch period. Large roost counts: For counts where large roosts are within the circle,an observer experienced with estimating large numbers of birds should census that roost in the morning or evening. With very few exceptions,no other individuals of that species counted by other observers during the day should be included in the final tally. Online data:Online entry of data can be accessed by the one"primary"compiler of record for contact by Audubon. This compiler(or designated person of his/her choice)is responsible for entering the results of their CBC count each year,entering and maintaining the participant list,entering and maintaining the contact information about themselves and any secondary compilers,and submitted count fees either online or by mail to the Audubon Science office. TIMELINE AND DEADLINES FOR EACH CBC • all counts must be run within the"Official Count Period,"which runs from 14 December through 5 January (inclusive dates)each season. • on-line data entry should be complete by 15 February of each year. • all fees payments should be submitted to the Audubon Science Office by 23 February.. • Regional Editing process takes place from February 1 through March 31 each year. GUIDELINES FOR SCOUTING Scouting is not a required part of the preparation of any Christmas Bird Count. However,if one goal of your group is to get the highest species total each season,pre-count scouting can make or break that effort. The early winter bird season is quite variable from year to year,and a bit of time over the week or so before your official Count date will save valuable time(and potentially frustration)for your field parties on Count day. • The timing on routes: While your field parties probably always tend to follow the same route in their section of the circle each season,scouting beforehand can provide them tips about finding reclusive,crepuscular(dusk- loving),or nocturnal birds. In addition,if you learn before count day that a particular marsh or lake is completely frozen or dry(and thus not worth a visit),that could save your participants a valuable few minutes on their busy day. • Road conditions: As with the Breeding Bird Survey,it's best to make a dry run through all your Count's areas prior to your CBC to ensure that no construction areas or bridge outages will hamper your participants'access to their assigned areas • Rarities: Scouting before the Count day may turn up rare,out of range,or out of season species. These could well be your"best birds"during count day,and obviously you'll want to alert your field parties to their presence if any rarities are turned up. • Tricky identifications: Scouting may result in the location of difficult-to-identify birds that could otherwise go unlisted if they are only seen on Count day. Sorting these species out in advance(some shorebirds,gulls, flycatchers,or sparrows for example)can ensure that observers familiar with the species assist with the identification,and will help supply the details that will probably be necessary to satisfy your CBC Regional Editor. • How and where to scout: The weekend before,or during the week leading up to,your Count ideally all your routes should be pre-run. Thickets,marshes,and congregations of birds should be checked for birds of note, and any logistical difficulties uncovered,or good birds found,should be reported to your party leaders and observers. Many times some of your regular observers will be anxious to scout their areas in advance,so don't feel you have to do all the scouting on your own time. • Owling: Scouting for nocturnal species prior to your Count day can be especially helpful to your observers. The CBC period is the time when many species of owls are defining their territorial boundaries,and driving your routes at dusk or dawn may uncover specific locations where owls may be quickly seen or heard by your observers on Count day. 3 iii September 5,2012 Pelican Bay Servic i n lard Reg2S " jon 7ai.Clam Bay Subcommittee Report-Clam Bay bird and fish survey Page 5 of 8 DETAILS ON RECORDING CBC INFORMATION WEATHER/EFFORT Units Measurements can be in choice of English or metric units. Date& Time Count Date: Date must be Dec 14 to Jan 5 inclusive. Start and End Times: You must specify at least one start time and one end time.If your count times are discontinuous,you can specify additional times by using additional rows. For example: If your nighttime and daytime hours are discontinuous,give both sets. Start time 1 and End time 1: 1:15 a.m.to 3:00 a.m. Start time 2 and End time 2: 8:00 a.m.to 4:30 p.m. Weather Temperature: Indicate the minimum and maximum temperatures of the day to the nearest degree. Wind Direction: If there is little to no wind,select Calm for Wind Direction. In case of fluctuating wind patterns, select Variable. Wind Velocity: For Wind Velocity,report representative values rather than rare extremes.You will need to use your best judgment as to what is representative.For example,if wind velocity was generally in the 5 to 15 mph range but very infrequent gusts of 30 mph occurred,report Wind Velocity,Minimum as 5 mph and Wind Velocity, Maximum as 15 mph. Snow Depth: Minimum and Maximum should be reported to the nearest quarter-inch.Both should be reported as 0 if there was no snow. Report representative values rather than rare extremes. For example,if snow depth was typically between 4 and 8 inches with occasional 3-foot snow drifts in gullies and bare spots on ridge tops,report Snow Depth,Minimum as 4 inches and Snow Depth,Maximum as 8 inches. If snow depth increases with elevation, report the representative minimum depth at low elevation and the representative maximum depth at high elevation. If snow depth decreases with elevation,do the reverse. Still/Moving Water: Ice Coverage,Open and Moving Water should be set by these guidelines:Open= 100%water, Partly Frozen=more water than ice,Partly Open=more ice than water,Frozen= 100%ice. a.m.and p.m. Conditions Cloud Cover: For Cloud Cover,a.m.or p.m.,select the condition that was true most of the time. Local Fog means that only portions of the count circle had fog for most of the period,while Foggy means the entire circle had fog.Clear=0-15%clouds,Partly Cloudy=15-33%clouds,Partly Clear=33-66%clouds,Cloudy=66-100% clouds. Rain/Snow-a.m./p.m.:For a.m./p.m.Rain/Snow,check all conditions that were true. For example,if the morning started with drizzle that developed into heavy rain,the "Rain"boxes should have both "light"and "heavy" checked for the a.m. Observers Observers in the field during daylight are counted separately from nocturnal birders and those observing at feeders. When reporting the minimum and maximum number of parties,remember these include only parties in the field during daylight hours. In Field-Total Number and Minimum/Maximum Number of Parties: To determine the number of daylight parties, use the number of parties that you began the day with as your basic number. If parties further split up during the 4 September 5,2012 Pelican Bay ServiJ Coon loard Recr Aion [ 7ai.Clam Bay Subcommittee Report-Clam Bay bird and fish survey Page 6 of 8 day,the maximum number in the field at any given time of the day should be reported,and the basic number becomes the minimum. Example: Count Frozentoes,Alaska starts the day with 3 parties. Later,two of these split into two parties each. The compiler records this as Minimum Number of Parties(daylight)=3 and Maximum Number of Parties (daylight)=5. Frozentoes,AK also had a group of counters out owling from 4:45 a.m.to 6 a.m.,but this party is not included in the Minimum/Maximum Number of Parties. At Feeder-Total Number: Example would be of 4 people feeder-watching for several hours during the day as well, but again,this is not recorded in the daylight party number(it is recorded as observers At Feeders,Total Number). Party Hours and Distance (excludes viewing at feeders and nocturnal birding) Record a value for all hours and distance fields except for those associated with By Other Transportation. If appropriate,enter a 0 for distance. For example,an owling party may spend 1/2 hour in one spot--resulting in 1/2 hour and 0 miles owling. Party hours and distance(Total Party,By Foot,By Car,and By Other Transportation)are reported excluding feeder hours and nocturnal birding hours and distance. Please round all hours to the nearest quarter-hour,and all distances to the nearest quarter-mile or quarter-kilometer. Total Party Hours and Distance: Totals for Party Hours and Party Miles are calculated automatically on the website. Please make every effort possible to be accurate with these numbers. By Other Transportation For party hours and distance By Other Transportation,you are given a limited choice of methods of transportation. If the exact method is not listed,please select the best approximation. NOTE: It would be unrealistic to report any more Total Party Hours than the Maximum Number of Parties (daylight)times 12,since 12 is the approximate maximum number of daylight hours in December and January. Compilers should make sure to get the breakdown of hours and distance covered by car,foot,and other means of transportation(boat,bicycle,skis,etc.)from the party leaders. NOTE: Take into account that for a party on foot,it is stretching reality to have traveled--and birded--much more than 1 or 1.5 miles per hour. Other Time and Distance At Feeders: The number of hours is obtained by totaling the hours spent at feeders by feeder-watchers taking part in your count. Time spent observing feeders by parties afield should not be included here--they should be included in your field party totals. Hours should be rounded to the nearest quarter hour. Nocturnal Birding("owling"): For nocturnal birding,report the number of hours spent by all parties in the field during non-daylight hours,rounded to the nearest quarter-hour and for the distance,total up the distance(by foot, car,or other transportation)traveled by those parties,and round to the nearest quarter-mile or quarter-kilometer. Recording Checklist Data For each species seen,record the number observed on count day,or enter cw if the species was observed count week only. The count week runs from three days before to three days after the count day. The count week can therefore extend outside the official count period;for example if your count is run on 14 December,the first day of the period, your count week is still from three days before to three days after your count(11 through 17 December). 