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PBSD MSTBU Minutes 05/02/2012 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION MEETING MINUTES WEDNESDAY,MAY 2,2012 LET IT BE REMEMBERED that the Pelican Bay Services Division Board met in Regular Session on Wednesday,May 2,2012 at 1:00 PM at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,Florida.The following members were present: Pelican Bay Services Division Board rECIERVE! Keith J.Dallas,Chairman Susan O'Brien Tom Cravens,Vice Chairman Dave Trecker John P.Chandler Mary Anne Womble Geoffrey S.Gibson John Baron John Iaizzo Hunter H.Hansen absent BY: Michael Levy Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary Also Present Susan Boland,President,Pelican Bay Property Owners Association Jim Carr,P.E.,Agnoli,Barber,&Brundage,Inc. Kevin Carter,Field Manager,Dorrill Management Group Ellin Goetz,Fellow,American Society of Landscape Architects,Goetz+Stropes Landscape Architects,Inc. Tim Hall,Senior Ecologist&Principal,Turrell,Hall&Associates,Inc. Ralph B.Jimison,Certified Arborist / Bill Oliver,P.E.,P.T.O.E.,Senior Vice President,Tindale-Oliver&Associates,Inc. 1a ✓ Approximately 50 attendees Hiller REVISED AGENDA Henning £; 1. Pledge of Allegiance Coyle 2. Roll Call Colette --- 3. Agenda Approval 4. Approval of Meeting Minutes a. April 11,2012 Pelican Bay Services Division Board Regular Session b. April 16,2012 Budget Subcommittee 5. Budget Subcommittee recommendation that full Board review; and vote to approve the Proposed Fiscal Year 2013 Budget(Levy) 6. Administrator's Report a. Crosswalks Misc. Cores: i. Uniform Traffic Standards ii. Bateman Contract Update Date: 91 i t I 12 b. Pathways i. Arborist's second opinion report and recommendation Item#: I(-97--'2. I�/ ii. County's plans to"overlay"Pelican Bay Boulevard pathways 7. Adjourn Copies to: ROLL CALL With the exception of Mr.Hansen,all members were present. AGENDA APPROVAL Vice Chairman Cravens made a motion,second by Dr. Trecker to approve the agenda as amended: 1)Move item"...vote to approve Proposed FY 2013 Budget(Levy)"to follow approval of meeting minutes;2)add North Pointe crossing(Chandler)to crosswalks discussion;and 3)add New Business "Potential Community Survey(Chandler)". The Board voted unanimously in favor and the motion was passed. 8550 Pelican Bay Services Division Board Regular Session Minutes May 2, 2012 APPROVAL OF APRIL 11,2012 REGULAR SESSION MINUTES Vice Chairman Cravens made a motion,second by Mr.Levy to approve the April 11 Regular Session minutes as amended:1)Page 8546:identify San Marino and North Tram station crossings;and 2) Page 8549: "...berm... erosion observed along east and west sides..." The Board voted unanimously in avor and the motion was ,assed. APPROVAL OF APRIL 16,2012 BUDGET SUBCOMMITTEE MEETING MINUTES Vice Chairman Cravens made a motion, second by Mr. Chandler to approve the April 16 Budget Subcommittee meeting minutes as presented. The Board voted unanimously in favor and the motion was passed. REVIEW AND APPROVAL OF PROPOSED FISCAL YEAR 2013 BUDGET(LEVY) Vice Chairman Cravens made a motion, second by Mr. Chandler to approve the Budget Subcommittee's recommendation to approve the Proposed Fiscal Year 2013 Budget as presented by Budget Subcommittee Chairman Levy. The Board voted unanimously in favor and the motion was Passed ADMINISTRATOR'S REPORT CROSSWALKS BATEMAN CONTRACT UPDATE Mr. Dorrill reported the County Attorney initially opined that the Bateman contract would need Board of County Commissioners authorization before moving forward with the two additional crosswalk projects planned for this summer on Pelican Bay Boulevard at the intersections of North Pointe Drive and Myra Janco Daniels Boulevard. Upon realization that the original Bateman contract approved by the Board of County Commissioners in 2011 included these additional locations,the County Attorney determined that no further authorization was necessary UNIFORM TRAFFIC STANDARDS Mr. Dorrill introduced two engineers invited to speak about uniform traffic standards and address residents' concerns about safety and noise that resonated from vehicles driving over cobblestones at the San Marino and North Tram