5 p Bay cel i o lard gua September 5,2012 Pelican Ba Servi iw n Re n Tai.Clam Bay Subcommittee Report-Clam Bay bird and fish survey Page 7 of 8 Please remember that,for birds coming to feeders,it is the highest number of individuals seen and heard at one time that should contribute to the total number for that species. Other Flags: The US(Linusual)flag is for species that are out of range or seasonal or are difficult to identify. The HC(high count)flag is if the number of birds observed is an unusually high count.The LC(Low count)flag is for unusually low numbers. Total Number of Species The total number of species that will be recorded equals the number of AOU-listed(`real')species observed on count day plus any generic or sp. forms not represented within the list. For example,loon sp. counts in your total only if no other loons were identified to the species on count day. A species such as Dark-eyed Junco only counts once in your species total,even if three or four forms were identified on count day. Your total will not become official until it has been reviewed by CBC Regional Editors. RECORDING UNUSUAL SPECIES General Instructions Paper documentation of all rare bird/unusual species must be submitted directly to the regional editor.If you have received written reports from observers documenting species that they observed on Count day,and especially if you have photographs of sketches accompanying the report,it is best to mail those"original"documentations direction to the regional editor. It is NOT wise to transcribe those reports into the on-line forms. When are Unusual Bird Reports Required? Unusual Bird Reports are required under the following circumstances: Neotropical migrant species for which there are few accepted records for North America. Any reports of these species in North America MUST be accompanied by impeccable substantiating details,preferably including sketches and/or photographs,or they will be deleted from counts. The only exceptions for some of these species, such as Broad-winged Hawk and Ruby-throated Hummingbird,will be for the very limited geographic area(like coastal Louisiana or south Florida)where the species is regular on Christmas Bird Counts. The species(or form)is out of range, season, or difficult to ident . These species should be flagged as US (Unusual Species)when reported on the checklist.The best rule is that if it's a"good bird"or not a winter regular,it should include details. Lack of a report could result in the species being omitted or tagged with the dreaded ND Lo details)! All reports must include the name and phone number of the person who is the contact for the report. This could be a compiler or it could be a participant who observed the species. PARTICIPANT FEES POLICY • There is a$5.00 fee per U.S.resident field participant per count. • Feeder watchers and all observers 18 and under may count for free. • The primary compiler(only)is exempt from paying the count fee on their count(s). • Secondary compilers must pay the count fee if they participate as FIELD OBSERVERS.If secondary compilers are helpers only they do not have to pay. • All types of compilers get a copy of American Birds regardless of payment status. • One individual may choose to participate in 4 or more count circles and pay only a flat fee of$20.This discount is available only for participants registering at least 48 hours in advance online. • If someone registers for 5 counts,pays$20 then one of the counts is cancelled we refund nothing except in the case that if they register for 4 counts and one is cancelled,we will refund$5. 6 September 5,2012 Pelican Bay Services 1 6 I Division Board Re uTar�ession f P Y 9 1 7ai.Clam Bay Subcommittee Report-Clam Bay bird and fish survey Page 8 of 8 • Refunds of CBC fees will be issued ONLY if a count is cancelled.In this case,the compilers must notify Audubon of the cancellation of the count for refunds to be issued to pre-registered participants. • Persons who pre-register but do not show up on the day of the count are not eligible for a refund of those fees. • All paying U.S.participants,U.S.participants 18 and under,and compilers will receive a copy of American Birds:Summary of the CBC. • U.S.participants have the opportunity to opt-out of receiving this publication if they indicate this online or if they do not submit their address. • Receipt of American Birds for Canadian participants is arranged by Bird Studies Canada • Other participants(nationals)of counts outside the U.S.are not required to pay fees;North American participants on counts outside the U.S.are requested to pay the fee. 7 • September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 1 of 38 161 2A ResnickLisa Subject: FW: Pelican Bay Services Division Board Sept. Schedule Attachments: cb benthic proposal 2.doc; CSWF SOP302 Bird Survey.doc; CSWF SOP301 Fish Sampling.doc From: kathy worley [mailto:kathyw(a conservancy.orq] Sent: Tuesday, September 04, 2012 12:31 PM To: ResnickLisa Subject: RE: Pelican Bay Services Division Board Sept. Schedule I apologize with the lateness of getting this to you but I am in the midst of mess right now!!! Anyway Kyle asked for this and I would appreciate if you would forward this to him and the board and any other appropriate people ! Thank you, Kathy Worley The following are attached protocols that describe different sampling methods for fish and birds. The two attachments entitled CSWF SOP... describe different Standard Operation Procedures that are commonly used depending on the objective of the project. Note the methodology on electrofishing can not be used as that is for only freshwater systems. The one titled benthic proposal two that was submitted to the Foundation, Residents Association and MAG had a section on fish surveys that was not elected to do at that time. That attachment had the objective of creating a baseline-although note that different methods have different biases and therefore the objectives of the project will drive the methodology that is used. Previous surveys done in clam bay(way back)for fish used fyke nets which although not in our array of different sampling methods could be replicated although cost(if the Conservancy won the bid)would be more as we have equipment for other methods but not Fyke nets (See http://www.aquaticbiologists.com/fish-stocking--management/fvke- nettinq). In regard to timing a two year study where quarterly sampling for fish would occur would be preferable to capture different conditions and any migratory or nursury species. Bird surveys should be done multiple times as the more surveys that are done the more robust and meaningful the data set is. Bird surveys could employ volunteers to cut labor costs although training and oversight by biologists is preferable. Although the Christmas bird count methodology is useful to derive species lists it is difficult to get any statistical inferences from this data as information is to limited. It is good for long-term trending as long as you recognize the biases and limitations of doing just counts. Hope this helps Kathy September 5,2012 Pelican Bay Services Division Board Regular Session 1 6 1 2A I 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey 1 Y P Y y(submitted by K.Worley,Conservancy) Page 2 of 38 1 TITLE: FISH ASSESSMENT PROJECT CONTACT INFORMATION: Contact Personnel: Kathy Worley: Co-Director Environmental Science Dr. Jeffrey Schmid: Research Manager Organization: Conservancy of Southwest Florida Address: 1450 Merrihue Drive Naples Florida 34102 Telephone: (239)403-4223 FAX: (239)262-5872 CI= $a'. 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September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 3 of 38 16 2A FISH ASSEMBLAGES OBJECTIVE The purpose of the proposed research is to assess a mangrove tidal estuary relative to the geographical attributes of the Clam Bay estuarine system (inclusive of Lower Clam Bay, Seagate Canals, Clam Pass, Inner Clam Bay, Upper Clam Bay and connecting tributaries) as developmental habitat for fish species. The objectives of the proposed study are: (1)to determine the species composition, seasonal occurrence, abundance, and size classes of fish in Clam Bay and (2) to compare fish assemblages, habitat characteristics, and environmental parameters (water depth,temperature,and salinity). METHODS Seven study sites will be located at Clam Pass; Seagate Canals, Lower Clam Bay; Inner Clam Bay;Upper Clam Bay and the two connecting tributaries to the north of Clam Pass Each sampling site will be digitally photographed and the site location recorded via a handheld global positioning system (GPS) with differential correction. An open reel fiberglass measuring tape will be used to ° establish a 100 meter transect at each study site. Each transect will be mapped to illustrate relevant topography, physical characteristics, vegetation, substrate/sediment qualities, channel characteristics, anthropomorphic structures and other relevant habitat elements using Florida Department of Environmental Protection (FDEP) Stream/River Habitat Sketch Sheet (Form #FD 9000-4). The Conservancy has a Special Activities License through FFWCC (#08SR-1109. exp. 12/31/2011) for collection of marine fish in Collier County waters. Information could be generated for a single year of sampling; however multi-year efforts are recommended given environmental variability from year to year. Seine nets are generally non-selective and better suited for sampling fish assemblages in open water habitats such as tidal creeks. Quarterly sampling will be conducted using 15 m seine with 6.35 mm mesh to collect fish at each site during low tide. Three hauls will be made within a given site during each sampling event and captured fish will be kept in aerated buckets between hauls.All fish will be identified to species level and enumerated. Standard length(tip of the snout to the base of the caudal fm)will be measured for all sport fish species and the first 30 specimens of forage fish species.Voucher specimens will be collected for fish not identified to species level or questionable identifications.All other fish will be released alive at the capture location. Water quality conditions and water depth will be recorded at each site during each sampling event using a handheld YSI(Yellow Springs, OH)Model 85 meter and depth meter. Data Analysis: Length data for fish species will be compared spatially and temporally using the appropriate parametric and nonparametric statistical procedures. Total abundance, species richness, and diversity indices will be calculated for fish at sample site using PRIMER software and spatial and temporal comparisons of these variables will be performed using statistical procedures. PRIMER will be used to calculate a Bray-Curtis similarity matrix for the fish groups at each site and September 5,2012 Pelican Bay Services Division Board Regular Session 1 6 1 2 A 1,\ 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 4 of 38 hierarchical clustering with group-average linking and multi-dimensional scaling (MDS) ordination will be applied to the similarity indices to evaluate spatial and temporal compositions of fish assemblages. Relationships of environmental parameters among the sites will be analyzed using univariate statistics, as well as Euclidean distance matrices and principal components analysis(PCA)in PRIMER. Participants: Staff in the Environmental Science Division of the Conservancy of Southwest Florida will be responsible for supervising this project and will be involved in all aspects including data collection,assessment and reports. September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 5 of 38 161 2 A It SOP CSWFL-302 BIRD Surveying Techniques • Avian assemblages and trends overtime are an integral component of environmental resource management plans (Spurr, 2005). Birds are an important indicator species as they are sensitive to environmental impacts such as changes in landuse, pollutant loading and climate change (Fuller et. al., 1995; Campbell et. al. 1997). Avian species are primarily found in areas they rest, nest, forage and the areas between these locations. Foraging preferences are influenced by a variety of factors including the proximity to nesting or resting areas (energy efficiency); habitat suitability, water levels, and prey abundance; foraging strategies, anatomical constraints, and foraging sociability levels; and physical water parameters. Since bird species have varying foraging ranges, constraints, and strategies, their patterns of distribution can vary greatly dependant upon daily local water quality and prey density variability(Edelson, et. al., 1990; Bartoszek et. al., 2007). The critical trophic linkages that birds provide in food webs, their life history dependence on natural hydrological cycles and habitat make these organisms important indicator of ecosystem health (Bartoszek et. al., 2007). Lodge (2005) provides an example of one simplified food web matrix in a wetland that clearly illustrates the complexity of trophic linkages and the importance of birds as a top predator. VULTURES PANTHER ALLIGATOR WADING BIRDS, OTTER, SNAIL AIYENILE ANHINOA MINK I LIMPKIN BOBCAT")ri��� WATE /"LAROEMOUTHBASS. \, SNAKES ,r WARMOUTH, �-_-_-rdpv SPOTTED SUNFISH, SOFTSHEL YELLOW BULLHEAD RACCOON - I TURTLE rttPK3FRO F LORI BA GA: WHRE- COOT, MOSOUITOFISH, LARVAL 6 TAILED MOORHEN, GOLDEN TOPMINNOW, ADULT BLUEGILL REDEAR II DEER I PURPLE