station mid-block crossings. Mr. James Carr, P.E. explained the crosswalks constructed along Pelican Bay Boulevard were designed by Wilson Miller. All mid-block crossings have three feet wide cobblestone bands on each side that was intended to create a "rumble" sound and have a tactile feel effect. After the initial installation, following complaints that the cobblestones were uneven and created a tripping hazard,the edges were adjusted to form a more level surface and it had the added effect of reducing noise. Traffic engineering expert, Mr. Bill Oliver, P.E. explained at pedestrian crossings, key issues for safety are speed and advance warning and methods currently in use to alert drivers did not appear to be working.If the intention of the cobblestones was to cause vehicles to slow down, it was clear the cobblestones were installed too close to the crossing. If the sound and tactile feel of driving over cobblestones was intended to change drivers' behavior, by the time the rumble is heard,it is too late to stop.The mid-block crossings include standard signs and pavement markings required by the Manual on Uniform Traffic Control Devices(MUTCD). The question was whether the methods being 8551 ' • Pelican Bay Services Division Board Regular Session Minutes May 2, 2012 used to get drivers' attention were producing the intended effect. The answer was no. The solution would be one that reaches out and grabs drivers' attention. Mr. Oliver recommended progressing to a higher level of driver awareness that could be achieved by installing a pedestrian-activated flashing beacon light timed to continue flashing until the pedestrian crossed the intersection. Mr. Oliver explained the County uses MUTCD standards to determine signage, signals, and pavement markings; and agreed that installing additional signage that is considered "supplemental"to MUTCD standards could cause confusion.Regarding the flashing yellow lights in the roadway on Ridgewood that outline a crossing to the Phil, Mr.Oliver reasoned the design was likely"emerging technology"that was later determined to be ineffectual. Mr. Brendan Culligan (Pebble Creek) presented a video he made showing problems faced by pedestrians attempting to cross at the North Tram station mid-block crossing and at other locations within Pelican Bay. BOARD DISCUSSION Mr. Iaizzo suggested removing the cobblestones at the San Marino crossing. Mr. Chandler made a motion, second by Ms. O'Brien to recommend to the Foundation Board to remove cobblestones at the San Marino crossing. Mr. Gibson said he supported removing the cobblestones, but the motion should include replacing cobblestones with fire-red clay brick pavers. Ms. Womble stressed the importance of uniformity and consistency as a theme established by the Community Improvement Plan. AUDIENCE COMMENTS Mr. Steve Seidel (San Marino), Ms. Kathy Mahoney (San Marino), Dr. Ted Raia (St. Raphael), Mr. Dave Cook(Crescent),Mr. Brendan Culligan(Pebble Creek)and another Pebble Creek resident supported increased traffic enforcement to control speeders,and supported removing cobblestones at the San Marino crossing or at all mid-block crossings; and agreed that resolving safety issues should not require consulting with the Foundation first and also be completed promptly. Ms. Marcia Cravens (Dorchester) suggested installing speed bumps, but Mr. Dorrill explained that speed bumps were not appropriate for Pelican Bay Boulevard,an arterial roadway. Mr. Jerry Moffatt(L'Ambiance) said the Foundation paid for the construction, but the road is owned by the County, and Mr. Dorrill added the Services Division permitted the project and is therefore responsible for maintenance. Mr. John Domenie (Breakwater) did not agree with Mr. Gibson's idea to replace cobblestones with fire-red clay brick pavers; and Ms. Mary McLean Johnson(St. Marissa)suggested amending the motion to include replacing cobblestones with appropriate alternatives that increase visibility and consistency. Mr. Chandler made a motion, second by Ms. O'Brien to make a recommendation to the Foundation Board that they remove the cobblestones at the San Marino crossing. The Board voted 9 in favor (Chandler, laizzo, O'Brien, Levy, Womble, Cravens, Trecker, Baron, and Gibson) and 1 opposed Dallas and the motion was assed. Vice Chairman Cravens made a motion, second by Dr. Trecker to make a recommendation to the Foundation Board that they remove the cobblestones from all mid-block crosswalk locations. The Board voted 9 in favor (Chandler, laizzo, O'Brien, Levy, Womble, Cravens, Trecker, Baron, and Gibson and 10 osed Dallas and the motion was assed 8552 Pelican Bay Services Division Board Regular Session Minutes May 2, 2012 Ms. O'Brien made a motion, second by Mr. Chandler to not install cobblestones at the North Pointe Drive crossing that is planned to be done this summer. The Board voted 9 in favor(Chandler,Iaizzo, O'Brien,Levy, Womble, Cravens, Trecker,Baron, and Gibson)and 1 opposed(Dallas)and the motion was passed Vice Chairman Cravens made a motion, second by Mr. Iaizzo to install pedestrian-activated flashing lights that is identical to the crossing on Myra Janco Daniels Boulevard, at the North Tram station and San Marino mid- block crossings. The total estimated cost to install a pedestrian-activated light at one location including solar power and bollards with sensors is$26,000. Mr.Chandler suggested obtaining pedestrian count data. Dr. Trecker suggested installing the pedestrian-activated light at the North Tram station crossing first to test efficacy. Mr. Tim Corcoran (Pebble Creek) agreed the North Tram station crossing would be the best location to test how effective a pedestrian-activated light is. Mr. Steve Seidel (San Marino), Mr. Brendan Culligan (Pebble Creek), and Ms.Mary Jane Culligan(Pebble Creek)supported installation at both the North Tram and San Marino locations. Vice Chairman Cravens made a motion, second by Mr. Iaizzo to install pedestrian-activated flashing lights at both the North Tram station and San Marino mid-block crossings similar to the crossing on Myra Janco Daniels Boulevard. The Board voted 5 in favor (Dallas, Gibson, Cravens, Baron, and Womble) and 5 opposed(Trecker,Levy, O'Brien, Chandler, and laizzo) and resulted in a tie, and the motion was not 1 assed. Vice Chairman Cravens made a motion, second by Dr. Trecker to install a pedestrian-activated ashing light at the North Tram station mid-block crossing similar to the crossing on Myra Janco Daniels Boulevard The Board voted unanimousl in avor and the motion was s assed. Mr.Can and Mr.Oliver said the bollards with the sensors would be installed as specified by the MUTCD. A short recess was taken then the Board reconvened. NORTH POINTE DRIVE CROSSING(CHANDLER) Mr.Chandler suggested reconfiguring the North Pointe Drive crossing to improve pedestrian safety. Mr. Can explained there most likely is a reason the existing crosswalk is located to the west of North Pointe and recommended prior to making any changes to the design that a traffic-count study is performed and subsequent changes would require a new permit. Mr. Chandler made a motion, second by Vice Chairman Cravens that when installing the new brick crosswalk at North Pointe Drive across Pelican Bay Boulevard that the crossing be located to align with the eastern sidewalk of North Pointe Drive. The Board voted 3 in favor(Cravens, Trecker, and Chandler)and 6 opposed(Gibson,Dallas, Womble,Levy,O'Brien,and laizzo)and the motion failed. PATHWAYS Mr. Dorrill said at the April 11 meeting,the Board affirmed constructing 8-feet wide pathways and directed staff to obtain a second opinion from an independent certified arborist to determine the impact to existing trees. Certified arborist, Mr. Ralph B. Jimison visited the site to evaluate the route of the proposed pathways project. Mr. Jimison concluded it was necessary to remove approximately 5 trees and outlined his recommendations to accomplish root pruning without causing damage. However Mr. Jimison's findings appeared to contradict with Signature Tree 8553 Pelican Bay Services Division Board Regular Session Minutes May 2, 2012 Care's arborist reports that were provided by Mr.Galli(St.Maarten)that alleged the pathways widening project would cause damage to more than 30 trees. Mr. Dorrill reminded the Board that staff was previously authorized to move forward with the 8-foot