MARSH KILLIFISH. DRAGONFLIES SUNFISH GALLINULE BLUEFMI KILLIFISH Ali� 1 APPLE MARSH FLORIDA CRAYFISH OLIOOCHAETES. TADPOLES, SNAIL RABBIT, REDBELLY GRASS SHRIMP, FLAGFISH, A ROUND- TURTLE AMPHIPODS, SAILFIN MOLLY, TAILED SMALL LARVAL LEAST KILUFISH SEMINOLE M IN O MUSKRAT INSECTS ACROPH DETRITUS S J MACROPHYTES ACROPHUITS ASSOCIATED PERIPHYTON BACTERIAIFUNG Source: The Everglades Handbook: Understanding the Ecosystem, Lodge 2005 Standardized surveys are useful in monitoring bird populations as to estimate local densities, population trends and habitat preferences (Gregory, et. al., 2004; Ralph. et. al., 1995). Additionally Surveys provide a discrete measure of the avian assemblage through species identification, enumeration, and analysis to evaluate status and trends. September 5,2012 Pelican Bay Services Division Board Regular Session G 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 6 of 38 PROCEDURES 1.0 SCOPE AND APPLICATION This document sets forth the standard operating procedure (SOP) for proper avifaunal censusing. Deviations from this protocol due to conditions beyond the control of the observer must be approved by the field supervisor and accurately documented. This SOP describes procedures for 2 of the most commonly used bird survey techniques, line transect and fixed circular plot (a modification of the line transect technique that eliminates problems encountered trying to record data while constantly moving along a line (Burnham et. al., 1980)) with the understanding that each sampling method has an inherent sampling bias (Gregory, et. al.,2004; Reynolds, et. al., 1980). Choice of method used in a specific project is dependant upon individual project objectives and is usually determined by survey area size, habitat, and whether or not the objective is to estimate the number of birds or relative abundance. Both line transects and circular plot point counts although similar are better suited to particular situations and the strengths and weakness of each method should be compatible with project objectives (Gregory, et. al., 2004). A comparison of the 2 survey methods discussed in this SOP are detailed in Table 1. Table 1: Comparison of Bird Surveying Techniques Line Transect Survey Circular Plot(Point)Survey Higher variability in the survey rate Lower variability in the survey rate between and among observers between and among observers Surveys are conducted while constantly Eliminates problems encountered trying to moving record data while constantly moving along a line transect Harder to estimate distance while in motion Distance estimation is usually more precise Has more effect on bird activity since not May reduce observer disturbance of birds stationary Suits mobile species that can be flushed More readily detects uncommon species Census periods unfixed Fixed census periods Walking can have an adverse affect on the Greater probability of detecting birds high observers ability to detect canopy species in the canopy Terrain interferences, since negotiating Observers may have higher detection rates rough terrain or tall dense vegetation can decrease time actually looking for birds. Suits populations at lower densities and Can define more definitive statements more species poor concerning relationships between habitats variables and the abundance and occurrence of bird species(higher densities) Suits extensive, open, and uniform habitats Suits smaller areas or dense habitats Double counting is a minor issue Double counting can be a problem if the observer is not vigilant September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 7 of 38 161 II Sources: Ramsey and Scott, 1979;Reynolds et. al., 1980;Burnham et. al., 1980;Edwards et. al., 1981; and Gregory et. al.,2004. 1.1 Objectives The objective of this SOP is to establish survey performance standards to ensure the consistency in census technique(s) and for training purposes to ensure continuity in carrying out the required tasks for comparability of results. 1.2 Strategy Prior to embarking on a monitoring strategy several basic questions need to be answered to select the best possible project design(Spurr, 2005). 1) What bird species, habitat and precision are targeted by the project? What strategy best suits project objectives? (i.e. broad based random monitoring schemes are more likely to detect environmental problems and stratification will increase precision) 2) What survey method best suits project objectives?(i.e.point or transect) 3) What coverage is necessary to achieve statistical relevance? (i.e. # plots or transects;plot size or transect length;number of surveys, etc.) 2.0 EQUIPMENT AND SUPPLIES 2.1 General Field Equipment ❑ Bugspray ❑ Sunglasses ❑ Hat ❑ Rain Gear ❑ Drinking water ❑ Sunscreen ❑ Cellular Phone 2.2 Sampling Equipment ❑ Differential GPS Unit ❑ Watch ❑ Digital Camera(optional) ❑ Bird identification guide ❑ Binoculars ❑ Measurement devices such as tapes or rangefinders(if project applicable) September 5,2012 Pelican Bay Services Division Board Regular Session 1 6 I 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy A Page 8 of 38 2.3 Record Keeping/documentation supplies ❑ Standard Operating Procedures ❑ Project Protocols ❑ Field Data Sheets 3.0 QUALITY ASSURANCE 3.1 Quality Assurance Procedures Quality assurance and control (QA/QC) procedures are steps taken by staff to ensure that surveys are performed with the highest degree of accuracy and precision possible. Failure to follow these procedures may invalidate survey results. These procedures can be found in project QA Plans,Protocols and SOP's. 4.0 SURVEY POINTS INCLUDING PLOT OR TRANSECT LINE SELECTION AND SITE CHARACTERIZATION Survey point selection and/or transect locations are selected on the basis of individual project objectives. Points and plots or lines can be established based on using a random, stratified random or fixed system. Points or lines that are selected using the fixed system are usually based on the best professional judgment of the field sampling personnel. Factors that influence selection include: 1) habitat; 2) particular target species; 3) any prior knowledge of the site location and faunal components. The survey locations will be identified and characterized,and recorded by digital camera and differential GPS using appropriate datum. A written site description and hand drawn map will accompany the photographs. 4.1 Site Characterization Documentation A site characterization form will be filled out for each site specifying site ID and/or site number, survey locations, area description, sketch of the area illustrating general habitat characteristics and/or land marks, pictures, date of characterization and initialed by personnel conducting the characterization. All survey locations will be defined by Latitude and Longitude coordinates through GPS (WARS corrected). (See Appendix Al). 4.2 Survey Point Selection Guidelines If survey points are established the minimum distance between points should be at least 200m to reduce the possibility of double counting (Ralph, et. al., 1995). In selecting the distance between points it is important to attempt to keep the points as statistically independent as possible to minimize the probability of counting the same bird at two or more points. At times the survey area is not large enough to accommodate the number of points required to calculate a density estimate at a suitable confidence level. To correct this problem surveys could be performed twice daily. Since the two censuses would not be statistically independent of each other, an average density is calculated (Reynolds, et. , al. 1980). September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 9 of 38 161 5.0 SURVEY CENSUS PROCEDURES This section describes methods for 2 survey techniques. Determination of which technique is used is determined by individual project objectives. Regardless of which method is used no surveys will be performed during inclement weather since visual and audible acuity is diminished. Several assumptions are made in census methods: 1) all birds have an equal likelihood of occurring anywhere within the habitat being censused; 2). all birds seen or heard are in the same position they occupied when the observer appears, and that all birds that are actually in the area are bounded by the point of inflection are detected; 3) area limits are dictated by the observer's acuity (Reynolds et. al., 1980), 5.1 Line Transect Method 5.1a.Transect Establishment Transect lines are usually established along a predetermined route that has been chosen to achieve project specific objectives and usually to cross as many different habitats in the site(Gregory, et. al., 2004). Transects are clearly marked with start and end points and at various places along the route so that there is no chance of the observer straying from the established path. 5.1b Methods The observer travels along the predetermined route and records birds on either side of the path. The distance a bird is seen or heard from the transect line is documented as either an absolute measure, or in distance bands or belts as determined by the individual project protocol. Distances should be estimated perpendicular to the transect line since this is necessary to estimate bird densities. There are several methods that can be used to estimate perpendicular distance(Gregory, et. al., 2004)including: 1) Distance is estimated by the observer who has undergone periodic checks against known distances. 2) Intervals of 25 and 50 m are marked to aid the observer in distance estimation using marker posts or colored tape as observer aids. 3) Visually mark the position of a bird and use a measuring device such as a tape or a rangefinder to measure the perpendicular distance. 4) Observations can be plotted on maps and subsequently measured. 5) A sighting compass to estimate the angle C) ) between the transect line and a line from the observer to the bird. Use a measuring debice to measure the distance(d) from that point to the bird. The perpendicular distance is then calculated as d cos Weather conditions such as approximate air temperature,percentage cloud cover,and wind are also usually documented(project dependant). 5.2 Circular Plot Method 5.2a.Transect Establishment In the fixed circular plot method, points (stations) are established at equal intervals or scattered randomly (without overlap). Six stations are usually adequate to minimize the September 5,2012 Pelican Bay Services Division Board Regular Session 16 I 2 A 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 10 of 38 intraplot variation and characterize the bird community in heterogeneous habitats, while four should be sufficient for homogeneous habitats (Morrison et. al., 1981) provided the site area is large enough to accommodate the stations without overlap. Actual station numbers are soley dependant upon project objectives and the size of the site being studied. The area of each station encompasses a 50 m radius of approximately two acres (0.8 ha). Fifty meter radius plots are chosen as this is the average distance individuals can see with relative acuity. Center survey points are clearly marked and numbered. Intervals of 25 and 50 m from the center point are clearly marked to aid the observer in distance estimation. 5.2b Methods Upon arrival at a census point, approximately two minutes are allotted to allow the birds to become accustomed to the observers presence. The species, number of individuals, habitat and approximate distance from the observer are recorded for each observation. Birds are surveyed for ten minutes at each station, which is considered to be long enough to count all birds within the station, but short enough to minimize the probability of recording any individual bird more than once (Reynolds et. al., 1980). All birds seen or heard are recorded. Distances should be estimated perpendicular to the center point since this is necessary to estimate bird densities. There are several methods that can be used to estimate perpendicular distance(Gregory,et.al.,2004) including: 2) Distance is estimated by the observer who has undergone periodic checks against known distances. 6) Intervals of 25 and 50 m are marked to aid the observer in distance estimation using marker posts or colored tape as observer aids. 7) Visually mark the position of a bird and use a measuring device such as a tape or a rangefinder to measure the perpendicular distance. 8) Observations can be plotted on maps and subsequently measured. 9) A sighting compass to estimate the angle p ) between the transect line and a line from the observer to the bird. Use a measuring debice to measure the distance(d) from that point to the bird. The perpendicular distance is then calculated as d cos a Weather conditions such as approximate air temperature,percentage cloud cover, and wind are also usually documented(project dependant). 6.0 DOCUMENTATION PROCEDURES Thorough documentation of all surveys are vital to interpretation of results. All site documentation and bird census forms are placed in a bound notebook. If errors are made in any of these documents, cross out with a single line through the error and enter the correct information. The recorder will initial each sheet after it is completed. All documents will be reviewed for errors and omissions. September 5,2012 Pelican Bay Services Division Board Regular Session Tai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 11 of 38 .. 1 2A I\ 6.1 Bird Documentation Documentation will be tailored to meet the criteria specific for each method and individual project objects. This section describes general bird survey documentation. 6.1a Bird Survey Forms Bird survey forms will be filled out during every census event, specifying site ID, transect and/or station number, date, initials of the observer, start and end times, species, number observed, habitat, activity, sex,age,whether the bird(s)were seen, heard or both, perpendicular sighting distance, and if project specified the number of birds in a targeted area and weather conditions (See Appendix A2). If loose-leaf pages are used, each page must identify the project ID, survey date, and page _ of_ . Completed pages must be filed immediately in ring binders and a system must be in place to prevent the completed pages from being lost. 6.1b Field Notes Some projects require that field notes be kept in addition to regular survey forms to document incidental observations(See Appendix A3). 6.1c Document Control and Retention All project records are considered vital information and shall be retained in a secure area for a minimum of 5 years. References Bartoszek, I., D. Ceilley, J. Schmid, R. Schroeder, M. Schuman and K. Worley. 2007. Enhancing the Recovery of Threatened and Endangered Species in the South Florida Ecosystem through Aquatic Refugia. Technical Rpt for the U.S. Department of the Interior Fish and Wildlife Service. Conservancy of Southwest Florida. 111 pp. Burnham,K.P.,Anderson,D.R.,Laake,J. L. 1980. Estimation of density from line transect sampling of biological populations. Wildl. Monogr. 72. Campbell LH,Avery MI, Donald P,Evans AD, Green RE, Wilson JD 1997.A review of the indirect effects of pesticides on birds.JNCC Report No. 227.Peterborough, UK,Joint Nature Conservation Committee. Edelson, N.A. and Collopy, M.W. 1990. Foraging Ecology of Wading Birds Using and Altered Landscape in Central Florida. Pub.No. 04-039-087. University of Florida Department of Wildlife and Range Sciences. U.S. Department of Commerce. Springfield,VA. Edwards,D.K.,Dorsey, G.L., Crawford,J.A. 1981. A comparison of three avian census methods. Pp. 170-176 in Ralph,D.J. and J.M. Scott(eds). Estimating the numbers of terrestrial birds. Stud.Avian Biol. 6. ii September 5,2012 Pelican Bay Services Division Board Regular Session I 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K. orl ,Co servancy Page 12 of 38 Fuller RJ, Gregory RD, Gibbons DW,Marchant JH,Wilson JD,Baillie SR, Carter N 1995.Population declines and range contractions among lowland farmland birds in Britain. Conservation Biology 9: 1425-1441. Gregory R.D.,Gibbons D.W.,Donald P.F.,2004: Bird census and survey techniques. In: Sutherland W.J.,Newton I. et Green R.E. [eds.]:Bird Ecology and Conservation; a Handbook of Techniques. -Oxford University Press, Oxford: 17-56. Morrison,M.L.,Mannan,R.W.Dorsey,G.L. 1981. Effects of number of circular plots on estimates of avian density and species richness. Pp.405-408 in C.J.Ralph and J.M. Scott(eds.). Estimating the numbers of terrestrial birds. Stud.Avian Biol. 6. Ralph,C.J., Sauer,J.R.,Droege, S. 1995.Monitoring Bird Populations by Point Counts. Gen. Tech.Report PSW-GTR=149.Albany,CA: Pacific Southwest Research Station,Forest Service,U.S.Dept.of Agriculture. pp. 1-185. Ramsey,F.L. and J.M. Scott. 1979. Estimating population densities from variable circular plot surveys. Pp. 155-181 in R.M. Cormack,G.P.Patil,and D.S.Robson (eds.). Sampling biological populations. Stat. Ecol. Ser.,vol. 5. Int. Co-op.Publ. House,Fairland,MD. Reynolds,R.T.,J.M. Scott,and R.A.Nussbaum. 1980.A variable circular-plot method for estimating bird numbers.Condor 82: 309-313. Spurr,E.B.2005.Monitoring Populations in New Zealand: A Workshop to Assess the Feasability of a National Bird Population Monitoring Scheme.Landscape Research(28) 1-29. September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 13 of 38 161 2A I' Appendix A. Form Examples Al. General Site Characterization Form CSWF Project: STATION CHARACTERIZATION FORM Site/Station Photographed YES NO Site Sketch Comments: September 5,2012 Pelican Bay Services Division Board Regular Session c I‘ _ 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by orlg y,Conservanc Y P Y Y( Y Y Page 14 of 38 _ i - A2. Bird Survey Form (Example) C E E O C ■U- 11111111111111111111111111111111111111111011 °c w!:: i : N r r2 ----- -- y Z4 LL a ` " 111111 11111■• E CI E d A o m Z m v--�_RE • U U v G w --�-� ii o S B '--------M ---u I a830 ; iuiiu_••m . .■.�-��- -- or N 6- .--- ----PIE--------- - 1• ..111111111M111111111111 MEI sn a x--------- R d re o z O .• . 0_ 0 O o F a _ ___ 0 z co 47)! ful c 2 y. -;-� Cm ilIm °S,°� u Uil wj Y a Of G q � O pi C- r, 6«4—' m L $$ �e E O 4 eo LLU,-itg&'Ei0 LLOfO T:1 .,..— a Z l 011 p p p p R p 11 p u . n it I * p " NV 11 p a P H I O.,NMI 4.0,= M V IAN 2 L 7 ..(.1? W X 03 L OW C. T 3 H 2 $ 4 N E N September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 15 of 38 x A3. Field Data Form CSWF Field Data Form Site Number: Initials Date : Time Notes and Observations it September 5,2012 Pelican Bay Services Division Board Regular Session 1 V I 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conse y) Page 16 of 38 SOP CSWFL-301 FISH Sampling Techniques Fish assemblages are an integral component of water quality management programs, in that their importance is reflected in the aquatic use support sections of various environmental resource management plans. The critical trophic linkages that fish provide in food webs, their life history dependence on natural hydrological cycles, and their sensitivity to environmental perturbation make these organisms important indicators of ecological health (Stansly et. al., 1997). Fish also serve as indicators of water quality, hydroperiod, and habitat type (Kushlan, 1976, 1980; Kushlan and Lodge, 1974; Loftus and Kushlan, 1987; Dunson et. al., 1997; Bartoszek et. al., 2007). Lodge (2005) provides an example of one simplified food web matrix that clearly illustrates the complexity of trophic linkages and the importance of fishes. VULTURES ALLIGATOR I SNAIL PANTHER WADING BIRDS, OTTER, KITE JUVENILE BABY ANHINGA MINK LIMPKIN . _ � �"�rigi0 = WATER BOBCAT SNAKES LARWEMOUTHH, • � SPOTTED SUNFISH, —� YELLOW BULLHEAD RACCOON -� � (S�UnE� r PIG FROG y' � FLORIDA GAR AA ARE COOT MOSQU�ITOFISH, LARVAL TAILED I MOORHEN, GOLDEN TOPMINNOW ADULT ♦ BLUEGILL REDEAR DEER PURPLE MARSH KILLIFISH, DRAGONFLIES SUNFISH GALLINULE BLUEFE'KILLIFISH PIM_ --- APPLE I MARSH FLORIDA CRAYFISH OLIOOCHAETES. TADPOLES, SNAIL RABBIT, REDBELLY GRASS SHRIMP, FLAOFISH, ROUND- TURTLE AMPHIPODS, SAILFIN MOLLY, OL EMINE TAILED SMALL LARVAL LEAST KILUFISH S S MINO E MUSKRAT INSECTS MACROPHYTES DETRITUS& SEEDS/FRUITS P ASSOCIATED PERIPHYTON BACTERIA/FUNG Source: The Everglades Handbook: Understanding the Ecosystem, Lodge 2005 Standardized fish collection techniques are useful in obtaining a discrete measure of the fish assemblage through species identification, enumeration, and analysis using aggregated biological attributes or quantification. Fish surveys provide an objective measure of the condition of the fish assemblages within a specified waterbody to evaluate Istatus and trends(Barbour and Faulkner, 1999). September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 17 of 38 _ ie 161 A PROCEDURES 1.0 SCOPE AND APPLICATION This document sets forth the standard operating procedure(SOP)for the proper sampling of fish assemblages using a variety of methods.Deviations from this protocol due to conditions beyond the control of the sampler must be approved by the field supervisor and accurately documented. This SOP describes procedures for 5 different fish sampling methods including the use of electrofishing, seines,breder traps,trawling and hook and lines with the understanding that each sampling method has an inherent sampling bias(Sargent and Carlson, 1987). Choice of method used in a specific project is dependant upon individual project objectives and is usually determined by location,target species,purpose of collection and often by water wadeability and accessibility.A list of the common sampling techniques is detailed in Table 1. Table 1: Summary of Fish Sampling Techniques Technique Common Use Pros Cons Electrofishing Freshwater Efficient non-selective Cannot be used in method;usually brackish or saltwater; nonlethal;useful when requires extensive other methods cannot be training and safety used considerations Seines Shallow Waterbodies Usually nonlethal; Not effective in deep and Shorelines repaeatable;relatively water;not as effective inexpensive;easily over irregular substrates performed;can select or in areas that have different mesh sizes snags or heavily vegetated Breder Traps Shallow Waterbodies Nonlethal;repeatability; Targets only small and Shorelines relatively inexpensive; fishes;not as effective easily performed;useful in deep water in areas that are heavily vegetated or have snags Trawls Deep Water Non-selective method; Requires a boat;not usually non-lethal; useful in shallow effective in deep waters systems Angling Species Selective Inexpensive;useful in Not efficient;often adding to species lists or dependant upon operator if all other methods are experience;does not unsuccessful usually yield large sample numbers 1.1 Objectives The objective of this SOP is to establish sampling performance standards to ensure the consistency in capture technique(s)and for training purposes to ensure continuity in carrying out the required sampling and comparability of results. September 5,2012 Pelican Bay Services Division Board Regular Session 1 c,\ Bay 7ai.Clam Ba Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conserva� Page 18 of 38 2.0 EQUIPMENT AND SUPPLIES 2.1 Pre-Sampling Procedures ❑ Perform vehicle/boat maintenance and safety check if applicable ❑ Verify necessary equipment and supplies 2.2 BoatNehicle Supplies ❑ Fuel Supply ❑ Engine Oil ❑ Spare Parts Repair Kit ❑ Personal Floatation Devices ❑ First Aid Kit ❑ Required Boat Safety Equipment and Boat Registration ❑ Anchor 2.3 General Field Equipment ❑ Bugspray ❑ Sunglasses ❑ Hat ❑ Rain Gear ❑ Waders or Boots ❑ Drinking water ❑ Sunscreen ❑ Cellular Phone 2.4 Sampling Equipment ❑ Differential GPS Unit ❑ Digital Camera ❑ Seine net of target species mesh size(if project applicable) ❑ Electroshocker,Battery(if project applicable) ❑ Plexiglas Breder traps(if project applicable) ❑ Hook and line(if project