pathways widening project through the bid phase and would continue unless directed differently. COUNTY'S PLANS TO"OVERLAY"PELICAN BAY BOULEVARD PATHWAYS Mr.Dorrill reported the County is planning to overlay pathways along the east and west sides of Pelican Bay Boulevard by the end of July. However it is unclear whether the County plans to install root barriers or just apply a layer of asphalt to the existing path.He suggested the Board proceed with the 8-feet wide pathways project and cost share with the County what the value per linear foot is. Then, as long as the County's plans include addressing the roots problem with root barriers the Board could inform the County to move forward; or if the plans do not include root barriers,the Board could request the project suspended until further plans are developed that do address the root problem. BOARD DISCUSSION Mr.Iaizzo suggested obtaining a third arborist report. However the majority of the Board did not agree. Dr. Trecker was concerned about root pruning and root barrier measurements referenced by the arborists' reports and engineer's plans. The majority of the Board agreed due-diligence was done, but the majority of the audience did not agree that the pathways project was properly vetted.The Board did agree the pathways were in need of repair. AUDIENCE COMMENTS Mr. Rick Galli (St. Maarten) did not agree that Mr. Jimison's recommendations to accomplish root pruning would not damage trees; and requested the arborist's qualifications and full report. Ms.Marcia Cravens (Dorchester) supported Mr. Galli. Ms. Elaine Daravingas (Montenero) cited Mr. Doug Caldwell of the Institute for Agricultural Sciences (IFAS) University of Florida(UFL) who she said recommended installation of gravel root barriers and she would provide the documentation. Ms.Diane Lustig(Hyde Park)said reducing the tree canopy would diminish shade and tranquility, and suggested additional vetting before moving the project forward. Dr. Ted Raia (St. Raphael) supported having a third arborist report done. CERTIFIED ARBORIST,MR.RALPH B.JIMISON'S COMMENTS Regarding the impact to trees of the pathways widening project, Mr. Ralph B. Jimison, a local, certified practicing arborist for more than 30 years was asked for his professional opinion as to whether root pruning could be done without damaging live Oak trees. After surveying the trees along the project's site route, he concluded root pruning could be done without damaging the trees under certain conditions. Regarding Signature Tree Care's arborist report provided by Mr. Galli, Mr. Jimison said both reports come to similar conclusions: root pruning can be done effectively without damaging a tree when done concurrently with tree canopy reduction. Reducing one-third of the tree canopy's biomass compensates for root loss. The visual impact is barely noticeable. Both the roots and tree canopy would regenerate. Vice Chairman Cravens made a motion, second by Dr. Trecker to proceed with the 8-feet pathways widening project subject to the recommendations made by the certified arborist,Mr. Ralph B. Jimison. The Board voted 3 in favor (Dallas, Womble, and Levy) and 6 opposed (Gibson, Trecker, Cravens, O'Brien,Iaizzo,and Chandler and the motion ailed 8554 Pelican Bay Services Division Board Regular Session Minutes May 2, 2012 Dr. Trecker made a motion, second by Vice Chairman Cravens to limit the pathways width to 6 feet. The Board voted 5 in favor(Trecker, Cravens, O'Brien, laizzo, and Chandler)and 4 opposed(Gibson, Dallas, Womble,and Levy)and the motion was passed. As the Board directed, Mr. Dorrill would follow up with the County regarding their plans to "overlay" the pathways,discuss cost-sharing,and request the"overlay"project be suspended until the Services Division's engineer has an opportunity to complete new design plans for 6-feet wide pathways along the west side of Pelican Bay Boulevard from the Commons to the North Tram station. ADJOURN IVice Chairman Cravens made a motion, second by Dr. Trecker to adjourn. The Board voted unanimously in favor,the motion was passed,and the meeting adjourned at 5:01 p.m. i Keit e'. •allas c hairman Minutes by Lisa Resnick 5/14/2012 9:48:37 AM 8555