applicable) ❑ Trawl nets(if project applicable) ❑ Fish identification guide 171 Field Datasheets September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 19 of 38 161 2A 11 in Collection Buckets ❑ Small dipping nets ❑ Ruler,calipers,measuring board ❑ Balance(if project applicable) 2.5 Collection Equipment This equipment is supplemental to Sampling Equipment and is applicable only if the project specifies collection and/or voucher specimens. ❑ Clean,nonmetallic cooler(no previous mercury contamination) ❑ Ice(double—bagged wet ice or blue ice packets) ❑ Disposable powder-free latex,vinyl,or PVC gloves ❑ Storage bags—clean,zip-type,non-vented, colorless polyethylene and/or sampling jars ❑ Waterproof sample labels ❑ Field Collection datasheets 2.6 Record Keeping/documentation supplies ❑ Equipment Check List(See Appendix Al) ❑ Standard Operating Procedures ❑ Project Protocols ❑ Scientific Collecting Permits(if applicable) ❑ Waterproof Pens ❑ Field Data Sheets and COC's(applicable to project) 3.0 QUALITY ASSURANCE 3.1 Quality Assurance Procedures Quality assurance and control(QA/QC)procedures are steps taken by staff to ensure that sampling and collection(if applicable)are performed with the highest degree of accuracy and precision possible. Failure to follow these procedures may invalidate the monitoring results. These procedures can be found in project QA Plans,Protocols and SOP's. 3.2 Equipment Quality Control This section describes calibration procedures for specific equipment that may or may not be included and therefore appropriate only if specified in individual project protocols. September 5,2012 Pelican Bay Services Division Board Regular Session 1 b I 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy Y P Y Y( Y Y Y \, , Page 20 of 38 3.2a Balance and/or Scale Balances and scales used in the field or laboratory must be calibrated prior to use with external weight at ranges appropriate to the samples. Calibration results will be recorded in a log or notebook(See Appendix A2). 3.2b Physical sical Water Quality Parameter Equipment All equipment used in the field or laboratory to measure physical parameters such as temperature, salinity,conductivity,dissolved oxygen,pH,turbidity,color,etc.must be calibrated prior to use following equipment manual directives and adhere to FDEP SOP (FT1000)General Field Testing and Measurement. Calibration results will be recorded in a log or notebook(Appendix A3). 4.0 SITE SELECTION AND CHARACTERIZATION Sites are selected primarily on the best professional judgment of the field sampling personnel.Factors that influence site selection include: 1)habitat preferences of target species;2)equipment being used;3)bottom conditions; 4)any prior knowledge of the site location and faunal components(QEA,2004). The site location(s)will be identified and characterized,and recorded by digital camera and differential GPS using appropriate datum. A written site description and hand drawn map will accompany the photographs. 4.1 Site Characterization Documentation A site characterization form will be filled out for each site specifying site ID and/or site number, site location, site description, sketch of site illustrating general habitat characteristics and/or land marks,pictures,date of characterization and initialed by personnel conducting the characterization.All sampling sites will be defined by Latitude and Longitude coordinates through GPS (WARS corrected). (See Appendix A4). 4.2 Sampling Site Selection Guidelines The sampling area should be away major tributaries,bridges,roads, and other obstacles. The area should be documented with GPS coordinates on the data sheet.Habitat assessment may or may not be warranted dependant on project objectives. 5.0 SAMPLING PROCEDURES This section describes methods for 5 different fish sampling techniques. Determination of which technique(s)are used is determined by individual project objectives. 5.1 Electrofishing 5.1a.Safety Field operators must be trained in electrofishing safety procedures and unit operation (manufacturer dependant)procedures prior to use of electroshock equipment.Each operator and accompanying team personnel must be insulated from the water and the electrodes by using chest waders and rubber gloves at all times when the equipment is operational.All dip nets or other equipment that is used concurrently with the shocker must have insulated handles.No unprotected part of the body should come in contact September 5,2012 Pelican Bay Services Division Board Regular Session Tai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) ■ Page 21 of 38 161 2A with the water while the unit is in use. It is recommended that at the very least 1 of the team members be certified in CPR(Barbour and Faulkner, 1999). 5.1b.Equipment Types 1) Backpack Electrofisher with anode and cathode leads mounted on a fiberglass pole or with one anode pole and a trailing cathode lead. Requires at least 2 staff: one operator and one person to collect stunned fish in a dip net or other appropriate device.Recommended for small streams or waterbodies. 2) Tote Barge Electrofisher with 2 hand held anode poles and a trailing cathode lead. Suitable for large rivers where two of the team's personnel are outfitted with an anode pole. 3) Shore Electrofisher has a shore based unit similar to Backpack Electrofisher except that the unit remains on shore. This type of electroshock uses higher power voltage and the personnel doing the sampling are often separated from the land source so the buddy system is advisable. 4) Boat Electrofisher has electrodes that are suspended from a boom usually at the bow. The boat must be operated at slow speed and one or two personnel should be stationed to retrieve stunned fish by dip nets or other suitable devices. 5.1d Methods 1) Personnel should wade upstream with dip netters behind or beside the electrode handler.A minimum of two people should advance upstream using a side to side or bank to bank shocking technique.All habitats within the reach should be covered in a single pass if at all possible. Shocking should only take place during optimal water clarity and flow to increase sampler efficiency to spot stunned fish. 2) Measure water conductivity and temperature using a calibrated meter(See Appendices A3 &A5 FDEP SOP FT1000,General Field Testing and Measurement guidelines)to determine appropriate voltage and amperage settings for the shocker(reference user manual). Set output to pulse to cut down on fish stress. 3) Stunned fish are collected in dip nets and held in buckets or live wells for subsequent species identification,measurement,weighting,enumeration and release or collection(project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated(project specific). 5.2 Seining 5.2a. Seine Nets Select the appropriate mesh size for targeted species and appropriate net length for sampling location.Net size is recommended to be typically 15-25% longer than the width and 25%higher than the depth of the reach. Seines are more effective if the water level is no higher than two-thirds the height of the net(Ogden,2001).Visually inspect nets for holes and mend as necessary. September 5,2012 Pelican Bay Services Division Board Regular Session 1 I 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservan ) Page 22 of 38 5.2b Sampling Site Selection Guidelines The sampling reach should be away major tributaries,bridges,roads, and other obstacles. This method is only appropriate in sites that are shallow and relatively free of debris otherwise the net will snag. The reaches limits should be documented with GPS coordinates on the data sheet.Habitat assessment may or may not be warranted dependant on project objectives. 5.2c Methods 1) Two personnel start together at the downstream edge of the reach and proceed to the upstream end of the reach. Best to keep the net in a half-moon configuration at a 45°angle,the lead line on the bottom,the pole ends touching the bottom and the floats on the top of the water. 2) Upon reaching the endpoint of the reach bring both pole ends of the net together and haul ashore. 3) Captured fish are collected and held in buckets or live wells for subsequent species identification,measurement,enumeration,weighing and release or collection(project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated(project specific). 4) Measure physical water quality parameters such as temperature, salinity, conductivity, dissolved oxygen and pH as specified in the project protocol using calibrated equipment and following FDEP SOP FT1000 General Field Testing and Measurement guidelines(See Appendices A3 &A5). 5.3 Breder Traps 53a. Sampling Site Selection Guidelines Fish traps should be placed so as to sample all available microhabitats and to maximize capture efficiency. Best used at shallow depths(<50cm)(Breder, 1960). The site should be documented with GPS coordinates on the data sheet. Habitat assessment may or may not be warranted dependant on project objectives. 5.3b Methods 1) Set 8 replicate clear plexiglas breder traps at the site,measure trap depth and leave submerged and undisturbed for 1 hour of soak time. 2) Measure physical water quality parameters such as temperature, salinity, conductivity,dissolved oxygen and pH if specified in the project protocol using calibrated equipment and following FDEP SOP FT1000 General Field Testing and Measurement guidelines(See Appendices A3 &A5). 3) Retrieve Breder Traps after 1 hour. 4) Captured fish are collected and held in buckets or live wells for subsequent species identification,measurement(total length), enumeration,weighing and release or collection(project specified).Only the first 30 fish of a given species are usually measured and the remainder enumerated(project specific). September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 23 of 38 + I� 161 2A 5.4 Trawling 5.4a.Sampling Site Selection Guidelines Recommended for benthic fish collection in oceanic environments or other large deep water habitats. Start and end points should be documented with GPS coordinates on the data sheet. Habitat assessment may or may not be warranted dependant on project • objectives. 5.4b Methods 1) The length of time trawling should not exceed 5 minutes from the time the trawl is on the bottom to the time that the net is pulled up. 2) Once the trawl net is brought on board,the contents are dumped into a large tray with flowing seawater. The animals should be sorted through immediately. 3) Animals that are not targeted should be immediately returned to the water at the same site they were collected. 4) Captured fish are collected and held in buckets or live wells for subsequent species identification,measurement(total length),enumeration,weighing and release or collection(project specified). Only the first 30 fish of a given species are usually measured and the remainder enumerated(project specific). 5.5 Hook and Line 5.5a. Sampling Site Selection Guidelines Sampling site selection is often based upon angler experience. This method is useful in supplementing species lists. Start and end times should be documented and site GPS coordinates recorded on the data sheet.Habitat assessment may or may not be warranted dependant on project objectives. 5.5b Methods 1) Fish will be captured using appropriate rods,reels, lures and line tensile strength for targeted fish species and location. 2) Captured fish are collected and held in buckets or live wells for subsequent species identification,measurement(total length),enumeration,weighing and release or collection(project specified). 6.0 COLLECTION PROCEDURES This section describes methods for fish collection if warranted by an individual project. This section also applies for catch and release projects if field identification can not be determined on site,prompting the necessity of collecting and transporting voucher specimens for identification by another qualified ichthyologist. September 5,2012 Pelican Bay Services Division Board Regular Session 1 b I 4 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservaq)! } P \k age 24 of 38 6.1 Methods 6.1a Specimens targeted for Contaminant Analysis The collected specimens(free of debris),targeted for contaminant analysis are placed in a labeled re-sealable bag containing ambient water and then placed in another re-sealable bag to avoid cross contamination particularly if samples are to be used for contaminant analysis. Samples are then placed on double-bagged ice and/or"Blue Ice"in a cooler for transport to the processing laboratory.Upon returning to the laboratory, samples are placed in the refrigerator/freezer(where the minimum and maximum temperatures are being monitored),until processed. In order to avoid possible deterioration or desiccation of sample,processing should occur no more than two weeks following collection(SFWMD, 2004). 6.1b Voucher Specimens Voucher specimens(free of debris)are to be placed in a clean labeled polypropylene or glass jar and preserved in ethanol or 10%formalin.Upon return to the laboratory, specimens should be appropriately stored for archiving or further identification(project specific). 7.0 DOCUMENTATION PROCEDURES Thorough documentation of all field sampling and collection is vital to interpretation of results. All sample identification, chain-of-custody records,receipts for sample forms, and field records are recorded and placed in a bound notebook. If errors are made in any of these documents, cross out with a single line through the error and enter the correct information. The collector will initial each sheet after it is completed. All field documentation and chain-of-custody sheets will be reviewed for errors and omissions. 7.1 Fish Documentation Documentation will be tailored to meet the criteria specific for each method and individual project objects. This section describes general fish sampling documentation. 7.1a Fish Sampling and/or Collection Forms Fish collection forms and/or field sampling sheets will be filled out during every collection event, specifying site ID and/or number,date, initials of samplers/collectors, start and end times,trap number or run number(method dependant), species captured/collected along with project specific details such as: total length,weight, number, sex,etc(project dependant). Other collection information that is dependant upon sampling method and project objectives could include type of sample(composite, subsample, individual or QC sample);weather conditions;physical water quality conditions during sampling;reach lengths;etc.(See Appendices A6a&A6b)If loose-leaf pages are used,each page must identify the project ID, sampling date,and page_of_. Completed pages must be filed immediately in ring binders and a system must be in place to prevent the completed pages from being lost. September 5,2012 Pelican Bay Services Division Board Regular Session 16 Tai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy Page 28 of 38 Appendix A.Form Examples The following appendix illustrates examples of a few of the forms referred to in this SOP. Al. Equipment Log Forms will follow this general format tailored to include project specific equipment dependant upon the type of sampling and whether or not specimen collection is required. CSWF Project: GENERAL FIELD EQUIPMENT CHECKLIST Clean Non-Metallic Coolers Ice(Double-Bagged Wet Ice or Blue Ice Packets) Disposable Powder-Free Latex Gloves, Vinyl or PVC Gloves Storage Bags(Clean,Ziploc, Non-Vented, Colorless) Dip Nets Seine Net<=3/16"Mesh Size for Prey Fish Plexiglas Breder Traps Fish Id Guide Rulers or Calipers (Other Measuring Device) Water-Proof Black Ink Pens Data Sheets &SOP COC's Field Data Sheets Station Characterization Form Map of Site Locations and GPS Camera Buckets DO and pH meter and Calibration Stds Weather Measuring Devices Comments: Date Initials pg of September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 27 of 38 161 2Atç Lodge, T.E.2005. The Everglades Handbook: Understanding the Ecosystem.2nd Edition. CRC Press.LLC. 302 pp. Loftus, W. F., and J. A. Kushlan. 1987 Freshwater fishes of southern Florida. Bulletin of the Florida State Museum Biological Sciences 31: 1-344. Ogden, 2001. Fish Collection by Seining or Electrofishing. Syracuse Research Coorporation,ESC.pp 1-7. Quality Environmental Analysis (QEA), LLC. 2004. Quality Assurance Plan For the Hudson River PCBs Site.Montvale,N.J. 1-63 pp. Sargent,W.B. and P. R.Carlson,Jr. 1987.The utility of Breder traps for sampling mangrove and high marsh fish assemblages. In: F.J.Webb(ed.).Proceedings of the 14th Annual Conference of Wetlands Restoration and Creation, 194-205. Hillsborough Community College,Tampa,FL. SFWMD.2004. Mercury Research and Monitoring Standard Operation Procedures. SFWMD-Hg-04 Mercury in Fish SOP. Water Quality Monitoring Division. Environmental Resource Assessment Department. South Florida Water Management District,West Palm Beach Florida. Stansly,P.A.,J.A. Gore,D.W. Ceilley,and M.B. Main. 1997. Inventory of Freshwater Macroinvertebrates for the South Florida Water Management District-Isolated Wetland Monitoring Program.Research Contract#C-7949, Technical Report of the South Florida Water Management District,West Palm Beach,FL. q September 5,2012 Pelican Bay Services Division Board Regular Session II 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by or ,Cbnservanc) Page 26 of 38 identification or voucher an identification log will be maintained indicating when a sample has been identified and by whom. All specimens will be maintained for at least three years after the conclusion of the study. 7.1e Chain of Custody(COC) Chain of custody of the samples will be maintained from the initiation of the sample collection until it is stored in proper preservatives in the laboratory. All individuals who have control of samples during collection, transportation, and handling, will sign a transmittal custody sheet using a waterproof writing implement on waterproof paper. The date and time of collection will be entered on each sheet and initialed by the donating and receiving parties(See Appendix A9). 7.1f Document Control and Retention All project records are considered vital information and shall be retained in a secure area for a minimum of 5 years. References Barbour,M.T. and Faulkner, C., 1999. Fish Protocols. In: Rapid Bioassessment Protocols for Use in Streams and Wadeable Rivers: Periphyton, Benthic Macroinvertebrates, and Fish Second Edition. EPA 841-B-99-002. Chapter 8 pp. 1-19. Bartoszek, I., D. Ceilley, J. Schmid, R. Schroeder, M. Schuman and K. Worley. 2007. Enhancing the Recovery of Threatened and Endangered Species in the South Florida Ecosystem through Aquatic Refugia. Technical Rpt for the U.S. Department of the Interior Fish and Wildlife Service. Conservancy of Southwest Florida. 111 pp. Breder, C.M. 1960.Design for a fish fry trap. Zoologica 45:155-160. Dunson, W. A., C. J. Paradise, and R. L. Van Fleet. 1997. Patterns of water chemistry on fish occurrence in wetlands of hydric pine flatwoods. Journal of Freshwater Ecology 12(4): 553-565. FDEP,2002. Standard Operating Procedures.http://www.dep.state.fl.us/labs/qa/ 2002sops.htm Kushlan, J. A. 1976. Environmental stability and fish community diversity. Ecology 57:821-825. Kushlan,J.A. 1980. Population fluctuations in Everglades fishes. Copeia 4:870-874. Kushlan, J. A. and T. E. Lodge. 1974. Ecological and distributional note on the freshwater fish of southern Florida. Florida Scientist. 37:110-128. September 5,2012 Pelican Bay Services Division Board Regular Session Tai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 25 of 38 161 2A 7.1b Sample Identification Label The following is a list of information that is generally included on sample labels for fish collected for processing purposes or voucher specimens: • • Project • Date collected • Site • Sample identification number • Species Other specifics may be included on labels dependant upon project protocols(See Appendix A7). The method of sample identification used depends on the type of sample collected. Sample data collected for specific infield analyses or measurements are recorded directly on field sheets or in bound field logbooks,since the samples are subsequently released, labeling is superfluous. 7.1c Field Notes Some projects require that field notes be kept in addition to other sampling and collection forms. The following is a list of information that could be included in a field log or note book(SFWMD,2004): • sample number • sampling station identification • date and time of sample collection • QC samples collected • description of the sample location • maps/sketches of sampling locations, if necessary • description of the sample • number of species and numbers of individuals collected • who collected the sample • how the sample was collected • diagrams of processes • sample collection equipment • field analytical equipment, and equipment utilized to make physical measurements shall be identified • calculations, results, and calibration data for field sampling, field analytical, and field physical measurement equipment • Weather conditions that may affect the sample (e.g., rain, extreme heat or cold, wind, etc.) 7.1d Sample Storage Containers will be labeled externally on the side of the container or ziploc bag. Samples will be checked in and recorded in a Sample Storage Log or Freezer Log(for samples to be stored frozen) that will include the following information: sample ID, date and time stored, personnel initials, comments and freezer number (if required) (See Appendices A8a & A8b). If the sample collected has been brought into the laboratory for September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy)A Page 29 of 38 2 I\ A2. Scale Calibration Log Forms will follow this general format tailored to include additional project specific information as calibration weights are subject to change dependant upon general weight of targeted species. CSWF Project: SCALE CALIBRATION LOG Scale Number Model Number Date Initials 3 g 6 g 50g 100g Comments p g _ of September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 30 of 38 1 6I a K A3. Water Quality Meter Calibration Sheet(FDEP FT1000 General Field Testing and Measurement Form) Forms will follow this general format tailored to meet specific meter requirements dictated by the equipment user manual. Form FD 9000-8: FIELD INSTRUMENT CALIBRATION RECORDS INSTRUMENT(MAKE/MODEL#) INSTRUMENT# PARAMETER: [check only one] ❑TEMPERATURE ❑CONDUCTIVITY ❑SALINITY ❑pH ❑ORP ❑TURBIDITY ❑RESIDUAL Cl ❑DO ❑OTHER STANDARDS: [Sped the type(s)of standards used for calibration, the origin of the standards, the standard values,and the date the standards were prepared or purchased] Standard A Standard B Standard C DATE TIME STD STD INSTRUMENT % CALIBRATED TYPE SAMPLER (yy/mm/dd) (hr:min) (A,B,C) VALUE RESPONSE DEV (YES,NO) CONT) INITIALS September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 31 of 38 161 2A I A4. General Site Characterization Form CSWF Project: STATION CHARACTERIZATION FORM Site/Station Photographed YES NO Site Sketch Comments: Date Initials pg of 1 6 1 2 \\ \ \ ) � z \ H / f f \ƒ / w H ea { » {) z \ / u) \ / \ 5 _ z /ƒ a u a z ± c C \ / / E ® - \ a § 2 a ® _§ b § / 6 $ = a : § / \ (-4 \ i /O ~ y > 0 Q » p 2 =LLJ f,.\\ H \/\ \ ± f < C,1 E p < j - \\ / Q } % \ co < _ 4522 a4 / z \\ \ \ � ® 4e g \) \ \ / \ \ a = « ® a / _ \ e _ » u CS Cf)CS H } \ \ / / < e \ CI ^ \ / pe \ \ \ + 2 = \ 7. o j \ u 7 - z z / / / \ \ •• z/ 0 Q j XP § / z \/ -Eii & - 2 j } / 3 2 � § z / / / ' H. \ 7 / / / ± U % CO y CO y � E- / / 5 a / ® 2 3 E September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 33 of 38 �. 6 2A I \ A6a. Fish Sampling and Data Form (Breder Trap Method Example) TF1E CONSERVANCY ot Aquatic field Sheet:Conservancy Filter Marsh Project Site ID YSI Calibrated by Date Water Temp(C) Field Crew Conductance(uS) Recorder DO(%) Start Time DO(mg/I) Finish Time ppt Relative Water Level Trap Depth(cm): 1 2 3 4 5 6 7 8 Trap# Species Size(mm) • • • September 5,2012 Pelican Bay Services Division Board Regular Session Tai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 34 of 38 161 2A 11 A6b. Example: Miscellaneous Sample Collection Form CSWF Project: Fish Field Data Sheet Site: Sampling Gear(circle one): Electroshock Seine DipNet Other(specify) Electrofish Pass Number(If Applicable) Seine Kick Number(If Applicable) Dipnet Sweep Number(If Applicable) Species Total Length Sex Number Voucher Comments (cm) (if known) of Fish Number (M or F) Counted Comments: Date: Initials _ Page of • September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 35 of 38 2 161 2) A7. Example of a Label CSWF Project Site ID Date Species September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 36 of 38 161 2 A J A8a. Example: Sample Storage Log CSWF Project : Miscellaneous Sample Storage Log Date Time Sample Site Type of Checked Checked Initials Stored or Stored or Number Sample In Out Removed Removed (X) (X) Page of September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 37 of 38 161 2A H A8b. Freezer Storage Log CSWF Project: FREEZER SAMPLE STORAGE LOG Freezer Number Sample ID Date Stored Time Stored Initials Comments Page__-_-- of September 5,2012 Pelican Bay Services Division Board Regular Session 7ai.Clam Bay Committee Report-Clam Bay bird and fish survey(submitted by K.Worley,Conservancy) Page 38 of 38 1 6 I 2 A. (-s■ A9. Example:Chain of Custody for Samples The Conservancy of Southwest Florida Environmental Science Division 1450 Merrrihue Drive Naples Florida 34109 Phone: Fax: Project: CHAIN OF CUSTODY Name(Recipient): Page of Company Name: Address: City/State/Zip: Phone: Fax: Sample# Site Type Date Time Comments SIGNATURES Date Time Released By: Received By: Relinquished To: Received By: September 5,2012 Pelican Bay Services Division Board Regular Session 7aii.Clam Bay Subcommittee Responsibilities 161 2A I CLAM BAY SUBCOMMITTEE RESPONSIBILITIES OBJECTIVES • Monitor terms and conditions specified by the Pelican Bay Services Division's active Clam Bay permits authorizing Clam Bay Restoration and Long Term Management/Clam Bay Eco- restoration work located in the Clam Bay Natural Resource Protection Area(NRPA)/tidal Clam Bay estuary • Monitor any conditions that would impact the Clam Bay NRPA • Make recommendations to the Pelican Bay Services Division Board ACTIVE PERMITS FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION(FDEP) CONSOLIDATED ENVIRONMENTAL RESOURCE PERMIT AND STATE-OWNED SUBMERGED LANDS AUTHORIZATION PERMITTEE Collier County BOCC—Pelican Bay Services Division PERMIT NO. 11-0128463-005 ISSUE DATE December 17,2010 EXPIRES December 17, 2015 PROJECT DESCRIPTION CLAM BAY RESTORATION AND LONG TERM MANAGEMENT The FDEP permit provides authorization to continue to perform maintenance activities over a five- year timeframe to improve the hydrodynamics of the Clam Bay ecosystem that were originally permitted by permit number 11-0128463-001-JC and specified by the 1998 Clam Bay Restoration and Management Plan(CBRMP). PERMITTED ACTIVITIES • Manual cleaning on an as needed basis of the interior flushing channels to maintain design depths • Maintenance of a created network of small flushing channels within the mangrove forest • Periodic mangrove trimming along canoe trail, berm, and boardwalks to maintain canoe and kayak access,pedestrian access, and access to storm water areas PROJECT LOCATION Submerged lands owned by the State of Florida in the Clam Bay Natural Resource Protection Area (NRPA)within Clam Bay, a Class II waters not approved for shellfish harvesting GENERAL CONDITIONS/GENERAL CONSENT CONDITIONS Permitted activities shall be conducted in accordance with specific and general conditions, consistent with Florida Statues, implemented as specified in the plans, specifications, and performance criteria authorized by the permit and only valid for the specified activity or us e. Any deviation from permitted activities and conditions constitutes violation of permit and may result in suspension/revocation of sovereignty submerged land use. Page 1 of 3 from Oct.5,2011 Pelican Bay Services Division Board Regular Session September 5,2012 Pelican Bay Services Division Board Regular Session s, 7aii.Clam Bay Subcommittee Responsibilities 1 6 1 CLAM BAY SUBCOMMITTEE RESPONSIBILITIES SPECIFIC CONDITIONS-PRE-CONSTRUCTION • Identify qualified biologist/wetland scientist (Tim Hall) familiar with the ecosystems of Florida to serve as the supervising scientist overseeing the biological components of the restoration project • Submit all required certifications,monitoring reports, and notifications to FDEP , • The project operation shall comply with applicable State Water Quality Standards • If unforeseen impacts to adjacent waters occur, or complications preventing permit compliance, work shall cease and agency notified • Install and maintain turbidity barriers at all locations where it is possible to transfer suspended solids into surface water SPECIFIC CONDITIONS-CONSTRUCTION ACTIVITIES • All work is to be conducted by hand • Access to flushing channels shall be accomplished by small boat or on foot • All mangrove trimming activities are to be supervised by identified qualified biologist • All mangrove trimming shall be done on an as needed basis to maintain access through existing canoe trail or boardwalks pursuant to Florida Statutes • Disperse all cleared natural materials along channel cuts, mulch for reuse, or di spose of in uplands • Remove all Florida Exotic Pest Plan Council Category 1 and Category 2 exotic and invasive vegetation from the Clam Bay NRPA and maintain in perpetuity in accordance with the 1998 CBRMP SPECIFIC CONDITIONS-WATER QUALITY MONITORING • In accordance with State of Florida standards, implement a long-term water quality monitoring and reporting program • If data shows a correlation between elevated nutrient levels and fertilization schedule, prepare a remediation plan SPECIFIC CONDITIONS-BIOLOGICAL MONITORING • Take annual aerial color photographs of the Clam Bay ecosystem • Conduct ground-truth activities to survey areas of concern including areas of widespread dead and dying mangroves, and areas in Inner, Upper and Outer Clam Bays receiving water discharge from uplands • Submit annual biological monitoring reports that analyze data and make recommendations concerning the impacts permitted activities have had on the Clam Bay system SPECIFIC CONDITIONS-MANATEE AND MARINE TURTLE CONDITIONS • Advise all personnel associated with the project about the presence of marine turtles, manatees, speed zones and civil and criminal penalties for harming protected species • Operate vessels at"Idle Speed/No Wake"at all times • Monitor turbidity barriers to avoid entanglement/entrapment/impede movement of protected species • Report collision/injury of marine turtle or manatee immediately to Florida Fish and Wildlife Conservation Commission(FFWCC) • Prior to and during in water project activities, post temporary specified marine signage and remove when project is complete Page 2 of 3 from Oct.5,2011 Pelican Bay Services Division Board Regular Session - f • September 5,2012 Pelican Bay Services Division Board Regular Ses •on 2 • 7aii.-Clam Bay Subcommittee Responsibilities 2 CLAM BAY SUBCOMMITTEE RESPONSIBILITIES UNITED STATES ARMY CORP OF ENGINEERS(USACE) CLAM BAY ECO-RESTORATION WORK PERMITTEE Collier County/Pelican Bay Services Division PERMIT NO. SAJ-1996-02789(IP-LAE) ISSUE DATE February 8,2011 EXPIRES February 8,2021 PROJECT DESCRIPTION CLAM BAY ECO-RESTORATION WORK The permit provides authorization to conduct periodic ecological maintenance activities that would continue ecological restoration work that was conducted as part of the 1998 Clam Bay Restoration and Management Plan to improve flushing and eliminate water ponding and resulted in successful restoration of mangrove habitat. PERMITTED ACTIVITIES • Manual clearing of existing hand-dug channel cuts using round-point shovels/machetes • Creation of additional hand-dug channel cuts; • Mangrove trimming and vegetation/debris removal PROJECT LOCATION The work area consists of a network of hand-dug channel cuts of various widths within the tidal Clam Bay estuary from the south, where Clam Pass Park begins at Seagate Drive, one-half mile west of U.S. 41. The site extends north for three miles from the northern limit of Clam Pass Park to the boat ramp immediately southwest of the intersection at Wiggins Pass and Vanderbilt Beach Road. Site access is by foot from upland areas, or via small vessels, and work area is generally at or above the Mean High Water(MHW) line in waters characterized as having a maximum depth of 18 inches. LATITUDE &LONGITUDE SITE COORDINATES Northern Limit: Latitude 26.247024 N; Longitude 81.818878 W Southern Limit: Latitude 26.214063 N;Longitude 81.814505 W GENERAL CONDITIONS Activity authorized by the permit must be conducted in accordance with terms,conditions,applicable United States Code, Attachments 1, 2, 3, 4, and 5, and complete by February 8,2021,ore xtension requested. Authorization is limited in scope and liability, and may be reevaluated at any time, resulting in suspension, modification or revocation of permit,requiring corrective measures. SPECIAL CONDITIONS • Submit required documentation/correspondence to the Reporting Address • Provide notification to Corps of date of commencement of authorized work • Comply with"Standard Manatee Conditions for In-Water Work" • Comply with"Sea Turtle and Smalltooth Sawfish Construction Conditions" • Comply with"Assurance of Navigation and Maintenance"requirements • Comply with"Regulatory Agency Changes"permit modification requirements • "Work Methodology" limited to manual clearing methods using hand tools • Submit"Self-Certification Statement of Compliance" Page 3 of 3 from Oct.5,2011 Pelican Bay Services Division Board Regular Session September 5,2012 Pelican Bay Services Division Board Regular Session 7aii. Landscape Water Management Subcommittee Responsibilities 1 6 1 2 A r LANDSCAPE & WATER MANAGEMENT SUBCOMMITTEE RESPONSIBILITIES OBJECTIVES • Monitor conditions/methods used to manage water quality in areas of Pelican Bay east of the berm • Monitor and implement landscaping best management practices (BMP)within Pelican Bay • Raise awareness/provide educational outreach/develop ways to implement landscaping BMP communitywide • Make recommendations to Pelican Bay Services Division Board Page 1 from Oct.5,2011 Pelican Bay Services Division Board Regular Session 161 2W • 1 6 1 p A I c ,--,. ,.., 41;4.6.-.- -- ,-3 ..._.-,4 ■ . .,.. E. ... ____-=1,--a— _. _ 1- 1 . - — 11111111111111111111E- ......_.;..7. - , - "' •X',( , ......: -4, • , . ,,, °.-• I 1 4,,,, ot„„;;; -- .• ,...., .1 :.1,..-,,,,...- _............- ..-------- I' ....$ , . -," 0,.° 1ro n---, ,,,e;•:. f,4 ',.:". 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Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 1 of 18 161 2 From: J<eith Dallas, To: ResnickLisa Subject: Fwd:Clam Bay Markers Date: Thursday,August 30,2012 4:34:07 PM Lisa, Please see that all Board members receive a copy of this. Also you may want to somehow post on the PBSD web sight. Keith Begin forwarded message: From: McAlpinGary <GaryMcAlpin@colliergov.net> Subject: Clam Bay Markers Date: August 28, 2012 4:52:06 PM EDT To: "Linda.A.Ell(gott @usace.army.mil" <Linda.A.Elligott@usace.army.mil>, James Hoppensteadt<jimh @pelicanbay.org>, "Feldhaus, Stephen" <sf @feldhauslaw.com>, 'Keith Dallas' <keithjdallas@gmail.com>, "'noreenmurray@comcast.net"' <noreenmurray @comcast.net>, LorenzWilliam <WilliamLorenzacolliergov.net>, CasalanguidaNick <NickCasalanguida ancolliergov.net>, OchsLeo <LeoOchs @colliergov.net>, "soreysan @comcast.net" <soreysan@comcast.net>, 'Mike Bauer' <mbauer(@naplesgov.com> All, After almost 5 years of community discussion, permitting and hard work the Clam Bay Markers are installed. By copy of this memo, I am notifying the USACE that the marking requirement of the expired 1998 permit is now completed. I am asking Linda Elligott to notify all required and or appropriate parties in USACE-Ft. Myers and USACE-Jax that the work is completed. As part of the previous agreement, the cost for these markers and their maintenance was to be equally shared by Collier County, the City of Naples and The pelican Bay Foundation. The total cost was approximately $25,000. Invoices will be sent out in the near future. Gary McAlpin Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers 1\ - Page 2of18 1 6 1 2 A ..,,,,„„,,,,,;,„„ _ ... ,_ .....,1 . , . ,,, _. . .A. • r t r• Y ,.-; 4k.' '1'"i s" .--,:-...liv...;,74-1,711*- t..,4,...:,*;:c. s i am„y * t � x J ' y i ' t �z NO {s y Y ~ guy, n - _ - September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers I r Page 3 of 18 1 k g 3 ss a a r a s _ September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 4 of 18 \\. x . � 161: _— . IR A ._. ,.,_, . •• ..,„...,...pia,, .. ..„. __. , 1,,„„,., . v»4.°'i /. ' . b .<A M ` Yq"o-; .9 1 4 4,44 .,;;001411"4: % 44 i __„ ! — ' rr '-':•.. „•,. —„•• •„I.t ..,• :,, „ . „ .: •. , ,,.., , ,,, a .-i; a �+ • ,. 4 . :' .' "1M'�, �'''�.. ∎''§ 2 A '4 fS to '”i • .; s r{;["�' }F3f`^ ' mow, r_ £ , s`.° ',# 74y.-.T "'R 2�'R'`` R.r `,"t a i S p'' .,...4,--,,;,.. ' ! t%4°- _jTC ' �• x Y g 1y, '',".4-::::*41?",;":,-' ;NW.!-'f.-..:.4._elit-44,,,,,,...! ,.. ..,..!r 4 .. .,,,,,-.7. ,.. , ., , il. �y p4 3n t , September 5,2012 Pelican Bay Services Division Board Regular Session I) 11. Miscellaneous Correspondence from Gary McAlpin re:Clam Bay Markers Page 5 of 18 161 2A ',$)r. ti r v ,. ski a-. ;'7:. 1::' .._ ^wa.» .« dz. c �. s < It ''' VS t. September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 6 of 18 161 2A �: , f -- \\ . - .., ft £R j r a b . MA j , . ,,,. ‘44........,-.. ..-am eLAM PASS, S- r x v g ," .- 4 _ # e CLAM PASS-CAUTION s }, m .ffi t sixxv I Y ^a 9 x t{ Y.. i� ' r4, • ys3y Y. py September 1. Miscellan 5,2012 Pelican Bay Services Division Board Regular Session 16 1eous Correspondence-from Gary McAolpin re:Clam Bay Markers Page 7 of 18 It.....„. , .... , tie. N {---,::.1.--i- y '° C F. _ '.ar a ':-.11,44,!4::„,..!; �° i t � g ,. ''''''Sr''' . : .` �_ f _w, e�s' �"` 'i a�,�,r: f $ P+ M - • 549E y` s • p 1 r , "s r �m g a te« '. ,.� ke , r.,.. � September 5,2012 Pelican Bay Sery ices Division Board Regular Session 11. 161 2A Miscellaneous Correspondence from Gary MA Pi re:Clam Bay Markers Page8of18 \( :..e y..< . � �A r r. i !.... . a� ,q S ?n .I September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 9 of 18 I a +ate, 1),r,..f 'C.,r # �'' b. °:, �'r ♦.,�' ' ..yq�..,:s �b:ra,'" ,�, a* , �,`, ' , '*,., o F� ''',..;74.:',- r".. t '° ..€9 ip.` 'f^ i Lh ` R+ fl it # ....`'.•c ' 4'.1 1.--t,',.,.-,---��� ` � ,WYt� a � ,, �.....',1,.. t..-,..,0 " ,�,:.A ,t.--:- " �� `+ ,4t�� '� k' i��`s .a, y�� a J '.,.:w y. '+C '� ..,f$ i. •.. ' +I`LL 4,.�. 1 `' x,'.,e, �,..`'� a ,....:e.'rr w , .....'..--,° ' �"'� K`! ;"x" ^t a'. k .a ,,r�1 �A.�y'; ,t,x" s .• �' '6x �, . ,y:+ :',,IL--.'`,";:,...,..it-,7 r ''1..� ,�-. a •�r'e,. s. a � t t! 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It.'r }�� !A, y swy . •'- ,F 44. cr:„... th . ,_ , ne .„ ... . ' (t''� > " /4:-!'"V _ ' .• : :' - ' ' ' ' .. ,4 t .. . . , L P t .mow:.— — ! September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 12 of 18 r( . yam . Y sot L s September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary Ml; re:Clam Bay Markers 2 A ....,,,--‘t,"!":444. Page 13 of 18 I � f, 161 floc''',.-°-,,,, , ''' , x 5f "r .` ',<` „, x t . e < ,,,y+" 41, -"-_-: ..;iiv..$4'.-' ° ' ,),,i4,''''',. . . ---, _,,A--,, _%•.; ,.s....s: , '.-,40...,14.-4.4,4;.:- :-' „,,.,',1 It...'"--' ,i.,:-'0'..'...'s" 1 , �� . 4.-1 ....:s.,_ . ... ...,:, . ...... - --,...„- ,..,,,1 ,. , ,.... ... ..:„ 1 , v v T. it .„.__. _ . . ......, ... 4,,, .„. t...,,,, ,,„,q .,._..... . ,.. a _�. g '•!� .a, �tr r,t it v .,...4 , $1aa x v , k a4 m y x f, i = °� -;...,,,,,r=,,:.--.. ,k, � 4s: - r �,a . �!��. ,t t z: .� txgt. R �,'r ,,. s} ;1..„- � � .- (y tai .. t". .kltr'�tt3ti" .: �n sv „.:at.` t' sd s y"y F �y - 4 , x y � �* "*e' fir. .*..771,yy���" .. ` . . +^ ~ � j.. g ` xL,.,' , , � W }� r ∎4C i' ° ATM' . } •�g- k�. @ +1O'- •� ry x3 '' ::**"'7.- ties � °5,? 'i S f .'� $' �.L .�,`,�";o: /_"�. ��1.k. ' �' 's t rx �+a � 3 r a�x.. �f ' s -� x x x _ } .� . m • x ■ �T k e'' 'ri' „mom` ; f • September 5,2012 Pelican Bay Services Division Board Regular Session , 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 14 of 18 A S _ . p` • sip z ' '� .' r'.t F,, ,. ttr � s " � ° x E .; ✓ n * . m' . j f &Mfy.4i''l� b. . fiea ... l -+T ,iir �s � s Z• ° 4'e e- t -,t tf ` . .* 3 � , T` "' : F 3 ' AM PAS. A , • • %ref,, , .are.„..- I r f lor _.. r� '� , / ( VPASS 4 4 0 4 41 .,- V - t xb Y T‘', ..--/ 0 ' ,riii .'-, r illit r„ ne 1\ \,,,,,,,,,s, 140,p,, P 0 ." ° '' Alit ..itc- ._ , 16 '4 Y.0...,,, ...„. ..... . ..,..., ,. , . - .. - try,•' September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Marker Page 15 of 18 16 1 af, 4 r s'* • _4! ., cF° r. , i 3 eee 4. 4 y4.a yY�+ 1 p. ' September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers 1 Page 16 of 18 ( . 1 , s 6 2A J fit,, ; I • 1 =r , ,s I 1 Y, t • y 1 I ,, ii F�IA 4r ids= a tt #4 l t e , 1' �' S k = -,� ), 4 r a 1 f= Y 1 e.1 r,1 ,t 00 ' , - aka'n` r•••.•••••."*.'...".. . = ,' °I ,,, '�ef� `'.. y p ,,I Yi: 47 ', ikkolk.e ,,,, .. ,.. , :1 i *1 t. jay 4 r at f vF I ' S . r' f 4 , 1 , t j 11 ' = 1�, ' i ref it . I • '4 i` t 4. . , 4< ,' I I 4-' f 1 # ' s t ki a kE ! 6 ',r- IFs } .30',41, k ' * �, t „ _ a `,j k }i_ y Tj J September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 17 of 18 �I • . ,,„„,„,„:„..,,,,„„,„„„,,,,„,..,,,..........„, ..„,„......„......„.......„.„.„„.,,,s,,,,,,,,........„.......„„„...........„.,. ,.,.,,,.„,, ,,..., i�`N�zaB '? d"�,� t=*Wn�',"'$>x' +�" -,,,,.,9,,-,-:.,,,-,,,.s„'+his § � 3 52' } t o - 2 F [ ,.. s y;p E � � kr ? �.+' q d .* y 'L% '10. ;x \ +a $ CAUTION , y W r 3i . NOAC a aria Y aa.r a re a aye Y Y"y',aSa.YYe s� A at yS ad\ a t 'Kw., . � x September 5,2012 Pelican Bay Services Division Board Regular Session 11. Miscellaneous Correspondence-from Gary McAlpin re:Clam Bay Markers Page 18 of 18 16 I �'./'mow w - \� i t r 'I 161 2A NaRRWM SEP 4 4 L'ul1 PELICAN BAY SERVICES DIVISION Municipal Service Taxing and Benefit Unit BY: NOTICE OF PUBLIC MEETING MONDAY, SEPTEMBER 24, 2012 THE AD-HOC COMMITTEE TO DEVELOP AN APPROACH FOR STUDYING PATHWAYS & TREES OF THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET IN REGULAR SESSION, MONDAY, SEPTEMBER 24 AT 3:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 Fiala 1/ AGENDA Hiller �y✓ Henning -( The agenda includes, but is not limited: Coyle ✓• Colette 1- 1. Roll Call 2. Discussion of draft approach for studying pathways and trees 3. Audience Comments 4. Decision on approach for studying pathways and trees to recommend to full Board (at October 3 Board Regular Session) 5. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICAN BAYSERVICESDIVISION.N ET. Misc. Corres: Date: N\\VMV71., Item#.\L4' .1LW\\ 9/14/2012 3:19:45 PM Copies to: f September 24,2012 Ad-Hoc Committee to Develop an Approach for Studying Pathways&Trees of the Pelican Bay Services Division Board 2. Discussion of draft approach for studying pathways and trees"PBSD Pathways Project Draft 6.3" PBSD PATHWAYS PROJECT DRAFT 6.3 161 2A I( Purpose To provide the basis for an informed PBSD decision for community pathways and long-term tree canopy enhancements along Pelican Bay Blvd. Public Participation The entire project will be designed to encourage public participation.As each phase of analysis is developed,the process and results of analysis will be presented in open town hall type meetings that encourage public questions and comments. The final recommendations will only be developed after the analysis phase is completed, and will be based on the consensus of the community's reactions. Step 1: Select Experts - Engineer; and - Certified Arborist (details regarding possible ways to choose the arborist will be discussed at the September 24 Committee meeting) Step 2: Experts' Assignment - Evaluate selected and representative large trees along length of Pelican Bay Boulevard to determine tree health and remaining lifetime,using 10-15 trees in 2 sections: o The Commons to North Tram Station,and o Northeast of North Tram Station to US 41 - Evaluate impact of various root barriers and pathway widths on selected and representative nearby trees in the above sections, for the following scenarios: o Existing 5-foot pathway o 6-foot pathway o 8-foot pathway - Evaluate impact to selected trees of County's recent asphalt overlay - Evaluate cost and impact to trees of using alternative materials to construct pathways: o Asphalt o Concrete - Produce written analysis documenting the above work that is specific, complete, and that can be understood by the community and PBSD Board Step 3: PBSD Board's Assignment - Conduct a statistically sound resident survey regarding: o Frequency of use of pathways for walking,jogging,and biking o Frequency of use of Blvd. for biking o Determine preference for marking Blvd. for bicycle lanes: • Keep Blvd. as is; or • Restripe with one 12-foot lane for vehicles; and one 12-foot lane dedicated to bicycles; or • Restripe with one 12-foot lane for vehicles only; and one 12-foot lane to be shared by both vehicles and bicycles (Sharrow); or • Restripe with two 10-foot lanes for vehicles; and one 4-foot lane for bicycles - Have staff revisit County practice and codes for pathways and bicycle usage Page 1 of 2 September 24,2012 Ad-Hoc Committee to Develop an Approach for Studying Pathways&Trees of the Pelican Bay Services Division Board 2. Discussion of draft approach for studying pathways and trees"PBSD Pathways Project Draft 6.3" PBSD PATHWAYS PROJECT DRAFT 6.3 161 2A 11 Step 4: Develop Recommended Approach - Board and staff will recommend a comprehensive approach to be used for pathways and tree canopy along Pelican Bay Blvd, including: o Type of root barriers o Pathway widths o Pathway materials o Recommended changes to the tree canopy - The recommendations will also incorporate estimated cost to implement and general implementation schedule - Report will be broadly disseminated to the community and discussed at public town hall session during season Step 5: Board Makes Final Decision Regarding: - Type, width, and placement of pathways and tree canopy - Bicycle markings for Blvd. - Possible timing - Actual vote to occur in season, after specifics have been broadly disseminated to the community Revised 9/14/2012 3:06:15 PM KJD& LRJ Page 2 of 2 • • September 24,2012 Ad-Hoc Committee to Develop an Approach for Studying Pathways&Trees of the Pelican Bay Services Division Board 3. Audience Comments-Comments by Eileen laizzo Page 1 of 1 1.1 6 1 it ResnickLisa From: Eileen laizzo [eileensnotes @yahoo.com] Sent: Monday, September 17, 2012 12:30 PM To: ResnickLisa Cc: PBPOA @pbpropertyowners.org Subject: Bromeliads-Continued and another observation Follow Up Flag: Follow up Flag Status: Flagged I just returned from driving down Pelican Bay Blvd. and noticed the number of the bromeliad plants that already have needed to have their leaves trimmed. What is natural or beautiful about flat cut tips on a leaf. Such bad planning. And....what happened to the concept of minimalizing maintenence by removing grass? It seems there are more landscape workers on the property than ever! Another observation -having just driven down PB Blvd. during a downpour and experiencing road flooding, has the pathwalk committee given any thought to wider pathwalks causing more rainwater runoff. As happens in any urban area where "sidewalks" aka "pathwalks" or any hard surface dominates, flooding follows. Can this issue be included on the Sept 24th Ad Hoc meeting? Thank you Eileen laizzo Eileen